Digital StoreFront User Guide - Algonquin College

User Guide

Digital StoreFront Training Manual 

Table of Contents 

About the Digital StoreFront 

What is the Digital StoreFront (DSF)................................................................................................. 3 

How to log-in to the DSF (username and password).......................................................................... 3 

Getting Started 

Update your profile information......................................................................................................... 4 

Change your default password ........................................................................................................... 4 

Change your default security question............................................................................................... 4 

EFI PrintMessenger Driver (download & install) 

What is the EFI PrintMessenger Driver............................................................................................ 5 

Installation instructions for PC / Windows......................................................................................... 7 

Installation instructions for Mac OS..................................................................................................10 

Submitting Print Jobs to the DSF 

Printing with the EFI PrintMessenger Driver (Highly Recommended)........................................... 13 

Uploading your Press Quality PDF file to the DSF ......................................................................... 17 

Printing Details 

Printing options................................................................................................................................. 21 

Review & Approve your order......................................................................................................... 25 

Due date & Delivery method............................................................................................................ 26 

Budget code payment....................................................................................................................... 27 

Final review & Order confirmation.................................................................................................. 28 

Order status....................................................................................................................................... 28 

Submitting Offline Content................................................................................................... 29 

Algonquin Business Cards..................................................................................................... 32 

Featured Categories.................................................................................................................. 33 

Contact Us 

FAQ (Frequently Asked Questions).......................................................................................................34 

Contact information............................................................................................................................... 35 

2 

The Print Shop | Algonquin College


About the Digital StoreFront 

What is the Digital StoreFront 

The Digital StoreFront (DSF) is a website offered by The Print Shop that allows customers to order printing 

and other goods and services online 24/7 from within the college or outside the college using VPN. The Print 

Shop DSF offers a quick and easy print ordering experience similar to other online retail stores that you may 

be familiar with. 

1 DSF Website Address (URL) 

http://printshop.algonquincollege.com/dsf/login.aspx 

2 Default Username 

Your default username is the same as your Algonquin College username. 

3 Default Password 

Your default password is your first name all in lowercase letters. 

Default Security Question and Answer 

Default question: What high school did you graduate from 

Default answer: algonquin college 

Who do I call for help with the DSF 

See contact information at the end of this user guide. 

! 

Log-in using the information above. Your account should already be registered with the DSF and 

ready to use! If your account could not be retrieved please register by clicking the “Register” link. 

1 

2 

3 

! 

The Print Shop | Algonquin College 

3


Getting Started 

We suggest completing your profile so that your orders will be delivered to the correct location. Your profile 

information will also be used to automatically fill in certain DSF forms improving your ordering expeience. 

1 Changing your Security Question 

Click on “My Account”. Next to Security Question, click “Change”. Type in your current password, select a 

new security question from the drop down list and type in the new security answer. Click “Save”. 

2 Changing your Password 

Click on “My Account”. Next to Password, click “Change” . Type in your current password, a new 

password, confirm new password and click “Save Changes”. 

3 Updating your Profile Information 

Log-in to the DSF and click on “My Account”. The Profile box will appear. Click “Edit” at the bottom of the 

page. Make your changes then click “Save”. 

Take Note 

Default Password 

The default password is your 

first name in lowercase. 

1 

New Password Rules 

• Min. eight (8) characters 

• Max ten (10) characters 

• Two (2) uppercase letters 

• One (1) numeric character 

• Cannot contain your name 

or your DSF user name 

2 

Your new password must 

satisfy all above requirements. 

3 

4 


Installing the EFI 

PrintMessenger Driver 

Content Overview 

Download and install the EFI Print Messenger driver in order to print 

directly to the DSF using Word or your favorite software package. 

• PC/Windows users continue page 7 

• Mac users continue on page 10


Installing EFI PrintMessenger on PC Computers 

Windows Vista & Windows XP 

In order to print directly to DSF you will need to install EFI PrintMessenger driver on your computer. 

Follow these steps below to get started. 

1 

Log-in to the DSF. Click “Login” button to continue. See page 3 for URL & login information. 

2 

Under the EFI PrintMessenger section, click on the “Windows” link. 

! 


7


3 

When prompted with the “Do you want to run or save this file” dialogue box, click on “Run”. 

