Guidelines and Entry Forms - NASPL

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Guidelines and Entry Forms - NASPL

NASPL Professional Development Seminar

CALL FOR ENTRIES

Guidelines and Entry Forms

Delegate Awards, Powers Awards,

and the Ott Brown NASPL Scholarship.

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General Entry Guidelines 3

Eligibility

Formats and Labeling

Submissions and Deadlines

Delegates Awards 6

Delegates Categories

Delegates Entry Confirmation

Awards Entry Payment Confirmation Form

Awards Summary Sheet

Powers Awards 10

Powers Categories

Powers Nomination Requirements

Powers Nomination Form

Ott Brown NASPL Scholarship 12

Application Requirements

Ott Brown NASPL Scholarship Application Form

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Call for Entries NASPL Professional Development Seminar

GENERAL ENTRY GUIDELINES – ELIGIBILITY

Delegates Awards Eligibility

1. The Delegates Awards are open to all NASPL members, including the event host.

2. All entries must have been produced or implemented between May 1, 2011 and April 30, 2012.

3. Entries submitted in previous years for NASPL Annual Conferences are prohibited.

4. An individual lottery is limited to one entry per subcategory per year. Multiple entries from an individual lottery in

the same award subcategory will be returned. All entries must be submitted in the requested entry format.

5. A minimum of three entries must be received from multiple lotteries in any award subcategory for judging to take

place in that subcategory.

6. A completed Awards Entry Summary form listing all entries must accompany each package shipped to NASPL

Headquarters. All entries may be listed on a single entry form.

Powers Awards Eligibility

1. Nominations for the Powers Awards may be made by any member of a lottery’s Executive Management team with

the concurrence of the CEO. Nomination forms must be signed by the lottery CEO.

2. The number of Powers Awards Submissions is not limited. Multiple entries in each category are acceptable for

Powers Awards nominations, but only one award will be given in each category.

3. Individual lottery and vendor employees are eligible for nomination for the Powers Awards. Individuals associated

with the event host are also eligible.

4. Judges will only consider nominee performance during the period from May 1, 2011 through April 30, 2012.

5. Past Powers Awards winners or nominees may be nominated again but only for new achievements.

Ott Brown NASPL Scholarship Eligibility

1. Eligible applicants must be from the North American lottery industry and must have served in a formal, professional

capacity for at least two years.

2. Only one applicant per lottery jurisdiction per year will be accepted.

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GENERAL ENTRY GUIDELINES – FORMATS AND LABELING

Applies to Delegates Awards Entries Submitted

PRINT ENTRIES

1. Actual print material are required for judging.

2. In addition to the hard advertising pieces, a single graphic image (i.e. main POS image) of each entry must be

submitted on CD-ROM, saved in pdf or jpg format. This graphic will only be used for identification of the entry

in the awards program video segments.

3. ONE ORIGINAL plus ONE COPY of discs are required for each entry. A disc should only contain one entry.

4. All non-English entries should include an accompanying printed document translating text to English.

5. All hard copies of print media and each disc or tape must also be labeled as required.

MEDIA LABELING REQUIREMENT SAMPLE

The following labeling requirements pertain to all entry materials submitted in the Delegates category:

Example

LOTTERY:

AWARD:

AWARD CATEGORY:

ENTRY TITLE:

PRODUCED BY:

Provincial or State Lottery

Delegates Award

Special Point-of-Sale Materials

Jingle Bell Bucks

Premier Advertising

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GENERAL ENTRY GUIDELINES – ENTRY SUBMISSIONS and FEES

All entries in all categories must be received on or before May 31, 2012

Entries received after the deadline will be returned to the sender unopened. All entries become the property of NASPL

and will not be returned. For International submissions, in order to meet established deadlines please allow adequate

time and proper documentation to facilitate processing through United States Customs.

NASPL and the host lottery assume no responsibility for lost or damaged entries.

