Attachments - City of Busselton

COUNCIL 24/04/2013 

ITEM 9.2 ATTACHMENT 

1 

Finance Committee 04/04/2013 

CITY OF BUSSELTON 

MINUTES OF A MEETING OF THE FINANCE COMMITTEE HELD ON 4 APRIL 2013 

TABLE OF CONTENTS 

ITEM NO. SUBJECT PAGE NO. 

1. DECLARATION OF OPENING 2 

2. ATTENDANCE 2 

3. PUBLIC QUESTION TIME 2 

4. DISCLOSURE OF INTERESTS 2 

5. CONFIRMATION OF MINUTES 2 

6. REPORTS 3 

6.1 FINANCE COMMITTEE INFORMATION BULLETIN – FEBRUARY 2013 3 

6.2 LIST OF PAYMENTS MADE – FEBRUARY 2013 8 

6.3 DRAFT SCHEDULE OF FEES AND CHARGES – 2013/14 FINANCIAL YEAR 10 

6.4 FINANCIAL ACTIVITY STATEMENTS – PERIOD ENDING 28 FEBRUARY 2013 44 

6.5 ANNUAL BUDGET REVIEW – PERIOD ENDING 28 FEBRUARY 2013 50 

6.6 MEELUP REGIONAL PARK OPERATIONAL BUDGET AMENDMENT 72 

7. NEXT MEETING 76 

8. CLOSURE 76

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MINUTES OF A MEETING OF THE FINANCE COMMITTEE HELD IN ROOM 3, COMMUNITY RESOURCE 

CENTRE, CAMMILLERI STREET, BUSSELTON, ON THURSDAY, 4 APRIL 2013 AT 9:00 AM 

1. DECLARATION OF OPENING 

The Presiding Member opened the meeting at 9.08am. 

2. ATTENDANCE 

Presiding Member: 

Members: 

Cr I. Stubbs 

Cr G. Bleechmore 

Cr J. Green 

Cr C. Tarbotton 

Cr G. Henley 

(from 9.10am) 

Officers: Mr M. Archer Chief Executive Officer 

Mr D. Whitby Manager, Finance and Information 

Technology 

Mr S. Wesley Engineering Management Accountant 

Miss K. Wallace Administration Officer, Governance 

Apologies: 

Leave of Absence: 

Media: 

Public: 

Nil 

Nil 

Nil 

Nil 

3. PUBLIC QUESTION TIME 

Nil 

4. DISCLOSURE OF INTERESTS 

Nil 

5. CONFIRMATION OF MINUTES 

FIN1304/019 

Moved Councillor Henley, seconded Councillor Bleechmore: 

That the minutes of the Finance Committee meeting held on 7 March 2013 be 

confirmed as a true and correct record. 

CARRIED 4/0 

9.10am 

At this time Councillor Tarbotton entered the meeting.

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6. REPORTS 

6.1 FINANCE COMMITTEE INFORMATION BULLETIN – FEBRUARY 2013 

SUBJECT INDEX: 

Financial Operations 

STRATEGIC OBJECTIVE: An organisation that is managed effectively and achieves positive 

outcomes for the community 

BUSINESS UNIT: 

Finance and Information Technology 

SERVICE: 

Financial Planning and Reporting 

REPORTING OFFICER: Manager, Finance & Information Technology – Darren Whitby 

Civic Relations Officer – Deborah Holden 

AUTHORISING OFFICER: Chief Executive Officer – Mike Archer 

DATE OF COMPLETION: Not applicable 

VOTING REQUIREMENT: Simple Majority 

ATTACHMENT(S): Investment Performance Report – Period Ending 28 February 2013 

PRECIS 

This report provides an overview of information that is considered of relevance to members 

of the Finance Committee. The report incorporates the Investment Performance Report, a 

listing of transactions on the Chief Executive Officer’s corporate credit card, details of any 

voluntary contributions/ donations received and also payments made under the Donations/ 

Contributions and Subsidies Fund. Any other relevant matters of interest will also be 

included as and when they arise. 

BACKGROUND 

Not applicable. 

STATUTORY ENVIRONMENT 

Section 6.14 of the Local Government Act and Regulation 19 of the Local Government 

(Financial Management) Regulations refer to a local government’s power to invest. 

Whilst Section 6.10 of the Local Government Act refers to financial management regulations 

in general terms, Regulations 11 and 12 of the Local Government (Financial Management) 

Regulations refer to the payment of accounts, including those whereby delegation has been 

made to the CEO to exercise the power to make payments. 

RELEVANT PLANS AND POLICIES 

Council Policy 218 – ‘Investment’ provides specific guideline relating to the investment of 

funds. 

Council Policy 24 – ‘Voluntary Contributions, Donations and Sponsorships’ details the 

processes required to be followed in respect of the offer of voluntary contributions, 

donations and sponsorships.

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FINANCIAL IMPLICATIONS 

NA. 

STRATEGIC COMMUNITY OBJECTIVES 

This matter principally aligns with Key Goal Area 6 – ‘Open and Collaborative Leadership’ 

and more specifically Community Objective 6.3 ‐ ‘An organisation that is managed effectively 

and achieves positive outcomes for the community’. 

RISK ASSESSMENT 

NA. 

CONSULTATION 

NA. 

OFFICER COMMENT 

• Investment Performance Report – Period Ending 28 February 2013 

Pursuant to the Council’s Investment Policy, a report is to be provided to the Council on a 

monthly basis, detailing the investment portfolio in terms of performance and counterparty 

percentage exposure of total portfolio. The report is also to provide details of investment 

income earned against budget, whilst confirming compliance of the portfolio with legislative 

and policy limits. 

The balance of the City’s invested funds (including the 11am account) decreased by $3M 

during February, to meet operational funding requirements. During the month, five term 

deposits were renegotiated for further terms, albeit reduced by $1M. Based on an average 

maturity of 113 days, the average rate being offered was in the order of 4.2%. This rate is 

considerably less than that of recent months, as financial institutions adjust their respective 

portfolios. 

As at 28 February 2013, interest earnings on municipal and reserve funds were collectively 

some $177K below year to date budget estimates. Of this variance, $90K related to 

municipal interest, which does have an impact on the City’s net current position. A 

projection of the interest earnings shortfall for 2012/13will be included as part of the Annual 

Budget Review, to be completed based on the City’s financial performance at as 28 February 

2013. 

• Chief Executive Officer – Corporate Credit Card 

Details of monthly transactions made on the Chief Executive Officer’s corporate credit card 

are provided below to ensure there is appropriate oversight and awareness of credit card 

transactions made. 

Date Amount Payee Description 

30/01/2013 $427.37 Whangarei District Conference Registration – CEO 

Council (NZ)

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12/02/2013 $173.72 Airport Security Parking 

Perth 

15/02/2013 $275.50 Zinns Liquor Store ‐ 

Dunsborough 

Car‐parking whilst on conference ‐ CEO 

Beverages for Dunsborough Foreshore 

Opening event. 

25/02/2013 $171.54 Adina Vibe Darwin Conference Accommodation – Manager, 

Major Projects 

• Voluntary Contributions/ Donations (Income) 

At its meeting of 22 September 2010, the Council adopted (C1009/329) its Voluntary 

Contributions/ Donations Policy. This Policy requires that the Finance Committee be informed 

(via an information only bulletin) of any instances whereby voluntary contributions/ 

donations are approved by the Chief Executive Officer or jointly by the Shire President and 

Chief Executive Officer. 

No voluntary contributions/ donations have been received this financial year to date. 

• Donations/ Contributions and Subsidies Fund (Sponsorship Fund – Payment of 

Funds) 

Council resolved in April 2010 (C1004/132), as part of a move towards a tiered system of 

funding: 

That the existing Small Local Project Funding by Councillors be discontinued and that a 

separate Sponsorship and Donations Fund limited to $25,000 be established. Individual 

payments from this fund are not to exceed $500. The Finance Committee will be delegated 

authority by the Council to determine the allocations of sponsorship and donations from the 

Fund. The Fund will be administered by staff who will make a recommendation to the 

Finance Committee on a monthly basis. 

The tiered funding system was finalised by Council at its meeting on 23 March 2011 and the 

Finance Committee was provided with the delegated authority to administer the small 

allocations on 22 June, 2011. 

Following the 6 October 2011 Finance Committee meeting, it was recommended to Council 

that this delegation be revoked and be returned to the CEO to enable a more timely 

turnaround of sponsorship applications. 

On 26 October 2011, Council resolved (C1110/333), inter alia: 

That the Council: 

1. Revokes the delegation to the Finance Committee to determine the 

allocation of donations and sponsorships from the fund established for this 

purpose in accordance with the Council’s tiered funding scheme. 

2. Delegates authority to the Chief Executive Officer to determine the 

allocation of donations and sponsorships from the fund established for this 

purpose in accordance with the Council's tiered funding scheme, subject to 

individual payments from the fund not exceeding $500.

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3. Notes that a report on applications considered and determined by the CEO 

will be provided to the Finance Committee via its information bulletin. 

Current expenditure from the Donations, Contributions and Subsidies Fund (Sponsorship 

Fund) reveals: 

50 applications for sponsorship have been received during the financial year. 

45 payments have been made during the financial year. 

The average donation approved for the financial year is $303.65. 

There were 8 applications for sponsorship received or assessed during February 2013, with 

all 8 applications meeting the criteria and payment subsequently made. 

Expenditure from the Donations, Contributions and Subsidies Fund (Sponsorship Fund) for 

the financial year totals $15,182.50. 

Total budget for the Donations, Contributions and Subsidies Fund (Sponsorship Fund) is 

$25,000.00. 

Application No. Recipient Purpose Amount 

43/1213 Black Dog Ride Pty Ltd Black Dog Ride 24/03/2013 – $500.00 

Starts in Dardanup and finishes 

in Busselton. 

44/1213 St Mary’s Anglican Church Anthology of Poems from $250.00 

13/03/2013. Book Launch 

18/09/2013 

45/1213 Rover Owner’s Club Inc. SW British Auto Classic (Vintage $500.00 

Branch 

Cars) 07/04/2013 

46/1213 Koori Kids NAIDOC 2013 School Initiatives $450.00 

07/07/2013 to 14/07/2013 

47/1213 Andrew Thomas Weston Special Circumstances – $250.00 

selected to participate in the 

Cuboree in Singapore 

22/06/2013 to 26/06/13 ‐ 

Scouts WA 

48/1213 Jarrod Paul Weston Special Circumstances – $250.00 

selected to participate in the 

Cuboree in Singapore 

22/06/2013 to 26/06/13 ‐ 

Scouts WA 

49/1213 Hoordits Health Promotion Yarn in the Park 21/03/2013 – $500.00 

Committee 

Celebrating Closing the Gap, 

Harmony Day and Sorry Day. 

Also to provide a healthy 

outing for young Aboriginal 

families 

50/1213 South West Group of Affiliated 2013 South West District $250.00

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Agricultural Association Inc. 

Display at the Perth Royal 

Show 

Council may wish to note that: 

1. The Children’s Leukaemia & Cancer Research Foundation Inc. wrote to thank the City 

for its contribution back in September 2012 and advised the South West Bike Trek 

raised in excess of $69,000 that will contribute to vital medical research into 

childhood cancers. The trek has raised over $500,000 since its inception. 

CONCLUSION 

NA. 

OPTIONS 

NA. 

TIMELINE FOR IMPLEMENTATION OF RECOMMENDATION 

NA. 

COMMITTEE DECISION / OFFICER RECOMMENDATION 

FIN1304/020 

Moved Councillor Henley, Seconded Councillor Green: 

That the Finance Committee: 

1. Notes the Information Bulletin for the period ending 28 February 2013 

CARRIED 5/0

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6.2 LIST OF PAYMENTS MADE – FEBRUARY 2013 







SERVICE: 



AUTHORISING OFFICER: Director, Finance & Corporate Services – Matthew Smith 


VOTING REQUIREMENT: Simple Majority 

ATTACHMENT(S): List of Payments Made – February 2013 

PRECIS 

This report provides details of payments made from the City’s bank accounts for the month 

of February 2013, for noting by the Council and recording in the Council Minutes. 

BACKGROUND 

The Local Government (Financial Management) Regulations require that when the Council 

has delegated authority to the Chief Executive Officer to make payments from the City’s 

bank accounts, that a list of payments made is prepared each month for presentation to, and 

noting by, the Council. 


Section 6.10 of the Local Government Act and more specifically, Regulation 13 of the Local 

Government (Financial Management) Regulations; refer to the requirement for a listing of 

payments made each month to be presented to the Council. 


NA. 


NA. 


This matter principally aligns with Key Goal Area 6 – ‘Open and Collaborative Leadership’ and 

more specifically Community Objective 6.3 ‐ ‘An organisation that is managed effectively and 

achieves positive outcomes for the community’. 


NA.

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CONSULTATION 

NA. 


NA. 

CONCLUSION 

NA. 

OPTIONS 

NA. 


NA. 

COMMITTEE RECOMMENDATION / OFFICER RECOMMENDATION 

FIN1304/021 

Moved Councillor Green, seconded Councillor Tarbotton: 


1. Notes the payment of voucher numbers M105501 – M105721, EF025819 – EF026253, 

T06780 – T006794 and DD001892 – DD001907, together totalling $4,435,633.33 

CARRIED 5/0

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6.3 DRAFT SCHEDULE OF FEES AND CHARGES – 2013/14 FINANCIAL YEAR 







SERVICE: 




DATE OF COMPLETION: 01 July 2013 

VOTING REQUIREMENT: Absolute Majority 

ATTACHMENT(S): 

Nil 

PRECIS 

In accordance with Regulation 5(2) of the Local Government (Financial Management) 

Regulations, a local government is to undertake a review of its fees and charges regularly; 

and not less than once in every financial year. This report provides the Finance Committee 

with a recommended Schedule of Fees and Charges to apply for the financial year 

commencing on 01 July 2013, for its consideration and consequent recommendation to the 

Council. 

BACKGROUND 

Section 6.16 of the Local Government Act (the “Act”) states that a local government may 

impose and recover a fee or charge for any goods or services it provides or proposes to 

provide, other than a service for which a service charge is imposed. 

Section 6.17 of the Act further states that in determining the amount of a fee or charge for 

goods and services, a local government is to take in to consideration the following factors: 

a) The cost to the local government of providing the service or goods 

b) The importance of the service or goods to the community; and 

c) The price at which the service or goods could be provided by an alternative provider 

Section 6.18 of the Act clarifies that if the amount of any fee or charge is determined under 

another written law, then a local government may not charge a fee that is inconsistent with 

that law. 

The above matters have been considered as part of the annual fees and charges review. 

Finally, whilst Section 6.16(3) of the Act states that a schedule of fees and charges is to be 

adopted by the Council when adopting the annual budget, fees and charges may also be 

imposed during a financial year. In order for the 2013/14 schedule of fees and charges to be 

effective from the commencement of the new financial year, the Council is required to adopt 

its schedule in advance of 30 June 2013, such that any statutory public notice periods 

(including gazettal’s where required) can be complied with. 


Sections 6.16 – 6.19 of the Act refer to the imposition, setting the level of, and associated 

administrative matters pertaining to fees and charges. The requirement to review fees and

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charges on an annual basis is detailed within Regulation 5 of the Local Government (Financial 

Management) Regulations. 


NA. 


In terms of the Council’s currently adopted budget, revenue from fees and charges (excluding 

waste collection charges) equates to approximately 19% of budgeted rates revenue and 12% 

of total operating revenue (excluding non‐operating grants). As such, fees and charges form 

an integral component of the City’s overall revenue base. 

Whilst collective fees and charges revenue includes items that the Council has no authority to 

amend, it is important that, where possible, controllable fees and charges are increased on an 

annual basis, to assist in offsetting the increasing costs of providing associated services. 


The schedule of fees and charges adopted by the Council encompasses 'whole of organisation' 

activities. As such, all Key Goal Areas within the Council’s Strategic Community Plan 2013 are 

in some way impacted. More specifically however, this matter aligns with Key Goal Area 6 – 

‘Open and Collaborative Leadership’ and particularly Community Objective 6.3 ‐ ‘An 

organisation that is managed effectively and achieves positive outcomes for the community’. 


There are several risks that the Council needs to be mindful of when reviewing its schedule of 

fees and charges. Firstly, in an effort to assist in recovering costs associated with the provision 

of services, it is important that, where applicable, fees and charges are increased on an annual 

basis in line with relevant economic indicators. Should this not occur, the provision of services 

is required to be increasingly subsidised by other funding sources. Conversely however, a 

balance is also required to ensure that fees and charges are maintained at levels so as not to 

adversely impact on the financial ability for ratepayers to utilise those services, which may 

otherwise result in a net reduction in revenue. 

CONSULTATION 

Business Unit Managers are responsible for reviewing fees and charges associated with 

activities under their control. As part of the review process, consultation may occur with other 

local government authorities, in addition to a review of prices offered by alternate service 

providers (pursuant to Section 6.17 of the Act). 


The 2013/14 draft Schedule of Fees and Charges has been guided by a general escalation of 

4.2% over currently adopted fees and charges, which represents the average of the Local 

Government Cost Index (LGCI) over the past 10 years. This methodology is consistent with the 

Fees and Charges revenue extrapolation as comprised within the current draft Long Term 

Financial Plan. Notwithstanding this however, in numerous instances this principle is not

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appropriate, with other factors also requiring consideration. The following provides an 

overview, by Directorate, of noteworthy instances where an LGCI extrapolation has not been 

utilised, whilst also discussing, where relevant, newly proposed fees and charges. 

‣ Planning and Development Services 

Building Services 

The fees for Certification services provided by the Building Services team have been 

simplified and rationalised into just two fees (previously five separate fees). They have also 

been adjusted to work on a sliding scale but have two steps. One fee is for building values up 

to $2M, and the other fee for building values over $2M. This not only simplifies the 

arrangement and improves consistency but is also consistent with the approach of the 

private sector. Timeliness will be the distinction that determines whether the City is more or 

less attractive for certifications. It is anticipated by this approach that the City will be more 

competitive in attracting complex certifications and this should increase the City’s revenue, 

or at least reduce the loss of income to Private Certifiers. 

Town Planning Services 

New to the 2013/14 Schedule of Fees and Charges is the inclusion of consultation fees. The 

head of power for Council to set these fees is provided by the Planning and Development Act 

2005, but the amount is determined at the discretion of the Council. The fees cover the cost 

of notification of neighbours, if an R‐Code variation arises and the applicant does not wish to 

arrange notification, and also applications considered to warrant neighbour comments 

pursuant to section 14.1 of Scheme 20. Applications for proposals categorised in 

accordance with Section 21((2)(C)(iii) in Scheme 20, include the recovery of costs associated 

with placing the advertisement in the paper. 

Environmental Health 

• A new fee is recommended for the recovery of costs associated with the provision of a 

condemnation certificate for unfit food products. 

• A new fee is recommended for the processing of applications to construct small storage 

sheds, carports and pergolas in accordance with the Caravan Parks and Camping Ground 

Act 1995. This new fee is to recover the cost associated with assessing applications to 

construct small storage sheds, carports and pergolas within a caravan park. 

• New fees are recommended for the registration and renewal of registration of a stable 

and also premises for the keeping of pigeons. The renewal of registration of a stable and 

renewal of registration of premises for the keeping of pigeons have been increased by 

4.2%. A new fee is recommended to recover the cost of assessing new applications for 

registration of a stable and also the registration of premises for the keeping pigeon. 

• A new fee is recommended to recover the costs associated with the registration and 

renewal of registration of a Holiday Home. 

• A new fee is recommended to recover the cost of processing new applications for the 

registration and for renewal of a Lodging House registration. The new fee is 

recommended to recover the cost associated with assessing new Lodging House 

applications and renewal of registrations and has been increased in line with Holiday 

Home fees. 

• A new fee is recommended to recover the costs associated with the preparation of a 

Local Government report on the adequacy of an apparatus for the treatment of sewage 

and disposal of effluent and waste water. An applicant has the option of obtaining a Local 

Government report to support their application to the Department of Health. This new

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fee is to recover the cost associated with the preparation of the Local Government 

report. 

• A new fee is recommended to recover the costs associated with requests for archive 

retrieval and copy of approval issued for an apparatus for the treatment of sewage and 

disposal of effluent and waste water. 

• A new fee is recommended for the recovery of costs associated with staff preparation of 

a noise monitoring report. 

• New fees are recommended for the recovery of costs associated with the non‐statutory 

assessment of premises plans, the inspection of premises and provision of an inspection 

reports. 

Ranger and Fire Services 

• New fees have been recommended to recover the cost associated with the assessment 

of applications for beach/ reserve vehicle access permits. The new fees include daily fee, 

annual permit fee, renewal of annual permit fee, and transfer of permit fees. Each year a 

small number of permits are issued primarily to commercial fishermen to access the 

beach at specified locations. 

‣ Engineering and Works Services 

Waste Disposal and Sanitation Fees and Charges 

In respect of waste admitted to the Busselton Transfer Station and the Dunsborough Waste 

Facility, the Engineering and Works Services Directorate make the following 

recommendations: 

• It is recommended not to raise the fees for general domestic waste (wheelie bins, cars, 

utes, trailers) owing to the fact that large rises of between 20% and 50% were imposed in 

2012/13. 

• It is however recommended to reintroduce fees for domestic green waste owing to the 

problem of contamination. A considerable number of patrons are hiding general waste 

underneath their green waste (because the green waste is free) and are tipping it in the 

green waste area. This contaminates the green waste and reduces the quality of the 

mulch which is produced during green waste processing and is made available free to the 

public afterwards. Should the Council determine to reintroduce the recommended fees, 

it is proposed that two free passes for domestic green waste be included with each rates 

notice. 

• Gate staff have ongoing difficulty in determining whether green waste is domestic or 

commercial, and this is the source of many arguments at the Waste Disposal Sites. From 

an administrative viewpoint, it is recommended to align the commercial and domestic 

green waste charges. Therefore the commercial charge for green waste in trailers should 

be slightly reduced, to coincide with the reintroduction of domestic fees for green waste. 

• Commercial weighbridge fees at Dunsborough are recommended to be raised by at least 

4%, depending on the costs of handling the material. 

In addition to the above, it is also recommended that a new fee be introduced in 2013/14, 

relating to the hire of City owned wheelie bins for events. This would be conditional upon 

the hirer collecting, emptying, cleaning and returning the bins. A hire fee of $10 per bin 

(including GST) is proposed for the forthcoming financial year.

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‣ Finance and Corporate Services 

Rates/ Property Related Matters 

With the exception of the ‘Statement of Rates’ charge, no further increases are 

recommended in 2013/14. Rates staff have reviewed the cost of providing these services, 

and believe that the current fees and charges reflect the actual cost in providing the same. 

Additionally, other local government fees structures have been reviewed, and the City’s 

prevailing fees and charges are generally in line with neighbouring and similar sized local 

government authorities. 

Cemetery Fees and Charges 

The City of Busselton operates and maintains two open cemeteries. As the City’s population 

continues to grow, demand for cemetery services also continues to grow. It has been 

identified that the existing fees and charges for cemetery services do not cover the cost to 

provide these services and thus increases are required to close the gap. 

The long term objective for fees and charges reform within the cemeteries is intended to 

establish an income stream that: 

• Covers the actual cost of works in relation to burials and ashes interments. 

• Covers the actual cost of maintenance of the plot and surrounds over the 25 year term of 

Grant of Right of Burial. 

• Considers the cost of a variety of services throughout the cemeteries and provides diversified 

fees accordingly. 

• Contributes to capital improvements within the two active cemeteries administered by the 

City of Busselton. 

The fees proposed for the 2013/14 financial year build upon increases made in 2012/13 and 

supplement the further achievement of these objectives. Fees being increased are the grant or 

right of burial fees and the internment of ashes in places other than the niche wall, with an 

increase of between 18% and 27% dependant on the fee. One fee, the renewal of a grant of 

right of burial (for 25 years), is increasing by 45%. Currently this fee is significantly lower than the 

original grant fee. 

Gazetted fees and charges from across the region have been examined, including the 

Metropolitan Cemeteries Board and the Bunbury Cemeteries Board. The majority of Cemetery’s 

reviewed have a similar fee and charges structure and the three (3) to four (4) year target figures 

(to be achieved in 2014/15) sit well within the range of both large regional cemeteries and 

metropolitan cemeteries. 

Should this cost‐for‐service model of cemetery fees and charges continue to be supported by the 

Council, the long term maintenance and management of the City’s cemeteries will be largely 

self‐supporting. Fees and charges would also be contributing to capital costs associated with 

cemetery expansion. 

Busselton Community Resource Centre 

With the Council having only adopted the fees and charges applicable to the Busselton 

Community Resource Centre in November 2012, it is felt appropriate that they remain at current 

levels for the 2013/14 financial year.

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‣ Community and Commercial Services 

Meelup Regional Park – Events 

A new ‘per competitor fee’ has been introduced for event organisers holding events in Meelup 

Regional Park. In the past two (2) years where events have been held in the Park, the Meelup 

Regional Park Management Committee has liaised with event organisers for an in‐kind 

contribution to be made towards the management of the Park. To date this in‐kind contribution 

has been negotiated on an event by event basis and Officers are now recommending that a 

standard fee be introduced to ensure that a fair and equitable rate is applied to all event 

organisers. 

Commercial Hire Sites 

The Commercial Hire Site Policy was adopted by the Council in November 2011 (C1111/359) to 

replace the previous Recreational Hire Sites Policy. Fees payable should reflect the market 

demand and the City should remain flexible in this regard. The minimum fee, however, will be 

$500 per annum, plus GST. The actual fee payable will be the result of a tender process / or 

negotiation. The relatively low minimum permit fee was introduced to attract commercial activity 

on the foreshore. On account of the anticipated successful trading potential of commercial 

businesses, the permit fee was modified to include an additional 5% share of gross takings (as 

permitted by the Policy). The Policy was reviewed in May 2012 by the Council’s Policy and 

Legislation Committee where it was decided to extend the review period for a further 12 months 

to provide sufficient time to compile substantial data to review the Policy. 

In addition to the above, an Event Application Fee also applies, which is covered under the Events 

and Casual Ground Hire Application fee. As part of the 2013/14 draft Schedule of Fees and 

Charges, it is proposed that this fee increase to $68 (inc. GST). 

Kookaburra Caravan Park 

Most fees and charges for the Kookaburra Caravan Park have been increased by LGCI with the 

exception of the ‘off season’ rates. This is due to the current rates being competitive with other 

caravan parks in the region and maintaining Kookaburra as an affordable holiday option in the 

‘off‐peak’ season. 

Busselton Regional Airport 

The airport passenger and landing fees are being proposed to remain unchanged for 2013/14 

with the exception of the commercial annual fee options. This is due the airport fees and charges 

being reviewed late in 2012 and new landing fees and passenger fees introduced in September. A 

review is due to be completed in April to assess the impact of the new fees and charges 

introduced in late 2012, and while there has been little evidence so far to indicate a negative 

response, Officers feel that the current fees and charges are appropriate for the Airport to 

encourage growth in aircraft and passenger movements. 

Library Charges 

With the exception of two items, it is proposed that Library charges remain unchanged in 

2013/14. This is primarily due to ‘rounding’ issues in applying LGCI increases to nominal amounts. 

Notwithstanding this increases are proposed for Library bags and the sale of USB sticks, to more 

accurately reflect cost of service.

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CONCLUSION 

As part of the annual fees and charges review, the currently adopted fees and charges have been 

reviewed in line with the requirements of the Local Government Act and other relevant 

legislation as applicable. Where considered relevant, fees and charges have been increased by, or 

above, LGCI estimates in recognition of increased costs associated with the provision of services. 

In other instances, the prevailing fees and charges are considered adequate (and as such, no 

changes are recommended). Furthermore, a number of new fees and charges have been 

proposed, or amendments to existing fees structures recommended. Consequently, it is 

recommended that the Finance Committee endorses the draft Schedule of Fees and Charges for 

2013/14 as recommended, for subsequent consideration by the Council. 

OPTIONS 

The Finance Committee may determine to recommend amendments to the draft Schedule of 

Fees and Charges as it deems appropriate. 


Consequent to adoption by the Council, the Schedule of Fees and Charges for 2013/14 will 

become effective from and including 01 July 2013. 

OFFICER RECOMMENDATION 


ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED 

1. Endorses the Fees and Charges as detailed in the “Draft Fee 2013/14 (exc. GST)” 

column of the following Schedule of Fees and Charges, effective from and including 

01 July 2013. 

Note: 

The Committee decided not to recommend adoption of the proposed 2013/14 draft fees 

associated with the Hire of Wheelie Bins as it agreed it is necessary for City Officers to further 

investigate the implications associated with implementing such a fee and requested that a 

report be presented at a future Committee meeting. 

The Committee supported a $2.50 (inc. GST) fee proposed by the Meelup Regional Park 

Management Committee for the sale of a wildflower brochure being incorporated into the 

Fees and Charges for 2013/14. 

It was noted by the Committee that the description against the charge relating to the Burial 

Charge – Reopen and 2 nd burial in non‐standard (oversize) grave required the word 

“additional” added. Upon clarification, a typographical error had occurred as the words 

“Additional cost – per 30cm deeper or wider” should have been included within the 

description. The amendment is reflected in the below fees and charges. 

With the exception of the above mentioned, the fees and charges recommended by Officers 

are those included in the Committee Recommendation. For the purposes of these minutes, to 

reduce potential for confusion, the schedule has only been produced once, with changes 

highlighted.

COUNCIL 24/04/2013 


17 


COMMITTEE RECOMMENDATION 


FIN1304/022 

Moved Councillor Bleechmore, seconded Councillor Tarbotton: 


1. Endorses the Fees and Charges as detailed in the “Draft Fee 2013/14 (exc. GST)” 

column of the following Schedule of Fees and Charges, effective from and including 

01 July 2013, subject to the removal of the proposed $10 fee for the Hire of Wheelie 

Bins and the inclusion of a fee proposed by the Meelup Regional Park Management 

Committee for the sale of a wildflower brochure. 

DESCRIPTION 

ADOPTED FEE 

2012/13 

(Exc GST) 

DRAFT FEE 

2013/14 

(Exc GST) 

DRAFT FEE 

2013/14 

(Inc. GST) 

A concession of 50% of the adopted fee or charge may apply (upon application) in relation to those fees and charges 

shaded and marked with an asterisk (*). The concession is only available to incorporated not for profit organisations and 

groups where profits raised from the associated activity are to be donated to a local cause or charity. 

EXECUTIVE SERVICES 

SALE OF DOCUMENTS 

Council Minutes 

Subscription on a per annum basis 450.00 450.00 450.00 

Single Copy ‐ Agenda 30.00 30.00 30.00 

Single Copy ‐ Minutes 20.00 20.00 20.00 

Electoral Rolls 

Per copy 57.50 57.50 57.50 

Publications 

Cape of Contrasts Book New 20.00 22.00 

CITY OF BUSSELTON LICENCE PLATES 

(Not applicable to plates sold at Auction ) 

City of Busselton plates (aluminium) 490.91 490.91 540.00 

Dunsborough plates (polycarbonate) 490.91 490.91 540.00 

Yallingup plates (polycarbonate) 490.91 490.91 540.00 

PLANNING & DEVELOPMENT SERVICES 

BUILDING RELATED FEES 

Signs 

Renewal of Sign Licence 75.00 78.00 78.00 

Single Sign Application 126.00 131.00 131.00 

Development Sign, Hoarding or Multi‐Sign Application 210.00 218.00 218.00

COUNCIL 24/04/2013 


18 


DESCRIPTION 

ADOPTED FEE 

2012/13 

(Exc GST) 

DRAFT FEE 

2013/14 

(Exc GST) 

DRAFT FEE 

2013/14 

(Inc. GST) 

R‐Codes Assessment 

R‐Codes Variation Assessment 139.00 139.00 139.00 

Demolition Licence 

Performance Bond ‐ site clean‐up and verge bond 360.00 360.00 360.00 

Building Plan Searches and Research Fee 

Building under construction 63.00 66.00 66.00 

Old Archive (Stored at Depot) ‐ under 15 years 94.00 98.00 98.00 

Old Archive (Stored at Depot) ‐ over 15 years 126.00 131.00 131.00 

Provide copy of Housing Indemnity Insurance Policy 63.00 66.00 66.00 

Site Plans 50.00 52.00 52.00 

The above fees include the cost of copying up to ten A4 or A3 sheets or equivalent. Any further copies which be charged in accord with 

the adopted photocopy charges as detailed in this Schedule. 

Provision of Hard Copy of Approved Plans 

A4 Photocopy New 10.91 12.00 


Computer Plotting (full colour) per sheet 

A4 Sheet 10.91 24.55 27.00 

A3 Sheet 13.64 29.09 32.00 

A2 Sheet 15.45 37.27 41.00 

A1 Sheet 26.36 60.00 66.00 

Building Inspection and Reports 

Building inspection and report preparation (relocated dwelling or similar) 396.36 412.73 454.00 

Strata inspection fee ‐ First inspection free. 

inspections. 

Fee applies to subsequent 

120.00 125.45 138.00 

Housing Indemnity Insurance Report 1,090.91 1,136.36 1,250.00 

Property Inspection and Report Preparation 377.27 392.73 432.00 

Building Call Out Fee. Fee applies where work for which an inspection is 

requested, was not ready for inspection. 

77.27 80.91 89.00 

Weekend Call Out Fee ‐ per hour (calculated as a minimum of one hour) 107.27 110.91 122.00 

Subscription for Building Lists 

Annual (supplied monthly) ‐ per annum fee 237.27 247.27 272.00 

One Monthly Subscription only ‐ per month fee 39.09 40.91 45.00

COUNCIL 24/04/2013 


19 


Building certificates and written advice (Building Act 2011) 

Certificate of design compliance for class 2‐9 buildings 0.09% of the 

GST inclusive 

estimated value 

of works, with a 

minimum of 

$200 

Certificate of Construction/ Building Compliance Nil, unless 

repeat 

inspections are 

required, where 

additional work 

will be charged 

at $79 per hour, 

with a minimum 

of $200 

Construction 

value up to 

$2M, 0.09% of 

the GST 

inclusive 




$210; plus GST. 

Construction 

value more than 

$2M, $1,800, 

plus 0.07% of 

the GST 

inclusive 


of works for 

every $ over 

$2M. 

Hourly fee of 

$82, minimum 

of $250 plus 

GST 

Construction 

value up to 

$2M, 0.09% of 

the GST 

inclusive 




$210; plus GST. 

Construction 

value more than 

$2M, $1,800, 

plus 0.07% of 

the GST 

inclusive 


of works for 

every $ over 

$2M; plus GST. 

Hourly fee of 

$82, minimum 

of $250 plus 

GST 

Provision of written advice confirming compliance with town planning and/or 

environmental health matters, and/or advising of town planning and 

environmental health requirements, prior to submissions of an application for 

issue of a building permit 

145.45 151.82 167.00 

HEALTH RELATED FEES 

Food Premises Fees 

Application for Registration/ Notification of Food Premises 53.00 56.00 56.00 

Annual Administration Fee 53.00 56.00 56.00 

Transfer of Registration Fee 53.00 56.00 56.00 

Inspection fee ‐ Low Risk 79.00 82.00 82.00 

Inspection fee ‐ Medium Risk 167.00 175.00 175.00 

Inspection fee ‐ High Risk 167.00 175.00 175.00 

Inspection fee ‐ School Canteens Exempt Exempt Exempt 

Plans Assessment fee ‐ small ‐ residential 66.36 69.09 76.00 

Plans Assessment fee 132.73 138.18 152.00 

Plans Assessment fee ‐ supermarkets or premises > 2 separate food outlets 199.09 209.09 230.00 

Inspection of premises on request 147.27 154.55 170.00 

Request for copy of condemnation certificate New 72.73 80.00 

Copy of Food Sampling Results Certificate 23.64 24.55 27.00 

Application for Temporary Food Stall 26.00 30.00 30.00 

Application for Food Business at Events ‐ per event 26.00 30.00 30.00 

Public Building Fees 

The maximum "Statutory" fee for consideration of an application for 

approval is $832 (inc. GST) 

< 500 persons 132.73 138.18 152.00

COUNCIL 24/04/2013 


20 


500 ‐ 999 persons 180.00 188.18 207.00 

1,000 ‐ 2,999 persons 360.00 375.45 413.00 

3,000 ‐ 4,999 persons 596.36 622.73 685.00 

> 5,000 persons 721.82 756.36 832.00 

Public Building Inspection Fee (including events) 90.00 93.64 103.00 

Water Sampling Fee 

Chemical Swimming Pool sample 10.00 10.91 12.00 

Micro/ Amoeba Swimming Pool Sample 29.09 30.91 34.00 

Private Water Supply Sampling Fee 61.82 64.55 71.00 

Park Home, Annexe & Miscellaneous Caravan Park Fees 

Application for Approval of Park Home 198.00 207.00 207.00 

Application for Approval of Annexe 198.00 207.00 207.00 

Application for approval of other Buildings, Carports, Pergolas and Storage 

Sheds 

New 207.00 207.00 

Animal Registration Fees 

Application for Registration of Stable 42.00 76.00 76.00 

Application to Renew Registration of Stable 42.00 44.00 44.00 

Application to Transfer Registration of Stable 21.00 22.00 22.00 

Application for Registration of premises to keep pigeons 21.00 76.00 76.00 

Application for renewal of Registration to Keep Pigeons 21.00 44.00 44.00 

Lodging House Registration Fees 

Application for Registration of Lodging House ‐ less than 15 lodgers 146.00 315.00 315.00 

Renewal of Registration of Lodging House ‐ less than 15 lodgers 146.00 210.00 210.00 

Application for Registration of Lodging House ‐ 15 or more lodgers 281.00 450.00 450.00 

Renewal of Registration of Lodging House ‐ 15 or more lodgers 281.00 300.00 300.00 

Temporary Accommodation Approval Fees 

Application for Approval to camp (Regulation 11 Caravan Parks & Camping 

Grounds Regulations 1997) 

219.00 208.18 229.00 

Holiday Homes 

Registration of Holiday Homes 200.00 315.00 315.00 

Renewal of Holiday Homes Registration New 210.00 210.00 

Effluent Disposal Fee 

Request for re‐inspection 103.64 109.09 120.00 

Local Government Report New 227.27 250.00 

Copy of Approval ‐ Apparatus for Treatment of Sewage New 100.00 110.00 

Noise Monitoring Fees 

Noise monitoring fee‐ per hour 90.00 95.45 105.00 

Noise Monitoring Report New 227.27 250.00 

General Fees 

Request for a Section 39 Liquor Licence Certificate 161.00 170.00 170.00 

Premises Plan Assessment Fee ‐ miscellaneous New 136.36 150.00 

Request for Inspection of Premises ‐ miscellaneous New 154.55 170.00 

Request for Premises Inspection Report New 136.36 150.00 

Reports to Settlement agents 90.00 93.64 103.00 

Copy of Certificate of analysis New 24.55 27.00

COUNCIL 24/04/2013 


21 


TOWN PLANNING RELATED FEES 

Miscellaneous Planning Consent Applications 

Research Fee for Planning Information (per hour charge) 86.36 90.00 99.00 

Certificate of Local Planning Authority (or Local Government Authority where 

appropriate) 

90.91 126.36 139.00 

Extension of term of approval, approval of modified plans or reconsideration 

of conditions of approval where application is received more than 28 days 

from the date of the original decision (no fees are payable where application 

received within 28 days) 

20% of the 

planning 

application fee 

that would 

apply to a new 

application, 

with the 

minimum fee 

being the fee 

payable for an 

application for 

planning 

consent for 

development 

with a value of 

not more than 

$50,000 ($139 

as of April 2011, 

but will be 

indexed by 

State 

Regulations 

during 2012) 


planning 


that would 


application, 

with the 

minimum fee 

being the fee 



planning 

consent for 

development 


not more than 

$50,000 ($139 


but may be 

indexed by 

State 

Regulations 

during 2013/14) 


planning 


that would 


application, 

with the 

minimum fee 

being the fee 



planning 

consent for 

development 


not more than 

$50,000 ($139 


but may be 

indexed by 

State 

Regulations 

during 2013/14 

Reconsideration of decision to refuse application for planning consent where 

application is received more than 28 days from the date of the original 

decision (no fees are payable where application received within 28 days) 


planning 


that would 


application, 

with the 

minimum fee 

being the fee 



planning 

consent for 

development 


not more than 

$50,000 ($139 


but will be 

indexed by 

State 

Regulations 

during 2012) 


planning 


that would 


application, 

with the 

minimum fee 

being the fee 



planning 

consent for 

development 


not more than 

$50,000 ($139 


but may be 

indexed by 

State 

Regulations 

during 2013/14) 


planning 


that would 


application, 

with the 

minimum fee 

being the fee 



planning 

consent for 

development 


not more than 

$50,000 ($139 


but may be 

indexed by 

State 

Regulations 

during 2013/14 

Assessment of plans or detailed documents required pursuant to a DGP, DAP 

or site‐specific zoning provisions prior to development or subdivision. 