4 

You will be prompted with another security warning. Click “Run”. 

5 

PrintMessenger Setup Wizard. Click “Next”. 

6 

License Agreement. Choose “I accept the terms in the license agreement”, then click “Next” to continue. 

8 



7 

Destination Folder. DO NOT change the default location. Click “Next”. 

8 

Ready to Install the Program. Click “Install”. 

Take Note 

Restart Needed 

You may need to restart your 

computer in order to complete 

installation or for your new 

printer driver to be active 

Don’t forget to save any open 

documents before you restart. 

9 

Hardware Installation warning. Click “Continue Anyway”. 

10 PrintMessenger Setup Wizard Completed. Click “Finish”. 

Congratulations! You are now able to submit jobs from any application using the print command. The 

DSF printer driver will be listed under your available printers as “Digital StoreFront”. See page 13 for 

instructions on how to use the PrintMessenger driver. 


9


Installing EFI PrintMessenger on Apple Mac 

Mac OS 10.5 Leopard, 10.4 Tiger, 10.3 Panther 

In order to print directly to DSF you will need to install EFI PrintMessenger driver on your computer. 

Follow these steps below to get started. 

1 

Log-in to the DSF. Click “Login” button to continue. See page 3 for URL & login information. 

2 

Under the EFI PrintMessenger section, click on the “Mac” link 

! 

3 

PrintMessenger.dmg file will download to your computer. Double-click on the icon to open it. 

10 



4 

The PrintMessenger drive will appear on your desktop. Double-click the PrintMessenger drive icon. 

5 

A new PrintMessenger window will open. Double-click on the PrintMessenger icon to launch the install. 

6 

If you get a warning regarding the application being downloaded from the internet, click “Open”. 

7 

Authenticate the installation. Type in your computer user name and password and click “OK”. 

8 

License. Click “Accept”. 


11


8 

Install Location. DO NOT change the location of the folder. Click “Install”. 

9 

Installation successful. Click the Quit button to quit the install process. 

Congratulations! You are now able to submit jobs from any application using the print command. The DSF 

printer driver will be listed under your available printers as “Printshop_DSF”. 

See page 13 for instructions on how to use the PrintMessenger driver. 

12 


Method #1 (recommended) 

Printing with the 

EFI PrintMessenger 


This is the recommended method for submitting your files. This method will 

automatically create a proper PDF and upload it to your DSF account using 

the print command from your favorite software. (PC & Mac compatible)


Printing with the EFI PrintMessenger Driver 

Overview of instructions for PC and Mac users 

! 

Before you start, make sure you have installed the Print-Messenger driver on your 

computer. You only need to install it once for each computer you use. See page 5. 

Detailed instructions are provided on the following pages. 

1 

2 

Open the document you wish to print. 

Click “File”, “Print”, select the printer called “Digital StoreFront” or 

“Printshop_DSF”. Click “OK” or “Print”. 

Note: This will create a PDF and add it to the PrintMessenger upload queue. 

3 

4 

5 

6 

7 

After you have finished adding all your documents, click “upload”. 

Enter your DSF log-in information. Click “Login”. Click “Save Password” if desired. 

The DSF website will open. Click “Get Started”. 

Select a category and click “Begin” beside colour or black & white. 

Your PDF has been added to the job. Enter a job name and quantity. Click “Next”. 

14 



Printing with the EFI PrintMessenger Driver 

Detailed instructions for PC and Mac users 

1 Open the document you wish to print. Remember, you can print from any application on your computer 

as long as you can access the print command and select the PrintMessenger driver. 

2 With your document open, click “File”, “Print”, select the printer called “Digital StoreFront” 

on a PC or “Printshop_DSF” if your on a Mac. Click “OK” (PC) or “Print” (Mac). See figure #1. 

figure #2 

figure #1 

3 After you have finished printing your documents to the upload queue, click “upload”. See 

figure #2 

4 Enter your DSF username and password, 

then click “Login” to continue. See figure #3 

5 The DSF website will launch in your internet browser, 

click “Get Started” to continue. See figure #4 

figure #4 

figure #3 


15


6 Select a category which best represents your printing requirements. After you have selected a 

category, click “Begin” beside colour or black & white depending on your needs. 

7 As you can see, your file has already been uploaded and added to the job. Enter a “Job Name” and 

“Quantity” then click “Next”. 