ENTRY FEES

There is a $125 US entry fee for each Delegates Award entry submitted. There is no entry fee for Powers Award or Ott

Brown NASPL scholarship nominations.

Send all entries and payments to:

NASPL HEADQUARTERS

1 SOUTH BROADWAY

GENEVA, OH 44041

Phone: (440) 466-5630

Entry Summary Spreadsheets, questions or inquiries should be directed to NASPL Headquarters:

phone: 1+440.466.5630 or email to: info@nasplhq.org

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Delegates Awards - Categories

The Delegates Awards are presented for outstanding design creativity in the use of point-of-sale and brand support

material. These awards are named for the manner in which winners are selected. Delegates Awards entries

will be displayed at the 2012 Professional Development Seminar. Using a peer review process, the selection of

the winner in each category is made by a majority of votes cast by all registered delegates in attendance at the

seminar. The event Host lottery is eligible to submit Delegates Awards entries.

Delegates Awards Categories:

1. Special Point-of-Sale Materials

This category is for point-of-sale materials designed for limited use as product merchandising, special promotion

signs or take-one material, or as part of an education program. Examples include: game launch kits,

special promotion tent cards, danglers, brochures, floor stands and educational booklets. Multiple items may

be submitted as part of an overall campaign or theme.

2. Promotional Premium Items

This category is for promotional items designed to promote a product line, special event or to help brand

the lottery. Examples of promotional premium items include: T-shirts, jackets, mugs, ball caps and other

types of merchandise.

Delegates Awards entries should include any information necessary to help conference attendees understand the

items and their usage. Materials submitted for Delegates Awards must be the actual P.O.S. materials or promotional

items produced. Include duplicate copies of any items that must be viewed from multiple sides.

PLEASE EMAIL A COMPLETE LISTING OF ALL ENTRIES SUBMITTED. ENTER THESE ON THE AWARDS ENTRY SUM-

MARY PROVIDED - send to info@nasplhq.org

Delegates Awards – Entry Confirmation

Entry Requirements

• All entries for Delegates Awards must meet eligibility requirements to be considered.

• For entries that utilize more than one advertising agency, please submit separate Awards Entry Summary

Spreadsheets and Awards Entry Payment Confirmation Forms.

• Include Payment Confirmation Form with an entry fee of $125 (US) for each award entry submitted.

• Materials submitted for Delegates Awards must be the actual P.O.S. materials or promotional items produced.

• All entries must be received at NASPL Headquarters on or before May 31, 2012.

Delegates Awards Entry Checklist

Awards Entry Summary completed and emailed to NASPL

Awards Entry Payment Confirmation Form completed.

Entry fee payment enclosed. NASPL will coordinate credit card payments.

Description of the use of the submitted material enclosed (if necessary).

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Awards Entry Payment Confirmation Form

Please complete this Entry Payment Confirmation Form and include with appropriate payment along with your

submitted entry package(s).

Name of Lottery:_____________________________________________________________________________

Lottery Contact Name:________________________________________________________________________

Telephone:_______________________________________ Fax:_______________________________________

E-mail:_____________________________________________________________________________________

Address:___________________________________________________________________________________

City:______________________________State/Providence:___________________________________________

Zip/Postal Code:_________________________Country:______________________________________________

Name of Advertising Agency:___________________________________________________________________

Ad Agency Contact Name:_____________________________________________________________________

Telephone:_______________________________________ Fax:_______________________________________

E-mail:_____________________________________________________________________________________

Address:___________________________________________________________________________________

City:__________________________ State:______ Zip/Postal Code:___________Country:__________________

Entry Fee Summary (all entry fees in $US)

Total Delegates Awards Entries:____________@ $125 each

$_________________

Total Entries:___________________________________Total Due:

$_________________

Method of Payment

Money Order No.:____________________

Check (make checks payable to NASPL)

Money Order No.:____________________

Credit Card (contact NASPL for payment)

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Special POS Materials Summary Sheet

Please include this Application Form along with all Delegate Awards application materials.

