Download Tender Form - Uttar Pradesh Tourism

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Price Rs. 200/-
OFFICE OF THE DIRECTOR GENERAL
DIRECTORATE OF TOURISM
Paryatan Bhawan, C-13, Vipin Khand,
Gomtinagar, Lucknow,
Uttar Pradesh
TECHNICAL BID
FOR DESIGN, DEVELOPMENT, HOSTING AND MAINTENANCE OF
MATHURA-VRINDAVAN WEBSITE
1.0 NAME OF THE WORK Design, Development, Hosting, Maintenance and
Support for the Mathura-Vrindavan Website
2.0 EARNEST MONEY Rs. 5,000/- (Rupees Five Thousand)
3.0 LAST DATE AND TIME 02-08-2010 by 4:00 P.M.
4.0 DETAILS OF THE APPLICANT :
(a). Name of the applicant firm :
(Attach company Profile)
(b). Name of the proprietor / Director :
(c). Year of inception :
(d). Address of the registered Office :
(e). Telephone Numbers :
(f). Fax Number :
(g). E-mail :
(h). Turnover of Previous Year :
(i).
Check List for Enclosures:
i. Company Profile
ii. Empanelment letter with UPDESCO / UPLC or
any other Govt. Agency
iii. Copy of work orders (minimum 10) of similar work
done for other organizatins.
iv. Copy of audited balance sheet of the previous
three years.
v. Income tax clearing certificate for the last three
years.
vi. Copy of Service Tax Registration Certificate
vii. Trade Tax registration certificate
viii. Copy of PAN letter
ix. Earnest Money Deposit.

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5.0 GENERAL INSTRUCTIONS :
5.1 UP Tourism, Lucknow invites tenders for “Design, Development, Hosting,
Maintenance and Support for the Mathura-Vrindavan Website”.
5.2 All tenders strictly in the prescribed form should be submitted before the Date &
Time of submission, as specified, along with this tender, duly signed and stamped,
as a token of acceptance of terms and conditions of this tender.
5.3 All tenders shall be either type written or written neatly in indelible ink.
5.4 Technical and Price Bids have to be submitted in separate sealed covers. The
envelope containing Technical Bid should indicate ‘Technical Bid’ and the envelope
containing ‘Price Bid’ should indicate ‘Price Bid’. Both the envelopes should be kept
inside another single envelope.
5.5 The sealed tender envelope should be superscribing “Tender for Design,
Development, Hosting, Maintenance and Support for the Mathura-Vrindavan
Website”
5.6 Price Bid shall be opened only for those bidders who qualify in Technical bid.
5.7 Each envelope should indicate the bidder’s complete address.
5.8 The firm will have to quote price bid including taxes and duties if any as per the
Price Bid format enclosed in the tender form.
5.9 The EMD has to be deposited by demand draft or pay order in favour of Director
General Tourism, U.P. payable at Lucknow.
5.10 The Director General Tourism, U.P. shall have the right to accept or reject any or all
tenders without assigning any region thereof.
6.0 PRE-QUALIFYING REQUIREMENTS :
6.1 The Bidder should be registered or empanelled with Information Technology and
Electronics Dept. of Uttar Pradesh through either U.P. Electronics Corporation Ltd.
or U.P. Development Systems Corporation Ltd. or NIC (Enclose a copy of
empanelment letter)
6.2 The Bidder should have an experience of at least 3 years in Website, Design and
Development.
6.3 The Bidder must be an established and experienced / firm who regularly
undertakes similar work. The Bidder should have designed and maintained at least
two static and dynamic websites of Government Departments/Public Sector/Private
Sector. (Enclose a copy of work orders)
6.4 The bidder has adequate financial stability and status to meet the obligations under
the Contract, for which he will be required to submit a copy of the audited Balance
Sheets of the previous three financial years, with minimum turnover of Rs. 5 Lacs
per annum for last two years.
6.5 The bidder should submit Income tax clearance certificate for the last three years.
6.6 Copy of the Service Tax Certificate.
6.7 Copy of the Permanent Account Number (PAN).

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7.0 SCOPE OF WORK
a) Domain Name Registration and Web Space Setup.
b) Designing of the Flash Intro & Home Page with graphics & Flash
animation and its approval.
c) Preparing and approval of links & Navigation Structure.
d) Designing of inner pages as per the new layout and colour scheme
approved.
e) Approval of inner pages.
f) Testing of website with W3 Validator tools and other softwares.
g) Hosting of Final site on the Web Sever.
h) Annual Maintenance, Updation and Support for the website.
7.1 WEBSITE DESIGNING:
The website shall be designed in English. It will start with an intro film in Macromedia
Flash with light music in background and voice over. The film will be for 5 to 10
seconds duration approx. When the film run is over, the home page opens
automatically.
The home page will be designed using flash, Java Script, XML, HTML, CCS etc. and
all the latest tools. The inside pages will be designed using the same scripting and
designing techniques. The website will have static and dynamic pages It should be
compatable on all the major browers namely Internet Explorer 6.0 and above,
Netscape 7, firefox, Opera, Safari and Chrome.
Various links and sub-links will be provided on the Home Page for going to various
sections of the site. Navigation will be user friendly and a viewer can go from any link
to any part of the website. Each page will be complete in itself in navigation.
Video Clippings can also be included if desired in streaming format. Connectivity to
other sites can also be given though this site for the purpose of additional
information. The link structure and contents can be finalized after mutual discussions.
7.2 CONTENT MANAGEMENT:
The content on Homepage will be distributed as to grasp the visitor's attention,
encourage the exploration of website and allow easy access to the most important
information on the website. The website should be oriented towards its prospective
audience i.e. citizens, foreign tourists, businesses, government departments as well
as government employees. The content aimed must be in simple language, too long
or too short pages should be avoided. It should not require an extra piece of software
to access or, if required, should be auto-downloadable. The text portion is designed
in HTML with graphics in JPEG or GIF format. Flash animations may be used. For
large documents (with multi-column text, forms, ta-bles, graphs), Application Forms
etc. format used all over the world is Portable Document Format (PDF).

