Request for Proposals General Innovations Fund Solicitation

Community-based Innovations to Reduce Child Labor through Education (CIRCLE)
Request for Proposals
General Innovations Fund Solicitation
Round II CIRCLE Project
Proposal Postmark Deadline: 18 October 2004
Winrock International (WI), a nonprofit organization that works with people around the world to increase
economic opportunity, sustain natural resources, and protect the environment, is seeking proposals from
community based organizations for innovative projects that promote educational opportunities for children in
areas of high and exploitative child labor. 1 Projects will be funded through the Community-based Innovations
to Reduce Child Labor through Education (CIRCLE) project under a cooperative agreement with the United
States Department of Labor (USDOL).
Twenty-Seven countries have been targeted for this solicitation:
Asia: Nepal, Pakistan, India, Bangladesh, Philippines, Vietnam, Thailand, and Cambodia.
Africa: Senegal, Guinea, Mali, Cote d' Ivoire, Ghana, Morocco, DRC, Ethiopia, Kenya, and Malawi.
Latin America: Mexico, Brazil, Paraguay, Bolivia, Ecuador, Peru, Nicaragua, and Guatemala.
Eastern Europe: Albania.
Background
An estimated 211 million children around the world are caught up in work situations that put their health and
development at risk, violate international core labor standards, and negatively impact their futures. While
efforts to reduce child labor through education have had some notable success, innovative, community-based
projects targeting these issues have not been widely funded, and results are rarely shared among practitioners
outside the community. CIRCLE will fund small projects of this type. It will also document their “best
practices” so that they may be shared with other community organizations and the broad international
development community.
Following guidelines from the U.S. Department of Labor/ Bureau of International Labor Affairs (DOL/ILAB)
Child Labor Education Initiative, the CIRCLE project is soliciting proposals from local non-profit
organizations with capacity to prevent child labor through education. This Request for Proposals (RFP) seeks
to identify organizations based in target countries that can build on past successful interventions in child
labor, especially its worst forms as defined in the International Labor Organization (ILO) Convention 182. 2
The CIRCLE project seeks to fund innovative approaches addressing child labor through educational
1 Child labor is defined by the USDOL as, “work that prevents children from attending and participating effectively in
school or is performed by children under hazardous conditions that places their healthy physical, intellectual or moral
development at risk
2 ILO Convention 182 lists four categories of the worst forms of child labor which include 1) all forms of slavery or
practices similar to slavery, such as the sale and trafficking of children, debt bondage and serfdom or forced labor, or
compulsory recruitment of children for use in armed conflict; 2) use, procurement or offering of a child for prostitution
or pornography; 3) use or procurement of a child for illicit activities; and 4) work which by its nature or by the
circumstances by which it is carried out is likely to harm the health, safety, and morals of children.
Funding provided by the United States Department of Labor under cooperative agreement number
03-K110-REAA-WW505.
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initiatives that have a grassroots connection to children, teachers, parents, and local communities. Proposals
will be considered from local non-governmental organizations (NGOs) to either build on current programs
and initiatives, or to propose start up pilot projects that address the relationship between education and efforts
to reduce child labor. Projects that are especially innovative in their approach will receive the highest priority
for funding.
Eligible Countries and Organizations
Specific countries in Asia, Africa, Latin America and Eastern Europe have been selected on the basis of
criteria to capture diversity, as well as their high rates of child labor.
West and North Africa: Organizations that wish to apply from West and North Africa must be located and
registered in one of the following target countries: Senegal, Guinea, Mali, Cote d' Ivoire, Ghana, or Morocco.
East and Central Africa: Organizations that wish to apply from East and Central Africa must be located
and registered in one of the following target countries: Democratic Republic of Congo, Ethiopia, Kenya, or
Malawi.
South Asia: Organizations that wish to apply from South Asia must be located and registered in one of the
following target countries: Nepal, Pakistan, India, or Bangladesh.
Southeast Asia: Organizations that wish to apply from Southeast Asia must be located and registered in one
of the following target countries: Philippines, Vietnam, Thailand, or Cambodia.
