Guidelines and Entry Forms - NASPL
Guidelines and Entry Forms - NASPL
Guidelines and Entry Forms - NASPL
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<strong>NASPL</strong> Professional Development Seminar<br />
CALL FOR ENTRIES<br />
<strong>Guidelines</strong> <strong>and</strong> <strong>Entry</strong> <strong>Forms</strong><br />
Delegate Awards, Powers Awards,<br />
<strong>and</strong> the Ott Brown <strong>NASPL</strong> Scholarship.<br />
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General <strong>Entry</strong> <strong>Guidelines</strong> 3<br />
Eligibility<br />
Formats <strong>and</strong> Labeling<br />
Submissions <strong>and</strong> Deadlines<br />
Delegates Awards 6<br />
Delegates Categories<br />
Delegates <strong>Entry</strong> Confirmation<br />
Awards <strong>Entry</strong> Payment Confirmation Form<br />
Awards Summary Sheet<br />
Powers Awards 10<br />
Powers Categories<br />
Powers Nomination Requirements<br />
Powers Nomination Form<br />
Ott Brown <strong>NASPL</strong> Scholarship 12<br />
Application Requirements<br />
Ott Brown <strong>NASPL</strong> Scholarship Application Form<br />
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Call for Entries <strong>NASPL</strong> Professional Development Seminar<br />
GENERAL ENTRY GUIDELINES – ELIGIBILITY<br />
Delegates Awards Eligibility<br />
1. The Delegates Awards are open to all <strong>NASPL</strong> members, including the event host.<br />
2. All entries must have been produced or implemented between May 1, 2011 <strong>and</strong> April 30, 2012.<br />
3. Entries submitted in previous years for <strong>NASPL</strong> Annual Conferences are prohibited.<br />
4. An individual lottery is limited to one entry per subcategory per year. Multiple entries from an individual lottery in<br />
the same award subcategory will be returned. All entries must be submitted in the requested entry format.<br />
5. A minimum of three entries must be received from multiple lotteries in any award subcategory for judging to take<br />
place in that subcategory.<br />
6. A completed Awards <strong>Entry</strong> Summary form listing all entries must accompany each package shipped to <strong>NASPL</strong><br />
Headquarters. All entries may be listed on a single entry form.<br />
Powers Awards Eligibility<br />
1. Nominations for the Powers Awards may be made by any member of a lottery’s Executive Management team with<br />
the concurrence of the CEO. Nomination forms must be signed by the lottery CEO.<br />
2. The number of Powers Awards Submissions is not limited. Multiple entries in each category are acceptable for<br />
Powers Awards nominations, but only one award will be given in each category.<br />
3. Individual lottery <strong>and</strong> vendor employees are eligible for nomination for the Powers Awards. Individuals associated<br />
with the event host are also eligible.<br />
4. Judges will only consider nominee performance during the period from May 1, 2011 through April 30, 2012.<br />
5. Past Powers Awards winners or nominees may be nominated again but only for new achievements.<br />
Ott Brown <strong>NASPL</strong> Scholarship Eligibility<br />
1. Eligible applicants must be from the North American lottery industry <strong>and</strong> must have served in a formal, professional<br />
capacity for at least two years.<br />
2. Only one applicant per lottery jurisdiction per year will be accepted.<br />
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GENERAL ENTRY GUIDELINES – FORMATS AND LABELING<br />
Applies to Delegates Awards Entries Submitted<br />
PRINT ENTRIES<br />
1. Actual print material are required for judging.<br />
2. In addition to the hard advertising pieces, a single graphic image (i.e. main POS image) of each entry must be<br />
submitted on CD-ROM, saved in pdf or jpg format. This graphic will only be used for identification of the entry<br />
in the awards program video segments.<br />
3. ONE ORIGINAL plus ONE COPY of discs are required for each entry. A disc should only contain one entry.<br />
4. All non-English entries should include an accompanying printed document translating text to English.<br />
5. All hard copies of print media <strong>and</strong> each disc or tape must also be labeled as required.<br />
MEDIA LABELING REQUIREMENT SAMPLE<br />
The following labeling requirements pertain to all entry materials submitted in the Delegates category:<br />
Example<br />
LOTTERY:<br />
AWARD:<br />
AWARD CATEGORY:<br />
ENTRY TITLE:<br />
PRODUCED BY:<br />
Provincial or State Lottery<br />
Delegates Award<br />
Special Point-of-Sale Materials<br />
Jingle Bell Bucks<br />
Premier Advertising<br />
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GENERAL ENTRY GUIDELINES – ENTRY SUBMISSIONS <strong>and</strong> FEES<br />
All entries in all categories must be received on or before May 31, 2012<br />
Entries received after the deadline will be returned to the sender unopened. All entries become the property of <strong>NASPL</strong><br />