Minimum $525, 

calculated on a 

case by case 

basis in 

accordance 

with the 

Minimum $550, 


case by case 

basis in 

accordance 

with the 

Minimum $550, 


case by case 

basis in 

accordance 

with the

COUNCIL 24/04/2013 


22 


Planning 

Regulations 

2009 where 

total 

assessment 

time greater 

than 3 working 

days 

Planning 

Regulations 

2009 where 

total 

assessment 

time greater 


days 

Planning 

Regulations 

2009 where 

total 

assessment 

time greater 


days 

Permit to use (waived on the first callout or inspection) 126.00 132.00 132.00 

Permit to commence (waived on the first callout or inspection) 126.00 132.00 132.00 

Landgate Search Cost plus 30% Cost plus 30% Cost plus 30% 

Rcodes variation applications with consultation done by applicant New 126.36 139.00 

Rcodes variation applications with consultation done by City 120.00 235.45 259.00 

Planning application consultation ‐ neighbour and agency only (in addition to 

application fee) 

120.00 109.09 120.00 

Planning application consultation ‐ requiring public advertising (in addition to 

application fee) 

320.00 318.18 350.00 

Provision of Hard Copy of Approved Plans 



Computer Plotting (full colour) per sheet 

A4 Sheet 10.91 24.55 27.00 

A3 Sheet 13.64 29.09 32.00 

A2 Sheet 15.45 37.27 41.00 

A1 Sheet 26.36 60.00 66.00 

Legal Agreements 

Planning & Building Agreement Preparation Fees 446.36 472.73 520.00 

Planning & Building Agreement Preparation Fees ‐ External At Cost At Cost At Cost plus GST 

RANGER & FIRE SERVICE RELATED FEES 

ANIMAL CONTROL 

Registration of Cats 

Unsterilised Cat 

‐1 year 32.00 34.00 34.00 

‐ 3 years 81.00 84.00 84.00 

Sterilised Cat 

‐ 1 year 11.00 12.00 12.00 

‐ 3 years 19.00 20.00 20.00 

Eligible Pensioners ‐ 1/2 of Registration Fee 

Registration tag re‐issue Nil Nil Nil 

Other LGA Registration transfer ‐ Dogs & Cats Nil Nil Nil 

Cat/ Dog Traps 

Cat/Dog Trap refundable deposit when requesting trap 90.00 90.00 90.00 

IMPOUNDING FEES ‐ ANIMALS

COUNCIL 24/04/2013 


23 


Impounding Fees ‐ Dogs 

Dog Impoundment Fee 145.00 151.00 151.00 

Sustenance Fees for first 72 hours 0.00 0.00 0.00 

Sustenance Fees per day after 72 hours 23.64 24.55 27.00 

Impounding Fees ‐ Cats 

Cat Impoundment Fee 145.00 151.00 151.00 

Sustenance Fees for first 72 hours 0.00 0.00 0.00 

Sustenance Fees per day after 72 hours 23.64 24.55 27.00 

Ranger Fees to impound stock 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars, per head 

‐ if impounded after 6am & before 6pm 90.91 95.45 105.00 

‐ if impounded after 6pm and before 6am 113.64 118.18 130.00 

Stock (2) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs ‐ per head 



Stock (3) to include wethers, ewes, lambs, goats ‐ per head 



Stock Poundage Fee 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years ‐ per head 

‐ First 24 hours or part 22.00 23.00 23.00 

‐ Subsequently each 24 hours or part 12.00 13.00 13.00 

Stock (2) to include entire horses, mules, asses, camels, bulls or boars under age of 2 years ‐ per head 



Stock (3) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs ‐ per head 



Stock (4) to include wethers, ewes, lambs, goats ‐ per head 



No charge is payable in respect of a suckling animal under the age of 6 months running with its mother 

Sustenance of Impounded Stock 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years ‐ per head 

‐ For each 24 hours or part 9.09 10.00 11.00 

Stock (2) pigs of any description ‐ per head 


Stock (3) rams, wethers, ewes, lambs or goats per head

COUNCIL 24/04/2013 


24 



No charge is payable in respect of a suckling animal under the age of 6 months running with its mother 

IMPOUNDING FEES ‐ OTHER 

Signs 

Portable Signs 60.00 63.00 63.00 

Fixed Sign 115.00 120.00 120.00 

Motor Vehicles 

Impounded Motor Vehicle ‐ per vehicle 105.00 110.00 110.00 

Daily Impoundment Fee 20.00 22.73 25.00 

Impounded Motor Vehicle Towing Fee ‐ at cost At cost At cost At cost 

Shopping Trolleys 

Impounded Shopping Trolley ‐ per trolley 45.00 60.00 60.00 

RANGER & FIRE SERVICES ‐ ADMIN COSTS 

Ranger time per hour 90.91 109.09 120.00 

Ranger travelling costs (mileage): per kilometre 0.91 1.09 1.2000 

RANGER & FIRE SERVICES ‐ MISCELLANEOUS 

Application for Temporary Parking Permit ‐ (per day or part thereof) 27.27 29.09 32.00 

Application for beach/reserve vehicle access permit ‐ per day New 9.09 10.00 

Application for beach/reserve vehicle access permit ‐ annual permit New 136.36 150.00 

Application for beach/reserve vehicle access permit ‐ renewal of annual 

New 90.91 100.00 

permit 

Application for beach/reserve vehicle access permit ‐ transfer of annual 

New 72.73 80.00 

permit 

Dog destruction/ rehousing fee: voluntary surrender by owner: fee per dog 100.00 104.55 115.00 

Fire Hazard Clearing 

‐ Administration Fee 109.09 113.64 125.00 

‐ Contractors Fee: actual cost At Cost At Cost At Cost 

ENGINEERING & WORKS SERVICES 

MISCELLANEOUS 

Reinstatements/ Private Works 

Road reserves charge for reinstatement of road reserves is the full cost plus 

profit margin as per Policy 

Private works charge for works requested to be undertaken by City resources 

is the full cost plus profit margin as per Policy 

Cost plus 30% Cost plus 30% Cost plus 30% 

plus GST 

Cost plus 30% Cost plus 30% Cost plus 30% 

plus GST 

Other crossing place related services 

Saw cutting & removal of kerbing/ m (minimum charge $100) Cost plus 30% Cost plus 30% Cost plus 30% 

plus GST

COUNCIL 24/04/2013 


25 


Concrete apron for brick paved crossovers/ m Cost plus 30% Cost plus 30% Cost plus 30% 

plus GST 

Spray seal pothole repairs/m2 (minimum charge $100) Cost plus 30% Cost plus 30% Cost plus 30% 

plus GST 

Asphalt pothole repairs/m2 (minimum charge $100) Cost plus 30% Cost plus 30% Cost plus 30% 

plus GST 

Outstanding Works Bond determined by the Chief Executive Officer 

If the number of work items outstanding < 5 Value + 50% Value + 50% Value + 50% 

If the number of work items outstanding =/> 5 Value + 100% Value + 100% Value + 100% 

Subdivision Works ‐ Maintenance Bonds 

% of Total value of all Works: held for 12 months from practical completion and until all items are satisfactorily completed 

0 ‐100,000 5% 5% 5% 

100,000 ‐ 200,000 4% 4% 4% 

200,000 ‐ 400,000 3.5% 3.5% 3.5% 

400,000 ‐ 600,000 3% 3% 3% 

over 600,000 2.5% 2.5% 2.5% 

ROAD/ TRAFFIC RELATED FEES 

Closure of Roads/ Rights of way/ Public Access Ways 

Road closure Fees (includes administration and advertising) 637.00 662.00 662.00 

*Road Closure Application Approval ‐ one off events 63.00 66.00 66.00 

Advertising Fee for road issue or works 380.00 395.45 435.00 

Road dedication (including advertising and administration) 579.09 601.82 662.00 

Legal Fees for road indemnification (document preparation & execution) 627.27 652.73 718.00 

Road openings ‐ Works by Contractors 

Application Fee ‐ Trenching and/ or boring on roads and reserves 272.00 283.00 283.00 

Administration/Inspection Fee ‐ Road Opening or Underground Boring 64.55 67.27 74.00 

Refundable Security Deposit 

Road opening/ m2 (minimum $250) 93.00 97.00 97.00 

‐ Under road boring 251.00 261.00 261.00 

Performance Bond relating to Road Opening & reinstatement by Contractor 

/ m2 (minimum fee $250) 

120.00 125.00 125.00 

Exploration Drilling Licence ‐ District Roads/ Reserves 

1‐5 holes 247.27 257.27 283.00 

6‐10 holes 370.91 385.45 424.00 

11‐30 holes 750.91 780.91 859.00 

31‐100 holes 1,330.00 1,383.64 1,522.00 

more than 100 holes 1,900.00 1,976.36 2,174.00 

Bond payable is determined to be equal to the Licence Fee payable 

Traffic Management 

Traffic Count Data ‐ fee per site recording (existing data) 57.00 59.00 59.00 

*Traffic Management Plan ‐ Applications 125.45 130.91 144.00 

Heavy Haulage Condition Requests 

1‐100 Trips per year 125.45 130.91 144.00

COUNCIL 24/04/2013 


26 


>100 Trips per year (extra cost due to Assessment that includes/ requires 

Council Approval) 

627.27 652.73 718.00 

Directional Signs for Tourist Attractions and Services 

Application Fee ‐ per application 93.64 97.27 107.00 

Annual Licence Fee ‐ per blade 29.00 30.00 30.00 

CAT1 and CAT1A ‐ installation per blade 180.91 188.18 207.00 

CAT2 and CAT 3 signs ‐ installation per blade 503.64 523.64 576.00 

Entrance sign per blade 531.82 552.73 608.00 

SUBDIVISION RELATED FEES 

Subdivision Supervision Fees 

Supervision Fee ‐ % of total value of all road & drainage works, other than future lots. 

Consulting Engineer and Clerk of Works fully supervises 1.50% 1.50% 1.5% plus GST 

Consulting Engineer with no Clerk of Works 3.00% 3.00% 3.0% plus GST 

Outstanding Works Supervision fees 1,000.00 1,040.00 1,144.00 

Early Subdivision Clearance 

Application Fee 545.45 567.27 624.00 

Early Subdivision Clearance Fee ‐ % of total value of all outstanding works or 

minimum plus GST 

2.5% or min 

$4,200 

2.5% or min 

$4,200 

2.5% or min 

$4,200 plus GST 

MISCELLANEOUS FEES 

Gate Permits (per 5 years) 126.00 131.00 131.00 

LGA Gate Permits ‐ Application Fee 50.00 51.82 57.00 

Road Traffic Warning Signs 

Set of 2 signs, posts and installation 463.64 481.82 530.00 

Application Approval Fee 104.55 109.09 120.00 

General Sign Works (repair and/or replacement) Cost plus 30% Cost plus 30% Cost plus 30% 

plus GST 

*Fireworks Application Approval Fee (per application) 110.00 114.00 114.00 

WASTE DISPOSAL AND SANITATION FEES 

DOMESTIC WASTE (BUSSELTON AND DUNSBOROUGH) 

General Domestic Waste 

Wheelie Bins (per bin) 1.82 1.82 2.00 

Cars (Sedans) ‐ without tray or trailer 2.73 2.73 3.00 

Utes, vans, station wagons, 4WD, crew cab or trailers (6 x 4) 5.45 5.45 6.00 

Trailers (over 6 x 4) 10.91 10.91 12.00 

Vehicles containing both general and green waste will be charged for both items if the waste is not separated 

Clean Green Domestic Waste 

Domestic grass clippings and sawdust Nil 1.82 2.00 

Wheelie Bins (per bin) Nil 1.82 2.00

COUNCIL 24/04/2013 


27 


Cars (Sedans) ‐ without tray or trailer (including domestic grass clippings and 

sawdust) 

Nil 1.82 2.00 

Utes, vans, station wagons, 4WD, crewcab or trailers (6x4) Nil 4.55 5.00 

Trailers (over 6 x 4) Nil 9.09 10.00 

* Larger vehicles attract commercial rates 

Contaminated Green Domestic Waste 

Utes, vans or trailers (not exceeding 6 x 4) 14.09 14.55 16.00 

Trailers exceeding 6 x 4 27.27 27.27 30.00 

Miscellaneous Domestic Charges 

Electronic Waste Nil Nil Nil 

Clean cardboard and paper Nil Nil Nil 

Glass bottles and jars Nil Nil Nil 

Kerbside Recyclables Nil Nil Nil 

Car bodies, trailers, small boats etc. Nil Nil Nil 

Truck bodies, large equipment Nil Nil Nil 

Gas bottles (per bottle) Nil Nil Nil 

Oil Nil Nil Nil 

Oily water (per litre) ‐ must be marked on drum Nil Nil Nil 

Sale of Mulch ‐ per m3 (self load) Nil Nil Nil 

Fridges and Freezers Nil Nil Nil 

Car/ light truck tyres ‐ per tyre 6.36 6.36 7.00 

Truck/ tractor tyres ‐ per tyre 13.64 13.64 15.00 

Animal Waste ‐ per kg 1.82 1.82 2.00 

Small Animals (less than 50kg) 36.36 36.36 40.00 

Medium Animals (50kg ‐ 100kg) 109.09 109.09 120.00 

Large Animals (+100kg) 227.27 227.27 250.00 

Sale of grass clippings (per m3) 0.91 0.91 1.00 

Rental space for skip bins at waste facilities (per bin per week) 4.55 4.55 5.00 

BUSSELTON COMMERCIAL 

Note: Busselton does not accept any commercial waste other than clean green waste and miscellaneous recyclable items as listed below. 

Green Waste (clean) 

Lawn clippings ‐ commercial only 2.73 1.82 2.00 

Commercial waste transported by car, utility, van or trailer (6 x 4) 7.27 4.55 5.00 

All commercial trailers exceeding 6 x 4 14.55 9.09 10.00 

Trucks up to 2 tonnes/ Bulk Bins under 3m3 27.27 29.09 32.00 

Trucks up to 4 tonnes/ Bulk bins 3m3 to under 6m3 40.91 41.82 46.00 


Trucks over 8 tonnes/ Bulk bins 10m3 to under 20m3 81.82 83.64 92.00 

Articulated vehicles/ Bulk bins 20m3 and over 136.36 140.91 155.00 

Miscellaneous Commercial Charges 

Sale of Mulch ‐per m3 (self load) 9.09 9.09 10.00 

Commercial electronic waste (per item) 14.55 7.27 8.00 

Commercial fridges 8.18 4.55 5.00 

Commercial cardboard (Utes, vans, station wagons, 4WD, crew cab, trailer) 7.27 7.27 8.00 

Commercial cardboard (truck) 14.55 14.55 16.00

COUNCIL 24/04/2013 


28 


DUNSBOROUGH COMMERCIAL 

COMMERCIAL WASTE WITH WEIGHBRIDGE 

General waste including contaminated green waste ‐ per 100kg 4.55 4.73 5.20 

Building and construction (unseparated) waste ‐ per 100kg 4.55 4.73 5.20 

*Green waste (clean) ‐ per 100kg 2.55 2.73 3.00 

Liquid Waste ‐ per 100kg 4.09 4.55 5.00 

*Bricks and concrete ‐ per 100kg 1.82 2.27 2.50 

Asbestos ‐ per 100kg 9.09 10.91 12.00 

*Clean fill Nil Nil Nil 

** Minimum weighbridge charge 18.18 18.18 20.00 

*Site staff have the authority to make any decision regarding bricks and concrete, clean fill or green waste contamination. If this waste is 

considered contaminated the higher general waste disposal fee will be charged. 

** The minimum weighbridge charge applies to all loads of asbestos, whether domestic or commercial, and all commercial waste larger 

than a ute, van, 6 x 4 trailer. 

COMMERCIAL WASTE (WEIGHBRIDGE UNAVAILABLE) 

Note: Commercial waste is only accepted at Dunsborough. The below fees are only required should, for any reason, the weighbridge be 

inoperable. 

General Waste, Building and Construction unseparated Waste 








Compactor vehicles ‐ load capacity not exceeding 3m3 81.82 83.64 92.00 

Compactor vehicles ‐ load capacity over 3m3 90.91 93.64 103.00 

Each additional m3 over 3m3 4.55 5.45 6.00 

Green Waste (clean) 

Lawn clippings/ sawdust (all vehicles/ trailers) 2.73 1.82 2.00 








Bricks and Concrete (uncontaminated) ‐ Dunsborough only 








Other Commercial Waste ‐ Dunsborough Only 

Liquid Waste/ Sewage ‐ per kl 40.91 41.82 46.00 

Asbestos (per m3) 81.82 84.55 93.00

COUNCIL 24/04/2013 


29 


Special burials (per m3) ‐ prescribed items/ per cubic metre: Asbestos waste, 

fibreglass insulation and any other waste listed from time to time by the 

Principal Environmental Health Officer (Medical Waste not accepted) 

81.82 84.55 93.00 

Timber (demolition or new). Must be milled, uncontaminated and untreated. 

Acceptance is at the discretion of disposal site attendants and the City may 

refuse to accept timber. 

Nil Nil Nil 

FINANCE & CORPORATE SERVICES 

ADMINISTRATION/ MISCELLANEOUS FEES 

Annual Lease Fee (Peppercorn) 163.64 170.91 188.00 

Photocopying Charges 

A4 Sheet 0.18 0.18 0.20 

A3 Sheet 1.82 1.91 2.10 

A2 Sheet 4.36 4.55 5.00 

A1 Sheet 7.27 7.73 8.50 

RATES & FINANCE CHARGES 

Rates/ Property Related Matters 

Ownership Listings ‐ per search 8.00 8.00 8.00 

Ownership listings ‐per locality 15.00 15.00 15.00 

Archive Rate Searches ‐ stored at depot 65.00 65.00 65.00 

Additional copy of rates notice upon request 13.64 13.64 15.00 

Statement of Rates (rates, orders and requisitions) 18.00 20.00 20.00 

Payment Arrangement Administration Fee 22.73 22.73 25.00 

Loan Raising Fees 

Legal Agreement ‐ Drafting 113.64 118.18 130.00 

General Administration Fee 381.82 400.00 440.00 

MAPPING & PROPERTY INFORMATION 

GIS Mapping and Property Information 

Computer Plotting (Full Colour) 

A4 Sheet 23.64 24.55 27.00 

A3 Sheet 28.18 29.09 32.00 

A2 Sheet 35.45 37.27 41.00 

A1 Sheet 57.27 60.00 66.00 

A0 Sheet 66.36 69.09 76.00 

Special Mapping 

Provision of printed maps 

Per hour charge 66.36 69.09 76.00 

*Printing costs (as per Computer Plotting fees above) 

*Minimum charge of $70 (inc GST) 

Provision of maps in PDF/ Image form 

Per hour charge 66.36 69.09 76.00 

Per PDF or image 20.91 21.82 24.00 

*Minimum charge of $70 (inc GST)

COUNCIL 24/04/2013 


30 


Aerial Photographs 

A1 ‐ Normal Paper 72.73 76.36 84.00 

A1 ‐ Quality Paper 145.45 151.82 167.00 

A2 ‐ Normal Paper 60.91 63.64 70.00 


A3 ‐ Normal Paper 39.09 40.91 45.00 


A4 ‐ Normal Paper 28.18 29.09 32.00 


District Town Planning Scheme ‐ Digital Format 336.36 350.00 385.00 

Electronic Extraction Fee 77.27 80.91 89.00 

Town Planning Scheme No.20 

Scheme Text 90.91 94.55 104.00 

A1 Size ‐ 

Per Sheet 57.27 60.00 66.00 

Per Full Set (includes full set maps & text) 1,090.91 1,136.36 1,250.00 

Scheme Package (includes full set maps, text & quarterly amendment 1,486.36 1,549.09 1,704.00 

updates) 

Annual Renewal charge for Scheme Package 1,090.91 1,136.36 1,250.00 

A2 Size ‐ 

Per Sheet 35.45 36.36 40.00 

Per Full Set (includes full set maps & text) 695.45 724.55 797.00 

Scheme Package (includes full set maps, text & quarterly amendment 

940.91 980.00 1,078.00 

updates) 

Annual Renewal charge for Scheme Package 704.55 734.55 808.00 

A3 Size ‐ 

Per Sheet 28.18 29.09 32.00 

Per Full Set (includes full set maps & text) 572.73 596.36 656.00 

Scheme Package (includes full set maps, text & quarterly amendment 

772.73 805.45 886.00 

updates) 

Annual Renewal charge for Scheme Package 572.73 596.36 656.00 

CEMETERY FEES 

Land Grant for Right of Burial 

Grant of Right of Burial: Ordinary land for grave 2m x 1.2m where directed (25 

years) 

Renewal of Grant of Right of Burial: Ordinary land for grave (additional 25 

years). Requires proof of Grant Holder's rights 

Pre‐purchased Grant of Right of Burial: Ordinary land for grave 2m x 1.2m 

where directed (25 years) 

Reservation of specific site: ordinary land (excludes lawn cemetery) in 

addition to Pre‐purchase Grant of Right Of Burial 

Burial Charge 

Burial in standard grave to any depth to 2.1m (includes registration and 

number plate) 

1,136.36 1,454.55 1,600.00 

745.45 1,363.64 1,500.00 

1,227.27 1,600.00 1,760.00 

318.18 331.82 365.00 

881.82 918.18 1,010.00

COUNCIL 24/04/2013 


31 


Burial in non‐standard (oversize) denominational or non‐denominational 

grave ‐ Additional cost per 30cm deeper or wider 

Re‐open and second burial in standard (2m x 1.2m) denominational or nondenominational 

grave ‐ Requires proof of Grant Holder's rights 

82.73 86.36 95.00 

881.82 918.18 1,010.00 

Re‐open and second burial in non‐standard (oversize) denominational or nondenominational 

82.73 86.36 95.00 

grave ‐ Additional cost – per 30cm deeper or wider 

Construction of Vault (Does not include building application fees) At Cost At Cost At cost plus GST 

First Interment in vault (Includes grant of right of burial and burial fees) 1,881.82 1,963.64 2,160.00 

Second Interment in vault (requires proof of Grant Holder's rights) 818.18 854.55 940.00 

Vault maintenance fee (annual) 113.64 118.18 130.00 

Burial per crypt in mausoleum 754.55 786.36 865.00 

Interment of a stillborn child (not to be re‐opened for joint burial) 236.36 245.45 270.00 

Interment of a child up to 12 years old (not to be reopened for joint burial) 427.27 445.45 490.00 

Removal of Headstone (Restrictions apply) 272.73 318.18 350.00 

Exhumation 

Re‐opening grave for exhumation 1,681.82 1,772.73 1,950.00 

Re‐interment in new or same grave after exhumation (including registration 

and number plate) ‐ Other fees may apply 

881.82 918.18 1,010.00 

Interment of Ashes 

Interment of ashes in NICHE WALL ‐ SINGLE (includes perpetual Grant of Right 

of Burial and placement) 

interment of ashes in NICHE WALL ‐ DOUBLE (includes perpetual Grant of 

Right of Burial and placement) 

Interment of ashes in NICHE WALL ‐ SIDE BY SIDE (includes perpetual Grant of 

Right of Burial and placement) 

Interment of ashes in EXISTING GRAVE ‐ Placement fee only (Assumes current 

Grant of Right of Burial. If not current, other fees will apply) 

536.36 559.09 615.00 

631.82 659.09 725.00 

631.82 659.09 725.00 

281.82 295.45 325.00 

Interment of ashes in ROSE GARDEN (includes perpetual Grant of Right of 

500.00 681.82 750.00 

Burial and first placement) ‐ Space for 2 placements 

Interment of ashes in NATIVE GARDEN (includes perpetual Grant of Right of 

500.00 681.82 750.00 

Burial and first placement) ‐ Space for 2 placements 

Interment of ashes in MEMORIAL DRIVE (includes perpetual Grant of Right of 

550.00 672.73 740.00 

Burial and first placement) Space for 4 Placements 

Interment of ashes in 2‐PLOT CONTEMPLATION GARDEN (includes perpetual 

500.00 681.82 750.00 

Grant of Right of Burial and first placement) 

Interment of ashes in 4‐PLOT CONTEMPLATION GARDEN (includes perpetual 

545.45 727.27 800.00 


Interment of ashes in CONTEMPLATION GARDEN 5+ Plots (includes perpetual 

POA POA POA plus GST 


Pre‐need purchase of Grant of Right of Burial for ashes in a designated place 


(includes specific site reservation fee, Grant of Right of Burial and first 

interment) 

Interment of ashes ‐ additional placement after first interment (Requires 

263.64 277.27 305.00 

proof of Grant Holder's rights) 

Interment of ashes for Stillborn CHILDREN'S GARDEN (Includes perpetual 

236.36 245.45 270.00 

Grant of Right of Burial and placement) 

Memorial placement only CHILDREN'S GARDEN POA POA POA plus GST 

Memorial placement BENCH SEATING (includes cost of bench, concrete 

footings, labour, maintenance and administration) 

POA POA POA plus GST

COUNCIL 24/04/2013 


32 


Interment of ashes BENCH SEATING (includes cost of bench, concrete 

footings, labour, maintenance and 25 year Grant of Right of Burial) 


Memorial placement only ELSEWHERE within the Cemetery (location to be 


approved upon application) 

Plaques, vases and other monumental works. At cost At cost At cost plus GST 

Plinth (Small ‐ concrete) 33.64 33.64 37.00 

Plinth (Large ‐ concrete) 51.82 51.82 57.00 

Administration fee for purchase of plaques, plinths, vases and other 

monumental works (on product only) 

10% of cost 10% of cost 10% of cost plus 

GST 

Removal of ashes for return to Grant Holder (requires proof of Grant Holder 

227.27 236.36 260.00 

rights) 

Storage of cremated remains per month for remains held longer than 6 

10.91 10.91 12.00 

months 

Positioning & affixing brass vase (if not a part of original placement) 54.55 57.27 63.00 

Miscellaneous Charges 

Interment in open ground without due notice, not within usual hours and 

754.55 786.36 865.00 

prescribed or on a Saturday, Sunday or Public Holiday (in addition to 

Interment costs) Restrictions Apply 

Funeral Directors licence fee per annum 300.00 315.00 315.00 

Single funeral permit (funeral directors only) 140.00 145.00 145.00 

Single funeral permit (other than funeral directors) 350.00 365.00 365.00 

Monumental Masons licence fee per annum 250.00 260.00 260.00 

Single permit to erect a headstone or kerbing 105.00 110.00 110.00 

Single permit to erect a monument 125.00 130.00 130.00 

Copy of grant of burial 54.55 59.09 65.00 

BUSSELTON COMMUNITY RESOURCE CENTRE 

Ground Floor Meeting Room (including courtyard) 

Community ‐ per half day/ evening 87.27 87.27 96.00 

Community ‐ per full day 163.64 163.64 180.00 

Commercial ‐per half day/ evening 145.45 145.45 160.00 

Commercial ‐ per full day 272.73 272.73 300.00 

First Floor Meeting Room (half) 





First Floor Meeting Room (full) 





Other Charges 

Facility Hire Bond 175.00 175.00 175.00 

Security (swipe) card bond 100.00 100.00 100.00 

Facility cancellation fee (< 1 weeks’ notice given) 20% 20% 20%

COUNCIL 24/04/2013 


33 


COMMUNITY & COMMERCIAL SERVICES 

PROPERTY USAGE FEES & CHARGES: 

ONE‐OFF EVENTS 

INDOOR COMMUNITY FACILITIES 

Bookings in excess of more than two (2) full days may receive a discount of 50% for the third (3rd) and subsequent days. A full day is 

charged at a minimum of 8 hours. Set‐up and pack‐up times will also be charged at a 50% reduced rate but only if required outside of the 

event date 

Bonds & Cancellations ‐ All indoor facilities 


Facility Cancellation Fee (< 1 weeks’ notice given) 20% 20% 20% 

Key Bond (relates only to regular users) 57.00 57.00 57.00 

Churchill Park Hall 

*Community ‐ per hour 21.82 22.73 25.00 

*Community with Food/Drink ‐ per hour 25.45 26.36 29.00 

Commercial ‐ per hour 38.64 40.45 44.50 

Railway Station Hall & Carbanup Hall 


*Community with Food/Drink ‐ per hour 15.91 16.82 18.50 


Busselton Youth & Community Centre 

*Community Entire Centre ‐ per hour 40.91 42.73 47.00 

*Community with Food/Drink Entire Centre ‐ per hour 49.09 51.36 56.50 

Commercial Entire Centre ‐ per hour 70.91 74.09 81.50 

*Community Main Hall ‐ per hour 21.82 22.73 25.00 

*Community Main Hall with Food/Drinks ‐ per hour 25.45 26.36 29.00 

Commercial Main Hall ‐ per hour 38.64 40.45 44.50 

*Community Blue Room ‐ per hour 19.09 20.00 22.00 

*Community with Food/Drink Blue Room ‐ per hour 22.73 23.64 26.00 

Commercial Blue Room ‐ per hour 32.27 33.64 37.00 

Other Halls 


*Community with food/ drink ‐ per hour 25.45 26.36 29.00 


Other Hall Related Charges 

Additional Cleaning Charges (as required) 272.73 284.09 312.50 

STAGING OF CONCERTS 

Concert Application Fee 118.18 122.73 135.00 

Concert Licence Fee/Service Charge 

Category 1 (< 500 patrons) 0.00 0.00 0.00 

Category 2 (500 ‐ 2500 patrons) 1,181.82 1,231.82 1,355.00 



Category 5 (8000 ‐12000 patrons) 5,636.36 5,863.64 6,450.00

COUNCIL 24/04/2013 


34 


Category 6 (12000 ‐17000 patrons) 9,009.09 9,377.27 10,315.00 



Concert Ground Hire Fee 









Concert Community Amenity Bond 









Concert Ground Hire Bond 

Category 1 (< 500 patrons) 2,175.00 2,175.00 2,175.00 








Loadings & Allowances 

commercial ‐ 5% 

community ‐ 0% 

charitable ‐ 50% (discount) 

liquor ‐ 5% 

night (per hour after 10pm) ‐ 10% 

MEELUP REGIONAL PARK ‐ EVENT CHARGES 

Competitor Charges 

Per competitor charge (events including mountain biking, off road running, 

off road triathlon and adventure races 

New 2.27 2.50 

Event Bonds 

Category 1 (< 500 patrons) New 2,175.00 2,175.00 

Category 2 (500 ‐ 2,500 patrons) New 6,740.00 6,740.00 

Category 3 (> 2,500 patrons) New 13,490.00 13,490.00 

Brochure 

Wildflower Brochure New 2.27 2.50

COUNCIL 24/04/2013 


35 


GROUND HIRE LEVIES: 

SUMMER/ WINTER SPORTS 

(A) Association of Senior Players 

Charged per team per season plus power etc. where applicable. 200.00 208.18 229.00 

A per week surcharge to apply where special ground 

48.18 50.00 55.00 

preparation/maintenance is required, i.e. Cricket. 

(B) Association of Junior Players 

50% of Senior rates plus full power costs where applicable. 100.00 104.09 114.50 

Exceptions to Categories (A) & (B) above 

1. Busselton Trotting Club 

Per meeting plus power 259.09 270.00 297.00 

Track maintenance charged at Private Works rates 

2. Southern Districts Agricultural Society 

Per day plus power costs for actual show days. 259.09 270.00 297.00 

Per day during the set up of the show. 81.82 85.45 94.00 

3. South West National Football League 

Per home game plus power costs 172.73 180.00 198.00 

4. School Groups 

Sports Carnivals etc. ‐ no charge. Nil Nil Nil 

EVENTS & CASUAL GROUND HIRE 

*Event Application Fee 59.09 61.82 68.00 

*Event Application Fee ‐ Requiring Multiple Approvals 118.18 123.18 135.50 

Commercial Event ‐ City Infrastructure Bond 

Category 1 (< 500 patrons) 2,175.00 2,175.00 2,175.00 








Event Works Fees 

Banners ‐ install and remove (based on 16 poles) 

waived for non for profit Community Groups (C1002/061) 

Fee to be 

1,872.73 1,951.36 2,146.50 

Beach Volleyball ‐ set up and dismantle 954.55 994.55 1,094.00 

*Litter Clean‐up ‐ per hour 581.82 606.36 667.00 

*Marking of reticulation and electricity ‐ per hour 218.18 227.27 250.00 

Community Use of Sports Grounds 

(Community fees are limited to maintained sports grounds e.g. Bovell Park. Fees are not charged for Public Reserves e.g. Mitchell Park 

etc.) 

Community Usage ‐ per full day (excluding schools) 207.27 215.91 237.50 

Community Usage ‐ per half day (excluding schools) 105.45 110.00 121.00

COUNCIL 24/04/2013 


36 


Commercial Use of Reserves (Sports Grounds) 

Per day ‐ plus power for use of site 333.64 347.73 382.50 

Per half day ‐ plus power for use of site 168.18 175.45 193.00 

Commercial Use of Reserves (Other Reserves) 

Per day ‐ plus power 172.73 180.00 198.00 

Per half day ‐ plus power 88.18 91.82 101.00 

Ground Hire Bonds (to be applied to Events and Commercial Usage) 

Mandatory Bond against rent default, damage etc.: 

‐ up to 7 days usage 500.00 500.00 500.00 

‐ in excess of 7 days usage 1,000.00 1,000.00 1,000.00 

Wedding Ceremonies 

Application Administration Fee 

Applied to a Council Venue not attracting a facility hire fee e.g. Public 

Reserves 

61.82 64.55 71.00 

Commercial Hire Sites (Seasonal) 

Application Fee 59.09 61.82 68.00 

Permit Fees 500.00 (Min) $500 (Min) plus 

5% of gross 

takings 

$500 (Min) plus 

5% of gross 

takings plus GST 

Bond Fees Between $500 

& $5,000 

(negotiable) 

Between $500 

& $5,000 

(negotiable) 

Between $500 

& $5,000 

(negotiable) 

Jetty Closure Fee 

Fee to close the Jetty for fireworks, events, functions New 227.27 250.00 

EVENTS ‐ EQUIPMENT HIRE & SIGNAGE 

Hire of Stage/ Track Mat 

* Stage ‐ per module (3m2) per day 80.00 83.18 91.50 

Stage hire bond 350.00 365.00 365.00 

* Track mat ‐ per unit per day New 8.18 9.00 

Track Mat Bond per unit New 2.20 2.20 

Event Signage 

Large Event Sign 90.91 95.45 105.00 

Small Event Sign 90.91 95.45 105.00 

(includes sign approval and booking fee for minimum 2 weeks) 

Event Sign Extension 45.45 47.27 52.00 

(continued use for an additional minimum of 2 weeks) 

NOT TO BE ADOPTED PENDING FURTHER REPORT ‐ Hire of Wheelie Bins 

Charge per bin on the condition that bins are collected, emptied, cleaned and 

returned by the hirer. 

New 9.09 10.00 

MISCELLANEOUS 

Busselton Jetty 

Placement of Memorial Plaque 100.00 100.00 110.00

COUNCIL 24/04/2013 


37 


NATURALISTE COMMUNITY CENTRE 

Stadium 

Community ‐ per hour 43.64 45.45 50.00 


Multi‐Purpose Activity Room (Full) 



Multi‐Purpose Activity Room (Half) 



Meeting/Green Room 



Family Activity Area 



Community Office Space 



Kitchen/Servery Area (in addition to other bookings) 



Kitchen/Servery Area (as single booking) 



Group Fitness 

Per person per class 11.82 12.73 14.00 

Discount tickets ‐ book of 10 (valid 3 months) 106.36 110.91 122.00 

Monthly pass 54.55 63.64 70.00 

Seniors Programs 

Living Longer, Living Stronger; Stretch and Relax 


Discount tickets ‐ book of 10 54.55 57.27 63.00 

Casual Sports 

Casual basketball, table tennis, badminton (individual fee*) 5.45 5.91 6.50 

(conditions apply) 

Crèche/ Activity Room 

Per Child per session (pre‐paid) 3.00 3.18 3.50 

Per Child per session (paid on day) 4.55 4.82 5.30

COUNCIL 24/04/2013 


38 


GEOGRAPHE LEISURE CENTRE 

Swimming Pool 

Adult Swim 4.55 5.00 5.50 

Concession Swim (Health Care card, or child 4‐16 years) 3.64 4.09 4.50 

Child under 4 y/o (must be accompanied by an adult) Nil Nil Nil 

Spectator 1.18 1.18 1.30 

Interm Swimming ‐ Education Department 2.55 2.68 2.95 

Vacation Swimming ‐ Education Department 3.18 3.32 3.65 

Swim/sauna/spa (16 years & over only) 6.82 7.27 8.00 

Swimming Pool lane hire ‐ Commercial# (per lane per hour) 10.00 13.64 15.00 

# Participants in commercial activities must pay normal pool entry 

Swimming Pool Hire (Indoor ‐ Exclusive use) ‐ per hour (min. 3 hours) 81.82 86.36 95.00 

Swimming Pool Hire (Outdoor ‐ Exclusive use) per hour (min 3 hours) 81.82 86.36 95.00 

Group Pass (2 Adults and 2 children) 13.64 14.55 16.00 

Swim aid / equipment hire 0.91 1.00 1.10 

Discount tickets ‐ book of 10 10% Discount 10% Discount 10% Discount 



Fitness Centre 

Fitness Centre ‐ Casual 11.82 12.73 14.00 

Fitness Centre plus activity (i.e. swim/spa/sauna) 14.09 15.00 16.50 

Appraisal and programme 50.00 52.27 57.50 

Personal/ Group Training 

Assessment Fee 50.00 52.27 57.50 

Individual ‐ 1 session (1 hour) POA POA POA plus GST 

Individual ‐ 3 sessions (3 hour) POA POA POA plus GST 

Individual ‐ 6 sessions (6 hours) POA POA POA plus GST 

Aerobics/aquarobics 





Sports Stadium 

Sports courts# (each per hour ) ‐ Community peak 38.18 40.91 45.00 

Sports courts# (each per hour) ‐ Community Off‐peak ( 9am‐3pm, Mon‐Fri) 30.00 31.82 35.00 

# Basketball, netball & volleyball courts charged per court 38.18 40.00 44.00 

# Volleyball Courts 5 & 6 (i.e. smaller courts) 20.00 20.91 23.00 

Sports courts (each per hour) commercial 56.36 59.09 65.00 

Badminton Court ‐ per hour 12.73 13.64 15.00 

Casual Basketball (Individual fee*) conditions apply 3.18 5.91 6.50 

Crèche/Activity Room 

Crèche / activity room per hour (Commercial) 27.27 29.09 32.00 

Crèche / activity room per hour (Community) 19.09 20.00 22.00 

Crèche / per child per session 3.00 3.18 3.50

COUNCIL 24/04/2013 


39 


MEMBERSHIP PACKAGES 

Swim membership: [per person per annum] 

Individual (Adult) 436.36 454.55 500.00 

Concession (Child, Health care card, seniors card, f/t student) 349.09 363.64 400.00 

Double (each) 392.73 409.09 450.00 

Off Peak (11.00 a.m. to 3.00 p.m. ‐ Monday to Friday) 305.45 318.18 350.00 

Gym: [per person per annum] 

Individual 436.36 454.55 500.00 

Concession [Child, Health care card, seniors card, f/t student) 349.09 363.64 400.00 

Double (each) 392.73 409.09 450.00 


Group Fitness Classes only: [per person per annum] 

Individual 436.36 454.55 500.00 


Double (each) 392.73 409.09 450.00 

Gym/Swim/Spa/Sauna: [per person per annum] 

Individual 581.82 609.09 670.00 


Double (each) 523.64 545.45 600.00 


6 months membership = 60% of 12 month membership 350.00 363.64 400.00 

3 months membership = 35% of 12 month membership 204.55 213.64 235.00 

1 months membership = One Twelfth (8.33%) of annual fee plus 50% 72.73 81.82 90.00 

Replacement Membership Card 9.09 9.55 10.50 

Corporate Packages 

# Busselton Amateur Swim Club ‐ (Club Access Only) per person per annum 

Adult Swim ‐ 10 plus members (each) 300.00 313.64 345.00 

Child Swim ‐ 10 plus members (each) 240.00 250.00 275.00 

# Corporate member Gym/Swim/Spa/Sauna [per person per annum] 10 plus 

members (each) 

436.36 454.55 500.00 

KOOKABURRA CARAVAN PARK 

POWERED SITES 

Overnight Rates 

Off Season ‐ (2 Adults per night) 30.91 30.91 34.00 

Peak Season ‐ (2 Adults per night) 36.36 38.18 42.00 

Pensioner Rate ‐ (2 Adults per night) 25.45 26.36 29.00 

Single Rate (Per night) 23.64 24.55 27.00 

Extra Child per night 7.27 8.18 9.00 

Extra Adults per night 10.00 10.91 12.00 

Weekly Rates ‐ Off Season 

Up to 27 Days: 

2 Adults per week 200.00 200.00 220.00

COUNCIL 24/04/2013 


40 


Pensioner Rate ‐ (2 Adults per week) 162.73 168.18 185.00 

Extra Child per week 54.55 54.55 60.00 

Extra Adults per week 70.91 70.91 78.00 

Single Person per week 141.82 154.55 170.00 

Clubs ‐ per site (2 persons) 141.82 159.09 175.00 

After 27 Days: (Less than 90 days) 

2 Adults per week 180.09 187.68 198.00 

Pensioner Rate (2 Adults per week) 137.44 143.13 151.00 

Single Person Rate 143.13 148.82 157.00 

Weekly Rate ‐ Peak Season 

No pensioner concessions during peak season 



After 27 Days: (less than 90 days) 


ONSITE PARK HOMES 

Overnight Rates 

Off Season 

Normal Rate ‐ up to maximum 4 people 63.64 66.36 73.00 


Extra Child per night New 8.18 9.00 

Park home number 6 (ensuite) ‐ up to maximum 4 people 83.64 86.36 95.00 

Park home numbers 9 & 10 ‐ up to maximum 4 people 80.00 82.73 91.00 

Park 3 & 4 (ensuite) ‐ up to maximum of 4 people 54.55 90.91 100.00 

Peak Season 

Normal Rate ‐ up to maximum 4 people 89.09 100.00 110.00 


Extra Child per night New 8.18 9.00 


Park home number 9 & 10 (ensuite) ‐ up to maximum 4 people 104.55 109.09 120.00 


Weekly Rates 

Peak Season 


2 to 4 Persons ‐ per week 618.18 650.00 715.00 

Extra Adults per week 70.00 72.73 80.00 

Extra Child per week New 57.27 63.00 


Park home numbers 9 & 10 (ensuite) ‐ up to maximum 4 people 713.64 743.64 818.00 


SEMI PERMANENTS 

Resident Leaves Van Onsite 

Annual charge entitles 90 days use for 2 people (includes one parking space 

only) 

Parking fee ‐ One parking space is provided with stay up to 90 days ‐ per week 

fee for vehicles (including boats) after 90 days 

3,412.32 3,601.90 3,800.00 

New 18.18 20.00 

**Patrons selling their caravans or park homes must remove them from the Kookaburra Caravan Park

COUNCIL 24/04/2013 


41 


MISCELLANEOUS 

Group Booking ‐ more than 15 sites for months of June, July and August only 17.27 18.18 20.00 

Booking Cancellation Fee 31.82 31.82 35.00 

Washing Machines/ Dryers 3.64 3.64 4.00 

Refill of 9kg gas bottle 34.55 34.55 38.00 

Shower charge 5.45 5.45 6.00 

Linen hire per site 12.73 12.73 14.00 

Extra occupants/ extra days charged for at overnight rates (as per powered sites). 

Additional charge for electricity use for caravan air conditioners ‐ for up to 8 

hours usage 

New 3.00 3.30 

Dump Point Usage (for non‐residents only) 

Cassettes 8.18 8.18 9.00 

Large RV's 14.55 14.55 16.00 

ARTGEO CULTURAL COMPLEX 

Bonds & Cancellations 


Facility Cancellation Fee (less than 1 weeks’ notice given) 20% 20% 20% 

Key Bond (relates only to regular users) 57.00 60.00 60.00 

ArtGeo Gallery (7 Queen St) 

**Bond applicable for one‐off events 

Per one‐off event ‐includes kitchen access (excluding exhibitions) 267.27 277.27 305.00 

Rental for ArtGeo Gallery Exhibition space per week 168.18 172.73 190.00 

Additional exhibition costs are based on cost recovery ‐ based on the individual artists requirements 

Commission Rates on Art Sales ‐ ArtGeo Gallery 

Community Groups 

20% of retail 

sale 


sale 


sale plus GST 

All other artists 


sale 


sale 


sale plus GST 

Studio Hire (4 Queen St) 

**Bond Applicable 

Stable 1 

Per week 48.18 50.00 55.00 

Stable 2 

Per week 76.36 81.82 90.00 

Fodder Room 

Per half day (1 to 3 hours) 21.82 22.73 25.00 

Per day (4 hours or more) 38.18 40.91 45.00 

Per day (on permanent weekly booking) 31.82 31.82 35.00 

Courthouse Complex Hire Spaces (4 Queen St) 

Old Courtroom (per week) 112.73 118.18 130.00 

New Courtroom (per week) 159.09 163.64 180.00 

Dayroom (per week) 69.09 72.73 80.00 

Installation and dismantle fee (per hour) 36.36 38.18 42.00

COUNCIL 24/04/2013 


42 


Commission Rates on Art Sales ‐ Old Courthouse Gallery 

Rostered Artists 


sale 


sale 


sale plus GST 

Non‐rostered Artists 


sale 


sale 


sale plus GST 

Artists in residence 


sale 


sale 


sale plus GST 

Courtyard Hire (4 Queen St) 


Per hour plus power costs if required 36.36 38.18 42.00 

Per half day (1 to 3 hours) plus power costs if required 88.18 90.91 100.00 

Per day (4 hours or more) plus power costs if required 172.73 181.82 200.00 

50% discount for Stakeholder events 

Terrace Garden (4 Queen St) 


Per hour plus power costs if required 36.36 38.18 42.00 

Per half day (1 to 3 hours) plus power costs if required 88.18 90.91 100.00 

Per day (4 hours or more) plus power costs if required 172.73 181.82 200.00 

50% discount for Stakeholder events 

Greater Precinct Area 

Refer one‐off events (works) fees and charges for application fee, banners, power, litter clean‐up 

Hourly traffic control including road closure 90.91 95.45 105.00 

BUSSELTON REGIONAL AIRPORT 

Passenger Fees 

Passenger charge (head tax) for RPT flights (arriving & departing passengers) 18.18 18.18 20.00 

Passenger Screening charge (departing passengers only). Applies to RPT and 

passenger requiring screening during the RPT operational period. 