Latin America: Organizations that wish to apply from Latin America must be located and registered in one
of the following target countries: Mexico, Brazil, Paraguay, Bolivia, Ecuador, Peru, Nicaragua, or Guatemala.
Eastern Europe: Organizations that wish to apply must be located and registered in Albania.
Qualifying Criteria
The applicant organization must meet the following minimum criteria. The applicant must:
• be a nationally-based (not international), non-governmental organization registered according to country
laws and legislation (faith-based groups are also eligible and encouraged to apply);
• demonstrate ability to manage sub-contracts in a sound manner (such as a bank account and an
experienced accountant);
• demonstrate technical knowledge, capacity, and relevant experience to address child labor and education
issues;
• submit a complete application with a project description that will promote CIRCLE project objectives;
and
• bring not less than 10% (out of the sub-contract amount) in contribution of funds (match) or assets to the
project proposed.
The CIRCLE Program will NOT fund:
• government agencies or political organizations, or organizations that lobby the U.S. government;
• activities that create profit for the organization or constitute income generating activities;
• equipment that is not explicitly required to complete the work outlined in the RFP (equipment may be
purchased only to support the sub-contract activities, and the sub-contractor must follow U.S.
government procurement regulations);
• personnel or administrative expenses that are not related to the project; or
• the same activities that are financed by other U.S. Government sources or that duplicate other USDOL
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funding. DOL funded community-based NGOs are eligible to apply with innovations that have synergies
and are complementary to other projects but that do not duplicate or add to the same activity.
CIRCLE Project Objectives
Organizations applying for funds will propose initiatives that design, build on, and promote innovative and
community-based pilot projects that address the prevention of child labor through education. Projects funded
by CIRCLE will contribute directly or indirectly to indicators of impact and results:
• enrollment: of children by type of educational program and level;
• persistence: continuation of children in school, i.e., children stay on school’s roster/re-enroll for
following year(s) of schooling;
• transition: children move from one educational program to another or next appropriate educational
program; and/or
• completion: children finish an educational program.
Organizations must choose one of the following as the primary objective. Additionally, organizations must
specify not only how the project will impact the primary objective, but also if and how it will contribute to
any of the other three objectives. Projects do not need to contribute to all of the objectives.
1. Raise awareness of the hazards of child labor and the importance of education for all children. Sample
activities may include creative use of media, teacher training, mentoring of youth, theater, art, curriculum
development for schools, use of the internet, community focus groups, civil society groups, seminars,
workshops, and town meetings. All awareness raising activities should be able to establish a link with
and document reduction of child labor and increased enrollment and/or retention of children in school.
2. Strengthen formal, non-formal, and transitional education systems that encourage child laborers, and
those at risk of working, to attend school. Sample activities may include teacher trainings in relevant
curriculum, proposals by community groups to support teachers in activities and/or for supplies to
improve quality and relevance of teaching, vocational and informational technology training; labor
market studies, apprenticeships, school to work programs, on-site teacher training, health interventions
that directly impact a working child’s school attendance and performance, civics, engendering
voluntarism and student community participation, or alternative relevant curriculum that provides basic
skills and education for at risk children, drop outs, and children in work situations.
3. Strengthen national institutions and policies on education and child labor. Sample activities may
include training and establishing dialogue with public officials, local leaders, law makers, and
enforcement agencies on the hazards of child labor and the benefits of education; promoting development
of public programs to improve access to school, by offering alternatives such as vouchers for education,
scholarships, and apprenticeships; developing materials and guidelines for improved enforcement and
monitoring methods for ensuring that children removed from work are placed in and remain in
educational settings.
4. Ensure the long-term sustainability of these efforts as documented by monitoring and measuring
techniques for tracking impact, including numbers and stories reflecting educational persistence,
completion and prevention of child labor for at-risk children. Sample activities may include innovative
methods using child-to-child programs for tracking children; improved gathering of school level
statistics; parent-teacher focus groups to check frequently on the presence or absence of the child in
school; peer pressure teams developed at community level to keep records on attendance and tracking
incentives.