<strong>and</strong> will not be returned. For International submissions, in order to meet established deadlines please allow adequate<br />
time <strong>and</strong> proper documentation to facilitate processing through United States Customs.<br />
<strong>NASPL</strong> <strong>and</strong> the host lottery assume no responsibility for lost or damaged entries.<br />
ENTRY FEES<br />
There is a $125 US entry fee for each Delegates Award entry submitted. There is no entry fee for Powers Award or Ott<br />
Brown <strong>NASPL</strong> scholarship nominations.<br />
Send all entries <strong>and</strong> payments to:<br />
<strong>NASPL</strong> HEADQUARTERS<br />
1 SOUTH BROADWAY<br />
GENEVA, OH 44041<br />
Phone: (440) 466-5630<br />
<strong>Entry</strong> Summary Spreadsheets, questions or inquiries should be directed to <strong>NASPL</strong> Headquarters:<br />
phone: 1+440.466.5630 or email to: info@nasplhq.org<br />
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Delegates Awards - Categories<br />
The Delegates Awards are presented for outst<strong>and</strong>ing design creativity in the use of point-of-sale <strong>and</strong> br<strong>and</strong> support<br />
material. These awards are named for the manner in which winners are selected. Delegates Awards entries<br />
will be displayed at the 2012 Professional Development Seminar. Using a peer review process, the selection of<br />
the winner in each category is made by a majority of votes cast by all registered delegates in attendance at the<br />
seminar. The event Host lottery is eligible to submit Delegates Awards entries.<br />
Delegates Awards Categories:<br />
1. Special Point-of-Sale Materials<br />
This category is for point-of-sale materials designed for limited use as product merch<strong>and</strong>ising, special promotion<br />
signs or take-one material, or as part of an education program. Examples include: game launch kits,<br />
special promotion tent cards, danglers, brochures, floor st<strong>and</strong>s <strong>and</strong> educational booklets. Multiple items may<br />
be submitted as part of an overall campaign or theme.<br />
2. Promotional Premium Items<br />
This category is for promotional items designed to promote a product line, special event or to help br<strong>and</strong><br />
the lottery. Examples of promotional premium items include: T-shirts, jackets, mugs, ball caps <strong>and</strong> other<br />
types of merch<strong>and</strong>ise.<br />
Delegates Awards entries should include any information necessary to help conference attendees underst<strong>and</strong> the<br />
items <strong>and</strong> their usage. Materials submitted for Delegates Awards must be the actual P.O.S. materials or promotional<br />
items produced. Include duplicate copies of any items that must be viewed from multiple sides.<br />
PLEASE EMAIL A COMPLETE LISTING OF ALL ENTRIES SUBMITTED. ENTER THESE ON THE AWARDS ENTRY SUM-<br />
MARY PROVIDED - send to info@nasplhq.org<br />
Delegates Awards – <strong>Entry</strong> Confirmation<br />
<strong>Entry</strong> Requirements<br />
• All entries for Delegates Awards must meet eligibility requirements to be considered.<br />
• For entries that utilize more than one advertising agency, please submit separate Awards <strong>Entry</strong> Summary<br />
Spreadsheets <strong>and</strong> Awards <strong>Entry</strong> Payment Confirmation <strong>Forms</strong>.<br />
• Include Payment Confirmation Form with an entry fee of $125 (US) for each award entry submitted.<br />
• Materials submitted for Delegates Awards must be the actual P.O.S. materials or promotional items produced.<br />
• All entries must be received at <strong>NASPL</strong> Headquarters on or before May 31, 2012.<br />
Delegates Awards <strong>Entry</strong> Checklist<br />
Awards <strong>Entry</strong> Summary completed <strong>and</strong> emailed to <strong>NASPL</strong><br />
Awards <strong>Entry</strong> Payment Confirmation Form completed.<br />
<strong>Entry</strong> fee payment enclosed. <strong>NASPL</strong> will coordinate credit card payments.<br />
Description of the use of the submitted material enclosed (if necessary).<br />
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Awards <strong>Entry</strong> Payment Confirmation Form<br />
Please complete this <strong>Entry</strong> Payment Confirmation Form <strong>and</strong> include with appropriate payment along with your<br />
submitted entry package(s).<br />
Name of Lottery:_____________________________________________________________________________<br />
Lottery Contact Name:________________________________________________________________________<br />
Telephone:_______________________________________ Fax:_______________________________________<br />
E-mail:_____________________________________________________________________________________<br />
Address:___________________________________________________________________________________<br />
City:______________________________State/Providence:___________________________________________<br />