18.18 18.18 20.00 

Passenger Facilitation Fee (Charter flights using Ground & BHS services) 18.18 18.18 20.00 

Landing Fees & General Aviation Charges 

Aircraft 0 ‐999 kg MTOW per part 1000kg 3.50 3.50 3.85 

Aircraft 1,000 ‐1,999 kg MTOW per part 1000kg 7.00 7.00 7.70 

Aircraft 2000 ‐ 5699 kg MTOW per part 1000kg 12.73 12.73 14.00 

Aircraft greater than 5700 kg MTOW per part 1000kg 16.36 16.36 18.00 

An annual landing fee per aircraft (optional to per landing fee), for private 

aircraft (not including flight training aircraft) for City of Busselton residents 

and hangar lessees only with aircraft less than 2,000kg MTOW. 

An annual landing fee (optional to per landing fee) for commercial operators 

(including flight training and touch and go's) for City of Busselton residents 

and/ or hangar lessees only, for aircraft 0 ‐ 1,500kg MTOW. 

160.00 168.18 185.00 

454.55 500.00 550.00

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43 


An annual landing fee (optional to per landing fee) for commercial operators 

for City of Busselton residents and/ or hangar lessees only, for aircraft 1,500 ‐ 

2,000kg MTOW. 

909.09 1,000.00 1,100.00 

Apron parking only ‐ for aircraft parked overnight (as at 0000hrs) 22.73 22.73 25.00 

Apron parking only ‐ daily rate for aircraft based at Busselton Regional Airport 

9.09 9.09 10.00 

for 10 plus nights per month 

Emergency Services consisting of Royal Flying Doctor Service, DFES including 

Water Bombers, Fire Spotters and Helicopters and Police Air Wing 

Nil Nil Nil 

Secure Car Park 

Per motor vehicle per day or part thereof 3.00 3.00 3.30 

Per motorcycle per day or part thereof 1.50 1.50 1.65 

Other Fees 

Flight Training Permits (as defined in the City of Busselton Noise Management 

Plan on approval by the City only) 

Hire Car license fee for operating at the Busselton Regional Airport (in 

addition to lease) 

150.00 150.00 165.00 

150.00 150.00 165.00 

Hangar Access Key New 22.73 25.00 

Loss of City Issued Visitor Identification Card (VIC‐ATSR) New 18.18 20.00 

Fuel Levy 

To cover bowser maintenance 0.03 per litre 0.03 per litre 0.03 per litre 

LIBRARY CHARGES 

Replacement Library Membership Cards 5.00 5.00 5.50 

Library Bags ‐ Red 0.91 1.36 1.50 

Photocopy Charges (per copy) ‐ black & white 0.18 0.18 0.20 

Photocopy Charges (per copy) ‐ colour 1.82 1.82 2.00 

Printing from the Internet ‐ per A4 copy 0.18 0.18 0.20 

USB Sticks 9.09 10.91 12.00 

Sale of discarded local stock ‐ Adult Non fiction 2.73 2.73 3.00 

Sale of discarded local stock ‐ Adult fiction 0.91 0.91 1.00 

Sale of discarded local stock ‐ Junior 0.45 0.45 0.50 

Sale of discarded local stock ‐ Special Items Market Rate Market Rate Market rate 

2. Requests that Officers present a report relating to a proposed fee associated with 

the hire of wheelie bins at a future meeting of the Finance Committee, the matter 

being referred to Council after that time. 

3. Requests that Officers present a report relating to the fees associated with 

privately operated markets at a future meeting of the Finance Committee, the 

matter being referred to Council after that time. 

CARRIED 5/0

COUNCIL 24/04/2013 


44 


6.4 FINANCIAL ACTIVITY STATEMENTS – PERIOD ENDING 28 FEBRUARY 2013 


Budget Planning and Reporting 




Finance & Information Technology Services 

SERVICE: 



AUTHORISING OFFICER: Director, Finance & Corporate Services – Matthew Smith 


VOTING REQUIREMENT: Simple majority 

ATTACHMENT(S): Financial Activity Statements – Period Ending 28 February 2013 

PRECIS 

Pursuant to Section 6.4 of the Local Government Act (‘the Act’) and Regulation 34(4) of the Local 

Government (Financial Management) Regulations (‘the Regulations’), a local government is to 

prepare, on a monthly basis, a statement of financial activity that reports on the City’s financial 

performance in relation to its adopted/ amended budget. 

This report has been compiled to fulfil the statutory reporting requirements of the Act and 

associated Regulations, whilst also providing the Council with an overview of the City’s financial 

performance on a year to date basis for the period ending 28 February 2013. 

BACKGROUND 

The Regulations detail the form and manner in which financial activity statements are to be 

presented to the Council on a monthly basis; and are to include the following: 

• Annual budget estimates 

• Budget estimates to the end of the month in which the statement relates 

• Actual amounts of revenue and expenditure to the end of the month in which the statement 

relates 

• Material variances between budget estimates and actual revenue/ expenditure/ (including an 

explanation of any material variances) 

• The net current assets at the end of the month to which the statement relates (including an 

explanation of the composition of the net current position) 

Additionally, and pursuant to Regulation 34(5) of the Regulations, a local government is required to 

adopt a material variance reporting threshold in each financial year. At its meeting of 23 July 2012, 

the Council adopted (C1207/187) the following material variance reporting threshold for the 

2012/13 financial year: 

That pursuant to Regulation 34(5) of the Local Government (Financial Management) Regulations, the 

Council adopts a material variance reporting threshold with respect to financial activity statement 

reporting for the 2012/13 financial year to comprise variances equal to or greater than 10% of the 

year to date budget amount as detailed in the Income Statement by Nature and Type/ Statement of 

Financial Activity report, however variances due to timing differences and/ or seasonal adjustments 

are to be reported on a quarterly basis.

COUNCIL 24/04/2013 


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Section 6.4 of the Local Government Act and Regulation 34 of the Local Government (Financial 

Management) Regulations detail the form and manner in which a local government is to prepare 

financial activity statements. 


NA. 


Any financial implications are detailed within the context of this report. 


This matter principally aligns with Key Goal Area 6 – ‘Open and Collaborative Leadership’ and more 

specifically Community Objective 6.3 ‐ ‘An organisation that is managed effectively and achieves 

positive outcomes for the community’. The achievement of the above is underpinned by the Council 

strategy to ‘ensure the long term financial sustainability of Council through effective financial 

management’. 


Risk assessments have been previously completed in relation to a number of ‘higher level’ financial 

matters, including timely and accurate financial reporting to enable the Council to make fully 

informed financial decisions. The completion of the monthly Financial Activity Statement report is a 

treatment/ control that assists in addressing this risk. 

CONSULTATION 

NA. 


In order to fulfil statutory reporting requirements, the following reports are attached: 

Statement of Financial Activity 

This report provides details of the City’s operating revenues and expenditures on a year to date 

basis, by nature and type (i.e. description). The report has been further extrapolated to include 

details of non‐cash adjustments and capital revenues and expenditures, to identify the City’s net 

current position; which reconciles with that reflected in the associated Net Current Position report. 

Net Current Position 

This report provides details of the composition of the net current asset position on a year to date 

basis, and reconciles with the net current position as per the Statement of Financial Activity. 

Capital Acquisition Report 

This report provides year to date budget performance (by line item) in respect of the following 

capital expenditure activities:

COUNCIL 24/04/2013 


46 


• Land and Buildings 

• Plant and Equipment 

• Furniture and Equipment 

• Infrastructure 

In addition to the above, the following reports provide further information considered of relevance: 

Reserve Movements Report 

This report provides summary details of transfers to and from reserve funds, and also associated 

interest earnings on reserve funds, on a year to date basis. 

Reserve Transfers to Municipal Fund 

This report provides specific detail in respect of expenditures being funded from reserves. 

A number of supplementary financial management reports/ charts are also provided as appropriate, 

to further assist the Council in reviewing the City’s overall financial performance. 

COMMENTS ON FINANCIAL ACTIVITY TO 28 FEBRUARY 2013 

Operating Activity 

• Operating Revenue 

As at 28 February 2013, there is a variance of some ‐1.2% in total operating revenue, with the 

following categories exceeding the 10% material variance threshold as at the reporting date: 

Description 

Variance 

Operating Grants, Subsidies & Contributions +78% 

Non‐Operating Grants, Subsidies & Contributions ‐30% 

Profit on Asset Disposal ‐49% 

The variance of +$1.5M in ‘Operating Grants, Subsidies and Contributions’ primarily relates to the 

reimbursement of claimable costs associated with the 2012 storm event. This revenue largely offsets 

the storm clean‐up costs which are allocated within the ‘Other Expenditure’ operating expenditure 

activity. 

The variance of ‐$2.4M in ‘Non‐Operating Grants, Subsidies and Contributions’ is primarily 

attributable to current timing differences in respect to the receipt of budgeted grant funds. 

Examples include the Busselton Foreshore, Geothermal Project, Boat Ramp facilities and road 

construction related grants. 

Finally, the variance of ‐$28K in the ‘Profit on Asset Disposal’ activity is primarily attributable to 

timing differences in the associated ‘Plant and Equipment’ capital expenditure budget, albeit this 

revenue is ‘non‐cash’ in nature. 

• Operating Expenditure 

As at 28 February 2013, there is a variance of some ‐2.7% in total operating expenditure, with the 

following categories exceeding the 10% material variance threshold as at the reporting date:

COUNCIL 24/04/2013 


47 


Description 

Variance 

Other Expenditure ‐20% 

Loss on Asset Disposals ‐70% 

The variance of ‐$0.4M in ‘Other Expenditure’ is primarily attributable to timing differences 

associated with donations, sponsorships, marketing and promotions, and regional development 

strategies, which collectively reflect a favourable variance of approximately $270K year to date. 

Other notable variances include a current shortfall in Elected Member expenses of $47K, and other 

valuation expenses are presently $22K below year to date budget estimates. 

The variance of ‐$0.1M in the ‘Loss on Asset Disposal’ activity is primarily attributable to timing 

differences in the associated ‘Plant and Equipment’ capital expenditure budget, albeit this 

expenditure is ‘non‐cash’ in nature. 

Capital Activity 

• Capital Revenue 

As at 28 February 2013, there is a variance of some ‐18% in total capital revenue, with the following 

categories exceeding the 10% material variance threshold as at the reporting date. 

Description 

Variance 

Proceeds from Sale of Assets ‐36% 

Proceeds from New Loans ‐100% 

The variance of ‐$0.2M in ‘Proceeds from Sale of Assets’ is primarily attributable to timing 

differences associated with the ‘Plant and Equipment’ capital expenditure budget. 

The variance of ‐$1.1M in ‘Proceeds from New Loans’ relates to the budgeted drawdown of both the 

GLC extensions ($572K) and the GLC geothermal project ($533K) loan facilities. At this stage, the 

proposed extensions may not commence this financial year, and with only nominal funds having 

thus far been expended against the geothermal project, there has been no requirement to date to 

progress this borrowing, albeit it is expected that the loan will be drawn prior to 30 June 2013. 

• Capital Expenditure 

As at 28 February 2013, there is a variance of some ‐27% in total capital expenditure, with the 

following categories exceeding the 10% material variance threshold as at the reporting date: 

Description 

Variance 

Land and Buildings ‐17% 

Plant and Equipment ‐48% 

Furniture and Equipment ‐60% 

Infrastructure ‐37% 

Transfers to Restricted Assets +496% 

The attachments to this report include detailed listings of the following capital expenditure (project) 

items, to assist in reviewing specific variances: 

• Land and Buildings 

• Plant and Equipment 

• Furniture and Equipment

COUNCIL 24/04/2013 


48 


• Infrastructure 

Details of the variances in the above areas were provided as part of the December 2012 Financial 

Activity Statement report, and are further discussed as part of the Annual Budget Review, which is 

also based on the City’s financial performance for the period ending 28 February 2013. 

The favourable variance of $0.8M in ‘Transfers to Restricted Assets’ is due to several factors, albeit 

none of these have a direct impact on the City’s net current position. Firstly, the variance includes 

approximately $185K in deposit and bond payments. Secondly, approximately $155K in additional 

developer contributions (over budget estimates) has been receipted this financial year to date. 

Finally, a grant instalment of $465K for the Busselton‐Vasse path project has been restricted, 

pending the associated works being completed. 

BUDGET VARIATIONS AND OTHER ‘KNOWNS’ 

As at 28 February 2013, all endorsed budget amendments, excepting the Kookaburra Caravan Park 

Management Contract have been processed. However, as the Kookaburra Caravan Park budget 

amendment is essentially net neutral, this should not have any material impact on the City’s financial 

performance. 

CONCLUSION 

As at 28 February 2013, the City’s financial performance continues to be considered satisfactory 

against the amended annual budget, particularly in light of the large number of budget amendments 

processed during February. Whilst acknowledging the existence of numerous individual variances, 

overall operating revenue and expenditure categories are currently tracking within 2% and 3 % 

respectively of year to date budget estimates. Whilst larger variances are evident within the capital 

revenue and expenditure categories, advice is that the majority of works will be completed by 30 

June 2013, which will impact on the level of capital revenue as offsetting funds are brought to 

account. 

The (statutory) Annual Budget Review for 2012/13 is to be completed based on the City’s financial 

performance as at 28 February 2013, and this report will provide a more definitive summary of the 

City’s current performance and also that projected to 30 June 2013. 

OPTIONS 

The Council may determine not to receive the statutory financial activity statement reports. 


NA.

COUNCIL 24/04/2013 


49 



FIN1304/024 

Moved Councillor Green, seconded Councillor Bleechmore: 


1. Receives the statutory financial activity statement reports for the period ending 28 

February 2013, pursuant to Regulation 34(4) of the Local Government (Financial 

Management) Regulations. 

CARRIED 5/0 

10.25am 

10.30am 

At this time the meeting was adjourned. 

At this time the meeting was reconvened.

COUNCIL 24/04/2013 


50 


6.5 ANNUAL BUDGET REVIEW – PERIOD ENDING 28 FEBRUARY 2013 


Budget Planning and Reporting 





SERVICE: 




DATE OF COMPLETION: 20 th May 2013 



Nil. However, the attachments to the Financial Activity Statement 

report for the Period Ending 28 February 2013 (as included in this 

Agenda) are relevant. 

PRECIS 

Between January and March in each financial year, a local government is to carry out a review of its 

annual budget for that year. The Council is required to consider the review submitted to it and 

determine (by absolute majority) whether or not to adopt the review, any parts of the review or any 

recommendations made in the review. 

This report, based on the City’s financial performance for the period ending 28 February 2013, has 

been compiled to fulfil the statutory reporting requirements of the Local Government Act and 

associated Regulations in respect of the annual budget review process. 

BACKGROUND 

The requirement for a local government to carry out an annual budget review is prescribed via 

Regulation 33A of the Local Government (Financial Management) Regulations. A copy of the review, 

including the Council's determination in respect of the review, is to be provided to the Department 

of Local Government within 30 days of the date of the applicable Council resolution. 

Whilst the Local Government Act and associated Regulations do not specify the form and manner in 

which the annual budget review is to be compiled, the Regulations do require that the budget 

review must: 

a) consider the local government's financial performance in the period beginning on 01 July 

and ending no earlier than 31 December in that financial year; and 

b) consider the local government's financial position as at the date of the review; and 

c) review the outcomes for the end of the financial year that are forecast in the budget 

Essentially, the purpose of an annual budget review is to ensure that a local government conducts a 

review of its financial performance at an appropriate time in the financial year such that any 

significant budget variances can be identified and remedial action instigated as necessary. The City 

of Busselton has historically carried out its annual budget review as at the end of February, as this is 

considered optimal timing cognisant of the intent of the review.

COUNCIL 24/04/2013 


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Regulation 33A of the Local Government (Financial Management) Regulations details the 

requirement for a formal budget review to be completed annually. 


NA. 


Any financial implications attributable to this review are addressed within the context of this report. 


This matter principally aligns with Key Goal Area 6 – ‘Open and Collaborative Leadership’ and more 

specifically Community Objective 6.3 ‐ ‘An organisation that is managed effectively and achieves 

positive outcomes for the community’. The achievement of the above is underpinned by the Council 

strategy to ‘ensure the long term financial sustainability of Council through effective financial 

management’. 


Risk assessments have been previously completed in relation to a number of ‘higher level’ financial 

matters, including timely and accurate financial reporting to enable the Council to make fully 

informed financial decisions. The completion of an annual budget review is a treatment/ control that 

assists in addressing this risk. 

CONSULTATION 

NA. 


As in previous years, the Annual Budget Review has been compiled based on the ‘Nature and Type’ 

reporting structure, to maintain consistency with monthly Financial Activity Statement reporting. 

The review has concluded that the City’s financial performance to 28 February 2013 is satisfactory. 

Furthermore, as no (net) material adverse variances have been identified as part of the review, 

specific remedial actions are not required to be implemented. Notwithstanding this, the report has 

identified a number of areas in which variances will be evident as at 30 June 2013. In numerous 

instances, the variances relate to items that are fully off‐set and, as such, will not directly impact on 

the overall budget performance as at financial year end. Whilst these matters are discussed within 

the body of this report, the following Executive Summary provides a synopsis of those areas in which 

it is projected that the City’s overall (net) budget performance at financial year end will be impacted. 

Executive Summary 

Operating Revenue 

• Kookaburra Caravan Park fees and charges revenue is projected to exceed annual budget 

estimates by up to $50K 

• Building Services related fees and charges revenue is projected to fall short of annual budget 

estimates by up to $55K

COUNCIL 24/04/2013 


52 


• Town Planning Services related fees and charges revenue is projected to fall short of annual 

budget estimates by up to $60K 

• Holiday home registration fees are anticipated to exceed annual budget estimates by up to 

$70K 

• Fines and penalties revenue is projected to exceed annual budget estimates by $45K 

• Interest on municipal funds is anticipated to fall short of annual budget estimates by up to 

$200K 

• Rates related interest revenue (late payment and instalment plan) is anticipated to exceed 

annual budget estimates by up to $50K 

In summary, net operating revenue is projected to fall short of annual budget estimates by up to 

$100K. 

Operating Expenditure 

• Salaries and wages expenditure is estimated to fall short of annual budget estimates by up 

to $350K 

• Training expenses are estimated to fall short of budget estimates by up to $10K 

• The deferral or delay in the drawdown of budgeted loan facilities will result in a savings of 

approximately $30K in interest expenses 

• Consultancy expenditure is estimated to fall short of annual budget estimates by up to $20 

(net of carry‐overs) 

• Contract cleaning expenditure is estimated to fall short of annual budget estimates by up to 

$100K 

In summary, net operating expenditure is projected to fall short of annual budget estimates by up to 

$510K. 

Capital Revenue 

Nil. 

Capital Expenditure 

• The deferral or delay in the drawdown of budgeted loan facilities will result in a savings of 

approximately $30K in Principal Loan Repayments. 

• The Busselton Regional Airport drainage project was finalised in 2011/12, and as such, the 

City’s budgeted contribution to this project of $50K (50% of the total cost) will not be 

required, and hence represents a saving in the current year’s budget 

In summary, net capital expenditure is projected to fall short of annual budget estimates by up to 

$80K. 

Based on the above, it is projected that the City will achieve a surplus closing position in the order of 

$490K as at 30 June 2013, excluding items that have been earmarked for carry‐over to the 2013/14 

annual budget. Clearly however, any extraordinary financial activity during the remainder of the 

financial year may well impact on this forecast position. 

The above Executive Summary only highlights variances that are projected to have a net impact on 

the City’s financial performance as at financial year end. However, as previously mentioned, 

numerous other variances are estimated to be evident as at 30 June 2013, with several of these 

being material in value. In most instances however, there will be off‐setting variances to negate any 

net budget impact. This includes expenditures (both operating and capital) funded from reserves, 

grants, contributions, or borrowings. It is nonetheless considered appropriate that the Council is

COUNCIL 24/04/2013 


53 


provided with an overview of the projected annual budget performance in all relevant income and 

expenditure activities. Accordingly, the following sections of this report provide a summary of 

financial performance (year to date and projected to 30 June 2013) against each of the operating 

revenue and expenditure activities (by nature and type), and also the capital revenue and 

expenditure activities (by classification/ description). 

OPERATING REVENUE 

As at 28 February 2013, there is a variance of approximately ‐$0.6M (or ‐1.2%) in respect of total 

operating revenue activities. This variance is detailed as follows: 

Description 

Actual 

YTD 

$ 

Amended 

Budget YTD 

$ 

Amended 

Budget 

$ 

Variance 

YTD 

$ 

Variance YTD 

% 

Rates 31,394,336 31,291,618 31,394,843 102,718 0.33% 

Operating 

Subsidies 

Contributions 

Grants, 

and 

3,400,264 1,909,053 3,248,221 1,491,211 78.11% 

Fees and Charges 9,551,354 9,252,260 11,342,190 299,094 3.23% 

Other Revenue 811,084 789,350 989,257 21,734 2.75% 

Interest Earnings 1,667,595 1,772,672 2,590,000 ‐105,077 ‐5.93% 

Non‐operating 

Subsidies 

Contributions 

Grants, 

and 

5,607,474 8,038,989 16,840,649 ‐2,431,515 ‐30.25% 

Profit on Asset Disposals 29,025 56,834 56,834 ‐27,809 ‐48.93% 

TOTAL 52,461,132 53,110,776 66,461,994 ‐649,644 ‐1.22% 

An overview of the financial performance in each activity is provided as follows: 

Rates 

There is presently a favourable variance in total rates revenue of approximately $103K on year to 

date budget estimates, with the annual budget allocation essentially having also been achieved. 

Excepting the normal movements between residential vacant land and residential improved 

properties, the overall variance in rates levied of +$67K is primarily attributable to gains in the GRV 

commercial area. Additionally, rates administration charges have exceeded annual budget estimates 

by approximately $25K, albeit it must be noted that these charges are levied early in the financial 

year; subsequent to the first instalment date. 

Historically, net rates revenue tends to level off towards the end of the financial year, as 

overpayments and other refunds are processed. With no evidence that significant additional rates 

revenue will flow in over the remainder of the financial year, it is projected that whilst the annual 

budget allocation will be achieved, it is doubtful that there will be any material favourable variance 

in this activity.

COUNCIL 24/04/2013 


54 


Operating Grants, Subsidies and Contributions 

As at 28 February 2013, there is a favourable variance of some $1.5M in this activity, with the annual 

budget allocation also having been exceeded. The major variance relates to the receipt of 

unbudgeted storm damage claims totalling in the order of $1.34M, primarily in respect of the June 

2012 storm event. It should be noted however that the ‘Materials and Contracts’ operating 

expenditure activity includes approximately $1.5M in unbudgeted storm damage expenditure, which 

negates this additional revenue. Other favourable variances include the receipt of workers 

compensation reimbursements totalling $116K, albeit this is offset by additional workers 

compensation wages payments as reflected in the ‘Employee Costs’ operating expenditure activity. 

Furthermore, the year to date actual includes an additional $80K in airport related grant funding, 

primarily attributable to the receipt of an unbudgeted grant of $100K (inc. GST) for regional airports 

impacted by the need to implement security screening. Conversely, there is presently an adverse 

variance of some $197K in relation to grant funding for boating studies, albeit as the associated 

expenditure is proposed to be fully expended by 30 June 2013, invoices for the grant will be raised 

by financial year end. 

In summary, whilst the ‘Operating Grants, Subsidies and Contributions’ activity reflects a significant 

favourable variance, this is largely offset by associated operating expenditure. Furthermore, whilst 

the $90K airport grant is essentially windfall revenue, it is understood that these funds are 

earmarked to be utilised for airport related capital expenditure; and as such, have not been included 

in the closing surplus/ deficit projection. 

Fees and Charges 

As at 28 February 2013, there is a favourable variance in the ‘Fees and Charges’ activity of 

approximately $300K. The major variances, by area, are summarised as follows: 

Description 

YTD Variance 

$ 

Waste related fees and charges* +263 

Kookaburra Caravan Park +61 

Busselton Regional Airport +58 

Geographe Leisure Centre ‐24 

Building Services ‐34 

Town Planning Services ‐62 

TOTAL +262 

With regards to end of financial year projections, the following provides a synopsis in respect of the 

abovementioned major variances: 

• Waste related fees and charges 

It is estimated that the annual budget allocation will be exceeded by up to $380K by financial year 

end. Waste Disposal site fees are expected to exceed annual budget estimates by up to $265K, with 

the remainder of the variance primarily attributable to the interim charging of domestic, commercial 

and recycling services, coupled with the Waste Disposal Charge. 

*It is important to note however that as the Waste Management Policy was adopted by the Council 

at its meeting of 27 March 2013, the waste related fees and charges will be incorporated within the 

end of financial year Consolidated Waste Management reconciliation. Depending on the 

performance in other waste related areas, the associated fees and charges revenue may well be 

quarantined as part of a net transfer of funds to the Waste Management Facility and Plant Reserve.

COUNCIL 24/04/2013 


55 


• Kookaburra Caravan Park 

It is conservatively estimated that revenue will exceed budget estimates by 5%, or $50K, by financial 

year end. This is due to greater than anticipated occupancy levels, coupled with an increasing trend 

in the length of stay. 

• Busselton Regional Airport 

Airport fees and charges have exceeded year to date budget estimates, based on a number of 

factors. Firstly, whilst approximately $70K in head tax revenue has been received, the annual budget 

estimate of $40K has been budgeted for June. This has resulted in revenue being overstated at the 

end of February 2013. Notwithstanding this however, the increase in the number of FIFO flights has 

positively impacted on head tax revenue, and will also support car park revenue. Whilst landing fees 

may fall short of amended annual budget estimates (as this was increased by $120K pursuant to 

Council Resolution C1210/282), the additional head tax and car‐parking revenue should offset this 

shortfall, with projections being that the annual budget allocation will be achieved. 

• Geographe Leisure Centre 

Whilst presently falling short of annual budget estimates, it is projected that the collective annual 

budget allocation for Geographe Leisure Centre fees and charges will be largely achieved by 30 June 

2013. 

• Building Services & Town Planning Services 

With regards to the Building and Town Planning Services performance, it is estimated that collective 

revenue will fall short of annual budget estimates by up to $45K by financial year end. Reasons for 

this include the value of building works (upon which building and planning fees are predicated), 

having declined, and particularly in respect of the commercial sector. Additionally, development 

currently occurring is routine in nature, thus incurring lower fees. Furthermore, the Building Act 

2011 has also adversely impacted on the revenue earning capacity of the City. Notwithstanding this 

however, it is anticipated that holiday home registration fees may exceed annual budget estimates. 

In summary of the above, it is estimated that there will be a shortfall of approximately $55K in 

collective Building Services fees and charges, a shortfall of approximately $60K in collective Town 

Planning Services related fees and charges, but additional holiday home registration fees of up to 

$70K. The combined deficit of approximately $45K will adversely impact on the City’s closing 

surplus/ deficit position at financial year end. 

Other Revenue 

The ‘Other Revenue’ operating revenue activity includes fines and penalties (primarily Ranger & Fires 

Services related), the sale of miscellaneous items (including scrap metal, water and recyclable 

materials) and other sundry income (which in 2012/13 includes $373K in storm related expenditure 

reimbursements). The year to date favourable variance of $22K is primarily attributable to several 

areas. Firstly, fines and penalties revenue exceeds year to date budget estimates by $49K, with 

parking fees and dog related matters $21K and $14K above year to date budget estimates 

respectively. However, sale of scrap materials is presently falling short of year to date budget 

estimates by approximately $50K, due to the City holding off the sale of scrap metal until prices 

improve. The remainder of the variance is comprises of a number of minor timing differences, albeit 

the storm related expenditure reimbursement funds have all been recognised (with the annual 

budget allocation achieved). 

Based on current projections, it is estimated that a favourable variance in the order of $5K will be 

evident in this activity by 30 June 2013.

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Based on the timing of fines and penalties related activities, and extrapolating out current 

performance to the end of the financial year, it is estimated that fines and penalties revenue will 

exceed annual budget estimates by up to $45K by 30 June 2013, predominantly on the back of 

parking and dog related infringements. 

With regards to scrap metal sales, waste management staff have advised that there is a pending 

pick‐up of materials, which should bring in a further $80K in revenue by financial year end. Whilst 

this will result in an annual budget shortfall of approximately $40K in this area, scrap metal sales 

form part of the overall annual Consolidated Waste Management reconciliation as detailed in the 

adopted Waste Management Policy. As such, this shortfall will be offset by additional revenue in 

other waste related activities, as part of the reconciliation process in determining the level of funds 

to be transferred to, or from, the Waste Management Facility and Plant Reserve at financial year 

end. 

Cognisant of the above, and for the purposes of projecting a closing surplus/ deficit position, it is 

estimated that a favourable variance of approximately $45K will occur within the ‘Other Revenue’ 

activity as at 30 June 2013, based solely on the anticipated fines and penalties variance. 

Interest Earnings 

The ‘Interest Earnings’ operating revenue activity not only includes interest on municipal and reserve 

funds, but also interest on the Foreshore restricted monies, and finally rates related interest 

revenue. In order to provide clarification on the year to date and projected end of financial year 

variances, each of these areas is discussed separately, as follows: 

• Municipal & Reserve Interest 

As at 28 February 2013, there is an adverse variance in municipal and reserve interest earnings of ‐ 

$177K, with individual variances of ‐$90K and ‐$87K respectively. Based on current projections, it is 

anticipated that by financial year end, municipal interest will fall short of annual budget estimates by 

up to $200K, with reserve interest trailing annual budget estimates by up to $150K. Whilst the 

reserve interest does not directly impact on the City’s surplus/ deficit position (as it is offset via the 

‘Transfers to Reserves’ capital expenditure activity), it nonetheless represents a reduction in the 

accumulation of reserve monies. Conversely, municipal interest earnings forms part of the City’s 

general revenue and consequently, the estimated short fall will directly impact on the closing 

surplus/ deficit position. The primary reason for the under‐performance in this area is due to the 

unforseen reduction in interest rates since the 2012/13 budget was developed, with the cash rate 

falling from 3.75% to 3.0%. 

• Busselton and Dunsborough Foreshore Interest 

As part of the funding agreements for the Busselton and Dunsborough Foreshore Projects, grants 

funds (paid in advance) were required to earn their own interest, and specifically allocated back to 

the projects. Similar to reserve interest, these earnings do not form part of the City’s general 

revenue, and will not impact on the financial year end closing position. Notwithstanding the above, 

associated interest earnings in this area are presently $22K on a year to date basis with 

approximately $30K anticipated to be received by financial year end (with no associated budget 

allocation). 

• Rates Related Interest (Instalment Plan and Late Payment) 

As at 28 February 2013, the annual budget allocation ($290K) for rates related interest revenue has 

essentially been achieved. Whilst instalment plan interest is raised early in the financial year 

(subsequent to the initial instalment date), an additional $16K over annual budget estimates has 

been achieved financial year to date. Whilst late payment interest is presently $17K below annual

COUNCIL 24/04/2013 


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budget estimates, this revenue is raised monthly and based on current activity, it is projected that 

the annual budget estimate may be exceeded by over $30K as at 30 June 2013. Consequently, a 

favourable end of financial year variance in rates related interest of up to $50K is anticipated by 

financial year end. 

In summary of the above, it is anticipated that the ‘Interest Earnings’ activity will reflect a collective 

adverse variance of some ‐$270K by 30 June 2013. However, for the purposes of estimating a closing 

surplus/ deficit position, a net shortfall of some $150K is projected, comprising ‐$200K in municipal 

interest and +$50K in rates related interest. 

Non‐operating Grants, Subsidies and Contributions 

As at 28 February 2013, there is an adverse variance of approximately $2.4M is respect of this 

activity. This is due in part to timing differences, as grant funds have either been received in advance 

of budget estimates or works have been delayed, meaning that grants are not able to be acquitted 

within projected timelines. Due to the large number of items comprised within this activity, the 

following provides a summary of those items where major variances are evident on a year to date 

basis. 

• Favourable variances 

There are currently favourable variances in relation to, amongst others, the Busselton Community 

Resource Centre, the Vasse‐ Busselton path network upgrade, and the Glenmeer Ramble to College 

Avenue pedestrian bridge. As previously mentioned, these variances can be attributed to works 

being completed ahead of schedule, or grants paid in advance of budget timing estimates. 

• Adverse variances 

There are currently adverse variances in relation to, amongst others, the Busselton Foreshore 

project (still awaiting CLGF approval of grant funds), the Geographe Leisure Centre Geothermal 

Project and numerous Boat‐ramp projects. These variances are primarily due to delays associated 

with the respective projects, which has in turn delayed acquittals. 

The above variances will not have any direct impact on the City’s closing surplus/ deficit position, so 

long as grants for works completed are raised on or before 30 June 2013. Conversely, where grants 

are received in advance and the works are not completed by the end of the financial year, any 

unspent component of grant funding received will be transferred to restricted assets. 

In addition to the above, there may be projects that will not be commenced in 2012/13, and as such, 

neither the grant funds, not the associated expenditure will be incurred. The Busselton Regional 

Airport exemplifies this. The adopted budget includes approximately $2.4M in capital expenditure 

for the Airport Terminal (Stage 2), New Apron and Jet Fuel installation and associated infrastructure. 

This expenditure was to be fully funded from grant and external funding. However, as the external 

funding has not been able to be secured at this time, the expenditure and associated grant funding 

will not be incurred in 2012/13. As such, this will represent a shortfall in revenue to the order of 

$2.4M, which will be offset by the associated capital under‐expenditure. 

Profit on Asset Disposals 

This activity recognises any book profit gained on the disposal of an asset (primarily fleet based), 

whereby the disposal proceeds are greater than the written down value of the asset. Budget 

variances in this item will not impact on the overall budget performance, due to an offsetting noncash 

adjustment. The current variance is primarily attributable to the present underspend in the 

associated ‘Plant and Equipment’ capital expenditure budget. However, as it is anticipated that the

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fleet replacement budget will be achieved by financial year end, the current variance will continue to 

reduce over the remainder of the financial year. 

OPERATING EXPENDITURE 


operating expenditure activities. This variance is detailed as follows: 

Description 

Actual 

YTD 

$ 

Amended 

Budget YTD 

$ 

Amended 

Budget 

$ 

Variance 

YTD 

$ 

Variance YTD 

% 

Employee Costs 14,367,455 14,897,439 22,402,350 ‐529,984 ‐3.56% 

Materials and Contracts 8,439,036 8,510,529 12,380,145 ‐71,493 ‐0.84% 

Utilities (Gas, Electricity, 

Water etc.) 

Depreciation on Noncurrent 

Assets 

1,363,961 1,360,248 2,040,074 3,713 0.27% 

6,397,482 6,094,440 9,141,860 303,042 4.97% 

Insurance Expenses 649,714 656,077 656,942 ‐6,363 ‐0.97% 

Other Expenditure 1,396,332 1,748,666 2,607,513 ‐352,334 ‐20.15% 

Allocations 

to Capital 

Transferred 

‐1,233,847 ‐1,133,392 ‐1,660,755 ‐100,455 8.86% 

Interest Expenses 129,316 129,317 275,721 ‐1 0.00% 

Loss on Asset Disposals 48,666 161,017 161,017 ‐112,351 ‐69.78% 

TOTAL 31,558,115 32,424,341 48,004,867 ‐866,226 ‐2.67% 


Employee Costs 

The ‘Employee Costs’ operating expenditure activity includes, amongst others, salaries, wages, 

recruitment expenses, employee related insurance expenses and training expenses. As part of the 

Council’s 2012/13 adopted budget, the (full financial year) value of the salaries component was 

reduced by 4%, equating to approximately $510K. This decision was made on the basis of historical 

underspends in this area, coupled with prevailing labour market conditions. It was believed that 

budgeting for a full staff complement for the full financial year was not necessary, with the 

organisation able to absorb the resultant salaries budget reduction. Whilst forming only a 

component of the overall ‘Employee Costs’ operating expenditure activity, the salaries account in 

which the reduction was made accounts for approximately 49% of the total annual budget. 

The ‘Employee Costs’ performance against the year to date budget for the last 6 months is 

illustrated as follows: 

Sep Oct Nov Dec Jan Feb 

‐7.6% ‐6.8% ‐4.7% ‐4.1% ‐3.7% ‐3.6%

COUNCIL 24/04/2013 


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As can be seen, there has been a steady decline in the variance since September 2012 and it 

expected that this will continue for the remainder of the financial year. 

The current favourable variance of approximately $530K includes shortfalls in salaries (‐$60K), wages 

(‐$280K), training expenses (‐$80K) and other employee costs (‐$50K). Please note that employee 

provision variances are excluded as they do not have any net impact on the surplus/ deficit position. 

Numerous factors impair the ability to accurately forecast the end of financial year position in 

respect of the ‘Employee Costs’ activity. With this in mind, a simple extrapolation of the salaries and 

wages components to the end of the financial year indicates that there will be a shortfall in the order 

of up to $350K as at 30 June 2013, including accrued salaries and wages. With regards to the training 

expenses component, a number of activities are planned for the last quarter of the financial year 

and as such, a nominal shortfall of up to approximately $10K is anticipated by financial year end. A 

nominal shortfall may also eventuate in the other employee costs area, albeit this cannot be 

determined with any accuracy. 

Cognisant of the above, and for the purposes of projecting a closing surplus/ deficit position, it is 

estimated that a favourable variance of approximately $360K will occur within the ‘Employee Costs’ 

activity as at 30 June 2013. 

Materials and Contracts 

The ‘Materials and Contracts’ operating expenditure activity includes a wide range of expenditure 

types, and presently includes over 150 different accounts. There are a large number of variances 

(both favourable and adverse), which collectively account for the overall variance. Consequently, 

this report will highlight only the major variances, which are expected to have a direct impact on the 

City’s closing surplus/ deficit position. Whilst there is presently a nominal favourable variance in this 

activity, it must be noted that it does include approximately $1.5M in unbudgeted expenditure 

associated with the 2012 storm event. An overview of the major variances is provided as follows: 

• Storm Damage Expenses 

As mentioned above, as a result of the 2012 storm event, approximately $1.5M in unbudgeted 

expenditure has been incurred in clean‐up costs, with this predominantly costed to contractors. 

Whilst this is largely offset by a reimbursement of $1.34M from the Department of Fire and 

Emergency Services (as the event was classified as a natural disaster), final claims are yet to be 

made, or importantly approved. In addition to the above, a further $30K has been incurred in 

respect of the 2013 storm, with costs also possibly claimable. Should the additional reimbursements 

be approved and paid in 2012/13, this will supplement the closing surplus/ deficit position. 

• Consultancies 

There is presently a favourable variance of some $650K in the operational consultancy expenditure. 

Notwithstanding this however, Business Unit Managers advise that, with the exception of several 

items that may need to be relisted as part of the 2013/14 draft budget, individual consultancy 

budgets will be largely expended by 30 June 2013. Expenditures not anticipated to be incurred 

include mosquito monitoring ($10K), and also $30K in the Cultural Planning area; relating to the 

Settlement Art Project (with this to be carried over to 2013/14). However, as the mosquito 

monitoring and speciation allocation has already been included in the 2013/14 draft budget (due to 

the project being deferred this financial year), this represents a saving in the current financial year. 

Coupled with other minor savings, it is expected that a net saving of approximately $20K will be 

realised by 30 June 2013.

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• Information Technology Expenses 

There is presently a favourable variance of approximately $170K in this area, with licence costs and 

GIS costs accounting for the majority of the variance. This variance is however primarily the result of 

timing differences, as vendors are now tending to issue invoices later in the financial year. As such, it 

is anticipated that the annual budget allocation will be fully expended by 30 June 2013. 

• Maintenance of Buildings 

There is presently a favourable variance of approximately $185K in this area, with the majority of the 

variance relating to contract cleaning costs. It is anticipated that there will be an under‐expenditure 

in contract cleaning of up to $100K by financial year end. The variance is attributable to numerous 

factors, including the timing of the Busselton Community Resources Centre completion and 

occupation (with cleaning budgeted for a full financial year). Whilst a saving will be achieved this 

financial year, Facilities staff feel that this will not recur in the future, due to higher service level 

requirements and the introduction of systematic scheduling of necessary maintenance tasks. 

• Contractors 

Excepting the additional contractor expenses associated with the storm clean‐ups, there is presently 

a favourable variance of approximately $120K for waste related contractors, including the kerb side 

recycling collections. Whilst savings are anticipated by 30 June 2013, this expenditure will form part 

of the Consolidated Waste Management end of financial year reconciliation (with any underspend 

contributing to a possible transfer to reserves). As such, it is not expected that there will be any net 

saving from this area. 

• Legal Expenses 

There is presently a favourable variance of some $130K in collective legal expenses. Whilst additional 

legal expenses are likely to be incurred during the remainder of the financial year, it must be noted 

that the major component of the legal expenses budget is presently funded from the Legal Expenses 

Reserve (to the value of $250K). As such, and so long as the annual budget estimates are not 

exceeded, performance in this area will not directly impact on the City’s closing surplus/ deficit 

position at financial year end. 

• Non capital asset acquisitions 

There is presently a favourable variance of approximately $50K in the collective acquisitions budget, 

which includes plant and equipment, furniture and office equipment, and also land matters. 

Notwithstanding the current variance, it is anticipated that the collective budget allocation will be 

fully expended by 30 June 2013. 

• Leasing of Equipment Expenses 

There is presently a favourable variance of approximately $67K in this area. This variance is primarily 

due to the delay in the receipt of invoices from one financier, albeit deferrals in equipment 

changeovers have also contributed to the current variance. Whilst a small saving is anticipated as at 

30 June 2013, it is not considered that this will be material in value. 

• Purchase of Materials 

There is presently a favourable variance in this area of $117K, with the associated budget covering a 

range of activities. The major reason for the variance relates to a current shortfall in road 

maintenance expenditure of $67K; however it is anticipated that this expenditure will be fully 

exhausted by 30 June 2013. Whilst numerous other variances are expected (both adverse and 

favourable), these should essentially balance each other out by financial year end.

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In summary of the above, it is projected that a net saving of approximately $120K will be evident 

within the ‘Materials and Contracts’ activity as at 30 June 2013. 

Utilities 

Whilst several offsetting variances are presently evident in this activity, these are primarily due to 

the timing of associated invoices. Based on an extrapolation of the year to date expenditure to 30 

June 2013, only a nominal adverse variance is projected by financial year end. 

Depreciation on Non‐current Assets 

Based on current projections, it is estimated that depreciation expenditure will exceed annual 

budget by up to $400K as at 30 June 2013. In addition to timing differences relating to the 

acquisition or disposal of assets, the annual budget for this activity is completed early in the budget 

development process. As such, assets that are capitalised late in the financial year may not be 

included in the budget calculations. Notwithstanding this, and whilst depreciation is an expense that 

should be recognised and provided for, it is essentially ‘non‐cash’ in nature. As such, any variance in 

this item will not impact on the City’s overall financial performance for the financial year, due to an 

offsetting ‘non cash’ adjustment. 

Insurance Expenses 

The City’s annual insurance premiums are generally paid within the first half of the financial year. 

Whilst subsequent expenditure may be incurred, this is essentially limited to excess payments and 

other nominal adjustments. Cognisant of the minor year to date/ annual budget variance, it can be 

assumed that the Insurance expenses activity will fall marginally short of annual budget estimates. 

Other Expenditure 

The ‘Other Expenditure’ operating expenditure activity comprises a variety of expenditure types 

including member’s expenses, public relations, contributions and donations, and ‘other expenses’ 

(including advertising, valuation expenses, and a range of others). The year to date variance of 

approximately ‐$350K is primarily due to timing differences at this juncture. The following provides a 

summary of financial performance in this activity: 

• Member’s Expenses 

Whilst this expenditure type presently reflects a favourable year to date variance of approximately 

$47K, it does include timing differences in relation to, amongst others, the payment of sitting fees 

and allowances. Notwithstanding this, a nominal favourable variance is expected at financial year 

end, primarily due to the fall in allowance payments resulting from a reduction in serving Elected 

Member positions. 