These suggested activities are not exhaustive and organizations are encouraged to suggest other innovative
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approaches that fall within the four broad categories.
Organizations are highly encouraged to submit proposals targeting Objective 4.
Award Cycle and Funding Levels
This is the second round of solicitations for the CIRCLE project. In this second round, two (2) RFPs are
being released – the General Innovations RFP and the Target Sectors RFP. This solicitation is the General
Innovations RFP. (See CIRCLE web site for the Targe Sectors RFP). Only one proposal – responding to
either the General Innovations RFP or the Targeted Sectors RFP - will be accepted under the CIRCLE project
from an NGO. NGOs selected for award will receive a sub-contract from Winrock International to
implement proposed activities. NGOs selected for award are not permitted to sub-contract the work to other
organizations.
The CIRCLE project will fund a variety of projects that vary in monetary size: large projects from $100,000-
$250,000; medium-sized project from 10,000-$99,999; and small projects $1,000-$9,999. 3 A total of
$416,000 will be awarded during this phase of the project.
Sub-contracts can range from 6 months to 18 months. Organizations applying have the discretion to design
and propose the duration of time and commensurate levels of funding needed to carry out the project and
achieve the most impact and results.
Proposal Review Process and Evaluation Criteria
All proposals should follow the Technical proposal outline or Section I of the RFP on page 9. There will be
three phases of proposal review including:
1.) Pre-Qualification Review: Screens each proposal to ensure each of the necessary components of
the proposals have been submitted. Failure to submit a completed application will disqualify an
organization’s application.
2.) Executive Summary Review: The Executive Summary component of each application will
serve as the primary document for review and evaluation to qualify for a review of the full
proposal. The Regional Selection Committees will only review an NGO’s full proposal if it is
able to demonstrate the innovative nature of its projects, and judged to be competitive based on
their Executive Summaries.
3.) Full Proposal Review: The full proposal review will be judged on the basis of the following
weighted criteria:
a. Project Approach and Objective: Clear explanation of how the implementation plan will
contribute to meeting CIRCLE project objectives through innovative approaches (maximum
25 points);
b. Sustainability of Project: Long-term provisions for implementation plan after project
funding ends (maximum 20 points);
c. Organizational Experience and Capacity: Organizational and professional experience
related to the activity (maximum 15 points, less than 8 points in this category will rule out a
candidate; see sub-contract questionnaire for more details on this criterion);
d. d. Budget: Cost sharing/cost-effectiveness of budget (maximum 15 points);
e. Monitoring and Evaluation Plan: Feasibility and innovativeness of an organization’s
3 Organizations have a greater opportunity for funding in the small and medium categories. NGOs seeking subcontracts
of the highest monetary value, should consider that at most one such contract will be awarded in this category
on a regional level and projects in the range of US $100,000 - $150,000 will be most competitive in this category.
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Logical Framework, Implementation, and Monitoring and Evaluation Plan (maximum 15
points); and
f. Community and Child-Centered Focus: Evidence of inclusion of communities and
children in the decision-making process on proposals that directly affect them; i.e.,
community and child participation (maximum 10 points).
Monitoring and Evaluation Component
Ensuring positive impact and results on children and communities is important, so monitoring and evaluation
is a central part of the CIRCLE project vision. The requirement for careful planning and monitoring aims to
encourage organizations to better understand their project’s design, document its accomplishments, improve
management and decision-making. The CIRCLE project will require sub-contractors to submit a
comprehensive Logical Framework, and a Monitoring and Evaluation Plan, which describes how they will
conduct data collection, processing, and analysis as the means to document impact, experiences, and best
practices.
In addition to tracking either direct or indirect linkages to school enrollment, school retention, transitioning
from educational programs, and completion of a formal or non-formal educational program, each subcontractor
will be required to identify their own project’s primary objective. They will also need to include
indicators that relate directly to performance and success of the proposed project. These objectives and
indicators should be included in the project’s Logical Framework. In the selection criteria for proposals,
Winrock International requires that each project include its own monitoring and evaluation plan, including
the resources to be used to collect the necessary field data for indicators selected by the project. This
monitoring and evaluation plan should correlate exactly to the indicators listed in the Logical Framework.