Zip/Postal Code:_________________________Country:______________________________________________<br />
Name of Advertising Agency:___________________________________________________________________<br />
Ad Agency Contact Name:_____________________________________________________________________<br />
Telephone:_______________________________________ Fax:_______________________________________<br />
E-mail:_____________________________________________________________________________________<br />
Address:___________________________________________________________________________________<br />
City:__________________________ State:______ Zip/Postal Code:___________Country:__________________<br />
<strong>Entry</strong> Fee Summary (all entry fees in $US)<br />
Total Delegates Awards Entries:____________@ $125 each<br />
$_________________<br />
Total Entries:___________________________________Total Due:<br />
$_________________<br />
Method of Payment<br />
Money Order No.:____________________<br />
Check (make checks payable to <strong>NASPL</strong>)<br />
Money Order No.:____________________<br />
Credit Card (contact <strong>NASPL</strong> for payment)<br />
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Special POS Materials Summary Sheet<br />
Please include this Application Form along with all Delegate Awards application materials.<br />
Lottery: ________________________________________________________________________________________<br />
Special POS Materials<br />
Produced By: ___________________________________________________________________________________<br />
<strong>Entry</strong> Title: ______________________________________________________________________________________<br />
Contact Name: __________________________________________________________________________________<br />
Contact Phone: __________________________________________________________________________________<br />
Contact E-mail: __________________________________________________________________________________<br />
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Special Promotional Premium Items Summary Sheet<br />
Please include this Application Form along with all Delegate Awards application materials.<br />
Lottery: ________________________________________________________________________________________<br />
Special Promotional Premium Items<br />
Produced By: ___________________________________________________________________________________<br />
<strong>Entry</strong> Title: ______________________________________________________________________________________<br />
Contact Name: __________________________________________________________________________________<br />
Contact Phone: __________________________________________________________________________________<br />
Contact E-mail: __________________________________________________________________________________<br />
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Powers Awards<br />
The Powers Awards are presented in recognition of the significant contributions lottery <strong>and</strong> vendor employees have made through exceptional<br />
job performance. These awards are named in honor of the late Edward J. Powers, the “Father of U.S. Lotteries.” Ed spent more than 25<br />
years in the lottery industry helping to define the most effective organizational structures that have become a blueprint for today’s lotteries.<br />
Ed Powers’ name is synonymous with success. The drive, commitment <strong>and</strong> integrity he demonstrated set the st<strong>and</strong>ard of excellence exhibited<br />
by lottery <strong>and</strong> vendor employees nominated for this prestigious award. Each year, lottery directors <strong>and</strong> members of lottery executive<br />
management teams have the opportunity to nominate employees <strong>and</strong> vendor personnel who have made outst<strong>and</strong>ing contributions to<br />
their lottery organizations or to the industry.<br />
All lottery <strong>and</strong> vendor employees, with the exception of lottery directors, general managers, commissioners, board members or vendor<br />
chief executive officers, are eligible to be nominated for the Powers Awards. Conference Host staff members are also eligible.<br />
The Powers Awards entries are represented within five main categories: Sales, Marketing, Operations, Administration, <strong>and</strong> Public <strong>and</strong> Community<br />
Relations.<br />
A total of 15 awards may be presented – one each to a Lottery Employee, an Online Vendor Employee <strong>and</strong> an Offline Vendor Employee, in<br />
each of five categories:<br />
1. Sales<br />
Sales, corporate accounts, telemarketing, field reps., etc.<br />
2. Marketing<br />
Marketing, promotions, special events, etc.<br />
3. Operations<br />
Prize validation, purchasing, information systems, security, inventory, warehouse, etc.<br />
4. Administration<br />
Human resources, accounting, legal, legislative liaison, contracts, research, training, etc.<br />