• Public Relations 

Whilst public relations related expenditure presently reflects a favourable variance of approximately 

$90K against year to date budget estimates, this is also primarily due to timing differences, 

particularly in marketing and promotions activities. For example, expenditure against the Recharge 

marketing campaign is yet to be incurred. Consequently, it is anticipated that the annual budget 

allocation will be achieved by financial year end. 

• Donations and Contributions 

Donation and contributions related expenditure presently reflects a favourable variance of 

approximately $160K. However, this is also largely due to timing matters in respect of specific 

funding commitments. Consequently, it is estimated that the associated annual budget allocation 

will be achieved by 30 June 2013.

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• Other Expenses 

Collectively, this expenditure type reflects a favourable year to date variance of approximately $70K. 

Major variances are evident in advertising costs, valuation expenses and to a lesser extent, catering. 

Whilst the valuation expenses (and particularly in regards to rating) will be expended by 30 June 

2013, there may be savings in several other areas. However, this is difficult to determine at this time, 

and the savings will not be expected to be material in value. 

Allocations Transferred to Capital 

This (negative) operating expenditure item includes internal administration allocations, and also 

those associated with plant and overhead charges. The net impact reflects the value of plant and 

overhead allocations associated with the capital works program, which ultimately needs to be 

captured as part of the overall capital expenditure program. As this activity only relates to the 

reallocation of expenses, its performance will not have any direct impact on the City’s closing 

surplus/ deficit position at financial year end. 

Interest Expenses 

The ‘Interest Expenses’ activity represents the interest component of the City’s current and 

proposed loan repayments in 2012/13, including self‐supporting loans. Whilst the year to date actual 

and year to date budget are equivalent as at 28 February 2013, it is anticipated that savings in the 

order of $30K will be achieved by 30 June 2013. Firstly, as the Geographe Leisure Centre Gymnasium 

Extensions loan facility will not be proceeding, budgeted interest repayments of $17K will not be 

incurred. Secondly, at it is envisaged that the Geothermal Project loan will not be drawn until the 

final quarter of the financial year; only one repayment will be required (albeit the adopted budget 

includes two repayments). Based on prevailing interest rates, the interest component of one 

quarterly repayment is in the order of $6K, some $13K less than the adopted budget figure. 

Loss on Asset Disposals 

This activity recognises any book loss incurred on the disposal of an asset (primarily fleet based), 

whereby the disposal proceeds are less than the written down value of the asset. Budget variances 

in this item will not impact on the overall budget performance, due to an offsetting non‐cash 

adjustment. The current variance is primarily attributable to the present underspend in the 

associated ‘Plant and Equipment’ capital expenditure budget, and with particular relevance to a 

waste compactor, that is due for replacement in April 2013. Consequently, it is anticipated that the 

‘Loss on Asset Disposals’ budget will be achieved by financial year end. 

CAPITAL REVENUE 

As at 28 February 2013, there is an adverse variance of approximately $1.6M (or ‐17.8%) in respect 

of total capital revenue activities. This variance is detailed as follows: 

Description 

Proceeds from Sale of 

Assets 

Proceeds from New 

Loans 

Self‐Supporting Loans – 

Repayment of Principal 

Actual 

YTD 

$ 

Amended 

Budget YTD 

$ 

Amended 

Budget 

$ 

Variance 

YTD 

$ 

Variance YTD 

% 

358,069 561,000 561,000 ‐202,931 ‐36.17% 

0 1,105,706 5,105,706 ‐1,105,706 ‐100.00% 

88,889 88,889 156,817 0 0.00% 

Transfers from 3,755,136 4,071,512 6,046,614 ‐316,376 ‐7.77%

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Restricted Assets 

Transfers from Reserves 3,298,547 3,298,547 12,044,121 0 0.00% 

TOTAL 7,500,641 9,125,654 23,914,258 ‐1,625,013 ‐17.81% 


Proceeds from Sale of Assets 

The ‘Proceeds from Sale of Assets’ activity aligns with the fleet component of the ‘Plant and 

Equipment’ capital expenditure budget, insofar as it recognises the value of those fleet items 

budgeted to be replaced during the financial year. Consequently, the current adverse variance in this 

activity is directly attributable to the present level of performance in the ‘Plant and Equipment’ 

expenditure. Furthermore, and due to this alignment, any shortfall in this revenue budget will 

predominantly be offset by an under expenditure in the associated capital expenditure budget line 

items. 

Notwithstanding the above, it has been advised that the fleet component of the ‘Plant and 

Equipment’ budget will be fully expended by 30 June 2013. As such, it is also projected that the 

‘Proceeds from the Sale of Assets’ capital revenue budget will also be achieved as at 30 June 2013. It 

should be noted however that there is a slight possibility that the proceeds of one light vehicle 

replacement may not be received until July 2013, even though the acquisition of the new vehicle will 

occur in the current financial year. Should this occur, the amount involved is only minor (in the 

vicinity of $22K) and will represent additional revenue in 2013/14. 

Proceeds from New Loans 

The 2012/13 adopted budget includes approximately $5.1M in new loan facilities, detailed as 

follows: 

Description 

Amount 

$ 

Geographe Leisure Centre – Geothermal Project 533,206 

Geographe Leisure Centre – Gymnasium Extensions 572,500 

Busselton Foreshore 4,000,000 

TOTAL 5,105,706 

It is envisaged that both the Gymnasium Extensions and the Busselton Foreshore loan facilities will 

not be drawn in the current financial year. As the budget does not include any repayments in respect 

of the Busselton Foreshore facility, there will no financial impact as a result. However, the budget 

comprises approximately $38K in principal and interest repayments for the Gymnasium Extensions 

loan facility. Consequently, this will result in a saving in the 2012/13 financial year of this amount, 

which will be reflected in the ‘Interest Expenses’ operating expenditure activity and the ‘Total Loan 

Repayments – Principal’ capital expenditure activity. 

Based on current projections, the Geothermal Project loan will be required to be drawn this financial 

year. However, as the loan will be drawn after the end of March, only one repayment will be 

required in the current financial year, whereas the adopted budget includes two repayments. This

COUNCIL 24/04/2013 


64 


saving will be reflected in the same activities as the aforementioned Geographe Leisure Centre 

Gymnasiums Extensions savings. 

In summary, whilst the ‘Proceeds from New Loans’ activity may reflect a shortfall of approximately 

$4.57M, this would be off‐set by the non‐progression of the associated capital expenditure activities. 

Self‐Supporting Loans – Repayment of Principal 

This revenue activity represents the reimbursement of the principal component of self‐supporting 

loan repayments. The revenue is offset via the ’Total Loan Repayments – Principal’ capital 

expenditure activity, which comprises both City and self‐supporting loan repayments. As no 

unbudgeted self‐supporting loan facilities have been approved this financial year, the annual budget 

allocation will be achieved as at 30 June 2013. 

Transfers from Restricted Assets 

The ‘Transfers from Restricted Assets’ capital revenue activity represents the equity transfer of 

previously quarantined monies (primarily grants and contributions) to assist in funding specific 

works in 2012/13. These include the Busselton and Dunsborough Foreshore works, the Busselton 

Jetty, and approximately 40 other identified projects. This activity also includes the refund of bonds 

and deposits paid to the City. 

The transfers processed to 28 February 2013 comprise approximately $3.5M for the Foreshore 

projects, and approximately $0.3M in bond and deposit refunds. Whilst other identified works may 

have been completed, transfers are generally undertaken as part of the end of financial year 

processes (during June), to ensure that all expenditure has been incurred against those works being 

funded. It should be noted that the performance in this activity does not directly impact on the City’s 

closing surplus/ deficit position, as where transfers are not made, this will be due to the associated 

expenditure not being incurred. 

Transfers from Reserves 

The ‘Transfers from Reserves’ capital revenue activity is similar to ‘Transfers from Restricted Assets’, 

insofar as it also represents the equity transfer of monies, albeit in this case, from reserve funds. The 

transfers processed to 28 February 2013 comprise the Nautical Lady site clearance ($2.2M) and also 

the transfer of the advance WA Local Government Grants Commission grant payment of $1.1M. As 

with ‘Transfers from Restricted Assets’, transfers are generally made closer to the end of the 

financial year, however will be brought forward to fund operational cash‐flow requirements in need. 

Analogous with ‘Transfers from Restricted Assets’, the performance in this activity does not directly 

impact on the City’s closing surplus/ deficit position. Where a transfer is not made, it will be due to 

the associated works not having been commenced, essentially negating both the revenue and 

expenditure. 

CAPITAL EXPENDITURE 


capital expenditure activities. This variance is detailed as follows: 

Description 

Actual 

YTD 

$ 

Amended 

Budget YTD 

$ 

Amended 

Budget 

$ 

Variance 

YTD 

$ 

Variance YTD 

% 

Land & Buildings 3,833,348 4,608,465 6,688,376 ‐775,117 ‐16.82% 

Plant & Equipment 1,250,515 2,403,463 3,290,469 ‐1,152,948 ‐47.97%

COUNCIL 24/04/2013 


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Description 

Furniture & Office 

Equipment 

Actual 

YTD 

$ 

Amended 

Budget YTD 

$ 

Amended 

Budget 

$ 

Variance 

YTD 

$ 

Variance YTD 

% 

264,470 662,480 949,961 ‐398,010 ‐60.08% 

Infrastructure 11,092,830 17,690,116 31,774,627 ‐6,597,286 ‐37.29% 

Total Loan Repayments‐ 

Principal 

Transfers to Restricted 

Assets 

438,078 438,076 815,406 2 0.00% 

991,986 166,454 249,681 825,532 495.95% 

Transfers to Reserves 3,888,125 3,975,016 7,426,472 ‐86,891 ‐2.19% 

TOTAL 21,759,352 29,944,070 51,194,992 ‐8,184,718 ‐27.33% 


Land and Buildings 

There is presently an under‐spend of approximately $775K in the ‘Land and Buildings’ capital 

expenditure activity. The Engineering and Works Services Directorate advises that works under that 

Directorate’s direct control are expected to be completed by 30 June 2013, possibly with the 

exception of the Dunsborough Waste Disposal Site weatherproofing works totalling $12K, albeit this 

is reserve funded. Notwithstanding this, there are a number of projects that are not anticipated to 

be commenced/ completed this financial year. These are summarised as follows: 

• Land Acquisitions 

This budget allocation of $100K is held to enable the City to acquire small land parcels should the 

need or opportunity arise. Whilst it is not expected that the budget will be utilised this financial year, 

the allocation is funded from the Infrastructure Development Reserve. As such, there will be no 

impact on the City’s closing surplus/ deficit position. 

• Eagle Bay Hall Ablution Facility 

The 2012/13 adopted budget includes an allocation of $60K to construct an ablution facility as part 

of the proposed Eagle Bay Hall. Due to a number of delays, including the Eagle Bay Community Hall 

Group’s application for grant funding, it is anticipated that this project will not be commenced in 

2012/13; however it is proposed that the budget allocation will be carried over to the 2013/14 

budget. With this in mind, the potential saving will be offset by the value of the carry‐over and as 

such, this amount has been omitted from the end of financial year surplus/ deficit estimate. 

• Geographe Leisure Centre – Gymnasium Extensions 

The 2012/13 adopted budget includes an allocation of $572.5K to fund the construction of 

extensions to the Geographe Leisure Centre. However, as discussed during a Councillor workshop 

earlier this year, a number of alternative building footprint options have been raised for 

consideration, albeit at an increased cost. Staff are currently working on the feasibility of the 

alternate options for presentation to the Council. Consequently, the currently budgeted works for 

2012/13 will not proceed. Whilst this project was to be funded from borrowings, there will be 

savings associated with budgeted loan repayments not being incurred, with these discussed within 

the relevant sections of this report.

COUNCIL 24/04/2013 


66 


• Geographe Leisure Centre – Changeroom Refurbishment 

The 2012/13 adopted budget includes an allocation of $90K to complete a refurbishment to the 

existing changerooms at the Geographe Leisure Centre. Analogous with the above matter relating to 

the gymnasium extensions, discussions are presently being held as to whether the refurbishment 

can be more effectively incorporated within the larger extension proposal. Should this be agreed to, 

and the refurbishment deferred, this will result in a saving of $90K in the current financial year. 

However, depending on the outcome of the discussions, the refurbishment may need to proceed in 

2012/13. With this in mind, this potential saving has been omitted from the closing surplus/ deficit 

estimate at this juncture. 

• Busselton Regional Airport Terminal – Stage 2 

The 2012/13 adopted budget includes an allocation of $1.03M to construct Stage 2 of the Busselton 

Regional Airport Terminal Building. This project was to be fully funded from a grant and other 

external funding sources (on an equal basis). Unfortunately, the City has not been successful to date 

in securing the external funding component and as such, the project is not expected to progress 

within the current financial year. Due to the funding off‐set this will not have any impact on the 

City’s closing surplus/ deficit position. It should be noted that the Council has a grant application in 

with the Federal Government for $0.5M towards the Airport Terminal upgrade. 

In summary of the above, it is projected to up to $1.85M of the ‘Land and Buildings’ budget will not 

be expended by 30 June 2013. However of this amount, $1.75M is budgeted to be offset from grant 

funding, external funding, borrowings or reserve transfers. Whilst the remaining $0.15M is funded 

from general revenue, if not completed in the current financial year, these projects will be carried 

over to the 2013/14 annual budget, thus negating any net future saving. 

Plant and Equipment 

The ‘Plant and Equipment’ budget of $3.3M predominantly comprises fleet related purchases 

($2.2M) and the Geographe Leisure Centre Geothermal Project ($1.1M), with the remainder 

attributable to minor plant items. As such, discussion on this activity will concentrate on the two 

major expenditure areas. As at 28 February 2013, an underspend of approximately $1.2M is evident 

in this activity. Of this, approximately $0.45M of the variance relates to the Geothermal Project. It 

has been advised that issues relating to the securing of contractors have contributed to the delay in 

the progression of this project. In respect of the fleet related items, the variance is primarily 

attributable to timing differences. 

With regards to the Geothermal Project, it is presently estimated that up to $0.7M will be expended 

this financial year, with the balance to be carried over to 2013/14. As the project is fully funded from 

grants and borrowings, there will be no net impact on the City’s budget, apart from the identified 

savings in loan repayments of approximately $21.5K; due to the later than anticipated drawdown. 

With regards to the fleet component, it is projected that the full budget will be expended by 30 June 

2013, with a number of the major plant items due for delivery during April. 

In summary of the above, whilst it is anticipated that the Plant and Equipment capital expenditure 

budget may fall short of annual budget estimates by up to $0.4M (Geothermal Project), this will not 

have any material impact on the City’s closing surplus/ deficit position at 30 June 2013. 

Furniture and Office Equipment 

Whilst an underspend of $0.4M is evident as at 28 February 2013, this is primarily attributable to 

timing differences at this juncture. The largest singular variance relates to Information Technology 

activities, and more specifically the fit‐out of the server room at the Busselton Community Resource

COUNCIL 24/04/2013 


67 


Centre. This project is now progressing well and will be completed by 30 June 2013. A small saving in 

the overall Information Technology component of the budget is also anticipated by financial year 

end, albeit immaterial. Other current material variances include: 

• The Busselton Jetty CCTV project (annual budget of $105K) presently reflects a year to date 

variance of ‐$70K. However, this project is now nearing completion, with the annual budget 

allocation expected to be fully expended. 

• The purchase of Engineering surveying equipment reflects a year to date variance of ‐ $60K. 

However, this equipment has now been received, and as such the annual budget allocation 

will be expended. 

• There is presently a variance of ‐$36K in respect of Aged Housing expenditure. Whilst it is 

anticipated that a variance of ‐$15K may eventuate as at 30 June 2013, this will not impact 

on the closing surplus/ deficit position due to the associated funding agreement with the 

Department of Housing, where unspent funds are quarantined. 

• Whilst a current variance of $55K is evident in the Cultural Planning area, it has been advised 

that all funds should be expended by 30 June 2013, subject to the acquisition of suitable 

equipment for housing and displaying the Settlement Art Project maquettes. 

In summary of the above, whilst an underspend of approximately $15K is estimated in the Aged 

Housing area, this will not have any impact on the closing surplus/ deficit position, due to the 

required annual reconciliation and transfer of surplus funds to restricted assets. Notwithstanding 

this, any subsequently identified underspends in other areas will favourably contribute to the end of 

financial year result. 

Infrastructure 

The Engineering and Works Services Directorate advises that there is presently an under‐spend in 

the order of $6.6M against the year to date budget in respect of the overall ‘Infrastructure’ capital 

expenditure classification. Whilst variances are evident throughout, the major contributors include 

the Busselton Foreshore project (‐$1.3M), the now postponed Dunsborough Waste Facility new cell 

construction (‐$1.0M), Airport infrastructure (‐$1.0M), the collective road construction budget (‐ 

$1.0M), boat‐ramp construction (‐$0.6M) and parks and gardens capital works (‐$0.5M). 

Of the projects that the Engineering and Works Services Directorate is directly responsible for 

carrying out, the majority are progressing well. Additional grant funding received this financial year 

of approximately $2.5M (as per below), combined with the Directorate’s significant involvement in 

the Busselton Foreshore project, has provided for a challenging environment for Officers in 

scheduling this year’s Capital Works Program. Additional grant funding secured includes: 

• School pedestrian improvements $770K from the Main Roads WA; 

• A matching contribution for the continuation of the Dual Use Path between Busselton and 

Dunsborough of $450K from the Department of Transport; and 

• $1.3M in funding from the South West Development Commission for an additional eight 

individual footpath and pedestrian projects. 

• Although still too early to determine accurately, there is a high possibility that some projects 

will not be finalised by 30 June 2013. A synopsis of the year to date and expected end of 

financial year performance of identified projects is provided as follows:

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• The City has three costly and complex pedestrian bridge construction projects included on 

this year’s budget. While the majority of planning issues have been resolved there remain a 

number of factors that have the capacity to delay the project causing carry over into the 

following year. 

• The Grant Funding received for the provision of footpaths and the completion of the 

Busselton to Dunsborough Dual Use Path, involves the construction of three (3) pedestrian 

bridges. The City has approval to construct two (2) of the three (3) bridges; i.e. Toby’s Inlet 

and Buayanup Drain (Vasse). City officers are currently in negotiation with the Water 

Corporation regarding the approval for the construction of the third pedestrian bridge over 

the Vasse Diversion Drain. The current programme for the construction of the three (3) 

pedestrian bridges shows that the timing for the completion of this bridge will now fall 

outside of the current financial year. The two (2) pedestrian bridges, i.e. Toby’s Inlet and 

Buayanup Drain will be completed in the current financial year, subject to no unforseen 

delays. 

• The Coastal Protection Works, that includes the refurbishment of four (4) timber groynes 

and one (1) rock groyne will be completed in this financial year. 

• The Boat Ramp projects, Old Dunsborough Boat Ramp Finger Jetty, Quindalup Sea Rescue, 

Abbey, Georgette Street, Quindalup – Trail Sand Trap Groyne and Dolphin Road Seasonal 

Boat Ramp will all be completed in the current financial year. 

• The tender for the Busselton Jetty capital works will be awarded shortly and works will 

commence this financial year. However, a carry‐over is likely as works will go on hold during 

the autumn/winter period. 

• The City’s Sand Re‐ Nourishment will be carried out with the onset of the first winter storms 

to ensure the protection of Coastal Infrastructure. 

• The Road construction teams are working hard to deliver the budget however good weather 

conditions will be needed if all projects are to be completed on time. This said, stage one of 

the Layman Road upgrade ($500K) is likely to be delayed due to design issues surrounding 

drainage into the Vasse Wetlands and the late inclusion of feedback from the Environmental 

Protection Authority. Notwithstanding this there is a further $750K in budget assigned to 

this project in the following year. A carry‐over of the budget allocation is likely. 

• The extra grant funding secured in the year has increased the number and value of footpath 

construction projects. Officers are confident of delivering the works with a combination of 

the City’s footpath construction crew and contractors. 

• Stage one construction of the Yallingup Park upgrade ($191K), which is mostly associated 

with playground equipment and surrounds, is scheduled to take place late in the financial 

year. The delivery of this project by June 30 will depend on the contractor’s capacity to 

deliver the project within the tight time restraints given. Stage two of this project is also 

budgeted to continue into the following year. Some carry over is likely. 

• The replacement of the Lou Weston bore and irrigation upgrade ($212K) is also scheduled 

for completion late in the financial year. A lack of supplier availability for the bore 

replacement may result in a budget carry‐over.

COUNCIL 24/04/2013 


69 


• The Dunsborough Landscaping and Lighting project is scheduled for completion in the 

current financial year. City officers are working closely with all the relevant stakeholders to 

ensure a favourable outcome. 

• Due to a Department of Environment and Conservation decision in 2012 to limit the City’s 

available land‐fill airspace, $1.5M was budgeted for the staged construction of a new lined 

and drained cell that would meet new environmental waste management requirements. The 

construction has subsequently been put on hold due to a favourable decision obtained from 

the DEC that will now allow the City to bench‐up its waste to the natural contours of the 

surrounding area. This has extended the useful life of this area however the new cell will still 

need to be constructed within three years. 

• For over three years City Officers has attempted to satisfy the requirement for building a 

suitable wash‐down facility ($120K) for its Rubbish Trucks within the boundaries of its tip 

sites. Unfortunately strict environmental requirements have served to make this project 

non‐viable. To this end, the project has been postponed and will not be re‐budgeted for a 

fourth year until a reasonable common‐sense solution is found. As this project was to be 

funded from the Waste Management Facility and Plant Reserve, there will be no direct 

impact on the City’s closing surplus/ deficit position. The matter is also under 

reconsideration due to the potential future opportunity that might present itself with the 

Rendezvous Road site. 

In addition to the above overview, several other matters pertaining to the Infrastructure budget are 

worthy of note: 

• Dunsborough Skate‐park 

A Lotterywest grant of $109K was recently approved to contribute towards construction, 

landscaping, furniture and lighting at the new skate‐park facility. In order to recognise the grant, 

and the associated increase in capital expenditure, this report recommends an amendment be made 

to the City’s adopted 2012/13 annual budget. 

• Airport Construction 

The ‘Infrastructure’ budget includes approximately $1.5M in capital works for the Busselton Regional 

Airport. With the exception of $50K toward the drainage works, the remaining expenditure is to be 

funded from grants and other external funding sources. However, as external funding has been 

unable to be secured at this time, it is projected that the associated works will not be commenced in 

the current financial year. This also applies to the Airport Terminal (Stage 2) building works referred 

to under the ‘Land and Buildings’ section. Notwithstanding this, the drainage works of $100K (50% 

grant funded) were in fact finalised in the 2011/12 financial year and as such, this budget allocation 

was not required in 2012/13. Consequently, the City’s budgeted contribution to this project of $50K 

will not be required, and will favourably impact on the City’s closing surplus/ deficit position. As 

previously mentioned, it should be noted that the Council has a grant application in with the Federal 

Government for $0.5M towards the Airport Terminal upgrade. 

In summary of the above, the Engineering and Works Services Directorate estimate that a number of 

projects may be required to be carried over to the 2013/14 financial year. Whilst this may artificially 

inflate the final closing surplus/ deficit position for 2012/13, this will be offset by the need to re‐list 

these projects in the 2013/14 draft budget. Additionally, other projects being deferred (and 

particularly in respect of sanitation related expenditure) are reserve funded and as such, there will 

be no net impact on the closing position. Notwithstanding this however, a saving of $50K has been 

identified with regards to the Airport drainage works.

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70 


Total Loan Repayments – Principal 

Analogous with the ‘Interest Expenses’ operating expenditure activity, the ‘Total Loan Repayments ‐ 

Principal’ activity represents the principal component of the City’s current and proposed loan 

repayments in 2012/13, including self‐supporting loans. Whilst the year to date actual and year to 

date budget are equivalent as at 28 February 2013, it is anticipated that savings in the order of $30K 

will be achieved by 30 June 2013. Firstly, as the Geographe Leisure Centre Gymnasium Extensions 

loan facility will not be proceeding, budgeted principal repayments of $21K will not be incurred. 

Secondly, at it is envisaged that the Geothermal Project loan will not be drawn until the final quarter 

of the financial year; only one repayment will be required (albeit the adopted budget includes two 

repayments). Based on prevailing interest rates, the principal component of one quarterly 

repayment is in the order of $10K, some $9K less than the adopted budget figure. 

Transfers to Restricted Assets 

The ‘Transfers to Restricted Assets’ activity includes estimations of funds to be received during the 

financial year, primarily from developer contributions. Included are cash in lieu of parking, 

community and recreation facilities contributions and contributions to works. The performance in 

this activity does not have any direct impact on the City’s closing surplus/ deficit position, as whilst 

recognised as operating revenue on receipt, there funds are then quarantined via an equity transfer 

to restricted funds. Notwithstanding this, there is a significant variance between year to date 

performance and the year to date/ annual budget estimates. In addition to approximately $185K in 

bonds and deposit payments (not budgeted), a grant instalment of $465K relating to the Busselton‐ 

Vasse path project has been restricted, pending the associated expenditure being incurred. Finally, 

approximately $155K in additional development contributions (over year to date budget estimates) 

has been receipted to the end of February. Whilst, as mentioned, performance in this this activity 

does not directly impact on the City’s closing surplus/ deficit position, restricted funds do earn 

interest, which, for the most part, contribute to municipal interest earnings. 

Transfers to Reserves 

The ‘Transfers to Reserves’ budget includes both a base transfer and a projected interest 

component, which collectively equate to the respective annual budget allocations. Whilst the base 

transfers are made in terms of the adopted budget, the overall financial performance in any year is 

impacted by the associated interest earnings performance. 

As included in the commentary on the ‘Interest Earnings’ operating revenue activity, interest 

earnings on reserve funds are presently in the order of $87K below year to date budget estimates 

(including accrued interest). Current projections are that reserve interest will fall short of annual 

budget estimates by approximately $150K, which will be also reflected in the end of financial year 

‘Transfers to Reserves’ performance. Whilst this will not directly impact on the City’s closing surplus/ 

deficit position, the shortfall will nonetheless reduce the projected balance of the City’s reserve 

funds as at 30 June 2013. 

CONCLUSION 

As detailed within this report, it is considered that the City’s overall financial performance to 28 

February 2013 is satisfactory, with current projections indicating a budget surplus in the order of 

$490K as at 30 June 2013. This is primarily due to operating activities in which budget savings are 

projected, or additional revenues forecast. It should also be noted that the above estimate does not 

include items already identified for carry‐over to the 2023/14 draft budget. 

Whilst acknowledging the above, this report also concludes that there will be a significant shortfall in 

the collective capital expenditure budget as at 30 June 2013. In addition to an estimated shortfall of 

some $1.85M in Land and Buildings and $0.4M in Plant and Equipment, Infrastructure projects

COUNCIL 24/04/2013 


71 


deferred include $1.5M for the Busselton Regional Airport and approximately $1.6M in Sanitation 

related expenditure. However, the above items are predominantly fully funded, and as such, will not 

directly impact on the closing surplus/ deficit position at financial year end. 

Whilst much of the unspent capital expenditure budget and a component of the operating 

expenditure budget will need to be considered for re‐listing in the Council’s 2013/14 draft budget, 

the specific ‘savings’ identified within this report represent underspends or additional revenues 

directly associated with the current financial year’s financial performance. With this in mind, this 

report does not recommend any specific budget amendments, other than the recognition of the 

grant for the Dunsborough Skate‐park, to offset the additional expenditure to be incurred on this 

project within the remainder of the current financial year. 

OPTIONS 

The Finance Committee may determine that additional recommendations are required to be made, 

or alternatively that the Annual Budget Review not be adopted by the Council at this time, pending 

clarification of any further matters. 


Consequent to endorsement by the Council, with or without amendment, a copy of this report (and 

the associated Council Resolution) will be forwarded to the Department of Local Government within 

30 days of the date of the Council Resolution. 



FIN1304/025 

Moved Councillor Tarbotton, seconded Councillor Bleechmore: 


1. Endorses an amendment to the 2012/13 adopted budget in recognition of the grant 

approved for the Dunsborough Skate‐park, via an increase of $109,759 against 

capital expenditure account 545.C3046.3280.0000, offset via an increase in grant 

revenue against operating revenue account 545.C3046.1214.0000 

2. Pursuant to Regulation 33A of the Local Government (Financial Management) 

Regulations, adopts the 2012/13 Annual Budget Review. 

CARRIED 5/0

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6.6 MEELUP REGIONAL PARK OPERATIONAL BUDGET AMENDMENT 


Meelup Regional Park Management Committee 

STRATEGIC OBJECTIVE: 

1. Well Planned, Vibrant and Active Places 

2. Cared for and Enhanced Environment 


Commercial Services 

SERVICE: 

Meelup Regional Park 

REPORTING OFFICER: Manager Commercial Services ‐ Jenny May 

AUTHORISING OFFICER: Director, Community & Commercial Services – Naomi Searle 

DATE OF COMPLETION: 30 June 2013 



None 

PRECIS 

This report requests the consideration of two budget amendments to the 2012/13 adopted Meelup 

Regional Park Operational budget. The first amendment is to re‐allocate funds from the Reserves 

Maintenance account for the purchase of a replacement pedestrian counter and the second 

amendment is for the receipt and expenditure of funds related to a successful South West 

Catchment Council fund allocation. 

BACKGROUND 

In January 2012 the Meelup Regional Park Management Committee commenced a trail monitoring 

program in the Park with six (6) trail counters, three (3) programmed to monitor bike traffic and 

three (3) to monitor pedestrian traffic. The Meelup Management Committee and Meelup volunteers 

installed the counters throughout the Park as per the counter study during November 2011. 

In June 2012, the Meelup Environment Officer collected counters from their installation sites at the 

Dunsborough end of the Park and found that one (1) pedestrian counter was missing from its site on 

the Bird Crescent firebreak. In order for the trail monitoring program to continue this counter needs 

to be replaced with a new counter. 

In December 2012, the Meelup Environmental Officer for Meelup Regional Park submitted an 

application to South West Catchment Council for a rehabilitation project for Jingarmup Brook 

located within Meelup Regional Park. The Meelup Management Committee was notified of the 

successful grant allocation in mid‐January 2013. The grant allocation does not require the City to 

provide any matching cash contributions. 


Section 6.8 of the Local Government Act refers to expenditure from the municipal fund that was not 

included in the annual budget. In the context of this report, where no budget allocation exists, 

expenditure is not to be incurred until such time as it is authorised in advance, by an absolute 

majority decision of the Council. 


Not Applicable

COUNCIL 24/04/2013 


73 



The Committee did not budget for the purchase of replacement trail counter(s) as part of its 

2012/13 annual budget. However, the cost of a replacement counter is US$630.00 including freight, 

or AUD$606.44 depending on the exchange rate of the day. Given the cost to replace one counter, 

the Committee expect to have savings in the region of $606 in the Meelup Regional Park Operational 

Budget, Reserves Maintenance account (350‐11170‐3186) at the end of the financial year and hence 

Officers recommend that an allocation of AUD$606 be transferred from the Reserves Maintenance 

Account to ‘Account Exp Offset Acc – Furniture and Equipment’ (350‐11170‐7743) for the purchase 

of the counter. 

The successful South West Catchment s Council (SWCC) grant is to the value of $7362.00 (excluding 

GST) with no requirements for a matching cash contribution and hence there are no net financial 

implications to the City. Subsequently, Officers recommend that a new budget allocation be added 

to the Meelup Regional Park Operational Budget, Grant income account (350‐11170‐1239) to the 

value of $7362.00 and expenditure to the value of $7362.00 be allocated to the Meelup Regional 

Park Operational Budget, Reserves Maintenance account (350‐11170‐3186) to progress the project. 


The Meelup Regional Park, managed by the Meelup Regional Management Committee are 

consistent with the City of Busselton’s Strategic Community Plan (2013), including; 

Well Planned, Vibrant and Active Places; 

 

 

 

A City where the community has access to quality cultural, recreation and leisure facilities 

and services. 

A City of shared, vibrant and well planned places that provide for diverse activity and 

strengthen our social connections. 

Infrastructure assets that are well maintained and responsibly managed to provide for 

future generations. 

Cared for and Enhanced Environment; 

 

 

 

Our natural environment is cared for and enhanced for the enjoyment of the community 

and visitors. 

Growth is managed sustainably and our environment is protected and enhanced as we 

develop. 

Environment and climate change risks and impacts are understood and managed. 


An assessment of the potential implications of implementing the officer recommendation has been 

undertaken using the City’s risk assessment framework. The assessment identifies ‘downside’ risks 

only, rather than ‘upside’ risks as well. The table below describes identified risks where the residual 

risk, once controls have been identified, is identified as ‘medium’ or greater; 

Risk Controls Consequence Likelihood Risk Level 

Reputational risk for not developing Ensure clear and Minor Likely Medium 

and maintaining Active Open Space consistent 

facilities to meet: 1. The relevant communication with the

COUNCIL 24/04/2013 


74 


Australian Standards and 2. To cater for 

the increasing population 

Financial risk of not developing and 

maintaining Active Open Space facilities 

meet: 1. The relevant Australian 

Standards and 2. To cater for the 

increasing population. The City as an 

organisation could potentially be 

financially liable for various litigious 

action 

community regarding 

future active open space 

planning and 

development schedules 

Ensure Active Open 

Space future capital and 

maintenance works are 

managed properly, and 

included in the City’s ten 

(10) year financial plan 

in line with the State 

integrated planning 

requirements 

Moderate Unlikely Medium 

A risk for the funding is that if Council did not endorse the officer recommendation funding would 

not be forthcoming and the rehabilitation program would not be able to be undertaken. An 

additional risk is that it may jeopardise future funding opportunities through this funding body. 

An additional risk for the counters is that it could jeopardise future funding opportunities as accurate 

up to date information would not be able to be included in funding submissions. 

The financial risks associated with the purchase of a replacement counter are insignificant in relation 

to the Meelup Regional Park operational budget, Reserves Maintenance account of $41,500 for 

2012/13 annual budget. 

CONSULTATION 

Consultation with the Meelup Regional Park Management Committee and the City’s Finance 

business unit has occurred. 


The Meelup Regional Park Management Committee is actively involved in managing the Meelup 

Regional Park in accordance with the Meelup Management Plan. One such objective of the 

management plan is to monitor and report on the visitor usage and impacts on the Park. The 

purchase of a replacement counter will enable the Committee to achieve this objective more 

effectively. 

Since, the disappearance of the original counter, the Committee have also investigated how the 

counters can be more secure and hence less likely to repeat occurrences of counters reported 

missing. 

In relation to the securing of SWCC grant, the Committee actively apply and submit grant 

applications throughout the financial year for projects that are not funded by the Council. This 

enables the Committee to complete additional projects that are often identified throughout the year 

as part of the Park’s ongoing maintenance. The acceptance of the SWCC grant and receipt of the 

funding will allow the Committee to progress the rehabilitation of Jingarmup Brook which has 

recently been the focus of maintenance, weed control, bank stabilisation and now rehabilitation.

COUNCIL 24/04/2013 


75 


CONCLUSION 

The Officers recommendations will enable the Meelup Management Committee to continue their 

ongoing management of Meelup Regional Park and complete projects in 2012/13 that would not 

otherwise be completed. The financial implications and risks associated with the Officers 

recommendations are insignificant. 

OPTIONS 

1. The Council may choose not to endorse the Officers recommendation and hence a 

replacement counter will not be purchased. 

2. The Council may choose not to endorse the Officers recommendations and hence the SWCC 

grant allocation; 

a) not be received by the City; or 

b) be credited/expended from alternative operational accounts. 


The purchase of a new counter will be progressed immediately following endorsement by the 

Council and receipt and payment of the counter expected to be finalised prior to the end of the 

2012/13 financial year. 

The Jingarmup Brook project and rehabilitation will commence immediately following endorsement 

by the Council and the grant acquitted prior to the end of the 2012/13 financial year. 



FIN1304/026 

Moved Councillor Henley, seconded Councillor Bleechmore: 


1. Approves the transfer of funds from Meelup Regional Park Operational Budget, ‘Reserves 

Maintenance account’ (350‐11170‐3186) to the value of AUD$606 to ‘Account Exp Offset 

Acc – Furniture and Equipment’ (350‐11170‐7743) for the purchase of one (1) trail counter. 

2. Approves the allocation to the Meelup Regional Park Operational Budget, Grant income 

account (350‐11170‐1239) to the value of $7362.00 and expenditure to the value of 

$7362.00 be added to the Meelup Regional Park Operational Budget, Reserves 

Maintenance account (350‐11170‐3186) for the purpose of completing the South West 

Catchment Council approved funding grant for the Jingarmaup Brook rehabilitation 

project. 

CARRIED 5/0

COUNCIL 24/04/2013 


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7. NEXT MEETING 

2 May 2013 

8. CLOSURE 

The meeting closed at 11.30am. 