Applicants are encouraged to be simple in their approach, to use a small number of key indicators, and to
collect only essential data. Please be sure to adequately budget for implementing a monitoring and evaluation
plan under the proposed budget.
Essential elements to be included in the monitoring and evaluation plan:
• Definition/explanation of indicators and their units of measurement
• Detailed description of each indicators Means of Verification (also called, "Source of Data")
• Frequency and schedule of data collection
• Individuals responsible for: data collection, data management, data analysis
• Cost of data collection (staff time, travel, materials, etc.)
• Any additional, non-quantitative impact information to be collected (i.e. qualitative indicators, various
participatory approaches, etc.)
Selection criteria for sub-contract proposals include the quality of the project’s proposed monitoring and
evaluation system, and the degree to which it corresponds with the project’s Logical Framework and
CIRCLE’s overall objectives. After award, sub-contractors will be required to submit baseline data for each
approved indicator. Subsequently each quarter, the sub-contractors will choose targets, or goals for the
indicator data for that quarter, for their indicators, based on their experience and planned activities during the
previous quarter.
For more information on designing a Logical Framework and Monitoring and Evaluation plan, including
examples, see the RFP section of CIRCLE project’s website at: www.winrock.org/circle
Regional Launch Meeting
Representative(s) from NGOs that are awarded a sub-contract will be required to attend a Regional Launch
Meeting (RLM) sponsored by Winrock International’s CIRCLE project. The RLM will be funded by the
CIRCLE project and will be of no cost to sub-contracting organizations. The RLM will take place at the
beginning of the sub-contract process in order to establish a solid and cohesive relationship between Winrock
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International and all implementing organizations that are being funded under the CIRCLE project in a given
region. The RLM will provide a forum for discussing the work plans of each project, financial and
administrative requirements for the CIRCLE project, monitoring and evaluation requirements, and
documenting best practices at the local level. These meetings will take place in the Fall of 2004 in Mali for
North, Central and French West African-based NGOs; in Kenya for East and Southern African-based NGOs,
Eastern European NGOs, and English West African NGOs; in Brazil, for Latin American-based NGOs, and
in the Philippines, for all Asian-based NGOs.
Notification and Deadlines
Winrock International will notify organizations regarding the status of a proposal within ninety days of the
receipt of the proposal. Additionally, Winrock has the right to reject any and all proposals that do not meet
the qualifications outlined in this document.
Submission of Applications and Official Languages
Specific instructions for proposal submission are included on page 9. English is the official working
language for the CIRCLE project. Organizations are encouraged to submit completed applications in
English; however Technical proposals (Technical, Section I of this application) will be also accepted in the
following languages: French, Thai, Vietnamese, Albanian, Khmer, Spanish, or Portuguese. If organizations
choose to submit Section I in a language besides English, the following criteria MUST be adhered to for full
consideration:
• A 2-page Executive Summary of the Technical proposal must be included in English.
• Section II, Financial component must be in English.
TWO hardcopies of the completed applications must be postmarked by 18 October 2004 and received at the
CIRCLE Regional Office no later than 15 days after the deadline, 2 November 2004:
Additionally, an electronic version with the subject line “CIRCLE project-General Innovations Fund”,
in Word or PDF format, must also be sent to the email address provided below which correlates to the
regional CIRCLE office of the applicant.