5. Public <strong>and</strong> Community Relations<br />
Criteria for Judging Powers Awards<br />
All nominations will be reviewed by a panel of judges who are not currently serving as lottery CEOs, but who have done so in the past.<br />
Nominations for Powers Awards will be evaluated <strong>and</strong> winners will be selected by a panel of former lottery directors.<br />
Judges will select winners who have demonstrated sustained achievement <strong>and</strong> exceptional performance in any of these important areas:<br />
• Organization or supervision of other employees’ performance leading to outst<strong>and</strong>ing accomplishments.<br />
• Recognizable cost savings or sales increases.<br />
• Originality in developing <strong>and</strong> improving procedures, equipment or products.<br />
• Significantly exceeding job requirements <strong>and</strong>/or enhancing favorable public relations with external organizations.<br />
Nomination Requirements<br />
• The individual(s) nominated must meet eligibility requirements.<br />
• Nominations for the Powers Awards may be made by any member of a lottery’s Executive Management team with the concurrence of<br />
the CEO. Nomination forms must be signed by the lottery CEO.<br />
• Attach a one-page statement (electronic word document only) about the nominated individual that details the major distinguishing<br />
accomplishment performed within the period <strong>and</strong> why the individual should be considered for this award. Describe the circumstances<br />
that led to the action or achievement, the role the nominee played or how the results affected the organization. Indicate how the<br />
accomplishment impacted the nominee’s personal growth.<br />
• Include one photo (electronic format only) with the nominee’s name affixed for each nomination.<br />
10<br />
Send all Powers Awards Nomination <strong>Forms</strong> to <strong>NASPL</strong> Headquarters or via email: info@nasplhq.org<br />
All Powers Awards nominations are due by May 31, 2012.
Powers Awards – Nomination Form<br />
Please include this Nomination Form along with all Powers Awards nomination materials.<br />
Lottery: ______________________________________________________________________________________<br />
Lottery CEO: __________________________________________________________________________________<br />
Telephone: _______________________________________ Fax:________________________________________<br />
E-mail: _____________________________________________________________________________________<br />
Nominee’s Name: ______________________________________________________________________________<br />
Nominee’s Title: ________________________________________________________________________________<br />
Nominee’s Lottery or Company:____________________________________________________________________<br />
Lottery Nominee: Online Vendor Nominee: Offline Vendor Nominee:<br />
Nomination Category:<br />
Sales Marketing Operations Administration Public <strong>and</strong> Community Relations<br />
Length of Service:_______________________________________________________________________________<br />
Responsibilities: ________________________________________________________________________________<br />
_____________________________________________________________________________________________<br />
_____________________________________________________________________________________________<br />
_____________________________________________________________________________________________<br />
Past Lottery Industry Positions<br />
Employer:_________________________________Title:________________________Length of Service:__________<br />
Responsibilities: ________________________________________________________________________________<br />
_____________________________________________________________________________________________<br />
_____________________________________________________________________________________________<br />
Please enclose any other information that should be considered including a statement of the reasons this individual has been<br />
nominated. Materials could include: membership in industry-related organizations; leader or participant on industry panels or<br />
other educational programs within the past five years; <strong>and</strong>/or any industry-related articles published in the past five years.<br />
Nominated by: _________________________________________________________________________________<br />
Position:______________________________________________________________________________________<br />
Lottery CEO’s Signature:____________________________________________ Date:________________________<br />
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Ott Brown <strong>NASPL</strong> Scholarship<br />
The Ott Brown <strong>NASPL</strong> Scholarship was established in recognition of Ott Brown, the late President of the Connecticut<br />