THESE MINUTES CONSISTING OF PAGES 1 TO 76 WERE CONFIRMED AS A TRUE AND CORRECT 

RECORD ON 

________________________________________ 

DATE: _________________ PRESIDING MEMBER: ________________

COUNCIL 24/04/2013 


LISTING OF PAYMENTS MADE 

UNDER DELEGATED AUTHORITY 

FOR THE MONTH OF FEBRUARY - 2013 

Page 1 of 22

DATE REFERENCE NAME DESCRIPTION AMOUNT 

MUNICIPAL ACCOUNT - FEBRUARY - 2013 

COUNCIL 24/04/2013 


1/02/2013 105501 CALTEX STARMART BUSSELTON REFRESHMENTS - AMBERGATE FIRE INCIDENT 601.83 

1/02/2013 105502 JADE CAFE CATERING - AMBERGATE FIRE INCIDENT 1,219.00 

1/02/2013 105503 DEPT OF THE ATTORNEY GENERAL COPY OF COURT RECORD 40.55 

5/02/2013 105504 BRUCE BURNS REFUND OF ANIMAL TRAP BOND 90.00 

5/02/2013 105505 PETER MENZEL REFUND OF ANIMAL TRAP BOND 90.00 

5/02/2013 105506 MARGARET WILCOX REFUND OF ANIMAL TRAP BOND 90.00 

5/02/2013 105507 EVERSDALE TECHNOLOGY PTY LTD REFUND OF RATE OVERPAYMENT 841.66 

5/02/2013 105508 RL & EJ CHAYTOR REFUND OF RATE OVERPAYMENT 483.50 

5/02/2013 105509 DP WEBB REFUND OF RATE OVERPAYMENT 638.36 

5/02/2013 105510 AB CARLIN REFUND OF RATE OVERPAYMENT 647.36 

5/02/2013 105511 C & V GROUNDS REFUND OF RATE OVERPAYMENT 670.87 

5/02/2013 105512 DJ & VJ BOWEN REFUND OF RATE OVERPAYMENT 725.87 

5/02/2013 105513 SG HOWELL REFUND OF RATE OVERPAYMENT 815.50 

5/02/2013 105514 BJ & EIJ SMITH VERGE & CROSSOVER BOND REFUND 393.60 

5/02/2013 105515 BUSSELTON BRASS (INC) REFUND OF HALL & KEY DEPOSITS 175.00 

5/02/2013 105516 PHILIP CANNON ART SALES 19.60 

5/02/2013 105517 ERNEST TURPIN REFUND OF DEMOLITION BOND 360.00 

5/02/2013 105518 MICHAEL DOW REFUND BUILDING APPLICATION 90.00 

5/02/2013 105519 NORDIC HOMES REFUND BUILDING APPLICATION 551.98 

6/02/2013 105520 THE BUSSELTON OLD TIME DANCE INC. DONATION - SOUTH WEST DANCE FESTIVAL 421.50 

6/02/2013 105521 BUSSELTON CAMERA CLUB DONATION - PURCHASE OF DISPLAY BOARD 500.00 

6/02/2013 105522 CITY OF BUSSELTON TRANSFER OF CUSTOMER REFUND TO RATES 18.00 

6/02/2013 105523 OFFICE OF STATE REVENUE REFUND OF RATE OVERPAYMENT 17.39 

6/02/2013 105524 CITY OF BUSSELTON CORRECTION OF ERRONEOUS RECEIPT 250.00 

6/02/2013 105525 COGENT NOMINEES PTY LTD SUPERANNUATION 277.12 

6/02/2013 105526 LG SUPER SUPERANNUATION 234.86 

6/02/2013 105527 BT SUPER FOR LIFE SUPERANNUATION 450.00 

6/02/2013 105528 MTAA SUPER FUND SUPERANNUATION 811.48 

6/02/2013 105529 MACQUARIE SUPERANNUATION 235.39 

6/02/2013 105530 IOOF LIFETRACK PERSONAL SUPERANNUATION SUPERANNUATION 695.22 

6/02/2013 105531 AUSTSAFE SUPER SUPERANNUATION 434.27 


COUNCIL 24/04/2013 



6/02/2013 105532 FIRST STATE SUPER SUPERANNUATION 257.31 

6/02/2013 105533 BANKWEST STAFF SUPER PLAN SUPERANNUATION 284.59 

6/02/2013 105534 ONEPATH LIFE LIMITED SUPERANNUATION 230.08 

6/02/2013 105535 UNI SUPER SUPERANNUATION 141.86 

6/02/2013 105536 AUSTRALIAN SERVICES UNION UNION FEES 91.60 

6/02/2013 105537 LOCAL GOV'T RACE COURSE & CEMETERY EMPLOYEES UNION UNION FEES 310.40 

6/02/2013 105538 AUSTRALIAN ETHICAL SUPERANNUATION SUPERANNUATION 502.42 

6/02/2013 105539 CITY OF BUSSELTON VARIOUS PAYROLL DEDUCTIONS 3,749.13 

6/02/2013 105540 AMP LIFE LTD - SUPER LEADER SUPERANNUATION 195.55 

6/02/2013 105541 CHRISTIAN SUPER SUPERANNUATION 48.55 

6/02/2013 105542 CALLOWS CORNER NEWS STAFF SOCIAL CLUB - LOTTO 238.00 

6/02/2013 105543 PFS NOMINEES PTY LTD SUPERANNUATION 259.62 

6/02/2013 105544 GENERATIONS SUPERANNUATION 471.10 

6/02/2013 105545 REST SUPERANNUATION SUPERANNUATION 483.12 

6/02/2013 105546 ASGARD SUPERANNUATION ACCOUNT SUPERANNUATION 156.19 

6/02/2013 105547 BT BUSINESS SUPER SUPERANNUATION 55.95 

6/02/2013 105548 RECRUITMENT SUPER SUPERANNUATION 239.58 

6/02/2013 105549 AMP FLEXIBLE LIFETIME SUPERANNUATION 871.23 

6/02/2013 105550 HOSTPLUS SUPERANNUATION FUND SUPERANNUATION 319.72 

6/02/2013 105551 HESTA SUPER FUND SUPERANNUATION 42.27 

6/02/2013 105552 CBUS SUPERANNUATION 420.01 

6/02/2013 105553 MICHAEL SCOTT REFUND OF BUILDING FEE 50.00 

6/02/2013 105554 TEGAN KING REFUND OF BUILDING FEE 126.00 

6/02/2013 105555 MA MCWILLIAMS REFUND OF RATE OVERPAYMENT 714.86 

6/02/2013 105556 SJ DOYLE REFUND OF RATE OVERPAYMENT 150.17 

6/02/2013 105557 R & MAP WALCZAK REFUND OF RATE OVERPAYMENT 131.80 

6/02/2013 105558 KH STANDISH & SE BRIGGS REFUND OF RATE OVERPAYMENT 759.09 

6/02/2013 105559 CRG HANNAH REFUND OF RATE OVERPAYMENT 171.57 

6/02/2013 105560 TP & EM FITZGERALD REFUND OF RATE OVERPAYMENT 195.88 

6/02/2013 105561 FJ & MFP DOOLAN REFUND OF RATE OVERPAYMENT 216.12 

6/02/2013 105562 CITY OF BUSSELTON - PETTY CASH PETTY CASH REIMBURSEMENT 326.33 

6/02/2013 105563 DUNSBOROUGH PUBLIC LIBRARY - PETTY CASH PETTY CASH REIMBURSEMENT 88.95 

6/02/2013 105564 ALISON BROWN ART SALES 28.80 

6/02/2013 105565 M & R FAIRHEAD VERGE & CROSSOVER BOND REFUND 207.90 


COUNCIL 24/04/2013 



6/02/2013 105566 M TAYLOR & C WOOD VERGE & CROSSOVER BOND REFUND 215.30 

6/02/2013 105567 PAUL CUTHBERT VERGE & CROSSOVER BOND REFUND 222.10 

6/02/2013 105568 AJ & AC LIEBENBERG VERGE & CROSSOVER BOND REFUND 256.00 

6/02/2013 105569 M & J BLYTHE VERGE & CROSSOVER BOND REFUND 380.00 

6/02/2013 105570 G & D GURNEY VERGE & CROSSOVER BOND REFUND 350.90 

6/02/2013 105571 LJ LEYDEN VERGE & CROSSOVER BOND REFUND 235.70 

6/02/2013 105572 A & K MACGREGOR VERGE & CROSSOVER BOND REFUND 255.80 

6/02/2013 105573 G WILKINS & S MURPHY-DARBY VERGE & CROSSOVER BOND REFUND 188.20 

6/02/2013 105574 T MCLELLAN & A MURCH VERGE & CROSSOVER BOND REFUND 297.70 

6/02/2013 105575 V ZEKIC VERGE & CROSSOVER BOND REFUND 181.40 

7/02/2013 105576 SYNERGY ELECTRICITY SUPPLIER 2,303.80 

7/02/2013 105577 TELSTRA CORPORATION COMMUNICATION SERVICES 326.69 

7/02/2013 105578 CANCELLED PROCESS ERROR 0.00 

7/02/2013 105579 DAVID PILPEL STAFF REIMBURSEMENT 295.65 

7/02/2013 105580 WATER CORPORATION WATER SERVICES 3,455.40 

7/02/2013 105581 COASTAL WEST EXTINGUISHER SUPPLIES FIRE EQUIPMENT SUPPLIER 706.20 

13/02/2013 105582 TELSTRA CORPORATION COMMUNICATION SERVICES 13,034.86 

13/02/2013 105583 CITY OF BUSSELTON ACCOUNTING FOR TRADE-IN- CATERPILLAR GRADER 121,000.00 

13/02/2013 105584 SYNERGY ELECTRICITY SUPPLIER 981.40 



13/02/2013 105587 DEPT OF THE ATTORNEY GENERAL PROSECUTION NOTICES 81.15 

8/02/2013 105588 RACHEL TELFORD REFUND OF WEDDING APPLICATION FEE 65.00 

8/02/2013 105589 KARA DELAMOTTE REFUND OF WEDDING APPLICATION FEE 68.00 

8/02/2013 105590 FELICITY HART REFUND OF WEDDING APPLICATION FEE 65.00 

8/02/2013 105591 LOREN HEMPEL REFUND OF WEDDING APPLICATION FEE 65.00 

8/02/2013 105592 SAMANTHA HOYLAND REFUND OF WEDDING APPLICATION FEE 65.00 

15/02/2013 105593 CIVIC VIDEO LIBRARY RESOURCES 183.10 

15/02/2013 105594 MATTHEW JACKSON REIMBURSEMENT FOR FENCING PANELS 200.00 

15/02/2013 105595 KM VESPERMAN REFUND DOG REGISTRATION 15.00 

15/02/2013 105596 BLACK DOG RIDE PTY LTD DONATION - ADVERTISING BILLBOARD 500.00 

15/02/2013 105597 ST MARYS ANGLICAN CHURCH DONATION - PRINTING OF POEMS ANTHOLOGY 250.00 

15/02/2013 105598 CHRISTINE EMERSON REFUND OF ANIMAL TRAP BOND 90.00 

15/02/2013 105599 BUSSELTON COLLECTORS CLUB REFUND OF HALL & KEY DEPOSITS 50.00 


COUNCIL 24/04/2013 



15/02/2013 105600 CASSANDRA GAMBLE ART SALES 148.50 

15/02/2013 105601 CONVEYANCING SOUTH WEST REFUND OF RATE OVERPAYMENT 367.32 

15/02/2013 105602 SHARI NELSON REFUND DEMOLITION BOND 360.00 

15/02/2013 105603 DIRECT DEMOLITION & SALVAGE REFUND DEMOLITION BOND 360.00 

15/02/2013 105604 DEPARTMENT OF TRANSPORT PLANT REGISTRATION 82.20 

20/02/2013 105605 SPECTRUM SUPER SUPERANNUATION 277.13 

20/02/2013 105606 LGSUPER QLD SUPERANNUATION 234.85 

20/02/2013 105607 BT SUPER FOR LIFE SUPERANNUATION 433.14 

20/02/2013 105608 MTAA SUPER FUND SUPERANNUATION 811.49 

20/02/2013 105609 MACQUARIE SUPERANNUATION 235.38 

20/02/2013 105610 IOOF LIFETRACK PERSONAL SUPERANNUATION SUPERANNUATION 2,272.86 

20/02/2013 105611 AUSTSAFE SUPER SUPERANNUATION 434.27 

20/02/2013 105612 FIRST STATE SUPER SUPERANNUATION 532.70 

20/02/2013 105613 BANKWEST STAFF SUPER PLAN SUPERANNUATION 284.60 

20/02/2013 105614 INTEGRA SUPER SUPERANNUATION 230.08 

20/02/2013 105615 UNI SUPER SUPERANNUATION 151.31 

20/02/2013 105616 AUSTRALIAN TAXATION OFFICE GARNISHEE PAYMENT 600.33 

20/02/2013 105617 COLONIAL FIRST STATE SUPERANNUATION 115.88 

20/02/2013 105618 MERCER SUPER TRUST SUPERANNUATION 41.05 

20/02/2013 105619 AUSTRALIAN SERVICES UNION UNION FEES 91.60 

20/02/2013 105620 LOCAL GOV'T RACE COURSE & CEMETERY EMPLOYEES UNION UNION FEES 310.40 

20/02/2013 105621 AUSTRALIAN ETHICAL SUPERANNUATION SUPERANNUATION 502.42 

20/02/2013 105622 CITY OF BUSSELTON VARIOUS PAYROLL DEDUCTIONS 3,711.51 

20/02/2013 105623 AMP LIFE LTD - SUPER LEADER SUPERANNUATION 200.84 

20/02/2013 105624 CHRISTIAN SUPER SUPERANNUATION 33.24 

20/02/2013 105625 CALLOWS CORNER NEWS STAFF SOCIAL CLUB - LOTTO 232.00 

20/02/2013 105626 PFS NOMINEES PTY LTD SUPERANNUATION 259.61 

20/02/2013 105627 GENERATION PERSONAL SUPER SUPERANNUATION 471.11 

20/02/2013 105628 REST SUPERANNUATION SUPERANNUATION 918.89 

20/02/2013 105629 ASGARD SUPERANNUATION ACCOUNT SUPERANNUATION 156.72 

20/02/2013 105630 BT BUSINESS SUPER SUPERANNUATION 43.14 

20/02/2013 105631 RECRUITMENT SUPER SUPERANNUATION 239.57 

20/02/2013 105632 AMP FLEXIBLE LIFETIME SUPERANNUATION 937.41 

20/02/2013 105633 HOSTPLUS SUPERANNUATION FUND SUPERANNUATION 228.43 


COUNCIL 24/04/2013 



20/02/2013 105634 CBUS SUPERANNUATION 420.00 

20/02/2013 105635 HELEN HANSON REFUND OF NCC MEMBERSHIP 117.00 

20/02/2013 105636 SYNERGY ELECTRICITY SUPPLIER 3,139.85 

20/02/2013 105637 SOUTH WEST PETS (BUSSELTON) ANIMAL SUPPLIES 120.00 

20/02/2013 105638 COASTAL LIFE SURF GIFT VOUCHERS 290.00 

20/02/2013 105639 WISHING WELL CLINIC - BUSSELTON MEDICAL SERVICES 99.00 

20/02/2013 105640 PETER LANE GEOLOGICAL SERVICES 525.00 

20/02/2013 105641 NEXTMEDIA PTY LTD SUBSCRIPTION 45.00 

20/02/2013 105642 BUSSELTON WATER BOARD WATER SERVICES 313.00 

20/02/2013 105643 CALLOWS CORNER NEWSAGENCY NEWSAGENCY / STATIONERY SUPPLIES 216.17 

20/02/2013 105644 DUCHESS MEDICAL PRACTICE MEDICAL SERVICES 221.00 

20/02/2013 105645 ULVERSCROFT LARGE PRINT (AUSTRALIA) LIBRARY RESOURCES 18.15 

20/02/2013 105646 GALVINS PLUMBING PLUS PLUMBING SERVICES 815.83 

20/02/2013 105647 WATER CORPORATION WATER SERVICES 45.80 

20/02/2013 105648 REPCO AUTO PARTS PLANT PURCHASES / SERVICES / PARTS 491.26 

20/02/2013 105649 GEOVET BUSSELTON VETERINARY SERVICES 1,950.00 

20/02/2013 105650 M & B SALES HARDWARE SERVICES 185.00 

20/02/2013 105651 SUBWAY CATERING 387.90 

20/02/2013 105652 LIGHT IDEAS LIGHTING SUPPLIER 45.00 

20/02/2013 105653 SPORTS TURF TECHNOLOGY SPORT EQUIPMENT SUPPLIER 1,452.00 

20/02/2013 105654 PENFOLD B J & S D CARTAGE CONTRACTORS CARTAGE SERVICES 6,534.00 

20/02/2013 105655 SHIRE OF DERBY/WEST KIMBERLEY LONG SERVICE LEAVE CONTRIBUTION 1,248.56 

20/02/2013 105656 FRED ROSE EXCAVATOR HIRE EARTHMOVING SERVICES 22,233.75 

21/02/2013 105657 REBECCA HAWKINS REFUND CAT REGISTRATION 102.00 

21/02/2013 105658 CR. T BEST COUNCILLOR PAYMENT 438.72 


21/02/2013 105660 MEELUP REGIONAL PARK - PETTY CASH PETTY CASH REIMBURSEMENT 89.72 

21/02/2013 105661 PORT BOUVARD HOMES REFUND BUILDING APPLICATION 752.00 

21/02/2013 105662 CPR OUTDOOR CENTRE REFUND BUILDING APPLICATION 139.00 

21/02/2013 105663 ADELE RYAN REFUND OF ANIMAL TRAP BOND 90.00 

21/02/2013 105664 ELAINE EVENSEN REFUND OF ANIMAL TRAP BOND 90.00 

21/02/2013 105665 DREW PASKIN REFUND OF ANIMAL TRAP BOND 90.00 

21/02/2013 105666 ROSEMARIE GREGORY REFUND OF ANIMAL TRAP BOND 90.00 

21/02/2013 105667 KR & PH TAYLOR REFUND OF RATE OVERPAYMENT 402.83 


COUNCIL 24/04/2013 



21/02/2013 105668 MP LEE REFUND OF RATE OVERPAYMENT 196.05 

21/02/2013 105669 ME, SA & CM HAYES REFUND OF RATE OVERPAYMENT 663.67 

21/02/2013 105670 M & C SMITH PTY LTD REFUND OF RATE OVERPAYMENT 149.42 

21/02/2013 105671 LAVAN LEGAL REFUND OF RATE OVERPAYMENT 95.38 

21/02/2013 105672 JR & PA TIBBITS REFUND OF RATE OVERPAYMENT 432.89 

21/02/2013 105673 DF MOORE & MA MORRIS REFUND OF RATE OVERPAYMENT 415.00 

21/02/2013 105674 GOLDTRACE CORP. PTY LTD REFUND OF RATE OVERPAYMENT 104.07 


21/02/2013 105676 YALLRISE ENTERPRISES PTY LTD REFUND OF RATE OVERPAYMENT 1,806.92 


21/02/2013 105678 T D CREDARO REFUND OF RATE OVERPAYMENT 122.90 

21/02/2013 105679 DEPARTMENT OF HOUSING REFUND OF RATE OVERPAYMENT 937.46 


22/02/2013 105681 SURGERY 82 MEDICAL SERVICES 135.30 

22/02/2013 105682 DEPT OF THE ATTORNEY GENERAL PROSECUTION NOTICES 81.15 

22/02/2013 105683 SUMMIT HOMES GROUP REFUND OF BLANKET VERGE AND CROSSOVER BOND 5,000.00 


22/02/2013 105685 COLES GIFT VOUCHERS 1,000.00 

22/02/2013 105686 COLES GIFT VOUCHERS 800.00 

31/01/2013 105687 CARBONE BROS PTY LTD CRUSHED LIMESTONE 8,210.86 

31/01/2013 105688 B & J CATALANO PTY LTD CRUSHED GRAVEL 36,326.15 

25/02/2013 105689 GLENN A HARBISON REFUND OF PERFORMANCE BOND 2,000.00 

25/02/2013 105690 JACQUELINE HARBISON REFUND OF PERFORMANCE BOND 2,000.00 

25/02/2013 105691 RAVENSTHORPE NOMINEES PTY LTD REFUND OF PERFORMANCE BOND 2,000.00 

25/02/2013 105692 RAVENSTHORPE NOMINEES PTY LTD REFUND OF PERFORMANCE BOND 2,000.00 

25/02/2013 105693 BS & CF BLUNDELL REFUND OF PERFORMANCE BOND 2,000.00 

25/02/2013 105694 TERRY JOHN MARTIN - AK HOMES REFUND OF PERFORMANCE BOND 2,000.00 

25/02/2013 105695 DANE & KERRY J CARROLL REFUND OF PERFORMANCE BOND 8,450.00 




25/02/2013 105699 COLLEEN F BLUNDELL REFUND OF PERFORMANCE BOND 2,000.00 





26/02/2013 105702 KOORI KIDS DONATION - NAIDOC WEEK 450.00 

26/02/2013 105703 ROVER OWNERS CLUB INC. SW BRANCH DONATION - BRITISH AUTO CLASSIC EVENT 500.00 

26/02/2013 105704 DIXIE BUTLER ART SALES 83.20 

26/02/2013 105705 TRACIE ANDERSON ART SALES 180.00 

26/02/2013 105706 JOAN KENT ART SALES 28.00 

26/02/2013 105707 CASSANDRA GAMBLE ART SALES 643.50 

26/02/2013 105708 JOSEPHINE ALEXANDER ART SALES 56.00 

26/02/2013 105709 MARGARET PARKE ART SALES 270.70 

26/02/2013 105710 CITY OF BUSSELTON BUILDING FEES - BEACH WHEELCHAIR SHED 130.50 

26/02/2013 105711 JOAN DAVY ART SALES 132.00 

26/02/2013 105712 ALISON BROWN ART SALES 28.80 

26/02/2013 105713 THOMAS MAZEY ART SALES 156.00 

26/02/2013 105714 MERLE KNAPP ART SALES 140.00 

26/02/2013 105715 VINCENT TRIGLIA ART SALES 396.00 

26/02/2013 105716 NETTLEY KING ART SALES 54.18 

26/02/2013 105717 MARCELLA BECKER ART SALES 16.00 

26/02/2013 105718 DAPHNE PRESTON ART SALES 94.80 


26/02/2013 105720 ID BAX REFUND OF RATE OVERPAYMENT 135.26 

27/02/2013 105721 DARDANUP BUTCHERING COMPANY DBC CATERING - STAFF AWARDS 295.80 

324,837.22 

ELECTRONIC TRANSFER PAYMENTS - FEBRUARY - 2013 

COUNCIL 24/04/2013 


1/02/2013 EF025819 MANDY POLLEY CONSULTANCY SERVICES 3,036.00 

1/02/2013 EF025820 JAMES SPATH STAFF REIMBURSEMENT 149.85 

1/02/2013 EF025821 MULTICLEAN WA PTY LTD CLEANING SERVICES 3,761.07 

1/02/2013 EF025822 BATTERY ALL TYPES BATTERY SUPPLIER 44.00 

1/02/2013 EF025823 LESLEY MCNAB CORRECTION OF ERRONEOUS PAYMENT 200.00 

1/02/2013 EF025824 PENNY CROWLEY STAFF REIMBURSEMENT 190.60 

1/02/2013 EF025825 AIRPORT SECURITY PTY LTD SECURITY IDENTIFICATION CARD PROGRAM 1,237.00 

1/02/2013 EF025826 DEB HOLDEN STAFF REIMBURSEMENT 158.82 

1/02/2013 EF025827 MAT-TASTIC PTY LTD FITNESS ACCESSORIES 229.95 

1/02/2013 EF025828 DUNN BAY PROPERTIES PTY LTD RATE REFUND 359.00 


COUNCIL 24/04/2013 



1/02/2013 EF025829 MANHEIM PTY LTD VEHICLE AUCTIONS 33.00 

1/02/2013 EF025830 CHOICES BY KYM NISBET FLOOR COVERING SERVICE 938.50 

1/02/2013 EF025831 DELRON CLEANING BUSSELTON CLEANING SERVICES 30,779.51 

1/02/2013 EF025832 CANCELLED PROCESS ERROR 0.00 

1/02/2013 EF025833 VASSE BUSHFIRE BRIGADE PETTY CASH REIMBURSEMENT 800.00 

1/02/2013 EF025834 BRAD SCOTT ELECTRICAL CONTRACTOR ELECTRICAL SERVICES 9,789.90 

1/02/2013 EF025835 THE GOOSE RESTAURANT CATERING - CHINA DELEGATION 688.20 

1/02/2013 EF025836 COLES VARIOUS OFFICE SUPPLIES 549.48 

1/02/2013 EF025837 ADVANCED DRIVEWAY SEALING MAINTENANCE SERVICES 4,944.00 

1/02/2013 EF025838 ASCENT ENGINEERING PTY LTD ENGINEERING SERVICES 1,596.38 

1/02/2013 EF025839 JS ROADSIDE PRODUCTS ROADSIDE PRODUCTS 5,935.60 

1/02/2013 EF025840 BURSTING WITH BALLOONS HELIUM GAS SUPPLIES 250.00 

1/02/2013 EF025841 SOUTH WEST PRINTING & PUBLISHING ADVERTISING SERVICES 1,008.00 

6/02/2013 EF025842 HIF HEALTH INSURANCE 161.50 

6/02/2013 EF025843 DEWSON SUPERANNUATION FUND SUPERANNUATION 472.73 

6/02/2013 EF025844 MLC MASTERKEY SUPERANNUATION 192.94 

6/02/2013 EF025845 COLONIAL FIRST STATE SUPERANNUATION 200.84 

6/02/2013 EF025846 MACQUARIE SUPER MANAGER SUPERANNUATION 900.76 

6/02/2013 EF025847 CRAIG & SHEREE WOOD LEASE AGREEMENT 780.00 

6/02/2013 EF025848 PURDIE SUPERANNUATION FUND SUPERANNUATION 82.94 


6/02/2013 EF025850 PROFESSIONALS SOUTH WEST LEASE AGREEMENT 660.00 

6/02/2013 EF025851 PAY-PLAN PTY LTD SALARY PACKAGING 5,002.61 


6/02/2013 EF025853 DW CALDER SUPER FUND SUPERANNUATION 630.77 

6/02/2013 EF025854 AUSTRALIAN TAXATION OFFICE PAYG TAXATION 159,316.80 

6/02/2013 EF025855 HBF HEALTH LIMITED MEDICAL INSURANCE 726.70 

6/02/2013 EF025856 DEPUTY CHILD SUPPORT REGISTRAR SALARY DEDUCTIONS 301.12 

6/02/2013 EF025857 CITY OF BUSSELTON-SOCIAL CLUB SOCIAL CLUB REIMBURSEMENT 226.00 

6/02/2013 EF025858 W.A. LOCAL GOVT SUPERANNUATION PLAN SUPERANNUATION 94,737.54 

6/02/2013 EF025859 STAFF CHRISTMAS CLUB PAYROLL DEDUCTIONS 2,145.00 

6/02/2013 EF025860 AUSTRALIAN SUPER SUPERANNUATION 1,034.26 

6/02/2013 EF025861 A.G.E.S.T. ADMINISTRATION SUPERANNUATION 176.15 

6/02/2013 EF025862 AUSTRALIAN SUPER/WESTSCHEME SUPERANNUATION 1,607.58 


COUNCIL 24/04/2013 



7/02/2013 EF025863 OLIVER DARBY STAFF REIMBURSEMENT 49.95 

7/02/2013 EF025864 KAREN ALCORN STAFF REIMBURSEMENT 195.00 

7/02/2013 EF025865 LEEUWIN CIVIL PTY LTD HIRE EQUIPMENT SERVICES 33,692.00 

7/02/2013 EF025866 TARVIA PTY LTD ENGINEERING SERVICES 46,748.90 

7/02/2013 EF025867 LESLEY MCNAB RATE REFUND 150.79 

7/02/2013 EF025868 WA LOCAL GOVERNMENT SUPERANNUATION PLAN SUPERANNUATION 1,880.00 

7/02/2013 EF025869 NAOMI SEARLE STAFF REIMBURSEMENT 50.00 

7/02/2013 EF025870 AVIATION PROJECTS PTY LTD CONSULTANCY SERVICES 12,980.00 

7/02/2013 EF025871 CR. JENNY GREEN COUNCILLOR PAYMENT 897.11 

7/02/2013 EF025872 CR. JOHN McCALLUM COUNCILLOR PAYMENT 798.36 

7/02/2013 EF025873 FAIRWAY DEVELOPMENTS PTY LTD (WA) STAFF XMAS PARTY- ACCOUNT FINALISATION 25.00 

7/02/2013 EF025874 WORLDWIDE TIMBER TRADERS PTY LTD TIMBER SUPPLIES 1,161.60 

7/02/2013 EF025875 JUDITH MURRAY CULTURAL HERITAGE AND HISTORY HERITAGE CONSULTANCY 680.00 

7/02/2013 EF025876 V & D MARRUFFO CROSSOVER CONTRIBUTION 317.00 

7/02/2013 EF025877 GENENE TURNER REFUND OF ANIMAL TRAP BOND 90.00 

7/02/2013 EF025878 ASHLEIGH GREEN REFUND OF CAT IMPOUNDING FEES 197.00 

7/02/2013 EF025879 FRAN KOENIG ART SALES 96.00 

7/02/2013 EF025880 SOUTH WEST PRINTING & PUBLISHING ADVERTISING SERVICES 75.00 

7/02/2013 EF025881 GCS SECURITY SCAFFOLDING HIRE EQUIPMENT SERVICES 11,267.15 

7/02/2013 EF025882 CR. D BINKS COUNCILLOR PAYMENT 798.36 

7/02/2013 EF025883 DISLEY CIVIL ENGINEERING PTY LTD CONSULTANCY SERVICES 2,697.75 

7/02/2013 EF025884 CR. I STUBBS COUNCILLOR PAYMENT 4,608.77 

7/02/2013 EF025885 DIGITAL MAPPING SOLUTIONS MAPPING SERVICES 23,650.00 

7/02/2013 EF025886 ALL ROUND KANGA SERVICES MAINTENANCE SERVICES 1,215.50 

7/02/2013 EF025887 LGMA (WA) DIVISION TRAINING SERVICES 2,145.00 

7/02/2013 EF025888 JUICE PRINT PRINTING SERVICES 2,159.64 

7/02/2013 EF025889 BROADWATER BRICK PAVING PAVING SERVICES 1,650.00 

7/02/2013 EF025890 BRADSTYN HOLDINGS P/L KOOKABURRA - OFFICE LEASE 1,529.00 

15/02/2013 EF025891 MANDY POLLEY CONSULTANCY SERVICES 3,036.00 

15/02/2013 EF025892 CR. G BLEECHMORE COUNCILLOR PAYMENT 154.70 

15/02/2013 EF025893 PERTH ENERGY PTY LTD ELECTRICITY SUPPLIER 40,318.76 

15/02/2013 EF025894 DARREN WHITBY STAFF REIMBURSEMENT 90.00 

15/02/2013 EF025895 ADVANTEERING CIVIL ENGINEERS SCOUT ROAD JETTY REFURBISHMENT 2,423.20 

15/02/2013 EF025896 DARYLE CALDER STAFF REIMBURSEMENT 129.00 


COUNCIL 24/04/2013 



15/02/2013 EF025897 IGNEM (FIRE) CONSULTING FIRE DESIGN CONSULTING 369.60 

15/02/2013 EF025898 KOOMAL DREAMING DUNSBOROUGH FORESHORE OPENING 400.00 

15/02/2013 EF025899 KYLE GRESHAM GLC REFUND 56.00 

15/02/2013 EF025900 SHARON'S FACE PAINTING & BALLOON ANIMALS ENTERTAINMENT 150.00 

15/02/2013 EF025901 GEOGRAPHE BAY TOURISM ASSOC. QUARTERLY GRANT PAYMENT 41,250.00 

15/02/2013 EF025902 MATTHEW SMITH STAFF REIMBURSEMENT 84.94 


15/02/2013 EF025904 CAPERS SOUTHWEST CATERING SERVICES CATERING 2,938.00 

15/02/2013 EF025905 MOIRA KING STAFF REIMBURSEMENT 55.00 

15/02/2013 EF025906 TRANSPACIFIC WASTE MANAGEMENT RECYCLING SERVICES 58.85 

15/02/2013 EF025907 BUSSELTON ALUMINIUM WINDOWS MAINTENANCE SERVICES 3,446.25 

15/02/2013 EF025908 COMBINED METAL INDUSTRIES STEEL PRODUCTS SUPPLIER 1,628.00 

15/02/2013 EF025909 MEDICAL SALES AND SERVICE MEDICAL SERVICES 63.77 

15/02/2013 EF025910 COCA COLA - AMATIL PTY LTD GLC KIOSK PURCHASES 3,768.81 

15/02/2013 EF025911 BAY CLEANING CLEANING SERVICES 7,527.24 

15/02/2013 EF025912 DISLEY CIVIL ENGINEERING PTY LTD CONSULTANCY SERVICES 2,400.75 

15/02/2013 EF025913 DUNSBOROUGH-YALLINGUP CHAMBER OF COMMERCE CATERING - DUNSBOROUGH FORESHORE OPENING 4,573.20 

15/02/2013 EF025914 CITY AND REGIONAL FUELS FUEL SERVICES 3,995.56 

15/02/2013 EF025915 ASCENT ENGINEERING PTY LTD ENGINEERING SERVICES 2,338.88 

20/02/2013 EF025916 HIF HEALTH INSURANCE 161.50 

20/02/2013 EF025917 DEWSON SUPERANNUATION FUND SUPERANNUATION 472.73 


20/02/2013 EF025919 NAB GROUP SUPERANNUATION FUND A SUPERANNUATION 43.13 


20/02/2013 EF025921 MACQUARIE SUPER MANAGER SUPERANNUATION 900.77 

20/02/2013 EF025922 CRAIG & SHEREE WOOD LEASE AGREEMENT 780.00 

20/02/2013 EF025923 PURDIE SUPERANNUATION FUND SUPERANNUATION 82.94 


20/02/2013 EF025925 PROFESSIONALS SOUTH WEST LEASE AGREEMENT 660.00 

20/02/2013 EF025926 PAY-PLAN PTY LTD SALARY PACKAGING 4,722.03 


20/02/2013 EF025928 MLC MASTERKEY SUPER SUPERANNUATION 48.55 

20/02/2013 EF025929 DW CALDER SUPER FUND SUPERANNUATION 630.76 

20/02/2013 EF025930 THE SPARKES SUPERANNUATION FUND SUPERANNUATION 87.39 


COUNCIL 24/04/2013 



20/02/2013 EF025931 AUSTRALIAN TAXATION OFFICE PAYG TAXATION 154,716.92 

20/02/2013 EF025932 HBF HEALTH LIMITED MEDICAL INSURANCE 726.70 

20/02/2013 EF025933 DEPUTY CHILD SUPPORT REGISTRAR SALARY DEDUCTIONS 795.14 

20/02/2013 EF025934 CITY OF BUSSELTON-SOCIAL CLUB SOCIAL CLUB REIMBURSEMENT 224.00 

20/02/2013 EF025935 W.A. LOCAL GOVT SUPERANNUATION PLAN SUPERANNUATION 93,414.83 

20/02/2013 EF025936 STAFF CHRISTMAS CLUB PAYROLL DEDUCTIONS 2,045.00 

20/02/2013 EF025937 AUSTRALIAN SUPER SUPERANNUATION 1,035.15 

20/02/2013 EF025938 A.G.E.S.T. ADMINISTRATION SUPERANNUATION 176.14 

20/02/2013 EF025939 AUSTRALIAN SUPER/WESTSCHEME SUPERANNUATION 1,580.25 

22/02/2013 EF025940 HUDSON'S CLEANING SERVICE CLEANING SERVICES 15,044.59 

22/02/2013 EF025941 JOHN BARNDEN STAFF REIMBURSEMENT 151.33 

22/02/2013 EF025942 MULTICLEAN WA PTY LTD CLEANING SERVICES 28,142.50 

22/02/2013 EF025943 CORNÉ LOMBARD STAFF REIMBURSEMENT 159.00 

22/02/2013 EF025944 LEEUWIN CIVIL PTY LTD HIRE EQUIPMENT SERVICES 11,229.85 

22/02/2013 EF025945 PLASMO WAREHOUSE SUPPLIES 199.58 

22/02/2013 EF025946 LIMESTONE TROWELBOYS LIMESTONE SERVICES 20,749.62 

22/02/2013 EF025947 CHAMILA KARIGAWASAM STAFF REIMBURSEMENT 2,066.53 

22/02/2013 EF025948 PAY-PLAN PTY LTD SALARY PACKAGING 315.87 

22/02/2013 EF025949 CDJ ENGINEERING & CONSULTANCY SERVICES ENGINEERING SERVICES 37,813.49 

22/02/2013 EF025950 DENNIS CUTHBERT BUILDERS BUILDING SERVICES 66,000.00 

22/02/2013 EF025951 WARREN GRIFFITHS ARTGEO ROOM HIRE BOND REFUND 175.00 

22/02/2013 EF025952 CASSANDRA RAMSHAW CAT STERILISATION SUBSIDY 75.00 

22/02/2013 EF025953 J A DELLA VEDOVA RATE REFUND 1,379.57 

22/02/2013 EF025954 ACTIV FOUNDATION INC MAINTENANCE SERVICES 19,972.83 


22/02/2013 EF025956 SAI GLOBAL LTD SUBSCRIPTION RENEWAL 1,895.38 

22/02/2013 EF025957 CAMPBELL'S GLC KIOSK PURCHASES 484.90 


22/02/2013 EF025959 SURF LIFE SAVING W.A. LIFE GUARD CONTRACT 110,000.00 

22/02/2013 EF025960 BURKE AIR AIR CONDITIONING SERVICES 5,578.85 

22/02/2013 EF025961 SUSSEX TURF CONTROL TURF SERVICES 27,037.96 

22/02/2013 EF025962 BROADWATER BRICK PAVING PAVING SERVICES 550.00 

22/02/2013 EF025963 SUNSET EVENTS SOUTHBOUND BOND REFUNDS 39,999.36 

20/02/2013 EF025964 DATA 3 INFORMATION TECHNOLOGY SUPPLIES 934.96 


COUNCIL 24/04/2013 



20/02/2013 EF025965 ICLEI-A/NZ MEMBERSHIP FEE 770.00 

20/02/2013 EF025966 DICK SMITH ELECTRONICS BUSSELTON ELECTRONIC EQUIPMENT 1,066.84 

20/02/2013 EF025967 BRETT ROBINSON GARDEN SERVICES 90.00 

20/02/2013 EF025968 TRAFFIC FORCE TRAFFIC MANAGEMENT SERVICES 32,781.68 

20/02/2013 EF025969 CRANMILL ENVIRONMENTAL SERVICES WEED CONTROL 10,604.15 

20/02/2013 EF025970 DUNSBOROUGH JUNIOR SOCCER CLUB INC COMMUNITY BID GRANT PAYMENT 2,500.00 

20/02/2013 EF025971 GELDENS PTY LTD RANGER UNIFORMS 817.80 

20/02/2013 EF025972 DEPARTMENT OF PREMIER & CABINET GAZETTAL NOTICE 498.32 

20/02/2013 EF025973 BEYOND SAFETY PROTECTIVE CLOTHING SUPPLIER 245.70 

20/02/2013 EF025974 PAC FIRE FIRE EQUIPMENT SUPPLIER 737.00 

20/02/2013 EF025975 ROAD SIGNS AUSTRALIA SIGNAGE SERVICES 2,024.55 

20/02/2013 EF025976 GEOGRAPHE FRENCH AUSTRALIAN FESTIVALS INC PROGRAM ADVERTISING 220.00 

20/02/2013 EF025977 iSUBSCRIBE PTY LTD LIBRARY RESOURCES 63.00 

20/02/2013 EF025978 TROPHIES ON TIME NAME BADGES 224.50 

20/02/2013 EF025979 TECHNIFIRE 2000 PARTS FOR BUSHFIRE VEHICLES 1,609.50 

20/02/2013 EF025980 BOSS OFFICE CHOICE STATIONERY SUPPLIER 151.23 

20/02/2013 EF025981 SUREKLEEN PRODUCTS CLEANING PRODUCTS 1,724.58 

20/02/2013 EF025982 INSIGHT CALL CENTRE SERVICES CALL CENTRE SERVICES 4,493.03 

20/02/2013 EF025983 ENVISIONWARE PTY LTD LIBRARY RESOURCES 6,748.50 

20/02/2013 EF025984 ALL TUFF PRODUCTS PEDESTRIAN BARRIERS 3,761.02 

20/02/2013 EF025985 CLEVERPATCH VACATION CARE SUPPLIES 147.91 

20/02/2013 EF025986 BUSSELTON HYDRAULIC SERVICES INC HYDRAULIC SERVICES 8,149.00 

20/02/2013 EF025987 WEATHERSAFE WA (DEL-RAY CANVAS) CANVAS SERVICES 1,064.00 

20/02/2013 EF025988 URBAN COFFEE HOUSE CATERING 524.50 

20/02/2013 EF025989 ADELPHI TAILORING COMPANY PROTECTIVE CLOTHING SUPPLIER 1,468.50 

20/02/2013 EF025990 ALS LIBRARY SERVICES LIBRARY RESOURCES 156.44 

20/02/2013 EF025991 BATTERY ALL TYPES BATTERY SUPPLIER 89.91 

20/02/2013 EF025992 PEOPLE SENSE PTY LTD EMPLOYEE ASSISTANCE PROGRAM 462.00 

20/02/2013 EF025993 TARVIA PTY LTD ENGINEERING SERVICES 5,307.50 

20/02/2013 EF025994 GO GO ON HOLD MESSAGES ON HOLD - BUSSELTON LIBRARY 440.00 

20/02/2013 EF025995 JIGSAW SIGNS & PRINT SIGNAGE SERVICES 385.00 

20/02/2013 EF025996 BUNBURY TRUCKS PLANT PURCHASES / SERVICES / PARTS 2,200.58 

20/02/2013 EF025997 ESPRESSO ESSENTIAL (WA) PTY LTD LIBRARY RESOURCES 176.76 

20/02/2013 EF025998 ADVANCE CONSULTING & TRAINING PTY LTD TRAINING SERVICES 90.00 


COUNCIL 24/04/2013 



20/02/2013 EF025999 EXECUTIVE ELECTRICAL ELECTRICAL SERVICES 3,028.89 

20/02/2013 EF026000 TOTAL GREEN RECYCLING RECYCLING SERVICES 16,369.14 

20/02/2013 EF026001 GRASS GROWERS GREEN WASTE PROCESSING 28,875.00 

20/02/2013 EF026002 LOCK JOINT AUSTRALIA MAINTENANCE SERVICES 1,518.00 

20/02/2013 EF026003 GRANWELL AU MAINTENANCE SERVICES 6,834.10 

20/02/2013 EF026004 C & S FERAL PEST SERVICES PEST SERVICES 660.00 

20/02/2013 EF026005 ARBOR GUY TREE LOPPING SERVICES 1,045.00 

20/02/2013 EF026006 ACE TRADE CENTRE BUILDING PRODUCT SUPPLIER 612.00 

20/02/2013 EF026007 WHEELIE CLEAN BINS WHEELIE BINS MAINTENANCE 3,987.30 

20/02/2013 EF026008 BROWNE'S DAIRY GLC KIOSK SUPPLIES 833.02 

20/02/2013 EF026009 MARKETFORCE EXPRESS PTY LTD ADVERTISING SERVICES 4,956.82 

20/02/2013 EF026010 BUSSELTON NEWSPAPER DELIVERY SERVICE NEWSPAPER DELIVERY SERVICE 88.00 

20/02/2013 EF026011 AVIATION PROJECTS PTY LTD CONSULTANCY SERVICES 22,440.00 


20/02/2013 EF026013 DEPARTMENT OF TRANSPORT VEHICLE OWNERSHIP SEARCHES 282.10 

20/02/2013 EF026014 AIRPORT SECURITY PTY LTD SECURITY IDENTIFICATION CARDS 120.00 

20/02/2013 EF026015 BIN BOMB PTY LTD BIN DEODORISER SUPPLIER 1,181.12 

20/02/2013 EF026016 FLEET FITNESS GYMNASIUM EQUIPMENT 368.50 

20/02/2013 EF026017 PRIME INDUSTRIAL PRODUCTS PTY LTD DEPOT SUPPLIES 356.80 

20/02/2013 EF026018 BEACON EQUIPMENT PLANT MAINTENANCE EQUIPMENT 1,296.90 

20/02/2013 EF026019 BUNBURY STEAM LAUNDRY LINEN CLEANING SERVICES 39.53 

20/02/2013 EF026020 PROFESSIONAL CABLING CABLING SERVICES 1,397.00 

20/02/2013 EF026021 BRIDGESTONE TYRE SERVICES 8,892.95 

20/02/2013 EF026022 WA EXTERNAL SOLUTIONS GUTTER MAINTENANCE 900.00 

20/02/2013 EF026023 YALLINGUP COFFEE ROASTING COMPANY CATERING SERVICES 130.00 

20/02/2013 EF026024 ACURE TECHNOLOGY PTY LTD INTERNET WIFI ACCESS 627.00 

20/02/2013 EF026025 BOWMAN & ASSOCIATES PTY LTD WASTE CONSULTANCY 1,408.00 

20/02/2013 EF026026 GEOGRAPHE BAY RACE WEEK EVENT SPONSORSHIP 5,500.00 

20/02/2013 EF026027 FAIRWAY DEVELOPMENTS PTY LTD (WA) EVENT SPONSORSHIP 5,500.00 

20/02/2013 EF026028 CAPE LIFE GARDEN SERVICES 2,640.00 

20/02/2013 EF026029 LARRY PRICE MECHANICAL SERVICES 1,914.00 

20/02/2013 EF026030 GREY GOLD CONSTRUCTIONS CONCRETE SERVICES 10,120.00 

20/02/2013 EF026031 AURORA ENVIRONMENTAL ENVIRONMENTAL CONSULTANCY 1,100.00 

20/02/2013 EF026032 AUSQ TRAINING TRAINING SERVICES 1,525.00 


COUNCIL 24/04/2013 



20/02/2013 EF026033 VORGEE PTY LTD GYM GOODS 2,554.20 

20/02/2013 EF026034 ENVIRONEX INTERNATIONAL PTY LTD POOL CHEMICALS FOR GLC 481.27 

20/02/2013 EF026035 BUSINESS ESSENTIALS AUSTRALASIA PTY ADVERTISING 2,420.00 

20/02/2013 EF026036 COMPLETE PORTABLES PORTABLE TOILET HIRE 822.25 

20/02/2013 EF026037 WATER EXERCISE TRAINING SERVICE (WETS) AQUATIC TRAINING EQUIPMENT 544.00 

20/02/2013 EF026038 PROCARE MAINTENANCE SERVICES 990.00 

20/02/2013 EF026039 INTERLOC LOCKERS PTY LTD LOCKERS - DEPOT 1,914.00 

20/02/2013 EF026040 COVS PARTS PTY LTD AUTOMOTIVE PARTS 619.44 

20/02/2013 EF026041 ADRIAN HOPMAN SEWING MACHINE REPAIRS GEOFABRIC BAG CLOSER 3,879.70 

20/02/2013 EF026042 PLASTIC CARD CUSTOMIZATION KEY TAGS - GLC 750.00 

20/02/2013 EF026043 BRISKLEEN SUPPLIES CLEANING SUPPLIES 28.27 

20/02/2013 EF026044 DISPLAY ME LIBRARY RESOURCES 154.00 

20/02/2013 EF026045 WATERTEC ENGINEERING PTY LTD WATER TREATMENT EQUIPMENT 539.00 

20/02/2013 EF026046 NUEWAVE - FACILITY & ASSET MANAGEMENT GLC CONTRACT WORKS 7,329.52 

20/02/2013 EF026047 YCW BASKETBALL CLUB COMMUNITY BID GRANT PAYMENT 6,427.00 

20/02/2013 EF026048 BIG SKY DESIGN SOLUTIONS ELECTRICAL & LIGHTING CONSULTANCY 1,848.00 

20/02/2013 EF026049 ECO HYDRAULIC SOLUTIONS WA HYDRAULIC SERVICES 880.00 

20/02/2013 EF026050 PRESTON RESERVOIR ADULT COMMUNITY EDUCATION LIBRARY RESOURCES 348.90 

20/02/2013 EF026051 JESSE WILLIAMSON LIBRARY SERVICES - STORYTELLING 300.00 

20/02/2013 EF026052 ACE ANTENNAS ANTENNA INSTALLATION 350.00 

20/02/2013 EF026053 JOHN BECKER (JRB PAINTING & DECORATING) PAINTING SERVICES 3,550.00 