CIRCLE Project South Asia
P.O. Box 1312
Mahadevsthan, Old Baneswore
Kathmandu, Nepal
Telephone: 977.01.4467087
circle @winrock.org.np
CIRCLE Project Southeast Asia
2401, 24th Floor, Jollibee Plaza
Building
Emerald Avenue, Ortigas Center 1605
Pasig City, Philippines
Telephone: 63.2.634.4999
adionela@winrock.org
Projeto CIRCLE América Latina
Rua Dr. José Peroba, 349
Edf. Emp. Costa Azul -12º andar
41760-320 Salvador, Bahia/
Brasil
Telephone: 55.71.273-6100
circle@winrock org br
CIRCLE Project North and West Africa
BP E 457, Imm Ali Baba ABK 2
Hamdalaye ACI 2000, Apt. 106
Bamako, Mali
Telephone: 223.229.38.80
kcisse@winrock-mali.org
CIRCLE Project East and Southern Africa and
Eastern Europe c/o Chako Training Centre
Cargen House, First Floor, Harambee Avenue
P.O. Box 49252
GPO-00100, Nairobi
Kenya
Telephone: 254-733-524449
pomondi@winrock.org
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Checklist for Submitting a Complete Proposal
Winrock International has developed a checklist to assist NGOs in submitting a completed proposal.
Complete Application Contains the following and or/meets the following criteria:
A 2-page Executive Summary in English;
Two hard copies of the completed proposal:
• Submit a completed Technical component (Section I) as outlined in the RFP; and
• Submit a completed Financial component (Section II) as outlined in the RFP;
An electronic version of the full proposal (Sections I and II);
Audit reports;
Registration certificates;
Logical Framework;
Documentation on indirect cost rates if used by the NGO;
Application mailed in time to arrive by the Prescribed Deadline;
Sufficient Match Component is included;
Innovations are clearly described;
Demonstration of Institutional Capability;
Complete and Realistic Monitoring and Evaluation Plan;
Budgets are tied to Project Descriptions/Objectives; and
Micro-finance activities outlined as needed project components, but cannot be budgeted or
funded under CIRCLE as stipulated in the RFP guidelines.
NGOs will also find additional assistance on developing a Monitoring & Evaluation Plan and Logical
Framework under the RFP section of the CIRCLE website, www.winrock.org/circle.
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INSTRUCTIONS
Community-based Innovations to Reduce Child Labor through Education (CIRCLE)
In submitting a proposal, all applicants are required to submit:
1) A duplicate Cover Sheet (provided below) should be attached to the Technical (Section I) and Financial
(Section II) components of the proposal.
2) Section I: Technical component (English, French, Thai, Vietnamese, Cambodian (Khmer), Albanian,
Spanish, or Portuguese).
3) Section II: Financial component (English Only).
The technical section will be scored separately from the financial section. Only one proposal will be
considered under the CIRCLE project from an NGO. Projects that are especially innovative in their approach
will receive the highest priority for funding. NGOs are also not allowed to sub-contract the work to other
organizations.
Cover Sheet
The following cover sheet should be submitted for BOTH Technical and Financial sections of all
applications.
An organization must specify the primary objective and related activities of its project as they correlate to the
four CIRCLE Project Objectives (See page 4).
The organization should also specify the funding level of sub-contract: small US $1,000-$9,999; and medium
$10,000-$99,999.
RFP to which you are applying: General Innovation Fund or Target Sector Fund (organizations may only
submit one proposal)
Proposal Title:
Name of organization:
Contact Person:
Phone/Fax Number:
Street Address:
City:
State/County:
Postal Code:
Email:
Primary Objective: (identify only one out of the four CIRCLE project objectives):
Sub-contract Funding level (small, medium or large):
Sub-contract Amount:
Length of proposed project:
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Community-based Innovations to Reduce Child Labor through Education (CIRCLE)
Section I
Technical Proposal
May be completed in English, French, Thai, Vietnamese, Albanian, Cambodian (Khmer), Spanish, or
Portuguese.
Organizations submitting a technical proposal must follow the outline below in order to be considered.
Organizations must also demonstrate their ability to manage and implement a prescribed program that
correlates directly to one of the four main objectives of the CIRCLE project described under CIRCLE Project
Objectives. Projects funded by CIRCLE will contribute directly or indirectly to indicators of impact and
results—enrollment, persistence, transition, and completion—also described under CIRCLE Project
Objectives.