Take Note 

PDF Preview 

With just one click you are 

able to preview your PDF(s). 

Great for double checking to 

see if they were created and 

uploaded properly. 

Congratulations! You have successfully created and uploaded your PDF file(s). 

Please continue on page 21 for instructions on how to select your printing details. 

16 


Method #2 

Uploading PDF’s 

to the DSF 


Use this method if you would like to upload your own PDFs to the DSF. This 

method requires you to know how to manually create a proper press quality 

PDF with fonts embedded.


Uploading PDF’s to the DSF 


1 

2 

3 

! 

Before you start, make sure you have already produced a press quality PDF with 

fonts embedded and have ready for upload. Detailed instructions are provided 

on the following pages. 

Go to the Digital StoreFront website and log-in. 

Select a category and click “Begin” beside colour or black & white. 

Fill out job information and upload PDF document. Click “Next” to continue. 

18 



Uploading PDF’s to the DSF 


1 Go to the DSF website and log-in. Type in your username and password. Click “Login”. 

Website: http://printshop.algonquincollege.com/DSF/Login.aspx 

If you are unsure of your username and password see page 3. 

2 Select a category which best represents your printing requirements. After you have selected a 

category, click “Begin” beside colour or black & white depending on your needs. 


19


3 

Selecting your PDF document to upload is easy, just follow these simple steps below. 

! 

Make sure the PDF file you’re going to upload has been created properly for print (fonts 

are embedded and press quality) 

A Give your job a name and indicate the quantity. 

B Click on the “Browse” button to locate the PDF document on your computer. Once you have 

found the file, click “OK”. 

C Click “Upload File”. Check off “Add to My Saved Files” to store the file online for next time. 

D Once your file has been uploaded, you will see a PDF icon and the name of your document in 

the preview window. Click “Next” to continue. 

A 

Take Note 

B 

My Saved Files 

Currently, the files will be 

saved for one year. 

C 

PDF Preview 

With just one click you are 

able to preview your PDF(s). 

Great for double checking to 

see if they were created and 

uploaded properly. 

D 

Wrong PDF File 

If you have accidently 

uploaded the wrong PDF file 

just click on the to remove 

it and upload another file. 

Congratulations! You have successfully uploaded your PDF file(s). 

Please continue on page 21 for instructions on how to select your printing details. 

20 


Printing 

Details




! 

Detailed instructions are provided on the following pages. 

1 

2 

3 

4 

5 

6 

7 

8 

9 

Select your Print Options. 

Select your Additional Services if required. 

Add Special Pages to your print job if required. 

Indicate any Special Instructions and click “Next” to continue. 

Review & Preview your print job. Check “I Approve” then Click “Add to Cart”. 

Click the Calendar Icon to select your desired ship date and time. Click “Save”. 

Select a delivery method from the drop down list and Click “Checkout”. 

Enter your budget code in this format: “44002 00 XXXX”. Click “Next”. 

Review your order and click “Place My Order” to finalize and submit the order. 

10 The Order Confirmation page appears. Take note of the Order Number, in the 

event you need to contact the Print Shop regarding your order. 

11 To check the status of your order click “Order Status” from the main navigation. 

22 





1 Select your print options. The ticket template (which is the 

same as a paper print requisition you may be familiar with) is 

where you choose your print options such as the type of paper, 

single or double sided printing, and orientation. 

2 

Select Additional Services if required. 

! 

Take Note 

Double Sided Printing 

The default setting for single 

or double sided printing is set 

to double sided. 

If you would like to print a 

document single sided please 

remember to change the 

settings to single. 

This is in place to support 

the Algonquin College Green 

Initiative. We’re doing our 

part. 

Not enough options 

Something to remember is 

that each category (copies, 

brochures...) has its own set 

of available options to select 

from. If you don’t see the 

options your looking for you 

might have selected the wrong 

category. 

Please feel free to contact us 

if you suspect that something 

is in fact missing. 

3 Add Special Pages. If you have one or more pages that will be 

treated differently than the rest of your job, click “Special Pages”. 


23


3 

Add Special Pages (continued) 

For example, you may wish to have your entire job printed in Black 

and White except for page 1, which should be printed in colour. 

A Select “By Page(s)”, enter the page number. 