20/02/2013 EF026054 BUNBURY ROTARY HOEING SERVICE FIRE BREAK CONTRACTOR 435.00 

20/02/2013 EF026055 CORPORATE FIRST AID TRAINING SERVICES 190.00 

20/02/2013 EF026056 INJURY CONTROL COUNCIL RETURN OF GRANT FUNDS 875.00 

20/02/2013 EF026057 THE TRADE HIRE BUSSELTON MOTORFEST EVENT SPONSORSHIP 2,500.00 

20/02/2013 EF026058 INFRASTRUCTURE INTEGRITY SERVICES SEWER ACCESS SERVICES 554.26 

20/02/2013 EF026059 ARROW BRONZE MEMORIAL PLAQUES SUPPLIER 1,078.60 

20/02/2013 EF026060 BCP SAND SUPPLIES SAND SUPPLIES 1,768.25 

20/02/2013 EF026061 STEWART & HEATON CLOTHING CO PTY LTD PROTECTIVE CLOTHING SUPPLIER 476.19 

20/02/2013 EF026062 BUSSELTON CIVIL & PLANT HIRE PLANT HIRE 5,637.50 


20/02/2013 EF026064 PK COURIERS COURIER SERVICES 33.00 

20/02/2013 EF026065 BUSSELTON TOYOTA VEHICLE PURCHASES / SERVICES / PARTS 48,728.42 

20/02/2013 EF026066 BELL FIRE EQUIPMENT CO FIRE EQUIPMENT SUPPLIER 66.00 


COUNCIL 24/04/2013 



20/02/2013 EF026067 GILS MOWING MAINTENANCE SERVICES 760.00 

20/02/2013 EF026068 BOC GASES AUSTRALIA LTD GAS SERVICES 116.02 

20/02/2013 EF026069 CJD EQUIPMENT PTY LTD PLANT PURCHASES / SERVICES / PARTS 949.48 

20/02/2013 EF026070 BUSSELTON MOWER WORLD PLANT PURCHASES / SERVICES / PARTS 624.50 

20/02/2013 EF026071 AC FORSTER & SON PLUMBING SERVICES 959.96 

20/02/2013 EF026072 FENNESSY'S VEHICLE PURCHASES / SERVICES / PARTS 2,030.73 

20/02/2013 EF026073 FORPARK AUSTRALIA PARK FURNITURE SUPPLIER 1,243.00 

20/02/2013 EF026074 FTE ENGINEERING MAINTENANCE SERVICES 1,025.85 

20/02/2013 EF026075 GROCOCK GLASS GLASS WORK SERVICES 854.20 

20/02/2013 EF026076 GEOGRAPHE TIMBER & HARDWARE HARDWARE SERVICES 1,168.28 

20/02/2013 EF026077 BUSSELTON FURNITURE PRODUCTS OFFICE EQUIPMENT SUPPLIER 6,715.50 

20/02/2013 EF026078 TREVOR'S CARPETS FLOOR COVERING SERVICE 2,390.00 


20/02/2013 EF026080 K.D. POWER & CO. MAINTENANCE SERVICES 14,256.00 

20/02/2013 EF026081 MALATESTA ROAD PAVING & HOTMIX ROAD HOTMIX / PAVING SERVICES 136,141.06 

20/02/2013 EF026082 NICHOLLS MACHINERY PLANT PURCHASES / SERVICES / PARTS 3,930.39 

20/02/2013 EF026083 ROYAL LIFE SAVING SOCIETY - AUSTRALIA TRAINING SERVICES 4,704.00 

20/02/2013 EF026084 DUNSBOROUGH VOLUNTEER BUSHFIRE BRIGADE PETTY CASH REIMBURSEMENT 67.00 

20/02/2013 EF026085 BUSSELTON MITRE 10 HARDWARE SERVICES 625.36 

20/02/2013 EF026086 LANDGATE CUSTOMER ACCOUNT LAND INFORMATION AND TITLE SEARCHES 384.00 

20/02/2013 EF026087 HANSON CONST. MATERIALS PTY LTD CONCRETE SERVICES 16,125.03 

20/02/2013 EF026088 GEOGRAPHE FORD - BUSSELTON VEHICLE PURCHASES / SERVICES / PARTS 325.00 

20/02/2013 EF026089 DELRON CLEANING BUSSELTON CLEANING SERVICES 1,181.76 

20/02/2013 EF026090 HOLCIM (READYMIX GROUP) CONCRETE SERVICES 644.83 

20/02/2013 EF026091 DYMOCKS - BUSSELTON LIBRARY RESOURCES 442.60 

20/02/2013 EF026092 BUSSELTON AUTO ELECTRICS AUTO ELECTRICAL SERVICES 2,039.03 

20/02/2013 EF026093 SOUTH WEST PRINTING & PUBLISHING ADVERTISING SERVICES 325.00 

20/02/2013 EF026094 SOUTH WEST MACHINING CENTRE STEEL PRODUCTS SUPPLIER 1,288.10 

20/02/2013 EF026095 ERS AUSTRALIA PTY LTD PART WASHER SERVICE 860.75 

20/02/2013 EF026096 LANDGATE (VALUER GENERAL'S OFFICE) LAND VALUATIONS 2,344.48 

20/02/2013 EF026097 STATE LIBRARY OF WESTERN AUSTRALIA LIBRARY RESOURCES 236.50 

20/02/2013 EF026098 PENDREY AGENCIES P/L CHEMICAL / RURAL SUPPLIES 9,109.10 

20/02/2013 EF026099 W A LIBRARY SUPPLIES LIBRARY RESOURCES 55.80 

20/02/2013 EF026100 STAPLES STATIONERY SUPPLIER 4,445.15 


COUNCIL 24/04/2013 



20/02/2013 EF026101 BUSSELTON MOTORS (MITSUBISHI/MAZDA) VEHICLE PURCHASES / SERVICES / PARTS 51,315.86 

20/02/2013 EF026102 GEOGRAPHE BAY TOURISM ASSOC. GIFTS - CHINA DELEGATION 165.00 

20/02/2013 EF026103 COURIER AUSTRALIA COURIER SERVICES 1,027.44 

20/02/2013 EF026104 DUNSBOROUGH BOBCAT SERVICE EARTHMOVING SERVICES 440.00 

20/02/2013 EF026105 BUSSELTON VETERINARY HOSPITAL VETERINARY SERVICES 150.00 

20/02/2013 EF026106 JUMOR WASTE WATER WASTE MANAGEMENT SERVICES 550.00 

20/02/2013 EF026107 PRO-LINE KERBING KERBING SERVICES 22,938.52 

20/02/2013 EF026108 ROD'S AUTO ELECTRICS AUTO ELECTRICAL SERVICES 962.77 

20/02/2013 EF026109 BUSSELTON TELEPHONES & TECHNOLOGY COMMUNICATION SERVICES 40.00 

20/02/2013 EF026110 SW PRECISION PRINT PRINTING SERVICES 281.00 

20/02/2013 EF026111 PRESTIGE PRODUCTS HOSPITALITY EQUIPMENT SUPPLIER 2,789.77 

20/02/2013 EF026112 SOUTH WEST ISUZU PLANT PURCHASES / SERVICES / PARTS 4,049.29 

20/02/2013 EF026113 ESPLANADE HOTEL - FREMANTLE ACCOMMODATION 988.50 

20/02/2013 EF026114 LOTEX FILTER CLEANING SERVICE PLANT FILTER CLEANING SERVICE 452.38 

20/02/2013 EF026115 BLACKWOOD'S MAINTENANCE SERVICES 3,304.80 


20/02/2013 EF026117 BAY SIGNS SIGNAGE SERVICES 467.30 

20/02/2013 EF026118 DUNSBOROUGH HARDWARE & HOME CENTRE HARDWARE SERVICES 427.94 

20/02/2013 EF026119 PRITCHARD BOOKBINDERS BOOKBINDING SERVICE 346.50 

20/02/2013 EF026120 BUSSELTON PEST & WEED CONTROL PEST CONTROL SERVICES 12,183.60 

20/02/2013 EF026121 WEST OZ LINEMARKING LINE MARKING SERVICES 1,160.50 


20/02/2013 EF026123 PROTECTOR ALSAFE PROTECTIVE CLOTHING SUPPLIER 335.61 

20/02/2013 EF026124 LEISURE INSTITUTE OF WEST AUST (AQUATICS) MEMBERSHIP 110.00 

20/02/2013 EF026125 CCH AUSTRALIA LIMITED SUBSCRIPTION 175.75 

20/02/2013 EF026126 WESTRAC EQUIPMENT P/L PLANT PURCHASES / SERVICES / PARTS 252,826.99 

20/02/2013 EF026127 BUSSELTON BUILDING PRODUCTS BUILDING PRODUCT SUPPLIER 505.48 

20/02/2013 EF026128 LAWRENCE & HANSON ELECTRICAL/PROTECTIVE CLOTHING SUPPLIES 2,244.09 

20/02/2013 EF026129 TTC GROUP PTY LTD (TOTAL TELEPHONE) COMMUNICATION SERVICES 88.00 

20/02/2013 EF026130 B & B STREET SWEEPING STREET SWEEPING SERVICE 18,738.50 

20/02/2013 EF026131 WORK CLOBBER PROTECTIVE CLOTHING SUPPLIER 939.24 

20/02/2013 EF026132 PRESTIGE AUTO & CANVAS PLANT PURCHASES / SERVICES / PARTS 770.00 

20/02/2013 EF026133 AMITY SIGNS SIGNAGE SERVICES 308.00 

20/02/2013 EF026134 DEPARTMENT OF FIRE AND EMERGENCY SERVICES COST SHARING - FMO POSITION 5,407.03 


COUNCIL 24/04/2013 



20/02/2013 EF026135 TOTAL EDEN PTY LTD RETICULATION SERVICES 17,297.97 

20/02/2013 EF026136 BUSSELTON STEEL & METALAND STEEL PRODUCTS SUPPLIER 128.98 

20/02/2013 EF026137 BRAD SCOTT ELECTRICAL CONTRACTOR ELECTRICAL SERVICES 12,202.55 

20/02/2013 EF026138 PINFOLD'S TRANSPORT PTY LTD CARTAGE SERVICES 13,521.75 

20/02/2013 EF026139 WINDSCREEN & GLASS CO PLANT WINDSCREEN REPAIRS 400.00 

20/02/2013 EF026140 LAW SOCIETY OF W.A. TRAINING SERVICES 355.00 

20/02/2013 EF026141 KLEENHEAT GAS GAS SERVICES 2,630.81 

20/02/2013 EF026142 JTAGZ PTY LTD ANIMAL WRAPSTRAP SUPPLIER 258.50 

20/02/2013 EF026143 BUNNING'S BUILDING SUPPLIES HARDWARE SERVICES 1,353.25 

20/02/2013 EF026144 EQUINOX CAFE CATERING - FESTIVAL OF BUSSELTON 948.70 

20/02/2013 EF026145 BUSSELTON MACHINING & DIESELS PLANT PURCHASES / SERVICES / PARTS 947.70 

20/02/2013 EF026146 RUBEK AUTOMATIC DOORS AUTOMATIC DOOR SERVICES 2,099.35 

20/02/2013 EF026147 W A TREASURY CORPORATION LOAN REPAYMENTS 22,334.89 

20/02/2013 EF026148 GCS SECURITY SCAFFOLDING HIRE EQUIPMENT SERVICES 2,178.79 

20/02/2013 EF026149 PERTHWASTE GREEN RECYCLING RECYCLING SERVICES 64,045.88 

20/02/2013 EF026150 BENARA NURSERY NURSERY SERVICES 2,239.59 

20/02/2013 EF026151 (NAS) NIGHT ALARM SECURITY SECURITY SERVICES 1,609.00 

20/02/2013 EF026152 MARGARET RIVER FENCING MAINTENANCE SERVICES 10,615.00 

20/02/2013 EF026153 COATES HIRE HIRE EQUIPMENT SERVICES 1,738.17 

20/02/2013 EF026154 AIRPORT ALLIANCE CONTRACTING TRAINING SERVICES 3,724.60 

20/02/2013 EF026155 GEOGRAPHE COMMUNITY LANDCARE NURSERY NURSERY SERVICES 3,893.00 

20/02/2013 EF026156 IPWEA-WA MEMBERSHIP 1,309.00 

20/02/2013 EF026157 YAKKA PTY LTD CORPORATE UNIFORMS SUPPLIER 99.17 

20/02/2013 EF026158 SIGMA COMPANIES GROUP PTY LTD CHEMICAL SUPPLIER 2,348.50 

20/02/2013 EF026159 DOWN SOUTH MOTOR CYCLES PLANT PURCHASES / SERVICES / PARTS 385.50 

20/02/2013 EF026160 SOUTH WEST FIRE FIRE EQUIPMENT SUPPLIER 1,494.99 

20/02/2013 EF026161 TECHNOLOGY ONE LIMITED CONSULTANCY SERVICES 900.00 

20/02/2013 EF026162 NGH ENVIRONMENTAL CONSULTANCY SERVICES 2,895.20 

20/02/2013 EF026163 DUNSBOROUGH & DISTRICTS WATER CARTAGE WATER CARTAGE SERVICES 4,364.80 

20/02/2013 EF026164 CAPERS SOUTHWEST CATERING SERVICES CATERING 120.00 

20/02/2013 EF026165 CHANDLER MACLEOD GROUP LIMITED HUMAN RESOURCE SERVICES 874.50 

20/02/2013 EF026166 OCEAN BROADBAND INTERNET ACCESS SERVICE 550.00 

20/02/2013 EF026167 ELITE POOL COVERS PTY LTD POOL SERVICES 379.50 

20/02/2013 EF026168 AIRPORT LIGHTING SPECIALISTS ELECTRICAL SERVICES 5,085.52 


COUNCIL 24/04/2013 



20/02/2013 EF026169 SOILS AINT SOILS NURSERY SERVICES 935.05 

20/02/2013 EF026170 DUNSBOROUGH GENERAL STORE LIBRARY RESOURCES 127.00 

20/02/2013 EF026171 WEST COAST SHADE CANVAS SERVICES 16,203.00 

20/02/2013 EF026172 BUNBURY HIAB AND TILTRAY TILT TRAY SERVICES 3,201.00 

20/02/2013 EF026173 DUNSBOROUGH & DISTRICTS PROGRESS ASSOC INC. EVENT SPONSORSHIP 10,000.00 

20/02/2013 EF026174 MALCOLM THOMPSON PUMPS PUMP SERVICES 3,918.20 

20/02/2013 EF026175 MCLEODS BARRISTERS & SOLICITORS LEGAL SERVICES 2,536.60 

20/02/2013 EF026176 MODERN TEACHING AIDS PTY LTD LIBRARY RESOURCES 1,357.07 

20/02/2013 EF026177 REECE PTY LIMITED PLUMBING SERVICES 86.02 

20/02/2013 EF026178 ARTATAC - BUSSELTON BEACH FESTIVAL GRANT PAYMENT 27,265.70 

20/02/2013 EF026179 AUTO - ONE PLANT PURCHASES / SERVICES / PARTS 239.80 

20/02/2013 EF026180 RICOH BUSINESS CENTRE OFFICE EQUIPMENT SERVICES 7,328.07 

20/02/2013 EF026181 INNOVEST CONSTRUCTION BBQ SHELTERS - BUSSELTON FORESHORE 5,595.84 

20/02/2013 EF026182 GHD PTY LTD CONSULTANCY SERVICES 1,289.20 

20/02/2013 EF026183 WREN OIL WASTE OIL SERVICES 1,696.50 

20/02/2013 EF026184 CAPE FABRICATIONS WELDING SERVICES 1,446.50 

20/02/2013 EF026185 SITA AUSTRALIA PTY LTD WASTE MANAGEMENT SERVICES 16,826.70 

20/02/2013 EF026186 SPOTLESS WORKSHOP HAND TOWEL CLEANING SERVICES 159.50 

20/02/2013 EF026187 COCA COLA - AMATIL PTY LTD GLC KIOSK PURCHASES 603.48 

20/02/2013 EF026188 ART ON THE MOVE TRAINING SERVICES 825.00 

20/02/2013 EF026189 NAMES PLUS EMBROIDERY EMBROIDERY SERVICES 9.90 

20/02/2013 EF026190 LOCK AROUND THE CLOCK SECURITY SERVICES 150.00 

20/02/2013 EF026191 SURVCON PTY LTD SURVEY SERVICES 9,442.40 

20/02/2013 EF026192 LEEUWIN TRANSPORT COURIER SERVICES 976.54 

20/02/2013 EF026193 SOUTH WEST CONCRETE CUTTING & DRILLING MAINTENANCE SERVICES 3,325.87 

20/02/2013 EF026194 SOUTH WEST CHEMICAL SERVICES CHEMICAL SERVICES 1,881.22 

20/02/2013 EF026195 GEOGRAPHE CAMPING AND OUTDOORS OUTDOOR EQUIPMENT SUPPLIER 379.00 

20/02/2013 EF026196 FOXTEL CABLE TELEVISION PTY LTD CABLE TV SUBSCRIPTION 105.00 

20/02/2013 EF026197 GRASSIAS TURF MANAGEMENT CRICKET PITCH MANAGEMENT SERVICES 4,700.00 

20/02/2013 EF026198 OPUS INTERNATIONAL CONSULTANCY SERVICES 4,812.50 

20/02/2013 EF026199 GEOGRAPHE SAWS AND MOWERS PLANT PURCHASES / SERVICES / PARTS 794.00 

20/02/2013 EF026200 SOUTHWEST DAIRY DISTRIBUTORS MILK SUPPLY SERVICE 428.90 

20/02/2013 EF026201 BROADWATER MEDICAL CENTRE MEDICAL SERVICES 55.00 

20/02/2013 EF026202 OUTSIDE INFLUENCE BUILDING MAINTENANCE 280.00 


COUNCIL 24/04/2013 



20/02/2013 EF026203 HYDRAULINK FLUID CONNECTORS PLANT PURCHASES / SERVICES / PARTS 72.33 

20/02/2013 EF026204 LD TOTAL LANDSCAPING SERVICES 24,678.94 

20/02/2013 EF026205 A CUT TREE LOPPING SERVICE TREE LOPPING SERVICES 220.00 

20/02/2013 EF026206 COASTAL WEST EXTINGUISHER SUPPLIES FIRE EQUIPMENT SUPPLIER 1,883.75 

20/02/2013 EF026207 MUSEUMS AUSTRALIA MEMBERSHIP 198.00 

20/02/2013 EF026208 PEGI WILLIAMS BOOKSHOP LIBRARY RESOURCES 72.00 

20/02/2013 EF026209 TOTAL HORTICULTURAL SERVICES LANDSCAPING SERVICES 16,235.39 

20/02/2013 EF026210 MARGARET RIVER TREE PLANTING & LANDSCAPE SVCE LANDSCAPING SERVICES 1,403.60 

20/02/2013 EF026211 LOCAL BINS BULK BIN SERVICES 180.00 

20/02/2013 EF026212 PLAYRIGHT AUSTRALIA PTY LTD PLAYGROUND EQUIPMENT 3,129.64 

20/02/2013 EF026213 DIRECT DEMOLITION ASBESTOS REMOVAL 385.00 

20/02/2013 EF026214 BDA TREE LOPPING TREE LOPPING SERVICES 49,571.50 

20/02/2013 EF026215 TRADE HIRE HIRE EQUIPMENT SERVICES 5,196.76 

20/02/2013 EF026216 DOOR HARDWARE SOLUTIONS HARDWARE SERVICES 723.80 

20/02/2013 EF026217 CAROL BREWER SISTER CITY ADMINISTRATION 190.00 

20/02/2013 EF026218 BACK TO FRONT PROPERTY CARE MAINTENANCE SERVICES 3,071.04 

20/02/2013 EF026219 HARRISON HENDRY TOTAL PROPERTY SERVICES FIRE CONTROL SERVICES 3,382.50 

20/02/2013 EF026220 THE WEST AUSTRALIAN NEWSPAPERS LTD NEWSPAPER SERVICE 541.50 

20/02/2013 EF026221 AMBERGATE PLUMBING PLUMBING SERVICES 7,716.85 

20/02/2013 EF026222 LGMA (WA) DIVISION TRAINING SERVICES 214.50 

20/02/2013 EF026223 JUICE PRINT PRINTING SERVICES 244.20 

20/02/2013 EF026224 ALLEASING PTY LTD LEASING PAYMENTS 22,070.78 

20/02/2013 EF026225 GEOGRAPHE GALLERY & PICTURE FRAMERS PICTURE FRAMING SERVICES 420.00 

20/02/2013 EF026226 NESTLE FOOD SERVICES GLC KIOSK PURCHASES 672.65 

20/02/2013 EF026227 ANITECH PERTH STATIONERY SUPPLIER 1,006.94 

20/02/2013 EF026228 FENCING SOLUTIONS MAINTENANCE SERVICES 1,174.64 

20/02/2013 EF026229 PHONOGRAPHIC PERFORMANCE CO. OF AUST. LICENCE RENEWAL 2,016.00 

20/02/2013 EF026230 SUSSEX INDUSTRIES SURVEYING EQUIPMENT SUPPLIER 649.00 

20/02/2013 EF026231 CRAVEN FOODS BUSSELTON GLC KIOSK PURCHASES 522.76 

20/02/2013 EF026232 ADVANCED DRIVEWAY SEALING MAINTENANCE SERVICES 500.00 

20/02/2013 EF026233 KELLY'S AUDIO VISUAL SERVICES ELECTRONIC SERVICES 105.60 

20/02/2013 EF026234 REPEAT PLASTICS (WA) PLASTIC PRODUCT SUPPLIER 752.40 

20/02/2013 EF026235 LAND INSIGHTS CONSULTANCY SERVICES 6,600.00 

20/02/2013 EF026236 ARUP PTY LTD CONSULTANCY SERVICES 19,087.06 



20/02/2013 EF026237 RAPID ASCENT PTY LTD EVENT SPONSORSHIP 11,000.00 

20/02/2013 EF026238 SHORE COASTAL PTY LTD CONSULTANCY SERVICES 10,807.50 

20/02/2013 EF026239 DELL AUSTRALIA PTY LTD COMPUTER SUPPLIES 121.00 

20/02/2013 EF026240 CAPE DRYCLEANERS AND LAUNDRETTE LINEN CLEANING SERVICES 40.00 

20/02/2013 EF026241 HIP POCKET WORK WEAR AND SAFETY UNIFORM & PROTECTIVE CLOTHING SUPPLIER 2,570.68 

20/02/2013 EF026242 PHYSIO SOUTHWEST WELLNESS PROGRAM 480.00 

20/02/2013 EF026243 NEVERFAIL SPRINGWATER LTD WATER REFILL SERVICE 125.00 

20/02/2013 EF026244 PFD FOOD SERVICES PTY LTD GLC KIOSK PURCHASES 2,660.50 

20/02/2013 EF026245 T-QUIP MOWER PARTS & SERVICE 1,608.30 

20/02/2013 EF026246 BEACHLANDS LAWNMOWING SERVICE LAWN MOWING SERVICE 520.00 

26/02/2013 EF026247 OCEANAIR CARPET CARE CLEANING SERVICES 11,787.23 

26/02/2013 EF026248 LEWIS S WHITLEY CORRECTION OF ERRONEOUS PAYMENT 741.88 

26/02/2013 EF026249 BUSSELTON RURAL SUPPLIES RURAL SUPPLIES 3,083.60 

26/02/2013 EF026250 T J DEPIAZZI & SONS LAWN SUPPLIES 4,926.63 

26/02/2013 EF026251 ZIPFORM PRINTING SERVICES 6,817.94 

26/02/2013 EF026252 BUSSELTON TOWING SERVICE TOWING SERVICES 264.00 

27/02/2013 EF026253 MILDWATERS ELECTRICAL ELECTRICAL SERVICES 42,100.92 

2,785,716.30 

TRUST ACCOUNT - FEBRUARY - 2013 

COUNCIL 24/04/2013 


6/02/2013 006780 NORDIC HOMES PTY LTD REFUND OF BUILDING SERVICES AND CTF LEVY 500.22 

6/02/2013 006781 MICHAEL DOW REFUND OF BUILDING SERVICES LEVY 40.50 



14/02/2013 006784 DEPARTMENT OF COMMERCE, BUILDING COMMISSION BUILDING SERVICES LEVY JULY 2012 12,468.09 

14/02/2013 006785 CITY OF BUSSELTON BUILDING SERVICES COMMISSION JULY 2012 545.55 

14/02/2013 006786 DEPARTMENT OF COMMERCE, BUILDING COMMISSION BUILDING SERVICES LEVY AUGUST 2012 10,186.03 

14/02/2013 006787 CITY OF BUSSELTON BUILDING SERVICES COMMISSION AUGUST 2012 505.51 

14/02/2013 006788 DEPARTMENT OF COMMERCE, BUILDING COMMISSION BUILDING SERVICES LEVY SEPTEMBER 2012 10,392.60 

14/02/2013 006789 CITY OF BUSSELTON BUILDING SERVICES COMMISSION SEPTEMBER 2012 565.57 

14/02/2013 006790 DEPARTMENT OF COMMERCE, BUILDING COMMISSION BUILDING SERVICES LEVY OCTOBER 2012 20,572.89 

14/02/2013 006791 CITY OF BUSSELTON BUILDING SERVICES COMMISSION OCTOBER 2012 650.65 

21/02/2013 006792 PORT BOUVARD HOMES REFUND OF BUILDING SERVICES LEVY 211.50 



21/02/2013 006793 CONSTRUCTION TRAINING FUND CTF LEVY PAYMENTS JANUARY 2013 12,571.65 

21/02/2013 006794 CITY OF BUSSELTON CTF COMMISSION JANUARY 2013 214.50 

69,425.26 

INTERNAL PAYMENT VOUCHERS - FEBRUARY - 2013 

COUNCIL 24/04/2013 


6/02/2013 DD001892 PAY 16 FORTNIGHTLY PAY 581,691.00 

7/02/2013 DD001893 RATE REFUNDS REFUND OF RATE OVERPAYMENT (BPAY) 150.00 

7/02/2013 DD001894 CALTEX AUSTRALIA PETROLEUM PTY LTD FUEL SERVICES 76,416.08 

31/01/2013 DD001895 ANZ BANK - VISA CARD CREDIT CARD PAYMENT 5,485.50 

12/02/2013 DD001896 SPECIAL PAY FINALISATION SALARY PAYMENTS 21,560.81 

1/02/2013 DD001897 ANZ BANK BANK FEES 7,259.36 

1/02/2013 DD001898 FLEXIRENT CAPITAL PTY LTD LEASING PAYMENTS 217.36 

1/02/2013 DD001899 ANZ BANK BANK FEES 3,598.45 

1/02/2013 DD001900 COMMONWEALTH BANK BANK FEES 3,538.92 

1/02/2013 DD001901 LES MILLS ASIA PACIFIC CONTRACT FEES 904.47 

1/02/2013 DD001902 LES MILLS ASIA PACIFIC CONTRACT FEES 576.40 

11/02/2013 DD001903 CAPITAL FINANCE AUSTRALIA LTD LEASING PAYMENTS 999.10 

4/02/2013 DD001904 ANZ BANK BANK FEES 308.45 

4/02/2013 DD001905 COMMONWEALTH BANK BANK FEES 559.85 

21/02/2013 DD001906 PAY 17 FORTNIGHTLY PAY 542,869.34 

22/02/2013 DD001907 CALTEX AUSTRALIA PETROLEUM PTY LTD FUEL SERVICES 9,519.46 

1,255,654.55 


COUNCIL 24/04/2013 


City of Busselton 

Statement of Financial Activity 

For The Period Ending 28 February 2013 

2012/2013 2012/2013 2012/2013 2012/2013 2012/2013 

Actual Amended Amended Original YTD Budget 

Budget YTD Budget 

Budget Variance 

$ $ $ $ % 

Revenue from Ordinary Activities 

Rates 31,394,336 31,291,618 31,394,843 31,394,843 0.33% 

Operating Grants, Subsidies and Contributions 3,400,264 1,909,053 3,248,221 3,161,531 78.11% 

Fees & Charges 9,551,354 9,252,260 11,342,190 11,222,190 3.23% 

Other Revenue 811,084 789,350 989,257 815,315 2.75% 

Interest Earnings 1,667,595 1,772,672 2,590,000 2,590,000 -5.93% 

46,824,633 45,014,953 49,564,511 49,183,879 4.02% 

Expenses from Ordinary Activities 

Employee Costs (14,367,455) (14,897,439) (22,402,350) (22,230,287) -3.56% 

Materials & Contracts (8,439,036) (8,510,529) (12,380,145) (12,288,645) -0.84% 

Utilities (Gas, Electricity, Water etc) (1,363,961) (1,360,248) (2,040,074) (2,040,074) 0.27% 

Depreciation on non current assets (6,397,482) (6,094,440) (9,141,860) (9,141,860) 4.97% 

Insurance Expenses (649,714) (656,077) (656,942) (656,942) -0.97% 

Other Expenditure (1,396,332) (1,748,666) (2,607,513) (2,421,205) -20.15% 

Allocations Transferred to Capital 1,233,847 1,133,392 1,660,755 1,660,755 8.86% 

(31,380,133) (32,134,007) (47,568,129) (47,118,258) -2.35% 

Borrowings Cost Expense 

Interest Expenses (129,316) (129,317) (275,721) (275,721) 0.00% 

(129,316) (129,317) (275,721) (275,721) 0.00% 

Non-Operating Grants, Subsidies and Contributions 5,607,474 8,038,989 16,840,649 22,042,582 -30.25% 

Profit on Asset Disposals 29,025 56,834 56,834 56,834 -48.93% 

Loss on Asset Disposals (48,666) (161,017) (161,017) (161,017) -69.78% 

5,587,833 7,934,806 16,736,466 21,938,399 -29.58% 

Net Result 20,903,017 20,686,435 18,457,127 23,728,299 1.05% 

Adjustments for Non-cash Revenue & Expenditure 

Depreciation 6,397,482 6,094,440 9,141,860 9,141,860 

Donated Assets (69,706) 0 (1,750,000) (1,750,000) 

(Profit)/Loss on Sale of Assets 19,619 104,183 104,183 104,183 

Allocations & Other Adjustments (4,778) 0 0 0 

Deferred Pensioner Movements (5,169) 0 0 0 

Recording of Employee Entitlements (Provisions) (11,409) 13,626 27,252 27,252 

Deposit & Bonds Movements (115,011) 0 0 0 

Capital Revenue & (Expenditure) 

Land & Buildings (3,833,348) (4,608,465) (6,688,376) (6,188,068) -16.82% 

Plant & Equipment (1,250,515) (2,403,463) (3,290,469) (2,940,469) -47.97% 

Furniture & Equipment (264,470) (662,480) (949,961) (939,961) -60.08% 

Infrastructure (11,092,830) (17,690,116) (31,774,627) (36,057,666) -37.29% 

Proceeds from Sale of Assets 358,069 561,000 561,000 561,000 -36.17% 

Proceeds from New Loans 0 1,105,706 5,105,706 5,105,706 -100.00% 

Self Supporting Loans - Repayment of Principal 88,889 88,889 156,817 156,817 0.00% 

Total Loan Repayments - Principal (438,078) (438,076) (815,406) (815,406) 0.00% 

Transfer to Restricted Assets (991,986) (166,454) (249,681) (249,681) 495.95% 

Transfer from Restricted Assets 3,755,136 4,071,512 6,046,614 6,107,268 -7.77% 

Transfer to Reserves (3,888,125) (3,975,016) (7,426,472) (7,426,472) -2.19% 

Transfer from Reserves 3,298,547 3,298,547 12,044,121 9,992,415 0.00% 

Opening Funds (Deficit) 1,442,923 1,442,923 1,442,923 1,442,923 

Net Current Position - Surplus / (Deficit) 14,298,256 7,523,191 142,611 0 

Page 1

COUNCIL 24/04/2013 


City Of Busselton 

Net Current Positon 


2012/13 2012/13 2012/13 2011/12 

Actual Amended Original 

Actual 

Budget 

Budget 

NET CURRENT ASSETS 

$ $ $ $ 

CURRENT ASSETS 

Cash - Unrestricted 9,116,435 548,252 405,641 1,848,564 

Cash - Restricted 41,665,137 33,510,517 35,501,569 43,925,099 

Sundry Debtors 1,931,607 1,500,000 1,500,000 1,616,459 

Rates Outstanding - General 4,956,148 1,120,000 1,120,000 1,124,049 

Stock on Hand 119,070 122,359 122,359 133,356 

57,788,397 36,801,128 38,649,569 48,647,527 

LESS: CURRENT LIABILITIES 

Sundry Creditors 1,825,004 3,148,000 3,148,000 3,279,505 

Deposits and Bonds 2,340,728 2,455,739 2,455,739 2,455,739 

4,165,732 5,603,739 5,603,739 5,735,244 

Current Position (inclusive of Restricted Funds) 53,622,665 31,197,389 33,045,830 42,912,283 

Add: Cash Backed Liabilities (Deposits & Bonds) 2,340,728 2,455,739 2,455,739 2,455,739 

Less: Cash - Restricted Funds (41,665,137 ) (33,510,517 ) (35,501,569 ) (43,925,099 ) 

NET CURRENT ASSET POSITION 14,298,256 142,611 0 1,442,923 

Page 2

COUNCIL 24/04/2013 



Net Current Position 

Year on Year Comparative 

40,000,000 

35,000,000 

30,000,000 

25,000,000 

20,000,000 

15,000,000 

10,000,000 

5,000,000 

0 

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 

‐5,000,000 

‐10,000,000 

2012/13 YTD 2011/12 2010/11 2009/10 2008/09 2007/08 

Page 3

COUNCIL 24/04/2013 




Property, Plant & Equipment, Infrastructure 

For the Period Ending 28 February 2013 

Description 2012/2013 2012/2013 2012/2013 2012/2013 2012/2013 

Actual YTD Amended Amended Original Budget YTD 

Budget YTD Budget Budget Variance 

>> Property, Plant & Equipment 

Land 

$ $ $ $ % 

10610 Property Services Administration 0 50,000 100,000 100,000 -100.00% 

Total Land 0 50,000 100,000 100,000 -100.00% 

Buildings 


Major Project - Community Resource Centre 

B9534 Community Resource Centre 2,797,111 1,931,152 2,896,722 2,896,722 44.84% 

Major Project - Library Expansion 

2,797,111 1,931,152 2,896,722 2,896,722 44.84% 

B9516 Busselton Library Extensions 224,120 168,856 253,288 253,288 32.73% 

Major Project - Airport Development 

224,120 168,856 253,288 253,288 32.73% 

B9707 Busselton Airport Building - Phase 1 Upgrade 8,471 8,154 8,154 166,287 3.89% 

Buildings (Other) 

8,471 8,154 8,154 166,287 3.89% 

B9001 Administration Building Power Upgrade 0 13,336 20,000 20,000 -100.00% 

B9102 Yallingup Coastal Brigade Shed Modifications 64,988 0 82,200 0 0.00% 

B9106 Shed (Fire Prevention) 0 10,000 15,000 15,000 -100.00% 

B9108 Yoongarillup BFB Shed 59,807 59,807 59,807 0 0.00% 

B9109 Hithergreen Building Renovations 29,227 36,240 36,240 0 -19.35% 

B9110 Dunsborough Fire Station 89,527 0 140,194 0 0.00% 

B9300 Aged Housing Capital Improvements - Winderlup 20,232 10,000 20,000 20,000 102.32% 

B9301 Aged Housing Capital Improvements - Harris Road 49,110 55,000 55,000 55,000 -10.71% 

B9400 Dunsborough Cemetery Prefab Toilet Block 2,869 0 0 0 0.00% 

B9402 Busselton Tip - Buildings 4,720 3,850 3,850 3,850 22.61% 

B9403 Dunsborough Tip - Buildings 0 12,000 12,000 0 -100.00% 

B9404 Bird Hide (inclusive of safety fencing and hand rails) 0 48,200 50,200 50,200 -100.00% 

B9502 Dunsborough Hall Building Upgrade 19,136 205,200 228,000 0 -90.67% 

B9514 GLC Changeroom Refurbishment 0 60,000 90,000 90,000 -100.00% 

B9533 Dunsborough Lakes Building Works 0 21,455 21,455 21,455 -100.00% 

B9535 Beach Wheelchair Housing 701 10,000 10,000 10,000 -93.00% 

B9537 Churchill Park - Electrical Upgrade 38,226 70,000 70,000 70,000 -45.39% 

B9538 Weld Theatre 100,000 100,000 100,000 100,000 0.00% 

B9542 GLC - Air Conditioner Install / Repair 11,453 8,000 12,000 12,000 43.17% 

B9543 GLC - External Shed 18,156 12,664 19,000 19,000 43.37% 

B9544 GLC - Internal Planter Box 4,200 3,664 5,500 5,500 14.63% 

B9545 GLC - Vent Recondition 7,158 5,336 8,000 8,000 34.14% 

B9546 NCC - Shade Cloth Renewal & Rear Door Remedial Work 0 9,064 13,600 13,600 -100.00% 

B9547 Eagle Bay Hall Ablution 0 40,000 60,000 60,000 -100.00% 

B9548 Bovell Change Rooms (Disabled Ablution & Works) 13,736 11,336 17,000 17,000 21.17% 

B9549 Dunsborough Oval Change Rooms Upgrade 19,558 16,664 25,000 25,000 17.36% 

B9550 Quindalup Sea Rescue Ablution (Disabled Ablution & Works) 25,098 20,000 30,000 30,000 25.49% 

B9551 Old Butter Factory Building Upgrade 50,349 103,336 125,000 65,000 -51.28% 

B9552 Youth Hall Refurbishment 2,920 3,664 5,500 5,500 -20.32% 

B9553 GLC Main Pool Area Lighting 5,570 3,664 5,490 5,490 52.02% 

B9554 GLC Extensions 5,500 429,375 572,500 572,500 -98.72% 

B9708 Busselton Airport Terminal - Stage 2 0 688,448 1,032,676 1,032,676 -100.00% 

B9709 Depot - Structural Repairs 6,293 6,664 10,000 10,000 -5.56% 

B9710 Depot Building Power Upgrade 1,563 26,672 40,000 40,000 -94.14% 

Page 4

COUNCIL 24/04/2013 






Description 2012/2013 2012/2013 2012/2013 2012/2013 2012/2013 



$ $ $ $ % 

B9712 Depot - Records Storage Building & Works 17,826 26,664 40,000 40,000 -33.15% 

B9801 Kook Caravan Park Managers Residence (transportable) 135,700 250,000 250,000 250,000 -45.72% 

B9802 Kook Caravan Park Ablutions Refurbishment 23 70,000 105,000 105,000 -99.97% 

B9900 Old Fire Station Building 0 0 40,000 0 0.00% 

803,646 2,450,303 3,430,212 2,771,771 -67.20% 

Total Buildings 3,833,348 4,558,465 6,588,376 6,088,068 -15.91% 

Total Land & Buildings 3,833,348 4,608,465 6,688,376 6,188,068 -16.82% 

Plant & Equipment 

10001 Office of the CEO 0 95,000 95,000 95,000 -100.00% 

10115 Major Projects Administration 0 40,000 40,000 40,000 -100.00% 

10300 Records 37,022 40,000 40,000 40,000 -7.45% 

10591 Geographe Leisure Centre 103,152 560,706 1,078,912 1,078,912 -81.60% 

10600 Kookaburra Caravan Park 34,670 60,000 70,000 70,000 -42.22% 

10820 Strategic Planning 33,405 35,000 35,000 35,000 -4.56% 

10830 Environmental Planning Administration 0 0 900 900 0.00% 

10910 Building Services 31,426 35,000 35,000 35,000 -10.21% 

10920 Environmental Health Services Administration 0 9,500 9,500 9,500 -100.00% 

10934 Fire Pump Maintenance 2,295 0 0 0 0.00% 

10980 Other Law, Order & Public Safety 45,803 45,000 45,000 45,000 1.79% 

11000 Engineering & Works Services Support 50,226 50,000 50,000 50,000 0.45% 

11101 Engineering Services Administration 73,541 75,000 75,000 75,000 -1.95% 

11107 Engineering Services Design 77,566 80,000 80,000 80,000 -3.04% 

11151 Airport Operations 1,395 0 0 0 0.00% 

11160 Busselton Jetty 2,318 0 0 0 0.00% 

11401 Transport - Workshop 68,797 75,000 75,000 75,000 -8.27% 

11402 Plant Purchases (P10) 0 400,000 750,000 400,000 -100.00% 

11403 Plant Purchases (P11) 113,264 153,800 160,700 160,700 -26.36% 

11404 Plant Purchases (P12) 488,427 572,780 572,780 572,780 -14.73% 

11500 Operations Services Administration 37,243 40,000 40,000 40,000 -6.89% 

B1029 Busselton Branch SES 1,909 0 0 0 0.00% 

B1207 Eagle Bay-Toilet 1,800 0 0 0 0.00% 

C1506 Quindalup - Trial Sand Trap Groyne 3,527 0 0 0 0.00% 

C3067 Green Space Inc BBQ etc 31,415 0 0 0 0.00% 

G0030 Busselton Rubbish Site 11,315 11,780 11,780 11,780 -3.95% 

G0031 Dunsborough Rubbish Site 0 4,000 5,000 5,000 -100.00% 

R0801 St. Michaels Pwy Lot 8005 - R48254 0 20,897 20,897 20,897 -100.00% 

Total Plant & Equipment 1,250,515 2,403,463 3,290,469 2,940,469 -47.97% 

Furniture & Office Equipment 

10250 Information Technology 112,310 308,266 454,266 454,266 -63.57% 

10380 Busselton Library 23,020 30,000 30,000 30,000 -23.27% 

10381 Dunsborough Library 13,484 20,000 40,000 40,000 -32.58% 

10502 Community & Commercial Services Support 0 0 0 15,000 0.00% 

10580 Events & Casual Hire Various 14,666 29,682 29,682 29,682 -50.59% 

10590 Naturaliste Community Centre 0 0 23,460 0 0.00% 

10591 Geographe Leisure Centre 44,740 59,000 59,000 82,460 -24.17% 

10616 Winderlup Villas Aged Housing 648 7,500 15,000 15,000 -91.36% 

10617 Harris Road Aged Housing 1,914 6,000 12,000 12,000 -68.10% 

10618 Winderlup Court Aged Housing 0 25,000 25,000 25,000 -100.00% 

10625 Art Geo Administration 6,000 4,000 6,000 6,000 50.00% 

10900 Cultural Planning 0 5,000 55,000 55,000 -100.00% 

10910 Building Services 0 4,000 4,000 4,000 -100.00% 

10920 Environmental Health Services Administration 9,539 0 0 0 0.00% 

11107 Engineering Services Design 0 60,000 60,000 60,000 -100.00% 

11151 Airport Operations 24,531 25,000 25,000 0 -1.88% 

11160 Busselton Jetty 6,600 75,000 105,000 105,000 -91.20% 

11400 Transport - Fleet Management 935 0 0 0 0.00% 

11401 Transport - Workshop 0 1,000 1,000 1,000 -100.00% 

Page 5

COUNCIL 24/04/2013 






Description 2012/2013 2012/2013 2012/2013 2012/2013 2012/2013 



$ $ $ $ % 

11500 Operations Services Administration 0 2,000 4,000 4,000 -100.00% 

B1027 Emergency Management Caravan 2,950 0 0 0 0.00% 

B1451 Depot Building -Dunsborough 0 1,032 1,553 1,553 -100.00% 

B9534 Community Resource Centre 3,134 0 0 0 0.00% 

>> Infrastructure 

Major Project - Busselton Foreshore 

Total Furniture & Office Equipment 264,470 662,480 949,961 939,961 -60.08% 

C3065 Signal Park 352,476 414,784 622,175 622,175 -15.02% 

C3066 West Swim Jetty 519,157 390,440 585,663 585,663 32.97% 

C3067 Green Space Inc BBQ etc 2,104,161 1,309,264 1,963,891 1,963,891 60.71% 

C3068 Foreshore Development - Unallocated 1,267 2,808,384 5,212,580 5,212,580 -99.95% 

C3069 Scout Road Jetty 66,269 18,879 18,879 18,879 251.02% 

C3070 Recreational Precinct 0 0 0 5,600,000 0.00% 

C3071 Foreshore Concept Designs 18,000 12,336 18,500 18,500 45.91% 

C3072 Nautical Lady / Site Clearance 2,555,153 1,733,336 2,600,000 2,600,000 47.41% 

C3073 Youth / Recreational Precinct 5,459 62,552 93,828 93,828 -91.27% 

C3076 Queen-West Foreshore Car-park 121,145 202,000 202,000 202,000 -40.03% 

C3093 West St / Gale St Car Park 308,632 258,664 388,000 388,000 19.32% 

C3094 Busselton Foreshore - Stage 3(Site investigation, design etc) 3,290 200,000 500,000 0 -98.36% 

C3095 Busselton Foreshore - Beach Access stairs 37,969 0 0 0 0.00% 

Major Project - Dunsborough Foreshore 

6,092,978 7,410,639 12,205,516 17,305,516 -17.78% 

C3090 North side Works 504,403 378,592 567,891 567,891 33.23% 

W0070 Geographe Bay Road - Gifford Road to Elmore Road 703,219 701,083 701,083 515,338 0.30% 