Full Technical Proposal Outline
Full Technical Proposal (5 parts, must not exceed 20 pages excluding the Appendix)
• Part I. Coversheet Information (1 page, form provided on page 9);
• Part II. Executive Summary (2 pages, Must be in English for all applicants. Failure to provide this
component in English will disqualify an application.);
• Part III. Project Narrative (11 pages, maximum score of 55 points):
• Problem Statement;
• Background and rationale;
• Strategic approach and objectives;
• Implementation and work plan;
• Sustainability and Expected Outcomes – Number of beneficiaries to be
reached;
• Part IV. Monitoring and Evaluation Plan, with clear linkage to Logical Framework (2 pages,
maximum score of 15);
• Part V. Institutional Capabilities, including management and staff load for the project (2 pages,
maximum score of 15); and
• Part VI. Budget, which includes match funds (2 pages, maximum score of 15) Budget must be in
U.S. Dollars – this may include a column for local currency as well. A sample budget and
description of types of match funds is provided below. Organizations must contribute 10 % in
match to their project proposals and clearly outline it in their budgets;.
• Appendix I: Logical Framework (no page limit, no score will be awarded. However, failure to
include in your proposal will disqualify an application).
Formatting
Proposals must be submitted in the prescribed formatting requirements below:
• 8 ½ x 11 inch size or A4 size white paper;
• 10-12 point or pitch Times New Roman font size;
• Double-spaced; and
• 1-inch margins.
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Proposals that do not meet the formatting requirements outlined above will not be considered for
review.
10

CIRCLE Sub-Contracts Program Budget Template
Proposal Title
Name of Organization
Line items Notes Unit Costs Units Total Amount
1 2 3 4 5
I. Salary and Wages
Project Director
Project Manager
Sub-total
II. Benefits
Sub-total
III. Procurement
Sub-total
III. Travel and Per Diem
Sub-total
IV. Project Activities
Sub-total
V. Other Direct Costs
Rent
Utilities
Communications
Translation Fees
Project Supplies
Sub-total
Total Estimated Costs:
III. Match Contributions Year One Year Two Total
1.
2.
3.
Total
Notes:
1. Item “costs used in the project” includes raw materials & goods costs, fuel costs, spare parts costs,
inventory costs used for sub-contract project implementation.
2. Salaries are based on annual rates with units meaning months.
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3. Fringe benefits are based on organizational average payments.
4. Travel costs to the sites and back is reimbursed in amount of airfare, train, water transport and
vehicle costs (except taxi). Airfares are paid for economy class only. Per diem payment may not
exceed those provided for by the U.S. Government.
5. Communication costs include telephone, fax, express mail, postage, etc.
6. Consultants Services payments are based on a monthly rate with units meaning months.
7. Indirect costs are based on the method of calculation of the general administrative costs.
8. VAT taxes cannot be included as part of the budget. This can be considered as match for the project.
9. NGOs should budget for bank fees, and employee social contributions if applicable.
10. Organizations are also encouraged to budget for translation expenses in their proposed project budget
if needed.
Please note this is a budget template and the applicant may add or delete items that do not relate to the
operations of the applicant’s organization. Only the main sub-headings, including Salary and Wages,
Benefits, Procurement, Travel and Per diem, Project Activities, and Other Direct Costs have to be used in
organizing budgets.
Match Funding Policies and Procedures
Since the CIRCLE project is funded by the U.S. Government, it is subject to its financial rules under the
Code of Federal Regulations (CFR). Match is referred to as that portion of project or program costs not
borne by the U.S. Federal Government. There are several types of match that can be provided including
volunteer services furnished by professional and technical personnel, consultants and other skilled and
unskilled labor that may be counted as cost sharing or matching if the service is an integral and necessary part
of an approved project or program, in kind donations, and other direct funding from the sub-contractor.
Basic requirements, all of which must be met, in order for contributions, including cash and third party in -
kind, to be considered a cost share or match:
• Are verifiable from the recipient’s records.
• Are not included as contributions for any other U.S. federally-assisted project or program.
• Are necessary and reasonable for proper and efficient accomplishment of project or program
objectives.
• Are allowable under the applicable cost principles.
• Are not paid by the U.S. Federal Government under another award, except where authorized by
Federal statute to be used for cost sharing or matching.