Lottery: ________________________________________________________________________________________

Special POS Materials

Produced By: ___________________________________________________________________________________

Entry Title: ______________________________________________________________________________________

Contact Name: __________________________________________________________________________________

Contact Phone: __________________________________________________________________________________

Contact E-mail: __________________________________________________________________________________

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Special Promotional Premium Items Summary Sheet

Please include this Application Form along with all Delegate Awards application materials.

Lottery: ________________________________________________________________________________________

Special Promotional Premium Items

Produced By: ___________________________________________________________________________________

Entry Title: ______________________________________________________________________________________

Contact Name: __________________________________________________________________________________

Contact Phone: __________________________________________________________________________________

Contact E-mail: __________________________________________________________________________________

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Powers Awards

The Powers Awards are presented in recognition of the significant contributions lottery and vendor employees have made through exceptional

job performance. These awards are named in honor of the late Edward J. Powers, the “Father of U.S. Lotteries.” Ed spent more than 25

years in the lottery industry helping to define the most effective organizational structures that have become a blueprint for today’s lotteries.

Ed Powers’ name is synonymous with success. The drive, commitment and integrity he demonstrated set the standard of excellence exhibited

by lottery and vendor employees nominated for this prestigious award. Each year, lottery directors and members of lottery executive

management teams have the opportunity to nominate employees and vendor personnel who have made outstanding contributions to

their lottery organizations or to the industry.

All lottery and vendor employees, with the exception of lottery directors, general managers, commissioners, board members or vendor

chief executive officers, are eligible to be nominated for the Powers Awards. Conference Host staff members are also eligible.

The Powers Awards entries are represented within five main categories: Sales, Marketing, Operations, Administration, and Public and Community

Relations.

A total of 15 awards may be presented – one each to a Lottery Employee, an Online Vendor Employee and an Offline Vendor Employee, in

each of five categories:

1. Sales

Sales, corporate accounts, telemarketing, field reps., etc.

2. Marketing

Marketing, promotions, special events, etc.

3. Operations

Prize validation, purchasing, information systems, security, inventory, warehouse, etc.

4. Administration

Human resources, accounting, legal, legislative liaison, contracts, research, training, etc.

5. Public and Community Relations

Criteria for Judging Powers Awards

All nominations will be reviewed by a panel of judges who are not currently serving as lottery CEOs, but who have done so in the past.

Nominations for Powers Awards will be evaluated and winners will be selected by a panel of former lottery directors.

Judges will select winners who have demonstrated sustained achievement and exceptional performance in any of these important areas:

• Organization or supervision of other employees’ performance leading to outstanding accomplishments.

• Recognizable cost savings or sales increases.

• Originality in developing and improving procedures, equipment or products.

• Significantly exceeding job requirements and/or enhancing favorable public relations with external organizations.

Nomination Requirements

• The individual(s) nominated must meet eligibility requirements.

• Nominations for the Powers Awards may be made by any member of a lottery’s Executive Management team with the concurrence of

the CEO. Nomination forms must be signed by the lottery CEO.

• Attach a one-page statement (electronic word document only) about the nominated individual that details the major distinguishing

accomplishment performed within the period and why the individual should be considered for this award. Describe the circumstances

that led to the action or achievement, the role the nominee played or how the results affected the organization. Indicate how the

accomplishment impacted the nominee’s personal growth.

• Include one photo (electronic format only) with the nominee’s name affixed for each nomination.

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Send all Powers Awards Nomination Forms to NASPL Headquarters or via email: info@nasplhq.org

All Powers Awards nominations are due by May 31, 2012.


Powers Awards – Nomination Form

Please include this Nomination Form along with all Powers Awards nomination materials.