Busselton Jetty 

1,207,622 1,079,675 1,268,974 1,083,229 11.85% 

C3500 Busselton Jetty Refurbishment 87,381 280,305 1,236,144 280,305 -68.83% 

Footpaths Construction 

87,381 280,305 1,236,144 280,305 -68.83% 

F0011 Bussell Highway - MacIntyre to Ray avenue 0 0 75,000 0 0.00% 

F0023 Bussell Highway (Queen Elizabeth Ave to West St) 0 0 60,000 0 0.00% 

F0027 Gibney Street (Footpath) 8,866 8,866 8,866 0 0.00% 

F0031 Bussell Highway - Breeden Street to Earnshaw Road 0 0 115,000 0 0.00% 

F0033 Queen Elizabeth Avenue - Grace Court to Recreation Lane 0 0 90,000 0 0.00% 

F0034 Bussell Highway - Barnard Road to Hadfield Avenue 3,877 31,216 136,822 46,822 -87.58% 

F0035 Dunsborough Lakes Drive to N.C.C. 0 11,060 11,060 11,060 -100.00% 

F0037 Ford Rd - Marine Tce to Geographe Bay Rd 24,831 0 61,479 61,479 0.00% 

F0039 Fairway Drive (Bignell Drive) Crossing 0 5,600 8,428 8,428 -100.00% 

F0040 Glenmeer Ramble Footpath (Connecting Clydebank & College Ave 0 49,336 74,000 74,000 -100.00% 

F0041 Recreation Lane Footpath (Connecting to Clydebank Ave) 27,523 37,336 56,000 56,000 -26.28% 

F0042 Vasse Footpaths Network 0 0 264,000 0 0.00% 

Drainage Construction - Street 

65,096 143,414 960,655 257,789 -54.61% 

D0009 Busselton LIA - Bunbury St Basin(Geocatch Drain Partnership) 0 20,000 30,000 30,000 -100.00% 

D0010 Dunsborough / Busselton Drainage Upgrades 22,565 113,546 170,319 170,319 -80.13% 

22,565 133,546 200,319 200,319 -83.10% 

Page 6

COUNCIL 24/04/2013 






Description 2012/2013 2012/2013 2012/2013 2012/2013 2012/2013 



Car Parking Construction 

$ $ $ $ % 

C0005 Stanley Street Carpark Upgrade 0 32,769 32,769 32,769 -100.00% 

C0014 CRC Carpark Upgrade 0 151,410 151,410 151,410 -100.00% 

C0017 Centennial Park Car Park 0 76,986 76,986 76,986 -100.00% 

C0019 Harvest Road Car Park 244 68,058 68,058 68,058 -99.64% 

C0020 Russell Street Car Park 28,526 34,732 34,732 34,732 -17.87% 

C0021 Art Geo Car Park 23,467 28,176 28,176 28,176 -16.71% 

C0022 Bayview Crescent Carpark Upgrade 0 0 0 39,856 0.00% 

52,238 392,131 392,131 431,987 -86.68% 

Bridges Construction 

A0008 Layman Road Bridge - 3438 0 0 249,000 249,000 0.00% 

A0009 Payne Road Bridge - 3387A 0 0 579,000 588,000 0.00% 

A0010 Queen Street Bridge 0240A 0 0 84,000 84,000 0.00% 

A0011 Pedestrian Bridge (Glenmeer Ramble to College Ave) 700 160,664 360,000 241,000 -99.56% 

A0012 Pedestrian Bridge Port Geographe 243,869 350,000 350,000 350,000 -30.32% 

A0013 Vasse Bridge Network 0 0 425,000 0 0.00% 

244,569 510,664 2,047,000 1,512,000 -52.11% 

Cycleways Construction 

F1002 Dual Use Path - Dunsborough to Busselton 254,180 242,404 1,140,647 474,937 4.86% 

F1012 Scout Road Shared Path -Realign due to Storm Damage 40,684 15,709 47,463 63,769 158.98% 

F1013 Thurkle Street Shared Path 0 24,660 37,150 37,150 -100.00% 

294,864 282,773 1,225,260 575,856 4.28% 

Townscape Construction 

C1006 Townscape Street Furniture Replacement - Dunsborough 3,417 15,000 22,500 22,500 -77.22% 

C1008 Dunsborough Pedestrian Access Improvements 836 10,151 17,448 17,448 -91.76% 

C1010 Dugalup Brook Stage 2 76,356 58,537 58,537 58,537 30.44% 

C1012 Townscape Street Furniture Replacement - Busselton 0 15,000 22,500 22,500 -100.00% 

C1017 Cape Naturaliste Road Works 10,836 10,759 10,759 0 0.72% 

C1018 Queen St / Kent St Improvements 374,293 149,404 448,200 448,200 150.52% 

C1019 Busselton Pedestrian Access Improvements 0 0 19,889 19,889 0.00% 

C1020 Dunsborough Landscaping and Lighting 1,800 34,800 109,800 109,800 -94.83% 

467,539 293,651 709,633 698,874 59.22% 

Boat Ramps Construction 

C1502 Old Dunsborough Boat Ramp Finger Jetty 9,635 296,095 296,095 296,095 -96.75% 

C1503 Quindalup Sea Rescue Boat Ramp 77,947 195,236 195,236 195,236 -60.08% 

C1504 Abbey Boat Ramp Upgrade 598,271 752,251 752,251 752,251 -20.47% 

C1505 Georgette Street Boat Ramp Upgrade 40,264 35,433 35,433 35,433 13.63% 

C1506 Quindalup - Trial Sand Trap Groyne 6,000 51,433 51,433 51,433 -88.33% 

C1507 Dolphin Road Seasonal Boat Ramp 53,278 56,664 85,000 85,000 -5.98% 

785,394 1,387,112 1,415,448 1,415,448 -43.38% 

Beach Restoration 

C2507 Abbey Timber Groyne 1 0 20,000 30,000 30,000 -100.00% 

C2508 Abbey Timber Groyne 2 0 20,000 30,000 30,000 -100.00% 

C2509 Beachlands Groyne 1 0 20,000 30,000 30,000 -100.00% 

C2510 Beachlands Groyne 2 0 20,000 30,000 30,000 -100.00% 

C2511 Abbey West Timber Groyne 0 0 0 30,000 0.00% 

C2512 Sand Re-Nourishment 18,097 33,336 50,000 50,000 -45.71% 

C2513 Locke Estate Design of Coastal Works 0 0 0 1,536,000 0.00% 

C2514 Quindalup Timber Groynes 0 0 0 30,000 0.00% 

Page 7

COUNCIL 24/04/2013 






Description 2012/2013 2012/2013 2012/2013 2012/2013 2012/2013 



$ $ $ $ % 

C2515 Scout Road Groynes & Coastal Rehabilitation 0 0 0 400,000 0.00% 

C2518 Harvest Road Groyne 0 0 60,000 0 0.00% 

Parks, Gardens & Reserves 

18,097 113,336 230,000 2,166,000 -84.03% 

C3006 Playgrounds General - Replacement of playground equipment 598 53,672 130,519 80,519 -98.88% 

C3036 Meelup Beach Interpretive Signage 800 10,000 18,364 15,000 -92.00% 

C3042 Water Conservation Initiatives 21,245 38,161 39,979 39,979 -44.33% 

C3046 Dunsborough - BMX / Skatebowl 134,422 0 302,675 302,675 0.00% 

C3048 BBQ Placement and Replacement 29,403 26,105 52,210 52,210 12.63% 

C3053 Library Garden Paving 695 22,000 22,000 22,000 -96.84% 

C3054 Ambergate Playground 0 0 25,000 0 0.00% 

C3056 Dunsborough Lakes Irrigation Works 187 38,398 38,398 38,398 -99.51% 

C3057 Meelup Beach Parking Upgrade 0 34,910 34,910 34,910 -100.00% 

C3078 Meelup Fire Break 11,636 10,000 11,636 15,000 16.36% 

C3079 GLC Car Park Lighting 0 10,000 15,000 15,000 -100.00% 

C3081 GLC External Outdoor Pool Fence line 9,272 9,000 13,500 13,500 3.02% 

C3082 Dunsborough Oval - Road Works for Standpipe Access 0 0 14,747 14,747 0.00% 

C3083 Abbey Waters Irrigation Upgrade 0 57,210 57,210 57,210 -100.00% 

C3084 Lou Weston Bore Replacement & Irrigation Upgrade 0 212,210 212,210 212,210 -100.00% 

C3085 Disabled Swing - Dunsborough 0 0 0 43,000 0.00% 

C3086 Cape Rise Playground 520 0 95,000 95,000 0.00% 

C3087 Yallingup Park - Playground Equipment 0 191,460 191,460 191,460 -100.00% 

C3088 Roundabout Gardens Upgrade 308 26,105 52,210 52,210 -98.82% 

C3089 Art Geo - Landscape and Shade Surrounds 0 0 90,835 90,835 0.00% 

C3091 Churchill Park - Re-alignment of Loading Ramp 42,998 36,347 54,556 54,556 18.30% 

Airport Construction 

252,084 775,578 1,472,419 1,440,419 -67.50% 

C6008 Airport Drainage Works 0 100,000 100,000 100,000 -100.00% 

C6011 A/P Dev - RADS Jet A1 Installation 0 466,672 700,000 700,000 -100.00% 

C6013 A/P Dev - RADS New Apron 0 393,336 590,000 590,000 -100.00% 

C6014 A/P Dev - Jet Fuel Associated infrastructure 0 76,664 115,000 115,000 -100.00% 

Cemetery Capital Works 

0 1,036,672 1,505,000 1,505,000 -100.00% 

C1605 Busselton Cemetery Infrastructure Upgrades 4,850 4,850 4,850 0 0.00% 

C1607 Busselton Cemetery - Refurbish Niche Wall Surrounds 0 0 22,746 27,596 0.00% 

C1609 Pioneer Cemetery - Implement Conservation Plan 17,039 0 19,980 19,980 0.00% 

Beach Front Infrastructure Works 

21,889 4,850 47,576 47,576 351.31% 

C1753 Eagle Bay Viewing Platform 0 15,336 23,000 23,000 -100.00% 

C1754 Smith Beach - Replace Beach Stairs 0 186,475 186,475 186,475 -100.00% 

Aged Housing - Infrastructure Works 

0 201,811 209,475 209,475 -100.00% 

C3451 Aged Housing Infrastructure - Fencing (Upgrade) 0 15,000 15,000 15,000 -100.00% 

Sanitation Infrastructure 

0 15,000 15,000 15,000 -100.00% 

C3477 Busselton Tip Wash Down facilities 0 120,316 120,316 94,316 -100.00% 

C3478 Dunsborough Tip Upgrade Septage 1,280 0 160,000 0 0.00% 

Page 8

COUNCIL 24/04/2013 






Description 2012/2013 2012/2013 2012/2013 2012/2013 2012/2013 



$ $ $ $ % 

C3479 New Cell Development 0 1,000,000 1,500,000 1,500,000 -100.00% 

C3480 Weighbridge Upgrade 0 0 0 24,000 0.00% 

C3481 Transfer Station Development 1,678 10,000 10,000 450,000 -83.22% 

C3482 Dunsborough Waste Facility Fencing 10,709 0 0 0 0.00% 

Main Roads 

13,667 1,130,316 1,790,316 2,068,316 -98.79% 

S0004 Peppermint Drive Reconstruction 4,375 0 345,080 345,080 0.00% 

S0038 Harman's Road South 933 8,934 26,801 26,801 -89.55% 

S0046 Commonage Road 20,175 42,870 373,763 382,712 -52.94% 

S0047 Albert Street 29,913 29,913 29,913 0 0.00% 

S0048 Bussell Highway 0 10,198 10,198 10,198 -100.00% 

S0049 Layman Road 24,874 0 500,000 500,000 0.00% 

S0051 Causeway Road 7,422 258,720 388,080 388,080 -97.13% 

S0053 Abbey's Farm Road 425,590 419,530 480,001 419,530 1.44% 

S0054 Brown Street / Harris Road Intersection 30,807 28,187 28,187 28,187 9.29% 

S0055 Eagle Bay Road 77 120,959 120,959 120,959 -99.94% 

S0056 Vasse Yallingup Siding Road 880 77,700 77,700 77,700 -98.87% 

S0057 Cape Naturaliste 0 149,762 224,640 224,640 -100.00% 

S0058 Recreation Lane 121,893 172,664 280,000 259,000 -29.40% 

Roads to Recovery 

666,939 1,319,437 2,885,322 2,782,887 -49.45% 

T0022 Gale Road 94,693 105,917 105,917 105,917 -10.60% 

T0040 Green Street 2,582 0 132,300 132,300 0.00% 

T0041 Hobson Street 65,408 0 102,400 102,400 0.00% 

T0042 Jean Street 17,778 133,998 201,000 201,000 -86.73% 

T0043 Metricup Road 97,168 106,044 106,044 106,044 -8.37% 

Council Roads Initiative 

277,628 345,959 647,661 647,661 -19.75% 

W0019 Marine Terrace 45,222 37,280 37,280 37,280 21.30% 

W0051 Gibney Street 2,036 4,694 4,694 13,560 -56.62% 

W0066 Court Street 5,547 5,547 5,547 0 0.00% 

W0067 Ford Road 0 0 0 99,912 0.00% 

W0071 Puzey Road 236,856 264,000 396,001 396,001 -10.28% 

W0076 Metricup Road 3,418 74,580 74,580 74,580 -95.42% 

W0088 Acton Park Road 0 28,711 28,711 28,711 -100.00% 

W0089 Bruce Road 10,388 29,982 29,982 29,982 -65.35% 

W0091 Carbunup South Road 54,704 51,709 51,709 51,709 5.79% 

W0092 Chester Way 318 91,780 137,670 137,670 -99.65% 

W0094 Fairway Drive 1,364 18,622 55,865 55,865 -92.68% 

W0095 Finlayson Street 3,288 0 72,061 72,061 0.00% 

W0096 Genoli Road 5,539 45,295 45,295 45,295 -87.77% 

W0097 Gibb Road 43,612 51,809 51,809 51,809 -15.82% 

W0100 Peel Terrace 39,484 0 31,570 31,570 0.00% 

W0101 Percival Place 4,402 51,476 154,429 154,429 -91.45% 

W0102 Ray Village Pedestrian Crossing 0 0 49,841 49,841 0.00% 

W0104 Whittle Road 4,060 31,073 31,073 31,073 -86.93% 

W0105 Williamson Road 35,029 34,805 34,805 34,805 0.64% 

W0111 Peel Terrace Bus Embayment 27,013 11,884 17,856 17,856 127.31% 

522,281 833,247 1,310,778 1,414,009 -37.32% 

Total Infrastructure 11,092,830 17,690,116 31,774,627 36,057,666 -37.29% 

Page 9

COUNCIL 24/04/2013 


Capital Acquistions 

YTD Variance (Amended Budget v Actual) 

2012/13 Financial Year 

75% 

50% 

43.7% 

25% 

0% 

-25% 

-14.0% 

-50% 

-48.0% 

-35.2% 

-75% 

-67.9% 

-60.1% -58.8% 

-100% 

Land & Buildings Land & Buildings - 


Plant & Equipment 

Furniture & Office 

Equipment 


Infrastructure - Major 

Projects 

Total Capital 

Acquisitions 

Page 10


COUNCIL 24/04/2013 


Reserves Movement Report 


2012/2013 2012/2013 2012/2013 2012/2013 2011/2012 

Actual 

Amended Amended Original Budget Actual 

Budget YTD 

Budget 

$ $ $ $ $ 

100 Airport Runway Reserve 

9101 Accumulated Reserves at Start of Year 188,496.38 188,496.38 188,496.38 188,496.38 396,447.24 

9104 Interest transfer to Reserves 5,054.83 6,256.00 9,384.00 9,384.00 23,791.25 

9102 Transfer from Muni 33,336.00 33,336.00 50,000.00 50,000.00 0.00 

9103 Transfer to Muni 0.00 0.00 0.00 0.00 (231,742.11) 

226,887.21 228,088.38 247,880.38 247,880.38 188,496.38 

101 Asset Depreciation Reserve 

9101 Accumulated Reserves at Start of Year 4,845,226.80 4,845,226.80 4,845,226.80 4,845,226.80 4,194,469.56 


9102 Transfer from Muni 0.00 0.00 0.00 0.00 576,419.00 

9103 Transfer to Muni 0.00 0.00 (885,663.00) (885,663.00) (200,000.00) 

4,996,559.03 5,005,970.80 4,200,679.80 4,200,679.80 4,845,226.80 

102 Beach Protection Reserve 



9102 Transfer from Muni 277,256.00 277,256.00 415,882.00 415,882.00 400,985.00 

9103 Transfer to Muni 0.00 0.00 (245,595.00) (445,595.00) 0.00 

1,887,490.61 1,883,105.01 1,801,920.01 1,601,920.01 1,554,281.01 

103 Biodiversity Strategy Reserve 


9104 Interest transfer to Reserves 326.52 304.00 456.00 456.00 785.18 



12,848.27 12,825.75 5,641.75 5,641.75 9,185.75 

104 Busselton Library Extension 





356,029.21 360,380.47 0.00 0.00 348,804.47 

105 Busselton Town Centre Improvements 




11,526.02 11,537.54 11,721.54 11,721.54 11,169.54 

106 Building Reserve Fund 

9101 Accumulated Reserves at Start of Year 1,224,299.55 1,224,299.55 1,224,299.55 1,224,299.55 862,592.32 




1,602,814.36 1,598,251.55 1,317,985.02 1,605,985.02 1,224,299.55 

107 Corporate IT System Programme 





117,518.95 117,820.85 119,712.85 119,712.85 114,036.85 

108 E.D.P. Main Reserve 





153,447.26 153,607.32 11,075.32 11,075.32 148,671.32 

110 Jetty Maintenance Reserve 


9104 Interest transfer to Reserves (1,154.53) 472.00 708.00 708.00 13,209.50 

9102 Transfer from Muni 0.00 0.00 1,399,979.00 1,399,979.00 0.00 

9103 Transfer to Muni 0.00 0.00 (1,197,196.00) (241,357.00) (220,000.00) 

13,072.71 14,699.24 217,718.24 1,173,557.24 14,227.24 

Page 11


COUNCIL 24/04/2013 




2012/2013 2012/2013 2012/2013 2012/2013 2011/2012 

Actual 


Budget YTD 

Budget 

$ $ $ $ $ 

111 Legal Expenses Reserve 





286,543.01 287,471.33 42,087.33 42,087.33 278,239.33 

112 L.S.L. Reserve 





1,664,082.09 1,654,396.00 1,476,236.00 1,476,236.00 1,601,268.00 

114 Parking Reserve 





1,727,795.38 1,725,203.15 1,818,710.15 1,818,710.15 1,481,843.15 

115 Plant Replacement Reserve 




9103 Transfer to Muni 0.00 0.00 (913,000.00) (913,000.00) (1,130,029.73) 

4,556,459.50 4,560,751.19 3,833,895.19 3,833,895.19 4,188,455.19 

116 Professional Development Reserve 





188,132.06 188,775.42 111,807.42 111,807.42 182,711.42 

117 Road Initiative Reserve 




398,876.98 400,192.76 49,459.76 69,616.76 387,344.76 

118 Salary / Wage Contingency Reserve 




57,814.54 57,882.40 58,810.40 58,810.40 56,026.40 

119 Sick Leave Incentive Reserve 




148,878.41 148,010.72 150,386.72 150,386.72 143,258.72 

120 Strategic Projects Reserve 



9103 Transfer to Muni 0.00 0.00 (40,000.00) 0.00 0.00 

231,702.83 231,984.55 195,708.55 235,708.55 224,536.55 

121 Waste Facilities & Plant Reserve 



9102 Transfer from Muni 1,289,176.00 1,289,176.00 1,933,760.00 1,933,760.00 527,708.00 

9103 Transfer to Muni 0.00 0.00 (2,316,946.00) (2,208,946.00) (381,111.82) 

2,609,525.28 2,580,881.76 929,259.76 1,037,259.76 1,250,225.76 

122 Waterways Development Reserve 





489,518.31 489,613.12 462,743.12 462,743.12 443,341.12 

Page 12


COUNCIL 24/04/2013 




2012/2013 2012/2013 2012/2013 2012/2013 2011/2012 

Actual 


Budget YTD 

Budget 

$ $ $ $ $ 

123 Waterways Management Reserve 




2,927,807.70 2,929,095.18 3,021,940.18 3,021,940.18 2,743,415.18 

124 Workers Compensation Contingency Reserve 



9103 Transfer to Muni 0.00 0.00 (124,000.00) 0.00 0.00 

366,014.58 366,462.20 248,346.20 372,346.20 354,694.20 

125 Youth Facilities Reserve 



33,908.50 33,947.73 34,491.73 34,491.73 32,859.73 

126 Provence Landscape Maintenance Reserve 




379,471.42 378,649.14 410,551.14 410,551.14 314,833.14 

127 Infrastructure Development Reserve 



9102 Transfer from Muni 453,920.00 453,920.00 680,875.00 680,875.00 1,344,976.00 

9103 Transfer to Muni (2,211,156.00) (2,211,156.00) (3,276,866.00) (2,561,156.00) (709,868.00) 

2,085,848.27 2,199,511.59 1,441,740.59 2,157,450.59 3,794,779.59 

128 Vasse Newtown Landscape Maintenance Reserve 

9101 Accumulated Reserves at Start of Year 104,020.27 104,020.27 104,020.27 104,020.27 0.00 



178,267.21 176,796.27 213,184.27 213,184.27 104,020.27 

129 Untied Grants Reserve 

9101 Accumulated Reserves at Start of Year 1,087,391.00 1,087,391.00 1,087,391.00 1,087,391.00 0.00 

9102 Transfer from Muni 0.00 0.00 0.00 0.00 1,087,391.00 

9103 Transfer to Muni (1,087,391.00) (1,087,391.00) (1,087,391.00) (1,087,391.00) 0.00 

0.00 0.00 0.00 0.00 1,087,391.00 

130 Locke Estate Reserve 

9102 Transfer from Muni 0.00 0.00 64,000.00 64,000.00 0.00 

0.00 0.00 64,000.00 64,000.00 0.00 

131 Busselton Community Resource Centre 



8,380.39 8,200.00 12,300.00 12,300.00 0.00 

Total Cash Backed Reserves 27,717,220.09 27,804,111.42 22,509,993.42 24,561,699.42 27,127,642.42 

Summary 


9104 Interest transfer to Reserves 813,108.67 900,000.00 1,350,000.00 1,350,000.00 1,558,785.82 

9102 Transfer from Muni 3,075,016.00 3,075,016.00 6,076,472.00 6,076,472.00 6,108,435.84 

9103 Transfer to Muni (3,298,547.00) (3,298,547.00) (12,044,121.00) (9,992,415.00) (4,407,766.71) 

Closing Balance 27,717,220.09 27,804,111.42 22,509,993.42 24,561,699.42 27,127,642.42 

Page 13


COUNCIL 24/04/2013 




Description 2012/2013 2012/2013 2012/2013 

Actual 

Amended 

Budget 

YTD 

Budget 

$ $ $ 

101 Asset Depreciation Reserve 

Asbestos Management Plan 200,000 200,000 

West Swim Jetty (C3066) 585,663 585,663 

Weld Theatre Upgrade (B9538) 100,000 100,000 

0 885,663 885,663 

102 Beach Protection Reserve 

Abbey Timber Groyne 1 (C2507) 15,000 15,000 

Abbey Timber Groyne 2 (C2508) 15,000 15,000 

Beachlands Groyne 1 (C2509) 15,000 15,000 

Beachlands Groyne 2 (C2510) 15,000 15,000 

Abbey West Timber Groyne (C2511) - C1302/045 0 15,000 

Qunidalup Timber Groyne (C2514) - C1302/045 0 15,000 

Sand Re-Nourishment (C2512) 25,000 25,000 

Scout Rd Groynes & Renourishment (C2515) - C1302/045 0 200,000 

Smiths Beach Stairs Replacement (C1754) 130,595 130,595 

Harvest Road Groyne (C2518) - C1302/045 30,000 0 

0 245,595 445,595 

103 Bio-Diversity Reserve 

Biodiversity Incentive rate concessions as identified 9,000 9,000 

0 9,000 9,000 

104 Busselton Library Extension Reserve 

Busselton Community Resource Centre (B9534) 282,119 282,119 

Busselton Library Extensions (B9516) 84,049 84,049 

0 366,168 366,168 

106 Buildings Reserve 

Busselton Library Extensions (B9516) 169,239 169,239 

Busselton Library - Furniture & Equipment 10,000 10,000 

Dunsborough Hall (B9502) - C1208/244 228,000 0 

Old Butter Factory (B9551) - C1208/244 60,000 0 

0 467,239 179,239 

108 EDP Equipment (Main) Reserve 

CRC Server Room Fit-out 145,000 145,000 

0 145,000 145,000 

110 Jetty Maintenance Reserve 

Jetty Maintenance 224,008 224,008 

Jetty Maintenance (Parks & Gardens) 2,188 2,188 

Interpretative Centre - Building Insurance 1,563 1,563 

Underwater Observatory - Building Insurance 13,598 13,598 

Busselton Jetty Capital (C3500) - C1211/336 955,839 

0 1,197,196 241,357 

111 Legal Expenses Reserve 

As per Legal budget allocation 250,000 250,000 

0 250,000 250,000 

112 Long Service Leave Reserve 

As per salaries budget reconciliation 204,724 204,724 

0 204,724 204,724 

114 City Car Parking and Access Reserve 

ArtGeo Carpark Upgrade (C0021) 28,176 28,176 

0 28,176 28,176 

Page 14


COUNCIL 24/04/2013 




Description 2012/2013 2012/2013 2012/2013 

Actual 

Amended 

Budget 

YTD 

Budget 

$ $ $ 

115 Plant Replacement Reserve 

Auxiliary minor plant (Parks & Gardens) 30,000 30,000 

Caterpillar Grader 260,000 260,000 

Auxiliary minor plant (Construction) 30,000 30,000 

Waste compactor 340,000 340,000 

Trailer - Lombardi (carry-over) 143,000 143,000 

Beaver Tail Truck (carry-over) 110,000 110,000 

0 913,000 913,000 

116 Professional Development Reserve 

As per Employee Services and Risk budget allocation 80,000 80,000 

0 80,000 80,000 

117 Road Initiative Reserve 

Puzey Road (W0071) 337,000 337,000 

Abbey's Farm Road (S0053) - C1032/045 20,157 

0 357,157 337,000 

120 Strategic Projects Reserve 

Old Fire Station Ablution (B9900) - C1302/024 40,000 0 

0 40,000 0 

121 Waste Management Facility and Plant Reserve 

Waste Strategy, Design & Master Planning Consultancy 55,000 55,000 

New Cell Development (C3479) 1,500,000 1,500,000 

Weighbridge Upgrade (C3480) 0 24,000 

Transfer Station Development (C3481) 360,000 450,000 

Washdown Facilities (C3477) 120,316 94,316 

Waste Consultancy 77,000 70,000 

Oil Bund Tank and Shelter (B9402) 15,630 15,630 

Gatehouse Relocation - Bsn to Duns - C1210/301 5,000 0 

Weather Proofing Resales Area - Duns - C1210/301 12,000 0 

Ground Water Testing - Duns - C1210/301 12,000 0 

Septage Pond Upgrade (Duns) - C1210/301 160,000 0 

0 2,316,946 2,208,946 

122 Port Geographe Development Reserve 

Port Geographe Consultancies 50,000 50,000 

0 50,000 50,000 

124 Workers Compensation Contingency Reserve 

Additional Contribution Adjustments - C1209/269 124,000 0 

0 124,000 0 

127 Infrastructure Development Reserve 

Nautical Lady Site Clearance (C3072) 2,211,156 2,211,156 2,211,156 

Miscellaneous Land Purchases 100,000 100,000 

Kookaburra Managers Residence (B9801) 250,000 250,000 

Busselton-Dunsborough DUP (F1002) - C1210/284 215,710 0 

Busselton Foreshore Stage 3 (C3094) - C1210/304 500,000 0 

2,211,156 3,276,866 2,561,156 

129 Untied Grants Reserve 

WALGGC Grant received in advance 1,087,391 1,087,391 1,087,391 

1,087,391 1,087,391 1,087,391 

Total Transfers from Reserves 3,298,547 12,044,121 9,992,415 

Page 15

COUNCIL 24/04/2013 



Operating Revenue & Expenditure 

YTD Actual v Amended Budget 


Operating Revenue 

(70,000,000) 

(60,000,000) 

(50,000,000) 

(40,000,000) 

(30,000,000) 

(20,000,000) 

(10,000,000) 

0 


Budget 

Actual 

Operating Expenditure 

60,000,000 

50,000,000 

40,000,000 

30,000,000 

20,000,000 

10,000,000 

0 


Budget 

Actual 

Page 16

COUNCIL 24/04/2013 



Capital Revenue & Expenditure 



Capital Revenue 

(30,000,000) 

(25,000,000) 

(20,000,000) 

(15,000,000) 

(10,000,000) 

(5,000,000) 

0 


Budget 

Actual 

Capital Expenditure 

60,000,000 

50,000,000 

40,000,000 

30,000,000 

20,000,000 

10,000,000 

0 


Budget 

Actual 

Page 17

COUNCIL 24/04/2013 



2012/13 Annual Budget 

Salaries & Wages Account Groups 


(plus budget pre 4% reduction in Salaries) 

$24,000,000 

$21,000,000 

$18,000,000 

$15,000,000 

$12,000,000 

$9,000,000 

$6,000,000 

$3,000,000 

$0 


Annual Budget (pre 4% Reduction) Annual Budget YTD Actual 

Page 18

ATTACHMENT A - LOCATION PLAN 

ITEM 11.1 COUNCIL 24/04/2013 

Disclaimer: Every effort has been made to make the information displayed here as 

accurate as possible. This process is ongoing and the information is therefore ever 

changing and can not be disseminated as accurate. Care must be taken not to use 

this information as correct or legally binding. To verify information contact the City of 

Busselton office. 

Attachment A - 

Location Plan – 

DA12/0338 – Extractive 

Industry (Sand) 

Produced on: 

Thursday, 4 April 2013 

Map Scale: 

1:25000

ATTACHMENT B - AERIAL PHOTOGRAPH 

ITEM 11.1 COUNCIL 24/04/2013 

SUBJECT LOT 

Attachment B – Aerial – DA13/0393 – extractive Industry (sand) 

Produced on: 

Thursday, 4 April 2013 

Map Scale: 

1:10000

SUMMARY OF SUBMISSIONS 

PROPOSAL: DA12/0338 Extractive Industry 

SUBMISSIONS CLOSE: 14/11/12 

OFFICER: Alex Bott 

ATTACHMENT C - SCHEDULE OF SUBMISSIONS 

ITEM 11.1 COUNCIL 24/04/2013 

Submission Submitted by Summary of Submission Comment 

No 

Government Authorities 

Department of 

Mapping indicated presence of identified flora. 

Environment and 

Conservation 

Application does not provide details on potential impacts on endangered 

fauna. 

Lot was subject to a previous Clearing Permit which has now expired. 

A clearing permit will be required. 

Acknowledged presence of identified flora and 

remnant vegetation. 

Applicant will be advised of Clearing permit 

requirements. 

Public Submissions 

1 J & K Halliday 

216 Yelverton Rd, 

YELVERTON WA 6280 

2 P & S Watts 

146 Yelverton Road 


Highly likely a flora and fauna report will be required. 

The proposal conflicts with tourism uses in the area. 

The proposal will impact the aesthetic value of the landscape. 

There are also potential impacts on watercourses and vegetation. 

The area is used for tourism and will create a land use conflict. 

The proposal is dated with a lack of current ecological and environmental 

details and revegetation. 

Potential impacts on natural springs in the area 

Concerns with dust, traffic. 

Proposal is in close proximity to residences. 

The proposal largely meets the required setback 

distances from tourism uses. 

With appropriate rehabilitation and management 

impact on landscape can be managed. 

The proposal has been referred to the relevant 

State agencies. 

Tourism uses have been identified in relation to 

setback distances and assessed in accordance 

with policy. 

Further details have been received in regards to 

management plans. DEC has advised a clearing 

permit will be required. 

Drainage management plans are required as per 

policy. 

Both matters require management plans to 

control the impacts. 

3 R Credaro 

Concerns regarding Clearing of vegetation. 

121 Chamber Rd Lack of detail/ clarification on haul routes and access points. 


4 R & R Hoare Potential Impact on amenity of adjoining property in an area which has now 

moved towards lifestyle lots. 

Acknowledged. This has been mapped and 

assessed against policy provisions. 

DEC has advised that a clearing permit will be 

required. Also, rehabilitation plans are required. 

Further details have been received. 

Impacts have been assessed against policy 

provisions with requirements for management






ITEM 11.1 COUNCIL 24/04/2013 

5 P Rouw 

6 B & C Ford 

7 S Hovell 

29 Vickery Road 


116 Haag Rd, 

CARBANUP WA 6280 

76 Yelverton Rd, 


Lot 60, 61, 73, 74 

Yelverton Rd, 


Noise and dust issues will be being made worse through unfavourable wind 

direction. 

That the plans are of date. 

Dieback management and spreading which poses an environmental threat to 

the nearby identified exclusion zone. 

Proposal will create unsafe traffic situations. 

Proposal will Impact amenity. 

Haag Rd being unsuitable for the size and scale of the operation. 

Possible impacts on the Dunsborough Burrowing crayfish. 

Impacts of water runoff from the site into the local creek systems. 

Potential Negative impacts on home amenity/value from dust and noise. 

The project being incompatible with the surrounding tourist and rural 

residential land uses; 

Potential for a number of environmental issues including water quality, dieback 

and clearing of vegetation in close proximity to exclusion zones. 

Concerns that rehabilitation may not be undertaken to a level required. 

Area is prime agriculture land and not suited to extractive industry. 

Proposal conflicts with surrounding tourist uses. 

plans to mitigate impacts’. 

This matter is addressed in Noise/Dust 

management plan. 

Where required revised details have been 

requested. 

Dieback management plans are required by 

extractive Industry Policy. 

Traffic has been assessed against policy with 

provisions in place to mitigate impact. 


provisions with requirements for management 

plans to mitigate impacts. 

If Haag Rd is to be used upgrading works will be 

applicable. 

DEC has been consulted and acknowledged 

Flora Fauna report is likely to be required. 

Drainage management plans are required as per 

policy. 

This matter is addressed in Noise/Dust 

management plan. 

Tourism uses have been identified in relation to 


with policy. 

DEC has been consulted and has advised of 

requirements. City requires rehabilitation plans. 

Policy provides provisions to ensure works are 

undertaken. 

Proposal has been assessed in framework which 

identifies area as constrained yet extractive 

industry still as a permissible use. 

Tourism uses have been identified in relation to






ITEM 11.1 COUNCIL 24/04/2013 

Extraction will detrimentally affect traffic and environment. 

The overall impact of multiple pits in the area. 

Should approval be granted it will require conditions addressing 

environmental, rehabilitation, road traffic/access, amenity and appropriate 

compliance measures (bonds). 


with policy. 


provisions with requirements for management 

plans are present to mitigate impacts. 

Policy provides provision to control these matters 

in conjunction with State Government 

requirements

ATTACHMENT D - APPLICATION FOR PLANNING CONSENT AS ADVERTISED 

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ATTACHMENT E - REVISED NOISE AND DUST MANAGMENT PLAN 

ITEM 11.1 COUNCIL 24/04/2013 

Noise & Dust Management Plan 

SAND EXTRACTION – LOT 75, HAAG ROAD, YELVERTON 

FEBRUARY 2013 

suite 1, 39 fitzmaurice st (po box 5464) wagga wagga nsw 2650 australia 

t 61 2 6971 9696 f 61 2 6971 9693 

www.nghenvironmental.com.au e ngh@nghenvironmental.com.au 

unit 17/27 yallourn st (po box 1037) 

fyshwick act 2609 australia 

t 61 2 6280 5053 f 61 2 6280 9387 

18/21 mary st 

surry hills nsw 2010 australia 

t 61 2 8202 8333 f 61 2 6494 7773 

suite 1, 216 carp st (po box 470) 

bega nsw 2550 australia 

t 61 2 6492 8333 f 61 2 6494 7773 

suite 7, 5/18 griffin dr (po box 1037) 

dunsborough wa 6281 australia 

t 61 8 9759 1985 f 61 2 6494 7773


ITEM 11.1 COUNCIL 24/04/2013 

Project Title: 

Document Verification 

Sand Extraction – Lot 75, Haag Road, Yelverton 

Project Number: 5016 

Project File Name: Threadgold NDMP Draft 

Revision Date Prepared by (name) Reviewed by (name) Approved by (name) 

Draft 13/02/13 Nicole Isles Shane Priddle Shane Priddle 

Final v1 14/02/13 Nicole Isles Shane Priddle Shane Priddle 

Final v2 14/03/13 Nicole Isles Stuart Threadgold Shane Priddle 

nghenvironmental prints all documents on environmentally sustainable paper including paper made from bagasse (a byproduct 

of sugar production) or recycled paper. 

nghenvironmental is a registered trading name of nghenvironmental Pty Ltd; ACN: 124 444 622. 

ABN: 31 124 444 622 

suite 1, 39 fitzmaurice st (po box 5464) wagga wagga nsw 2650 australia 

t 61 2 6971 9696 f 61 2 6971 9693 

www.nghenvironmental.com.au e ngh@nghenvironmental.com.au 

unit 17/27 yallourn st (po box 1037) 

fyshwick act 2609 australia 

t 61 2 6280 5053 f 61 2 6280 9387 

18/21 mary st 

surry hills nsw 2010 australia 

t 61 2 8202 8333 f 61 2 6494 7773 

suite 1, 216 carp st (po box 470) 

bega nsw 2550 australia 

t 61 2 6492 8333 f 61 2 6494 7773 

suite 7, 5/18 griffin dr (po box 1037) 

dunsborough wa 6281 australia 

t 61 8 9759 1985 f 61 2 6494 7773


ITEM 11.1 COUNCIL 24/04/2013 


CONTENTS 

1 INTRODUCTION ........................................................................................................................ 1 

1.1 PURPOSE AND SCOPE ...........................................................................................................................1 

2 BACKGROUND .......................................................................................................................... 2 

2.1 PHYSICAL LOCATION ............................................................................................................................2 

3 DUST........................................................................................................................................ 5 

3.1 TYPES OF DUST .....................................................................................................................................5 

3.2 HISTORICAL ATMOSPHERIC CONDITIONS ............................................................................................5 

3.3 POTENTIAL IMPACTS AND DUST SOURCES ..........................................................................................7 

3.4 MONITORING DUST .............................................................................................................................7 

3.4.1 High Volume Air Sampler (Gravimetric Method) ............................................................................... 7 

3.4.2 Siting in Monitoring Equipment ........................................................................................................ 7 

3.5 MANAGEMENT ACTIONS .....................................................................................................................8 

3.5.1 Workplace Practices ......................................................................................................................... 8 

3.5.2 Dust Screens .................................................................................................................................... 9 

3.5.3 Soil Stabilisation ............................................................................................................................... 9 

3.5.4 Water Application .......................................................................................................................... 10 

4 NOISE .................................................................................................................................... 11 

4.1 POTENTIAL IMPACTS AND NOISE SOURCES .......................................................................................11 

4.2 MANAGEMENT ACTIONS ...................................................................................................................12 

4.2.1 Control at Source ........................................................................................................................... 12 

4.2.2 Preventative Maintenance ............................................................................................................. 12 

4.2.3 Operational Agreements ................................................................................................................ 12 

5 TRAINING & AWARENESS ....................................................................................................... 13 

6 COMMUNITY RELATIONS ........................................................................................................ 13 

7 MONITORING ......................................................................................................................... 13 

7.1 DUST MONITORING PROGRAM .........................................................................................................13 

7.1.1 Targets and Trigger Levels .............................................................................................................. 14 

7.2 NOISE MONITORING PROGRAM ........................................................................................................15 

7.2.1 Targets and Trigger Levels .............................................................................................................. 15 

8 CONTINGENCY ACTION PLAN .................................................................................................. 16 

8.1 DUST CONTINGENCY PLAN ................................................................................................................16 

8.2 NOISE CONTINGENCY PLAN ...............................................................................................................16 


i


ITEM 11.1 COUNCIL 24/04/2013 


9 REPORTING ............................................................................................................................ 17 

FIGURES 

Figure 2-1 General Location of Project ...........................................................................................................2 

Figure 2-2 Project Boundary ...........................................................................................................................4 

Figure 2-3 9am and 3pm Wind Rose data for the Busselton Aero Weather Station ......................................6 

TABLES 

Table 3-1 Surface Treatments for Soil Stabilisation ........................................................................................9 

Table 4-1 Variables Influencing the RIsk of Excessive Noise ........................................................................11 

Table 7-1 Dust Monitoring Schedule ............................................................................................................14 

Table 7-2 Dust Targets and Limits ................................................................................................................14 

Table 7-3 Wind Speed Trigger Levels for Project Activities ..........................................................................14 

Table 7-4 Noise Monitoring Program ...........................................................................................................15 

Table 7-5 Noise Management Assessment Criteria (dB)..............................................................................15 


ii


ITEM 11.1 COUNCIL 24/04/2013 


ACRONYMS AND ABBREVIATIONS 

BOM 

CEMP 

Cwth 

DEC 

EET 

Ha 

hrs 

HVA 

km 

km/h 

m 

NPI 

Quarry 

SoB 

The Project 

WA 

Bureau of Meteorology 

Construction environmental management plan 

Commonwealth 

Department of Environment and Conservation 

Emissions Estimation Techniques 

Hectares 

Hours 

High Volume Air Sampler 

Kilometres 

Kilometres per hour 

Metres 

National Pollutant Inventory 

Sand Extraction Quarry 

Shire of Busselton 

Sand Extraction Quarry at Lot 75, Haag Road, Yelverton 

Western Australia 


iii


ITEM 11.1 COUNCIL 24/04/2013 


1 INTRODUCTION 

This Noise and Dust Management Plan (NDMP) has been prepared by nghenvironmental who were 

commissioned by Stuart Threadgold (Threadgold), the developer/landowner, to mitigate and manage 

environmental impacts during the operation of the Sand Extraction Quarry (Quarry) (and otherwise 

referred as “the Project”). 

The NDMP is to be read in conjunction with the OEMP and with all the other referenced management 

planning documents that form part of Project’s Management Plan. 

NB: This NDMP will be reviewed and amended (if required) in accordance with Section 4.8 of the OEMP. 

1.1 PURPOSE AND SCOPE 

This NDMP aims to control potential noise and dust pollution, by implementation of diligent work 

practices which detail noise and dust mitigation and control measures to be deployed during operation. 

This will ensure that site works do not lead to the generation of unacceptably high levels of noise or dust. 

The Project recognises that noise and dust generated from its Yelverton Operation has the potential to 

affect the amenity of Project neighbours. 

It is the objective of Project to minimise the noise and dust emissions and their impacts onto surrounding 

properties or residential areas. 

The implementation of this plan shall be monitored by Project staff according to Section 4.3 of the OEMP. 

Monitoring shall confirm that all plant, vehicles and equipment associated with clearing and operation 

activities are operated in such a way as to minimise and control noise and dust pollution. 

Sand Extraction – Lot 75, Haag Road, Yelverton 1


ITEM 11.1 COUNCIL 24/04/2013 


2 BACKGROUND 

2.1 PHYSICAL LOCATION 

The property selected for this project is known as Lot 75 Haag Road, Yelverton. The property is located 

approximately 20 kilometres (km) southwest of Busselton, approximately 2km to the west of the Bussell 

Highway, as shown below: 

Project Area 

Notes: 

- Base map sourced from ESRI Online © 2010 

Microsoft Corporation and its data suppliers 

0 0.5 1 2 Kilometres 

Ref: 5016 

Author: SP 

www.nghenvironmental.com.au 

Figure 2-1 General Location of Project 

The Project has a 400 metres (m) frontage of Haag Road, this being the most northern aspect of the 

block. The eastern and western boundaries of the block run perpendicular to the Haag Road frontage for 

approximately 900m. Attached to the southern edge of the property is a 500m by 200m rectangular area 

that protrudes to the east (Refer to Figure 2-2). 