B Select “Color” from the Color or B&W drop down list, click “Save”. 

Take Note 

Special Pages 

Colour or B&W 

Colour or B&W refers to 

the toner on your page, not 

the paper or stock colour. To 

choose a different colour of 

paper, select it from the Paper/ 

Media drop down menu. 

A 

B 

This will bring you back to the main print options page. You will now 

see the page(s) that will be printed differently from the rest of the print 

job. You are able to add as many special pages as you like, notice we 

have page 1 printed in colour and page 7 printed on Blue stock. 

If you decide you want to make further changes to one of the special 

pages or if you decide you would like to remove a special page, click 

on the edit or delete buttons indicated above. 

24 



4 Special Instructions. Please use this area to indicate any special instructions or requests you may have 

for our Print Shop staff that may not be covered in the standard Print Options area. Click “Next“. 

5 Review & Preview your print job. The “Review” screen gives you a thumbnail preview of what 

your job will look like, with the options you’ve chosen, once it is printed. You are also given a 

review of all the options you have selected. If you have missed an option, or picked one in error, 

click the “Previous” button to go back a screen to correct it. 

Pricing Summary. To view the pricing summary, click on “View Pricing Summary”. Another 

window pops up with the price breakdown for your job. When you are done, click the “Done” 

button to close the window. 

Check “I Approve” then Click “Add to Cart”. 


25


6 Click the Calendar Icon to select your desired ship date and time. After you have made your 

selection Click “Save”. 

Regular turn around time is three (3) business days. You may request an earlier date, however, a rush fee may 

be applied. The dates highlighted in yellow indicate rush dates. Rush orders must be picked up at the Print 

Shop and will not be delivered by mail services. 

Take Note 

Rush Orders 

The ability to select a faster 

turnaround time (rush date) 

may not be available. Please 

contact our customer service 

clerk directly should you 

require to place a rush order. 

7 Delivery methods available are Customer Pick-up or 

Mail Services. If you choose Mail Services, please fill in the address 

information, especially your room number, then click “Save”. 

Take Note 

Entering your Room 

Number Quickly 

To avoid entering your room 

number every time you submit 

an order, update the address 

field in your profile. See page 

4 for instructions on how to 

update your profile. 

26 



If you would like to split a delivery between two recipients, click on “Add Another Recipient”. 

Fill in the delivery information and make sure to indicate the quantity for each recipient. Click 

“Checkout” to continue. 

8 Enter your departmental budget code that you have been issued and click “Next”. The format 

in which you enter it is very important. Format: ##### 00 #### (Example: 44002 00 123A). 

! 

Take Note 

Oops! Budget Code 

Not Working 

9 Review all the information, then click “Place My Order”. If your budget code is not 

working, the two common 

reasons are: You did not enter 

it properly, try again. Or you 

just registered your own DSF 

account and have not been 

activated, email the DSF 

Admin. See page 32. 


27


10 Take note of your order number. You will need this number if you call the Print Shop with 

questions about your order. 

! 

11 To view the status of your order you must first be logged in to the DSF. Click on “Order Status”. 

A View your entire order history. Select a filter to find a specific order. 

B View complete order details and PDF file. 

C View order confirmation and re-order option 

A 

B 

C 

28 


Submitting 

Off-Line Content


Submitting Offline Content 


1 

2 

3 

Log-in to the Print Shop DSF. See page 3 for login details. 

To begin, choose a category which best represents your printing needs. 

Fill out the Job Ticket information. See screen shot below for instructions. 

A Give your job a name and indicate the quantity. 

B Click on the “Offline Material” tab. Choose the type of offline material you are submitting. 

C Enter a file name and number of pages in your document 

D In the Delivery Instructions area, type in detailed instructions regarding how you will get your 

file to The Print Shop (Eg: Please see graphic design team for original file.) Click “Add”. 

E Click Next to continue. 

4 

Please continue on page 21, “Printing Details”. 

A 

B 

C 

D 

E 

30 


Algonquin 

Business Cards


Algonquin Business Cards 

How to order your Algonquin business cards 

1 Log-in to the DSF. See page 3 for login details. 

Update Your Account 

2 Select the category named “Business Cards”. 

We make ordering business 

3 Click “Begin” and fill out the required information. 

cards quick and easy. The 

business card form will 

A Give your job a name and select a quantity. 

automatically be filled out for 

you based on your profile. 