Lottery: ______________________________________________________________________________________

Lottery CEO: __________________________________________________________________________________

Telephone: _______________________________________ Fax:________________________________________

E-mail: _____________________________________________________________________________________

Nominee’s Name: ______________________________________________________________________________

Nominee’s Title: ________________________________________________________________________________

Nominee’s Lottery or Company:____________________________________________________________________

Lottery Nominee: Online Vendor Nominee: Offline Vendor Nominee:

Nomination Category:

Sales Marketing Operations Administration Public and Community Relations

Length of Service:_______________________________________________________________________________

Responsibilities: ________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Past Lottery Industry Positions

Employer:_________________________________Title:________________________Length of Service:__________

Responsibilities: ________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Please enclose any other information that should be considered including a statement of the reasons this individual has been

nominated. Materials could include: membership in industry-related organizations; leader or participant on industry panels or

other educational programs within the past five years; and/or any industry-related articles published in the past five years.

Nominated by: _________________________________________________________________________________

Position:______________________________________________________________________________________

Lottery CEO’s Signature:____________________________________________ Date:________________________

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Ott Brown NASPL Scholarship

The Ott Brown NASPL Scholarship was established in recognition of Ott Brown, the late President of the Connecticut

Lottery Corporation. This award represents much of what was important to Ott and much of how he lived his life – creating

opportunities for people to learn and grow. NASPL awards one lottery professional the Ott Brown NASPL Scholarship

each year. The scholarship enables the recipient to participate in the week-long NASPL Lottery Leadership Institute at no

cost.

The NASPL Scholarship Review Committee, appointed by the current President of NASPL, will have the task of reviewing

all applications to determine the candidate who best deserves this opportunity.

Application Requirements

• Eligible applicants must be from the lottery industry and must have served in a formal, professional capacity for at

least two years.

• Applicants must write and attach a paragraph (electronic word document only) demonstrating why he or she

should be selected to receive the Ott Brown NASPL Scholarship.

• Each application must be accompanied by an “endorsement” or “letter of support” authored by the Lottery Director

or member of the lottery’s executive management team. (electronic word document only)

• Each applicant must include a current resume and a current job description. (electronic word document only)

• Include one photo (electronic format only) with the nominee’s name affixed for each nomination.

• Only one applicant per lottery jurisdiction per year will be accepted.

Note: The scholarship recipient has three calendar years from the date the scholarship is awarded to participate in the Lottery

Leadership Institute. For more details, contact NASPL at (440) 466-5630.

Ott Brown NASPL Scholarship Application Checklist

Ott Brown Scholarship Application Form completed and signed.

Current resume enclosed.

Applicant’s paragraph enclosed.

Endorsement/letter of support enclosed.

Photograph in an electronic format with a name affixed.

All Ott Brown NASPL Scholarship applications are due by May 31, 2012

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Ott Brown NASPL Scholarship – Application Form

Please include this Application Form along with all Ott Brown NASPL Scholarship application materials.

Lottery: ______________________________________________________________________________________

Lottery CEO: __________________________________________________________________________________

Telephone: _______________________________________ Fax:________________________________________

E-mail: _____________________________________________________________________________________

Applicant’s Name: ______________________________________________________________________________

Applicant’s Title: ______________________________________________________________________________

Applicant’s Lottery or Company:___________________________________________________________________

Length of Service:______________________________________________________________________________

Responsibilities: _______________________________________________________________________________

____________________________________________________________________________________________

____________________________________________________________________________________________

____________________________________________________________________________________________

Past Lottery Industry Positions

Employer:_________________________________Title:________________________Length of Service:__________

Responsibilities: _______________________________________________________________________________

____________________________________________________________________________________________

____________________________________________________________________________________________

Please enclose any other information that should be considered including a statement of the reasons this individual should be

considered. Materials could include: membership in industry-related organizations; leader or participant on industry panels or

other educational programs within the past five years; and/or any industry-related articles published in the past five years.

Nominee’s Signature::_____________________________________________ Date:_________________________

Lottery CEO’s Signature:___________________________________________ Date:_________________________

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NASPL Professional Development Seminar

Thank You for your Submission!

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