10/12/2011 FIN 01 Overview of SAP FI Master Data - Mississippi ...

1.7 Each data element represent a separate dimension of data. Goal is to create these in SAP without
combining them. Each of these data elements should be independent
2. High Level Organization
2.1 Company Code= highest organization structure for financial accounting and control purposes, e.g.
State of Mississippi
Chart of Accounts- your balance sheet and revenue objects (just the GL account itself)
Why one company code Eliminates redundancy
2.2 Business Area = used to represent agencies, lines of business, or locations for which full financial
statements are required. Commonly used for major organization divisions, e.g. SoMS Agencies.
2.3 Controlling area= highest organization structure for cost controlling; defines organizational span for
cost reallocations. Recommend one controlling area for MS is to have one controlling area.
2.4 Funds Management Area= Highest organizational structure for budgeting; span of control for
budgeting. Bottom line- there is one of these- this is the entire organization. All US publis sector
customers of SAP have 1 funds management area. SAP team recommends 1 funds management area
for SoMS.
3. Introduction to Lower Level Master Data in each Module
3.1 Derivation: Will we have to enter in all these fields manually No, SAP derives most of these
automatically and populates codes based on a series of rules built into SAP. One of the requirements for
Mississippi is to default as much as possible.
3.1 (note - duplicate numbering in slides) Financial accounting
GL account- asset, liability, fund balance, expense, or revenue category in FI. Mapping will be a
critical part in the implementation
FM Budget Period- used with fund, comes into play during the “lapse period” of July and August
3.2 Controlling
Project master data is typically maintained at the agency level. The required fields can be agency
specific.
3.3 Funds Management Master Data
Commitment Item - expense/ revenue category, typically derived 1:1 from expense and revenue GL
accounts
Fund- Represents funding source. Funds can be numbered to facilitate roll-up for reporting and
budget control. Can also have attributes for consolidated reporting, e.g. CAFR. Raised question
about difference between fund as used in SAP and current use of fund by SoMS. (Will be discussed
in detail in workshop FIN_04.)
Fund center- organizational structure, usually derived from cost center, and number hierarchically.
3.4 Grants Management Master Data
Sponsored class- expense and revenue categories required by grantor(s). Derived from GL
accounts.
Fund – same funding dimension used by other modules
Sponsored Program- Occasionally a grantor wants you to report on a program that means something
to them, this is the oddball dimension and we can break it up using this tool. It is very flexible, and not
intuitive
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