B Select your campus and complete the form. 

Be sure to keep your account 

profile up to date. See page 4 

C Click “Update Preview” near the top of the page. 

to update your DSF profile. 

4 Click “Next”. Continue on page 25 for further instructions. 

A 

C 

Take Note 

B 

32 



Featured Categories 

Which category is right for me 

Most of your basic printing needs will be met with the “Copies” category. If you require more advanced 

options we have a variety of other categories to choose from. Please read the descriptions below when 

deciding which category is right for your printing requirements. 

Copies: Generic printing in colour or black and white. 

Print options include: Binding, Cutting, Drill, Fold, Shrink Wrap, Slip sheets, 

Orientation and Staple. 

Manuals: Print options include: Binding, Covers (Front and Back), Drill, Tabs, Shrink 

Wrap, Call to Discuss and Request Proof. 

Brochure: 3-panel brochure that prints on two sides of the paper in landscape mode and 

has two folds. Prints in black and white or colour. 

Print options include: Fold, and Call to Discuss. 

Booklet: Booklets that fold in half, have two staples down the middle of the spine. With a 

self cover or hard cover. Black and white or colour. 

Hard cover print options include: Call to Discuss, Cover, Print in colour or BW, Request 

Proof, Saddle stitch. Soft cover print options include: Call to Discuss, Print in colour or BW, 

Request Proof, Saddle stitch 

NCR: No Carbon Required paper. Choose between 2-part or 3-part. 

Business Cards: Standard Algonquin College business cards can be ordered 

directly through the DSF using our new variable data form. If you require a more 

customized business card, please contact our customer service clerk to get started. 

More products and categories are available, visit the DSF for more information. 


33


FAQ 

Frequently Asked Questions 

1 

What is a job ticket 

A job ticket is an electronic version of a print requisition form. It provides you with all 

the print options available to you based on the type of printing category you select. 

2 Do I need to embed my fonts in MS Word or PowerPoint before I use the 

PrintMessenger driver 

When submitting Microsoft Word and PowerPoint documents via PrintMessenger, the 

following steps may be necessary if you are using the Monotype Corsiva font in the 

original document. From MS Word or PowerPoint click “File”, “Print”, Select “Options” 

and then click the “Save” tab. Check “Embed TrueType Fonts”. Uncheck “Do not 

embed common system fonts.” Click “OK”. 

3 I don’t have administrator rights to install the PrintMessenger driver on 

my computer. Now what 

Call the ITS help desk (x.5555) to request assistance. 

4 

What is a press-ready PDF 

It’s a PDF created using Adobe Acrobat Pro software and enables you to choose 

the settings you wish to save your PDF as, such as the quality of the PDF (i.e. High 

quality, Standard, Press quality) and allows you to embed the fonts. 

5 I don’t have Adobe Acrobat installed on my computer. Can I use the 

“save as PDF” command from MS Word or PowerPoint 

No. MS Word does not give the option of changing the settings (such as choosing the 

quality of PDF (press quality) or embedding the fonts) therefore it does not create a 

proper PDF. Please use the EFI PrintMessenger driver. 

6 

Which VPN do I use 

Use the VPN Client only. Do not use the WebVPN. For more informaiton, call the ITS 

help desk (x.5555) to request assistance. 

7 I have registered myself to the DSF and it does not accept my budget 

code and I am sure I have entered it correctly. Help! 

Your DSF account has not been activated. Contact the DSF Admin. 

34 



Contact Us 

Orders & Job Status: 

Production Clerk 

613-727-4723 ext. 5419 

publishing@algonquincollege.com 

Technical Support & Training: 

DSF Administrator 

613-727-4723 ext. 2573 

dsfadmin@algonquincollege.com 

The Print Shop DSF Inquiries: 

Paul Capuano, Manager 

613-727-4723 ext. 5012 

paul.capuano@algonquincollege.com 

 

For more help & information, please visit 

www.algonquincollege.com/printshop/html/DSFInfoPage.htm 


35

DSF User Guide V2.0 

Digital StoreFront Version 4.5 

The Print Shop, Algonquin College

Digital StoreFront User Guide - Algonquin College

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