Lottery Corporation. This award represents much of what was important to Ott <strong>and</strong> much of how he lived his life – creating<br />
opportunities for people to learn <strong>and</strong> grow. <strong>NASPL</strong> awards one lottery professional the Ott Brown <strong>NASPL</strong> Scholarship<br />
each year. The scholarship enables the recipient to participate in the week-long <strong>NASPL</strong> Lottery Leadership Institute at no<br />
cost.<br />
The <strong>NASPL</strong> Scholarship Review Committee, appointed by the current President of <strong>NASPL</strong>, will have the task of reviewing<br />
all applications to determine the c<strong>and</strong>idate who best deserves this opportunity.<br />
Application Requirements<br />
• Eligible applicants must be from the lottery industry <strong>and</strong> must have served in a formal, professional capacity for at<br />
least two years.<br />
• Applicants must write <strong>and</strong> attach a paragraph (electronic word document only) demonstrating why he or she<br />
should be selected to receive the Ott Brown <strong>NASPL</strong> Scholarship.<br />
• Each application must be accompanied by an “endorsement” or “letter of support” authored by the Lottery Director<br />
or member of the lottery’s executive management team. (electronic word document only)<br />
• Each applicant must include a current resume <strong>and</strong> a current job description. (electronic word document only)<br />
• Include one photo (electronic format only) with the nominee’s name affixed for each nomination.<br />
• Only one applicant per lottery jurisdiction per year will be accepted.<br />
Note: The scholarship recipient has three calendar years from the date the scholarship is awarded to participate in the Lottery<br />
Leadership Institute. For more details, contact <strong>NASPL</strong> at (440) 466-5630.<br />
Ott Brown <strong>NASPL</strong> Scholarship Application Checklist<br />
Ott Brown Scholarship Application Form completed <strong>and</strong> signed.<br />
Current resume enclosed.<br />
Applicant’s paragraph enclosed.<br />
Endorsement/letter of support enclosed.<br />
Photograph in an electronic format with a name affixed.<br />
All Ott Brown <strong>NASPL</strong> Scholarship applications are due by May 31, 2012<br />
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Ott Brown <strong>NASPL</strong> Scholarship – Application Form<br />
Please include this Application Form along with all Ott Brown <strong>NASPL</strong> Scholarship application materials.<br />
Lottery: ______________________________________________________________________________________<br />
Lottery CEO: __________________________________________________________________________________<br />
Telephone: _______________________________________ Fax:________________________________________<br />
E-mail: _____________________________________________________________________________________<br />
Applicant’s Name: ______________________________________________________________________________<br />
Applicant’s Title: ______________________________________________________________________________<br />
Applicant’s Lottery or Company:___________________________________________________________________<br />
Length of Service:______________________________________________________________________________<br />
Responsibilities: _______________________________________________________________________________<br />
____________________________________________________________________________________________<br />
____________________________________________________________________________________________<br />
____________________________________________________________________________________________<br />
Past Lottery Industry Positions<br />
Employer:_________________________________Title:________________________Length of Service:__________<br />
Responsibilities: _______________________________________________________________________________<br />
____________________________________________________________________________________________<br />
____________________________________________________________________________________________<br />
Please enclose any other information that should be considered including a statement of the reasons this individual should be<br />
considered. Materials could include: membership in industry-related organizations; leader or participant on industry panels or<br />
other educational programs within the past five years; <strong>and</strong>/or any industry-related articles published in the past five years.<br />
Nominee’s Signature::_____________________________________________ Date:_________________________<br />
Lottery CEO’s Signature:___________________________________________ Date:_________________________<br />
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<strong>NASPL</strong> Professional Development Seminar<br />
Thank You for your Submission!<br />
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