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It has to be noted that since the web users can directly reach the inside pages of the
website using the search engines and there is no guarantee that they shall enter the
site through the Home Page, each page in the website must have a self-contained
complete navigation facility and should be capable of taking the viewer to any part of
the website.
7.3 INFORMATION SECURITY AUDIT:
In order to reduce the risk of cyber attacks and improve upon the security posture of
critical Information related to Tourism Department as per the G.O. No. 1591/78-1-54
bys0/99-2004 dated 30 th Dec 2004 the Security Audit Certificate of the Web Server
on which the Tourism Website will be hosted has to be provided to the Tourism
Department. The Security Audit has to be done as per the guidelines of CERT-In
though the empanelled third party agencies.
7.4 Function Point Testing
This test is being designed to verify whether it serves the purpose for which it is
deviced. Software certification will be required from STQC (Directorate of
Standardisation, Testing & Quality Control Certification) under information
Technology Department, Govt. of India or any other institution for main facing and
increasing quality of the Website.
Website Elements and Site Structure:
Web Pages: -
a. Home.
b. Profile.
• About Mathura
• History
• Overview
• Accessibility
• Travel Information
• Top Ups
• Hotel/Restaurant/Paying Guest House/Dharamshala/Ashrams
• Sports & Recreation
• Shopping
• Banks, Post & Telegraph
• Hospitals
• Excursion
• Toll Tax
• Picture Gallery
• Maps of Cities
• Weather Information
• Exchange rates.

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c. Temples in Mathura
• About Temples/Timing to visit
d. Other places of Interest
e. Route Map
f. Profile
• About Vrindavan
• History
• Overview
• Accessibility
• Travel Information
• Top Ups
• Hotel/Restaurant/Paying Guest House/Dharamshala/Ashrams
• Sports & Recreation
• Shopping
• Banks, Post & Telegraph
• Hospitals
• Excursion
• Toll Tax
• Picture Gallery
• Maps of Cities
• Weather Information
• Exchange rates.
g. Temples in Vrindavan
• About Temples/Timing to visit
h. Other places of interest
i. Route Map
j. Route from Various Station/Cities/States/Country
• Travel Mode
• Travel fare
k. Fair & Festivals/Upcoming Event
l. Conducted Tour/Travel Agencies
m. Your page
• Feed Back
• Contact Us
n. FAQ
o. Related Links
• U.P. Tourism
• UP Tours
• Incredible India
p. Advertise with us
q. Testimonial
r. Guide view

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20. Dynanic Features: -
a. Search Engine
b. Visitor Track
c. Feedback form
d. Query form
e. Contact us form
f. Latest news
g. Picture/Architectural Gallery
21. Promotion: -
1. Search Engine Optimization
2. Languages Available
I. English
II. Hindi
III. Gujrati
IV. Bengali
8.0 TERMS AND CONDITIONS
8.1 The firm under agreement shall contact the Officer-In-Charge and receive the
information with respect to the above, from time to time.
8.2 They may receive some of the information through e-mail or fax.
8.3 The Firm under agreement shall publish the received information within 24 hours of
receipt of information. However some information of very urgent nature shall have to
be uploaded immediately
8.4 It is not the binding of Tourism Department that all the information is made available
in electronic format. The firm under agreement shall have to digitize the received
information through its own manpower and arrange itself the equipments used such
as scanners if required for proper execution of the work.
8.5 Detailed web statistics of the visitors on the site is required which should include
hourly, daily, weekly, monthly report of traffic, search engine and keywords report,
browser reports, etc.
8.6 Control Panel for the Mail Interface and Web Interface has to be handed over to
Tourism Department. Training for the use of same has to be provided.
8.7 Domain Name rights have to be handed over to Tourism Department.

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OFFICE OF THE DIRECTOR GENERAL
DIRECTORATE OF TOURISM
Paryatan Bhawan, C-13, Vipin Khand,
Gomtinagar, Lucknow,
Uttar Pradesh
PRICE BID
FOR DESIGN, DEVELOPMENT, HOSTING,
MAINTENANCE & SUPPORT OF MATHURA-VRINDAVAN WEBSITE
Please specify your prices of the below particulars. Price should be quoted separately for each job.
Sl.
No.
Specifications
1 Domain Name Registration
2 Web Server Space and setup (5 GB) + Mail
Space (5 GB) with PoP Mail a/c + Database
support
3 Flash Intro which includes :
Panoramic Effects
Voice over effect
Maha Ganga Arti in films
4 Designing of Home Page with flash banner
animation.
5 Designing of Web Pages (Approx 200 A4
Pages) in English and Hindi (Unicode) in A-4
size which includes:
Testing of website with W3 Validator
Visitor Track
Feedback form
Quert form
Contact us form
6 Search Engine Optimization
7 Website Maintenance, Updation and
Operational Training and Support
8 SUB TOTAL
9 Service Tax
10 GRAND TOTAL
Amount Rs.
(one year)
Amount Rs.
(Three years)
Date:
[Signature of authorized representative]
with Seal of the Firm
Name :
Designation :