• Are provided for in the approved budget.
• Conform to other provisions of CFR Section 226.23 Cost Sharing or Matching, as applicable. 4
4 Please see the following website under the section titled, Cost Sharing or Matching, for the full text of all required
conditions. .
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Community-based Innovations to Reduce Child Labor through Education (CIRCLE)
Section II
Financial Component
Must be completed in English
This financial and administrative component is designed to determine the ability of the organization to manage a
project, and a programmatic technical component to outline the programmatic and budget activities. As a
component of the RFP, prospective organizations must provide financial and administrative information
concerning their management policies. This information assists Winrock International in determining the
management capabilities of an organization and remains confidential. This score for measuring institutional
capacity will be largely based on the content of the questionnaire. This section is scored separately from the
technical section of the application.
Sub-Contract Questionnaire for Applicants
(Please attach copies of Registration Documents)
Section A: General Information
Legal Name of Organization: ____________________________________________
Contact Person: ______________________________________________________
Mailing Address:______________________________________________________
Street Address (if different than above): ____________________________________
Telephone Number: __________________________
Facsimile Number: ___________________________
E-mail Address: _____________________________
Website Address: ____________________________
1. What type of organization are you (check all that apply)
Profit
NGO
Non-Profit
Governmental
Other (please explain) _________________________________
2. Is your organization legally registered No Yes

If yes, when and where was your organization registered
_______________________________________________________________
Please provide a copy of your organization’s registration certificate.
Enclosed
Not enclosed (please explain)
_______________________________________________________________
3. What is your organization’s tax status
Exempt
Non-Exempt
Please indicate your tax ID number: __________________________________
4. Is your organization affiliated with any other organization
No
Yes (please explain)
________________________________________________________________
5. Please list the names of the following individuals (provide an organizational chart if possible):
Chairman ___________________________________
President/Executive Director: ________________________________
Chief Financial Officer: _____________________________________
Bookkeeper/Accountant: ____________________________________
Treasurer: ___________________________________
Secretary: ___________________________________
Section B: Financial Information
1. Enter the beginning and ending dates of your organization’s fiscal year:
From (month/day): ________________ to (month/day): ___________________
2. Please complete the requested information (provide a copy of your most recent financial reports):
Current year information (indicate period): _________________
Revenues: _______________________ in local currency

Expenses: _______________________
Assets: _________________________
Liabilities: _______________________
Prior year information (indicate period): _____________________
Revenues: _______________________
Expenses: _______________________
3. Of your current year funding, how much comes from the following sources:
U.S. Government Funds (*) _________________________________
National/Provincial/Local Government Funds (specify level) ______________________
Private Foundations ______________________________________
Contributions/Membership Dues: ____________________________
Seminars/Conferences: _____________________________________
Publications: _____________________________________________
Non - U.S. Sources: ________________________________________
Other Sources: ____________________________________________
(*) Please indicate the U.S. Government Agency (state run public authorities) financing your organization and
amount received by each agency:
U.S. Government Funds: _________________
Amount: ________________
National/Provincial/Local Government Funds: ____________
Amount: ________________
Other Sources: _____________________
Amount: ________________
4. Does your organization use indirect cost or overhead rates
No
Yes (please provide a copy of your calculations)
Section C: Accounting System/Internal Controls
1. What is your normal method of disbursing payments:
Wire transfers
Cash (please explain why)

____________________________________________________________
2. How are your transactions recorded
Manual ledger system – indicate ledgers used: _______________________
Computerized system – indicate software used: ______________________
Briefly describe how transactions are entered into your systems, i.e. preparation of request forms, purchase orders,
vouchers, etc., the approval process.
___________________________________________________________________
3. Are timesheets used to record employee’s time charges
No
Yes
4. Does your accounting system have the capacity to track multiple projects
No
Yes
5. Does your accounting system have the capacity to track project expenses against budget line item
categories
No
Yes
6. Does your organization have a written accounting policies and procedures manual
No
Yes
7. Briefly describe your organization’s record retention policy for financial data:
________________________________________________________________
8. On what bases are your reports issued
Cash basis Accrual basis Modified Cash
9. How often are financial reports prepared
Monthly Quarterly Annually Not prepared (please explain)
________________________________________________________________
10. Are bank accounts established in your organization’s name
Yes
No (please explain)
_____________________________________________________________
11. If required, would you be able to set up a separate bank account to handle funds received and
disbursements made with the funds related to the sub-contract agreement

Yes
No (please explain)
______________________________________________________________
12. Are monthly bank account reconciliations prepared
Yes
No (please explain)
______________________________________________________________
13. Who prepares your bank reconciliations _______________________________
Does this person also issue and/or approve disbursements
Yes
No (please explain)
______________________________________________________________
14. Does your organization maintain a petty cash account
No
Yes
Are petty cash accounts reconciled on a monthly basis
Yes
No (please explain)
______________________________________________________
Section D: Audit
1. Are you audited on an annual basis
Yes (please provide a copy of your most recent audit)
No (please provide a copy of your balance sheet and financial statements)
2. How often are audits performed ___________________________
3. Do you have an internal auditor on staff _____________________
4. Have any audits had relevant findings reported
No
Yes
If yes, please provide a copy of the findings, recommendations and management’s response.
This questionnaire must be signed and dated by organization’s director AND an authorized person who has either
completed or reviewed the form; two different persons.
Printed name: _________________________________

Signature: ____________________________________
Title: ________________________________________
Date: ________________________________________
Printed name: _________________________________
Signature: ____________________________________
Title: ________________________________________
Date: ________________________________________
Seal
Attached documents:
1. State Registration Certificate
2. Balance Sheet
3. Income/expenses Report
4. Recent Audit Report (if any)

Appendix I: CIRCLE Logical Framework. Please complete this framework based on your project proposal.
Narrative Summary Objectively Verifiable Indicators Means of Verification Assumptions
Goal (Same goal for all CIRCLE
proposals)
Children at risk of child labor are
educated in sub-contract funded
activities in target communities.
Not Applicable (N/A) N/A N/A
Objective (Proposal Purpose, pick
only one)
1). Awareness of parents and
community members raised
concerning the hazards of child labor
and the importance of enrolling and
keeping children in school.
2). Local formal and/or informal
education systems, programs, and/or
facilities improved,
3). Educational and/or child labor
policy issues are addressed,
4). Long-term sustainability of
educational child labor prevention
initiatives ensured.
Indicators (If objective is No.1 or
2, you must use these indicators.
If not please develop a set of
indicators that correspond to your
chosen objective)
• Number of at risk children
enrolled in educational
programs
• Number and percentage of
children that persist in
program (are promoted or
repeat the same grade, phase
or level)
• Number and percentage of at
risk children that make a
transition to a formal school,
i.e., enroll in a formal school
program.
• Number and percentage of
children that complete an
educational program in which
they are enrolled by a
CIRCLE sub-contractor.*
NGOs must identify how information
will be gathered.
Assumptions Affecting the Purpose
to Goal Linkage
Sub-contractors will identify the other
factors required in their specific
situation to achieve the sub-contract
Goal.

Sub-Objectives (Outputs)
Sub-contractors will specify how they
will achieve the sub-contract
objective(s). This is equivalent to “subobjectives”
for most projects. Some
shorter projects will not have a level
here but will skip this row and go
straight to activities below.
Sub-contractors will specify indicators
that will demonstrate whether their
sub-objectives have been achieved.
Assumptions Affecting the Output to
Purpose Linkage
Sub-contractors will identify the other
factors required in their specific
situation to achieve the sub-contract
Purpose.
Activities (Inputs)
Sub-contractors will specify the
activities required to produce their
project’s Outputs.
Sub-contractors will specify indicators
that will demonstrate whether their
Activities have been achieved. These
are equivalent to “monitoring
indicators” and are optional.
Assumptions Affecting the Input to
Output Linkage
Sub-contractors will identify the other
factors required in their specific
situation to achieve the sub-contract
Outputs.