The Project area is approximately 48.8 hectares (ha) and comprises of approximately: 

 

 

 

40% cleared pastoral land 

40% of native vegetation which shows severe degradation due to the presence of dieback 

and stock grazing 

20% that retains significant vegetation characteristics and consequently has been 

excluded from the Project area 



ITEM 11.1 COUNCIL 24/04/2013 


Access to the Project will be via the most direct access, which is from the highway, via a sealed section of 

Chambers Road. 

The nearest affected receptor is over 500m from the closest work area. 



ITEM 11.1 COUNCIL 24/04/2013 


HAAG RD 

Low lying 

Haul road 

Fencing 

12 

11 

8 

10 

9 

Office parking 

1 

Office / amenities 

Mulch 

store 

Topsoil 

store 

Washdown point 

Machinery area and 

temporary parking 

2 

Fencing 

6 

3 

7 

5 

4 

Fencing 

Exclusion zone 

Fencing 

Haul road 

Hard stand; Store and Parking 

Office / amenities 

Washdown point 

Existing road 

Stages 

Property boundary and staging 

Notes: 

- Aerial photo from Microsoft Virtual Earth (2 013) 

- Infrastructure locations based on Macro 

Environmental (Proje ct layout and staging.pdf) 

0 50 100 200 Metres 

Ref: 5016 

Author: SP 

www.nghenvironmental.com.au 

Figure 2-2 Project Boundary 



ITEM 11.1 COUNCIL 24/04/2013 


3 DUST 

3.1 TYPES OF DUST 

Dust comprises a range of particle sizes from sand grains to small particles of the order of one 

micrometre or so. Particles can be generated from naturally occurring soils or created by mining 

activities. During mining, particles are formed from rocks and soil by mechanical forces applied by mining 

equipment. Unlike combustion processes the abrasive mechanical forces that create particles are unable 

to create very fine particles, so the fraction of very fine particles emitted during mining is small 1 . 

Visible dust generally relates to Total Suspended Particulates (TSP). In order to become airborne they 

must have an equivalent aerodynamic diameter of less than 50µm. It is generally accepted that particles 

less than 10µm in size (PM 10 ) can be inhaled into the upper respiratory system. Very fine particles less 

than 2.5µm in size (PM 2.5 ) can penetrate deeply into the lungs. It is these very fine particles which are 

generally responsible for health effects associated with dust 2 . 

In the given context, dust resulting from sands extraction is therefore not considered so much as a 

significant health risk, but is more a problem of nuisance and potential reductions of aesthetic values. 

3.2 HISTORICAL ATMOSPHERIC CONDITIONS 

Ambient levels of TSP at Yelverton are strongly influenced by the following: 

 

 

 

 

 

Neighbouring farming activities (e.g. cultivation, cattle movement) 

Pollen from vegetation 

Adsorption of particulates by leafy vegetation 

Traffic on unsealed roads and driveways 

Smoke from burns/fires and domestic fires 

In summer the typical wind pattern for the area is hot dry easterly winds of moderate strength in the 

mornings and overnight, with afternoon sea breezes of moderate strength ranging from North-West to 

South. In winter the wind is typically light/calm breezes in the mornings followed by afternoon 

West/North-westerly winds of moderate strength. Figure 3-1 shows wind roses for 9am and 3pm from 

January to July taken from a Bureau of Meteorology weather station located at the Busselton Airport. 

Baseline monitoring of TSP levels will be conducted at the Project site, as required by the Shire of 

Busselton (SoB). 

1 NSW Minerals Council Technical Paper – Particulate Matter and Mining 

2 

2002 Annual summary of ambient air quality in Western Australia, Technical Series 115. Department of Environment, 

October 2003 



ITEM 11.1 COUNCIL 24/04/2013 


Figure 3-1 9am and 3pm Wind Rose data for the Busselton Aero Weather Station 



ITEM 11.1 COUNCIL 24/04/2013 


3.3 POTENTIAL IMPACTS AND DUST SOURCES 

Excavation of the ore itself does not tend to generate excessive dust, as the ore material is sandy and 

coarse (~50µm), with good levels of soil moisture and low clay content. In-pit operations also tend to 

generate less dust due to the reduced airflow within the pit. 

Removal and replacement of topsoil material has a higher risk of dust generation due to the large 

volumes of material involved and generally lower levels of soil moisture, particularly during summer 

earthworks campaigns. Potential dust emissions may include dust generated by haul road use, wind 

action on disturbed areas, pit walls and batters. 

Other less likely sources of dust generation include soil cultivation during rehabilitation operations, 

vehicle movements outside of the pit and the clearing of vegetation. 

Dust generation can be significantly reduced by restricting dust generating activities on excessively windy 

days, using water carts, minimising the area of disturbance, and rehabilitating as soon as practically after 

mining. Other methods may include vegetating topsoil stockpiles, applying fines and sealing agents or 

mulch on exposed areas. 

3.4 MONITORING DUST 

3.4.1 High Volume Air Sampler (Gravimetric Method) 

The high volume air sampler (HVA) measures TSP by drawing a measured volume of air through a filter 

for a set period and measuring the subsequent gain in mass of the filter. Typically the sampling period is 

approximately 24 hours (hrs) and the air flow 70m 3 /h, in effect measuring the cumulative dust load over 

1680m 3 of air for single sample. 

The HVA sampling method that will be followed is described in AS/NZ 3580.9.3, which provides 

information and requirements on preparation, calibration, reporting and quality assurance. The method 

is widely employed in regional air quality monitoring networks because the TSP material trapped in the 

filter can be further assayed for chemical and particle size analysis. The power requirements of 

maintaining a constant flow rate that is beyond portable power generators therefore most HVA units are 

fixed in a static location with mains power. 

Preparation and analysis of filter papers will be conducted according to AS3580.9 and a NATA accredited 

laboratory will be used for analysis. 

3.4.2 Siting in Monitoring Equipment 

Equipment referenced in this management plan will be sited according to the AS3580.1.1, when 

monitoring is undertaken. Where it is not possible to meet the criteria listed in the standard, the results 

gathered from non-compliant sites will be reported with a statement noting the difference. 



ITEM 11.1 COUNCIL 24/04/2013 


3.5 MANAGEMENT ACTIONS 

The following management actions will be applied to the Project to ensure any dust emissions emanating 

from the operations remain within acceptable levels. 

3.5.1 Workplace Practices 

The following practices will be employed on site to provide dust management techniques for specific 

activities, such as: 

Speed Limits 

 

 

Project speed limits on the main access haulage road and unformed tracks will be 

restricted to no more than 30km/h for light vehicles and haulage trucks 

Heavy earthmoving equipment will drive to soil conditions with water applied to working 

areas as required. Speed limits for heavy earthmoving equipment are a contingency 

available during adverse conditions, based on the site supervisors’ assessment 

Topsoil Stripping 

 

 

 

 

Topsoil will normally only be stripped outside summer months (i.e. not between 

December to February). Water carts will be used to suppress dust when low soil moisture 

conditions require it 

Exceptions to this may occur where weather or soil conditions prevent access during wet 

months 

If topsoil stripping occurs outside winter months then water carts will be used to keep the 

soil damp during topsoil stripping 

Weather conditions will be assessed before commencing topsoil stripping, and re-assessed 

on a daily basis during stripping 

Haulage 

 

 

 

Management of dust from the haulage road is to be controlled by using well-formed roads 

Tarpaulin measures will be employed for all loads prior to haulage leaving the site 

Haulage roads will be dampened through water application such as water carts as 

required 

Disturbed Areas 

 

 

 

 

 

Clearing areas will be restricted to the minimum requirement for continued operation 

Outside of winter months, sealing agents will be applied to any disturbed areas that are 

not to be immediately utilised (Refer to Section 3.5.3). 

Soil will be dampened by using water carts in high activity, disturbed areas that cannot be 

stabilised using mulch from site or areas that are awaiting application of mulch or similar 

application 

Access will be restricted to areas that are able to be serviced by a water cart and sprinkler 

bar 

Sprinkler systems may be used in areas where dust control is not achieved by the other 

control measured outlined above 



ITEM 11.1 COUNCIL 24/04/2013 


3.5.2 Dust Screens 

Screening along the boundary of the site can be used as a barrier against dust leaving the site. Screening 

can occur in the form of vegetation screens, mesh fencing or stabilised stockpiles along the boundary. 

As a contingency, 3m high screens of suitable textile weave material, may be erected after taking into 

account the distance of current operations to the boundaries, the level of activity at the boundary and 

distance to neighbours and public roads. 

3.5.3 Soil Stabilisation 

Dust generation on soils that have been exposed or disturbed (e.g. stockpiles, open areas) will be 

stabilised through the use of various surface treatments. Adequate stabilisation using these treatments 

is dependent on many factors, including soil type, level of activity in area, and location of area. The 

method of surface treatment will be determined by the site supervisor on a case by case basis. 

Table 3-1 lists some of the major treatments to be used for soil stabilisation along with suitability and 

management requirements. These treatments require re-application over time as their effectiveness 

decreases due to general wear. Restricting access to treated areas will prolong the longevity of the 

treatment. 

Table 3-1 Surface Treatments for Soil Stabilisation 

Treatment Suitability Management 

Mulch Areas where no traffic is required 

(e.g. disturbed areas not in use, pit 

walls) 

Suitable as a short term 

stabilisation agent prior to longer 

term stabilisation being applied 

Chemical 

Stabilisation 

 

Areas with little or moderate 

traffic (e.g. site entry roads, light 

vehicle tracks, laydown areas) 

Vegetative Cover Non-trafficked areas where no 

more disturbance will occur (e.g. 

stockpiles) 

Only suitable on soils that can 

support vegetation 

 

 

 

 

 

 

Restrict access to areas 

once applied 

Inspect area to determine 

when re-application is 

required 

Apply and manage as per 

manufacturers 

specifications 

Seed in winter to ensure 

growth 

Areas must be stabilised 

using other techniques 

until growth is adequate 

Restrict access once 

growth is established 

Stabilisation with 

gravel or similar 

material 

 

Suitable for highly trafficked areas 

(e.g. haul roads) 

 

 

Maintain formation of 

surface with graders etc 

Use in conjunction with 

water application or 

chemical stabilisation 

The maximum height for overburden mounds and stockpiles will be limited to ≤3m, unless appropriately 

stabilised with soil binding agent, while the maximum height of topsoil mounds and stockpiles will be 

limited to ≤2m high. 



ITEM 11.1 COUNCIL 24/04/2013 


Regular inspections of stabilised areas will be undertaken by key supervisors (Refer to Section 7). The 

focus of these inspections will be to identify areas that need re-application, alternative or additional 

treatments. 

3.5.4 Water Application 

Wetting down unsealed areas is an effective measure for suppressing dust generation. This strategy is 

effective in areas where surface treatments cannot be used. 

Water application across the Project will be the responsibility of the Project Supervisor. Application and 

operating hours will be dependent on activities on-site and weather conditions amongst other factors. 



ITEM 11.1 COUNCIL 24/04/2013 


4 NOISE 

4.1 POTENTIAL IMPACTS AND NOISE SOURCES 

Operating machinery will be the main source of noise from the Project, both earthmoving equipment and 

haulage trucks. Earthmoving equipment is restricted to site, whilst trucks will traverse private property 

and local roads to the highway. 

Noise emission will occur during operation between the hours of 7am to 6pm Monday to Friday, 

excluding public holidays and school bus hours. No extraction work will take place outside these hours. 

Trucks will generally operate on Monday to Friday between the hours of 7.30am and 8.40am and 

between 3.20pm and 4.20pm. 

A number of important variables need to be considered when assessing the risk of noise generation and 

assigning or developing management strategies to minimise noise. Table 4-1 below outlines those 

variables pertinent to the Project. 

Table 4-1 Variables Influencing the Risk of Excessive Noise 

Key Variable 

Additional Factors 

Proximity to residence Direction and elevation of residence in relation to Project 

Prevailing wind conditions 

Nature of construction and materials of residence 

Sensitivity and/or attitude of the resident(s) towards the Project 

Work habits of resident(s) (e.g. shift workers) 

Nature of Project Activity Elevation of active area or activity 

Hardness of materials being excavated 

Number and nature of operating machinery 

Operating hours 

Location, elevation and orientation of the primary plant in the 

pit 

Mine Vehicle Performance Changes to Project equipment 

Noise reduction measures vs performance reduction 

Engine and exhaust noise vs transmission noise 

Operator style and awareness/consideration 

Frequency and extent of equipment maintenance 

Production benefits vs noise control costs 

Background Noise Sensitivity/awareness of traffic and other noise 

Interference with performance monitoring 

Weather Conditions Wind speed and direction 

Cloud cover and height 

Temperature inversions 



ITEM 11.1 COUNCIL 24/04/2013 


4.2 MANAGEMENT ACTIONS 

The following management actions will be applied to the Project to ensure any noise emissions 

emanating from the operations remain within acceptable levels. 

4.2.1 Control at Source 

The Project will, in a manner consistent with Best Practice, maintain and operate Project equipment to 

ensure that optimum noise performance is achieved. Consideration to noise characteristics will also be 

given during the purchasing of new equipment. 

Exhaust Mufflers 

Exhaust noise will be managed by fitting modified mufflers to further dissipate noise energy. 

Reversing Alarm 

Standard reversing alarms will be used on site. Reversing on-site will be minimised where possible to 

reduce noise emissions. 

4.2.2 Preventative Maintenance 

The Project will undertake a scheduled program of preventative maintenance. This is particularly 

effective for reducing the instances of abnormal noise generation due to faulty equipment. 

4.2.3 Operational Agreements 

The Project will seek to negotiate a compensation agreement with the resident as a means of mitigating 

noise impacts on the Project. The form and content of the agreement will be dependent on a number of 

factors which will be reviewed on a case by case basis. A third party, such as an independent facilitator 

may be consulted before an offer of compensation is extended or if agreement cannot be reached. 



ITEM 11.1 COUNCIL 24/04/2013 


5 TRAINING & AWARENESS 

As a part of the site induction process employees and contractors will undergo awareness training to 

highlight the importance of dust and noise management. The training will cover dust and noise 

management and monitoring strategies and responsibilities as well as provide employees with strategies 

to minimise their impact. 

Dust and noise management, employee responsibility and ongoing site dust and noise performance will 

be discussed and reinforced during toolbox meetings on site. 

A copy of the NDMP will be provided on site and accessible by all employees and contractors. 

6 COMMUNITY RELATIONS 

The Project is committed to involve the community in aspects of impact management. This approach 

enables the Project to establish a positive community attitude towards its activities in the area. 

The Project will maintain open lines of communication with neighbouring residents to discuss Project 

related issues and concerns. 

The Project will, at its discretion, continue to liaise with neighbouring residents for the purpose of 

informing them about environmental issues, including dust and noise, and updating them on planned 

operations. 

If a dust or noise complaint is received by a member of the public, or an internal observation is made by a 

Project employee or contractor this will trigger the contingency action plan (Refer Section 8). 

Queries and complaints will be handled as per Section 4.6 of the OEMP. 

7 MONITORING 

The Project is committed to audit and monitor its environmental performance on a regular basis, and 

make relevant information about the Project activities publicly available. 

Monitoring will be conducted for two purposes: 

1 For regulatory compliance 

2 For gathering of information for management purposes 

7.1 DUST MONITORING PROGRAM 

Dust monitoring will be undertaken on a complaints basis. The location of the monitoring sites for the 

HVA sampler will be dependent on locations of powerlines. Suitable monitoring locations will be 

determined based on the location of the complainant. 

Monitoring will occur according the schedule listed in 

Table 7-1. TSP monitoring using the DVA sampler will be subject to availability of fixed 240V power 

supplies. When this is not available monitoring may be substituted with mobile equipment that does not 

require fixed power supplies. 



ITEM 11.1 COUNCIL 24/04/2013 


Table 7-1 Dust Monitoring Schedule 

Equipment Location Frequency Sampling Duration 

High Volume Air Sampler 

(TSP) 

TBA 

Complaints 

based 

24 hours 

Visual Inspections Operating Areas and 

Boundary 

Daily 

N/A 

7.1.1 Targets and Trigger Levels 

The Following targets and limits will apply to monitoring results at the boundary of the Project (Table 

7-2). An exceedance of a target or licence limit will result in the contingency plans in Section 8 being 

implemented along with reporting the exceedance according to Section 9. 

Table 7-2 Dust Targets and Limits 

Dust Type Target (µg/m 3 ) * Limit (µg/m 3 ) 

TSP (24hr average) 150 260 

TSP (15mins avg) 1000 - 

PM 10 (24hr avg) 50 - 

Visual Dust - No visible dust crossing the premise 

boundary as a result of Project activity 

* Derived from NEPM guideline 

Table 7-3 lists wind conditions that will increase the risk of dust generation on-site. If these conditions are 

predicted to be, or, actually exceeded, the weather conditions will be rated as ‘High Risk’ and the Project 

supervisor will determine if contingency actions are required (Refer to Section 8). Data for weather conditions 

will be obtained from the Bureau of Meteorology (BOM) weather forecasts. 

Table 7-3 Wind Speed Trigger Levels for Project Activities 

Condition Rating Wind Speed Wind Direction Data Source 

High Risk >8.5m/s (30km/h) Any direction BOM Forecasts 

Low Risk ≤8.5m/s (30km/h) Any direction BOM Forecasts 

During any periods of rain 

On-site observations 



ITEM 11.1 COUNCIL 24/04/2013 


7.2 NOISE MONITORING PROGRAM 

The Project will conduct routine monitoring of noise emissions on an ongoing basis and when feedback 

indicates that noise levels may be increasing or problematic. Major activities such as rehabilitation 

events, such as topsoil and overburden stockpiling and return will be monitored more closely as these 

short term events are recognised as having high noise potential. 

Noise monitoring will conducted at least quarterly at suitable locations that will be determined prior to 

commencement of Project establishment. 

Operational checks will be carried out by site personnel as required to confirm operational targets are 

being met. 

In the event of a perceived noise problem additional confirmatory monitoring may be conducted at the 

premises of neighbouring residences, subject to landowner permission. 

Table 7-4 Noise Monitoring Program 

Monitoring 

Activity 

Location(s) Parameters Frequency Assessment 

Criteria 

Attended 

Monitoring 

TBA L 10 , L 1 , L max (15min, A- 

weighting, Slow (AS)), 

Wind speed and 

direction, Audible noise 

At least quarterly 

Noise Regulations 

– industrial 

premises 

boundary, internal 

targets 

Operational 

Checks 

Various boundary 

locations 

Average instantaneous 

levels (L AS ) 

As required 

Internal targets 

7.2.1 Targets and Trigger Levels 

Internal targets will apply to Noise Sensitive Premises (i.e. neighbouring residences with which an 

operating agreement has not been made). These internal targets have been set on a conservative basis 

and shown in Table 7-5. 

When Project establishment activities are occurring near a boundary monitoring point revised targets will 

be determined based on a case by case basis, taking into account relative distances between the 

activities, monitoring points and neighbouring residences. 

Table 7-5 Noise Management Assessment Criteria (dB) 

Location Time of Day L A10 L A1 L A Max 

Noise regulations assigned levels 

Industrial premises boundary 

All hours 65 80 90 

Internal Targets 

Premises boundary Daytime (7am-7pm, Mon-Sat) 45 55 65 



ITEM 11.1 COUNCIL 24/04/2013 


8 CONTINGENCY ACTION PLAN 

8.1 DUST CONTINGENCY PLAN 

As dust generation can be affected by a large number of factors, and can be a cumulative effect, actions 

taken to mitigate the effects can be varied depending on circumstances on site at the time. 

The following measures provide a guideline to the actions that will take place in the event of a trigger 

level being exceeded: 

1 An immediate on-site assessment of the current conditions will be made by the Project 

supervisor. The assessment will take into account current and predicted wind and 

weather conditions, dust monitoring results, visual observations of dust generation and 

dispersal pattern, and the potential for dust generation. The Project supervisor will 

determine whether there is potential or actual dust nuisance occurring and determine the 

source(s) of dust generation. 

2 If it is deemed that on-site activities are generating excessive dust or weather conditions 

have the potential to worsen dust generation then one or more of the following 

contingency measures will be undertaken: 

a. Divert activities away from the areas where dust is originating to less susceptible 

areas, or reduce the level of activity in the affected areas (e.g. reduce the number 

of machines or cease working in that particular area) 

b. Ensure the management actions specified in the management actions section are 

being carried out for the particular dust source 

c. Implement additional dust control measures, such as increasing water cart 

frequency and operating hours, in the area of dust generation and ensure the 

management actions specified for the particular dust source are being carried out 

d. Reduce the total number of dust generating activities across the site 

e. If the dust is being generated by a particular activity, scheduled to take place in a 

more favourable conditions 

3 After implementing the contingency actions, assess whether mitigation of the dust 

emissions was successful. If necessary continue to implement further management 

actions to reduce dust generation 

4 In the event that the above actions do not effectively reduce dust levels to below trigger 

levels and/or visible dust continues to leave the premises this will trigger cessation of all 

non-essential activities 

8.2 NOISE CONTINGENCY PLAN 

A range of contingency actions are available to the Project supervisor to reduce noise emissions and will 

be implemented as required. These measures include: 

 

 

 

 

 

Reducing the number of mobile units operating in the sensitive area 

Substitute for alternative equipment 

Remove identified noisy equipment pending repairs 

Restricting areas of operation (further from residences) 

Cease relevant activity until weather conditions improve 



ITEM 11.1 COUNCIL 24/04/2013 


9 REPORTING 

Routine and non-routine reports will be provided to the Shire in accordance with Table 4.4 of the OEMP. 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Shire of Augusta Margaret River 


Coastal and Foreshore Facilities Asset 

Management and Expansion Plan 

NOVEMBER 2012

COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

CITY OF BUSSELTON AND SHIRE OF AUGUSTA MARGARET RIVER 

COASTAL AND FORESHORE FACILITIES ASSET MANAGEMENT 

AND EXPANSION PLAN 

Prepared for 

By 

Ascent Engineering Pty Ltd 

Tel: +61 (08) 9759 1466 

ABN 51 771 579 448 

Note: 

This report has been prepared for and shall remain the property of the Client and Ascent Engineering Pty Ltd. The document 

may only be used for the purposes for which it was prepared and in accordance with the Conditions for the commission. Any 

information, assumptions and conclusions contained herein are confidential and should not be relied upon or used for any other 

purpose. 

Rev Issue Prepared by Submitted to Date Copies 

A Internal Andrei Souto 

Mark Goodlet 

7/6/2012 1-elec 

B Draft Second Review Andrei Souto 

C Draft Third Review Andrei Souto 

D Final Andrei Souto 


Shire of Augusta 

Margaret River 







13/6/2012 1-elec 

9/7/2012 1-elec 

28/11/2012 2 -elec 

Document Information 

Client: 

City of Busselton and Shire of Augusta Margaret River 

Project 

Coastal and Foreshore Facilities Asset Management and Expansion Plan 

Title 

Coastal and Foreshore Facilities Asset Management and Expansion Plan 

Author 

Andrei Souto 

Doc Reference

COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A

COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

COASTAL AND FORESHORE FACILITIES ASSET MANAGEMENT AND EXPANSION PLAN 

Table of Contents 

I EXECUTIVE SUMMARY ..................................................................................................... 5 

I.1 Objectives of this Plan ...................................................................................................... 5 

I.2 Plan format ....................................................................................................................... 5 

I.3 Measuring Performance .................................................................................................... 6 

I.4 Plan Framework ................................................................................................................ 6 

I.5 Current Levels of Service .................................................................................................. 7 

I.6 Desired Levels of Service ................................................................................................. 7 

I.7 Asset Condition ................................................................................................................. 7 

I.8 Plans for the Future .......................................................................................................... 8 

VOLUME I ........................................................................................................................... 10 

CITY OF BUSSELTON ........................................................................................................ 10 

1. INTRODUCTION ...................................................................................................... 11 

1.1 What the City of Busselton Provides ......................................................................... 11 

1.2 What does it cost .................................................................................................... 11 

1.3 Assets covered by this Plan ...................................................................................... 12 

1.4 Key Stakeholders ..................................................................................................... 12 

1.5 Goals and Objectives of Asset Management ............................................................ 13 

1.6 Strategic and Corporate Processes .......................................................................... 14 

1.7 Plan Framework ....................................................................................................... 14 

1.8 Assessment Process ................................................................................................ 15 

1.9 Public Consultation ................................................................................................... 15 

1.10 Relationship with Other Plans ................................................................................... 16 

1.11 Rationale for Asset Ownership ................................................................................. 16 

2. LEVELS OF SERVICE ............................................................................................. 16 

2.1 Introduction .............................................................................................................. 16 

2.2 Research and Community Expectation ..................................................................... 17 

2.3 Desirable Levels of Service ...................................................................................... 18 

2.4 Codes of Practice and Standards ............................................................................. 18 

2.5 Principles Adopted in this Plan ................................................................................. 18 

2.6 Design and Construction Standards ......................................................................... 19 

2.7 Legislative Requirements ......................................................................................... 19 

3. CURRENT AND FUTURE DEMAND ....................................................................... 20 

3.1 Demand Forecast ..................................................................................................... 20 

3.2 Demographic Change ............................................................................................... 21 

3.3 Current Demand ....................................................................................................... 22 

3.4 Future Demand ........................................................................................................ 23 

4. COASTAL PRECINCTS........................................................................................... 26 

4.1 Wonnerup Precinct ................................................................................................... 29 

City of Busselton and Shire of Augusta Margaret River PAGE 1

COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.1.1 Wonnerup Coastal Recreational Nodes .................................................................... 29 

4.2 Port Geographe Precinct .......................................................................................... 32 

4.2.1 Port Geographe Coastal Recreational Nodes ........................................................... 32 

4.3 Busselton Precinct .................................................................................................... 36 

4.3.1 Busselton Coastal Recreational Nodes..................................................................... 36 

4.4 Siesta Park and Toby Inlet Precinct .......................................................................... 47 

4.4.1 Siesta Park and Toby Inlet Coastal Recreational Nodes ........................................... 47 

4.5 Dunsborough Precinct .............................................................................................. 49 

4.5.1 Dunsborough Precinct Coastal Recreational Nodes ................................................. 49 

4.6 Meelup Regional Park Precinct................................................................................. 56 

4.6.1 Meelup Regional Park Coastal Recreational Nodes ................................................. 57 

4.6.2 Meelup Precinct Upgrades ....................................................................................... 57 

4.7 Cape Naturaliste Precinct ......................................................................................... 62 

5 RISK MANAGEMENT .............................................................................................. 68 

5.1 Introduction .............................................................................................................. 68 

5.2 Risk Management Framework within Council ........................................................... 68 

5.3 Project Risks ............................................................................................................ 68 

5.4 Findings Summary.................................................................................................... 69 

6 LIFECYCLE MANAGEMENT PLANS ...................................................................... 69 

6.1 Introduction .............................................................................................................. 69 

6.2 Work Category Definitions ........................................................................................ 69 

6.3 Intervention Levels ................................................................................................... 72 

6.4 Asset Replacement Value ........................................................................................ 72 

6.5 Capital expenditure forecast ..................................................................................... 75 

7 FUNDING OPPORTUNITIES FOR COASTAL INFRASTRUCTURE AND 

FACILITIES ......................................................................................................................... 77 

7.1 Lottery West Grants .................................................................................................. 77 

7.2 State NRM Program ................................................................................................. 77 

7.3 South West Catchment Council Grants .................................................................... 78 

7.4 South West Development Commission Royalties for Regions .................................. 78 

7.5 South West Development Commission Country Local Government Fund ................ 78 

7.6 WAPC Coastwest Grants 2012/13 ............................................................................ 79 

7.7 Recreational Boating Facilities Scheme – Department of Transport ......................... 79 

APPENDICES ..................................................................................................................... 81 

VOLUME II .......................................................................................................................... 82 

AUGUSTA MARGARET RIVER SHIRE .............................................................................. 82 

1. INTRODUCTION ...................................................................................................... 83 

1.1 What the Augusta Margaret River Shire Provides ..................................................... 83 

1.2 What does it cost .................................................................................................... 83 

1.3 Assets covered by this Plan ...................................................................................... 84 

1.4 Key Stakeholders ..................................................................................................... 84 

1.5 Goals and Objectives of Asset Management ............................................................ 85 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


1.6 Strategic and Corporate Processes .......................................................................... 86 

1.7 Plan Framework ....................................................................................................... 86 

1.8 Assessment Process ................................................................................................ 87 

1.9 Relationship with Other Plans ................................................................................... 87 

1.10 Rationale for Asset Ownership ................................................................................. 87 

2. LEVELS OF SERVICE ............................................................................................. 88 

2.1 Introduction .............................................................................................................. 88 

2.2 Research and Community Expectation ..................................................................... 88 

2.3 Desirable Levels of Service ...................................................................................... 89 

2.4 Codes of Practice and Standards ............................................................................. 89 

2.5 Principles Adopted in this Plan ................................................................................. 90 

2.6 Design and Construction Standards ......................................................................... 90 

2.7 Legislative Requirements ......................................................................................... 91 

3. CURRENT AND FUTURE DEMAND ....................................................................... 92 

3.1 Demand Forecast ..................................................................................................... 92 

3.2 Demographic Change ............................................................................................... 93 

3.3 Current Demand ....................................................................................................... 94 

3.4 Future Demand ........................................................................................................ 95 

4 COASTAL PRECINCTS........................................................................................... 97 

4.1 Gracetown Precinct .................................................................................................. 99 

4.1.1 Gracetown Precinct Coastal Nodes .......................................................................... 99 

4.2 Prevelly Precinct ..................................................................................................... 103 

4.2.1 Prevelly Precinct Coastal Nodes ............................................................................. 103 

4.3 Augusta Precinct .................................................................................................... 116 

4.3.1 Augusta Precinct Coastal Nodes ............................................................................ 116 

5 RISK MANAGEMENT ............................................................................................ 128 

5.1 Introduction ............................................................................................................ 128 

5.2 Risk Management Framework within Council ......................................................... 128 

5.3 Project Risks .......................................................................................................... 128 

5.4 Findings Summary.................................................................................................. 129 

6 LIFECYCLE MANAGEMENT PLANS .................................................................... 129 

8.1 Introduction ............................................................................................................ 129 

8.2 Work Category Definitions ...................................................................................... 129 

8.3 Intervention Levels ................................................................................................. 131 

8.4 Asset Replacement Value ...................................................................................... 132 

8.5 Capital expenditure forecast ................................................................................... 133 


FACILITIES ....................................................................................................................... 135 

7.1 Lottery West Grants ..................................................................................................... 135 

7.2 State NRM Program ..................................................................................................... 135 

7.3 South West Catchment Council Grants ........................................................................ 136 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


7.4 South West Development Commission Royalties for Regions...................................... 136 

7.5 South West Development Commission Country Local Government Fund ................... 136 

7.6 WAPC Coastwest Grants 2012/13 ............................................................................... 137 

7.7 Recreational Boating Facilities Scheme – Department of Transport ............................. 137 

VOLUME III ....................................................................................................................... 139 

DEPARTMENT OF ENVIRONMENT ................................................................................. 139 

AND CONSERVATION ..................................................................................................... 139 

1 INTRODUCTION ............................................................................................................ 140 

2 INFRASTRUCTURE UPGRADE PRIORITIES ............................................................... 140 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


I EXECUTIVE SUMMARY 

I.1 Objectives of this Plan 

The purpose of the Coastal and Foreshore Facilities Asset Management and Expansion Plan 

(CFFAMEP) is to be a guiding document that can be used by the City of Busselton and Shire 

of Augusta Margaret River in order to optimize its resources to provide infrastructure assets 

in coastal areas. The Plan demonstrate responsible management of assets and services 

provided from the assets, compliance with regulatory requirements and to indicate whole of 

life funding required to provide the required levels of service as well as estimated 

replacement cost. The Plan covers the coastline within the City of Busselton and Shire of 

Augusta Margaret River. The Plan also presents future upgrades required to maintain the 

current level of services as the population increases in the next 20 years. 

The CFFAMEP demonstrates the funding required to replace the existing assets and 

forecasts the year and estimated replacement cost based on the useful life of the asset. 

Relevant grants available for funding the infrastructure assessed in this plan are also 

presented. 

The CFFAMEP forecasts demand for future populations based on population growth, age 

demographics and changes in technology. 

The CFFAMEP also reviews current community and technical levels of service to determine 

current performance. It incorporates forecasting on desired levels of service through strategic 

and community plans, community surveys, forecasting between current levels of service, 

desired levels of service and determines additional assets in the future to identify what 

additional resources are required to meet future community growth and expectations. 

Due to the large extent of coastline within the City of Busselton and Shire of Augusta 

Margaret River this Plan divides the areas with similar characteristics into Coastal Precincts. 

The City of Busselton manages seven (7) of these precincts, Shire of Augusta Margaret 

River three (3) whilst another five (5) are managed by Department of Environment and 

Conservation. 

I.2 Plan format 

The combined coastline of Augusta Margaret River Shire and City of Busselton has 

approximately 180 kilometres. Due to the different management characteristics of the coastal 

areas the Plan has been divided in three volumes, being: 

Volume I: Coastal areas managed by the City of Busselton 

Volume II: Coastal areas managed by Shire of Augusta Margaret River 

Volume III: Coastal areas managed by Department of Environment and Conservation 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Volumes I and II present financial details regarding replacement cost, maintenance costs and 

upgrades to meet the forecasted demand. Maintenance and replacement requirements are 

ranked and prioritised to identify yearly expenditures for the next 10 years and expenditure 

forecast for the following 10 years. 

Volume III presents a list of the existing facilities under DEC management, road counts for 

each area and a priority list for infrastructure upgrades. 

I.3 Measuring Performance 

Quality 

Coastal nodes assets will be maintained in a safe, usable condition at all times. 

Function 

The intent is that appropriate coastal assets are maintained in partnership with other levels of 

government and stakeholders to ensure they meet current and future needs. 

Coastal assets will be maintained at a safe level and associated signage and equipment will 

be provided as needed to ensure public safety. The following functional objectives need to be 

met: 

 

 

Assets must be fully operational and/or aesthetically pleasing; 

Playgrounds, toilets, lookouts and outdoor furniture must meet services levels for 

safety, condition and accessibility. 

The main functional consequences of the failure to deliver the desired outcomes are: 

 

 

 

 

Increased maintenance and operating costs; 

Increased litigation; 

Unsatisfactory service levels; and 

Increased customer complaints. 

Safety 

The coastal assets shall be inspected regularly and defects repaired to ensure they are safe. 

I.4 Plan Framework 

Key elements of the plan are: 

 

Levels of service – specifies the services and levels of service to be provided; 

 

 

 

Future demand – how this will impact on future service delivery and how this is to be 

met; 

Life cycle management – how the existing and future assets and required services 

provided will be managed; 

Financial summary – what funds are recommended to provide the required services; 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


 

 

 

Asset management practices; 

Monitoring- how the plan will be monitored to ensure it is meeting the objectives; and 

Asset management improvement plan. 

I.5 Current Levels of Service 

The levels of service are defined in two ways. 

1 Community Levels of Service relate to how the community receives the service in 

terms of safety, quality, quantity, reliability, responsiveness, cost/efficiency and 

legislative compliance. 

2 Technical Levels of Service support the community service levels to ensure that the 

minimum community levels of service are met. These technical measures relate 

to service criteria such as: 

Quality Smoothness of car park surfaces 

Quantity Car bays per resident 

Availability Distance from a dwelling to a coastal node 

Safety Accident Frequency 

Levels of service were developed in conjunction with officers from administration, industry 

standards and community input, in order to determine community and technical levels of 

service. 

I.6 Desired Levels of Service 

Indications of desired levels of service are obtained from various sources including residents’ 

comments, residents’ feedback to elected members and staff, service requests and 

correspondence. Additionally staff field expertise and knowledge is critical in this process. 

I.7 Asset Condition 

The condition of the existing infrastructure was assessed during site visits performed 

between January and May 2012. The condition classification is considered to be correct at 

the time of the release of this report (June 2012). 

The asset condition rating is part of the site assessment reports which are annexed as 

Appendix B. 

Carpark pavement, drainage, kerbing, line marking, landscaping, lighting, bollards, garbage 

bins, street furniture, fencing, signage, buildings, timber platforms, shades, playgrounds and 

retaining walls, among other items, were condition rated on the basis of very poor, poor, fair, 

good and very good and an interpretation was conducted on revised useful life by staff with 

significant expertise and knowledge of the assets. 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


A consistent approach to Asset Condition rating across all coastal assets has been identified 

as part of the improvement Plan as it is proposed that a common rating system be used as 

outlined below: 

Condition is measured using a 1 – 5 rating system. 

1. Very Good. As new and structurally sound. No evidence of deterioration, damage or 

discoloration. Fully functional and fit for purpose. Excellent appearance. No work 

required. 

2. Good. Structurally sound. Minor deterioration, discoloration and wear to surfaces. 

Fully functional and fit for purpose. Good appearance. Few customer concerns. Only 

minor work required. 

3. Fair. Structurally sound. Average condition. Worn finishes require maintenance. 

Services are functional but need attention. 

4. Poor. Structure functional but signs of significant cracking or distortion. Breaches of 

weatherproofing evident. Surfaces in need of significant repair or replacement before 

recoating or painting. Fixtures often inoperable or damaged. Services have limited 

function with frequent failures. Appearances affected by cracking, staining overflows 

or breakages. Regular customer complaints. Some replacement/rehabilitation 

required. 

5. Very Poor. Structures have serious problems and the integrity of structure is 

questionable, serious cracking, distortion, leakages or breakages compromising 

operation and/or safety. Coatings badly damaged or non existent. Fittings unsafe or 

inoperable. Structure is generally not fit for purpose or for use by customers. Urgent 

replacement/ rehabilitation required. 

I.8 Plans for the Future 

This Plan will assist the City of Busselton and Shire of Augusta Margaret River to operate 

and maintain the coastal facilities network to achieve the following strategic objectives. 

1. Ensure the coastal facilities network is maintained at a safe and functional standard 

as set out in this Plan. 

2. Achieve the optimal delivery of services through the efficient and effective 

management of the coastal nodes assets at the optimum lifecycle cost. 

3. Meet the growth needs for coastal facilities into the future. 

In seeking external funding it is recommended, where desired, to do so at a precinct level. In 

order to identify the investment priorities an assessment has been made considering the 

precinct location, number of visitors, natural environment and precinct characteristics. The 

analysis also considered legislative requirements and funding strategies to indicate the 

priorities for coastal facilities upgrade works. 


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In order to present an indicative of the investment priority by precinct within the City of 

Busselton, the list below presents a priority ranking. 

1 Meelup 

2 Cape Naturaliste 

3 Busselton 

4 Dunsborough 

5 Wonnerup 

6 Siesta Park 

7 Port Geographe 


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VOLUME I 



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1. INTRODUCTION 

1.1 What the City of Busselton Provides 

The City of Busselton (CoB) provides a coastal facilities network in partnership with other 

levels of government and internal and external stakeholders to enable the delivery of the 

CoB’s service and products. This Coastal and Foreshore Facilities Asset Management and 

Expansion Plan (CFFAMEP) encompass 77 coastal recreational nodes spread throughout 

the coastline managed by CoB. 

Facilities considered in this Plan included pedestrian beach access, swimming and surf 

lifesaving locations, footpaths linking facilities, carparks, fish cleaning facilities, barbeques, 

playground equipment, toilets, lighting, picnic tables, seating, shelters, rubbish bins, bollards, 

fencing, bicycle access and facilities, lookouts and viewing platforms, signs, landscaping and 

emergency access. 

Activities considered in this Plan included walking, cycling, exercising, wildlife watching, 

scenic appreciation, fishing, boating, beach activities, dog exercise, water activities, picnics 

and barbeque gatherings. 

The evaluation of needs and requirements included public consultation forums in Busselton 

and Dunsborough; correspondence from general public; consultation with Federal, State and 

Local Government agencies and direct consultation with Special Interest Groups and visitors. 

The evaluation process included demographic data, growth and visitation statistics. It also 

used guidelines from Australian Standards, CoB Strategic Plan and Liveable 

Neighbourhoods. 

1.2 What does it cost 

There are two key indicators of cost to provide Coastal Infrastructure services. 

 

 

The life cycle cost being the overall cost over the life cycle of the asset, and 

The total maintenance and capital expenditure required to deliver existing service 

levels in the next 10 years. 

These two indicators include maintenance and capital costs, including expansion, but 

exclude operating costs such as gardening and cleaning as examples. 

Some of the sub-categories covered in this asset management plan are depreciable: car 

parks, timber structures, toilet blocks, playgrounds, fencing, lighting and outdoor furniture; 

and some are non-depreciable: trees, natural areas and turf. 

The replacement cost of the assets located at the coastal nodes is estimated at $6.2M. The 

total asset maintenance, capital renewal and expansion expenditure required to provide 

Coastal Facilities Assets in the next 10 years are estimated at $3.7M. This number includes 


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the replacement of damaged items, expansion projects and infrastructure replacement, and 

does not include services such as cleaning and plumbing provided by CoB. A total value of 

approximately $3.5M is estimated for the soft assets (eg. trees, turf) located at the coastal 

nodes. 

1.3 Assets covered by this Plan 

Asset category Dimension Replacement Value ($ ‘000) 


Car Park 67000 m² 2,100 

Timber structure 340 m² 305 

Outdoor furniture 210 items 420 

Playgrounds 4 play areas 310 

Toilet blocks 14 buildings 2,130 

Other structures - 320 

Fencing & bollards 12,000 linear m 405 

Lighting 34 posts 170 

TOTAL 6,160 

Landscaping 

Soft Assets (trees, lawn, 

etc) 

3,500 

1.4 Key Stakeholders 

Table 1: Assets covered by this Plan 

Key stakeholders in the preparation and implementation of this CFFAMEP are: 

Internal stakeholders include: 

The Elected CoB 

The Executive Management Team (EMT) 

Community representation and administration 

CoB representation and administration 

The Operations Management Team (OMT) Identification and dimension of service 

requirements 

The Asset Management Team 

The Finance Department 

All CoB departments who provide 

support Services 

Asset Management Plan implementation, 

operation and monitoring 

Strategic Financial Plan development 

Operation and Administration 

External Stakeholders Include: 

The City of Busselton Community 

City of Busselton Tenants 

Coastal areas users 



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Visitors to the City of Busselton 


1.5 Goals and Objectives of Asset Management 

The CoB exists to provide services to its community. This includes the provision of coastal 

and foreshore infrastructure assets. CoB has acquired coastal facilities assets primarily 

through its own construction activities, funded either through ratepayer moneys, developer 

contributions or government grants. 

CoB’s goal in managing infrastructure assets is to meet the required level of service in the 

most cost effective manner for present and future consumers. The key elements of 

infrastructure asset management are: 

 

 

 

 

 

 

 

 

Taking a whole of life cycle approach, 

Developing cost-effective management strategies for the long term, 

Providing a defined level of service based on the hierarchy classification of the asset 

and monitoring performance, 

Understanding and meeting the demands of growth through demand management 

and infrastructure investment, 

Managing risks associated with asset failures, 

Compliance with State and Federal regulations and Australian Standards, 

Sustainable use of physical resources, 

Continuous improvement in asset management practices. 

This CFFAMEP is prepared under the direction of CoB’s vision, mission, goals and 

objectives. 

City of Busselton’s vision: 

The best place to be. 

Achieved by CoB’s mission to: work with, support and grow our community. We will listen 

to and respond to all our communities. 

Stewardship. To preserve and enhance our environment, heritage and lifestyle for the 

benefit of current and future generations. 

Customer Service. An organisation that functions with integrity and provides the highest 

level of customer service. 

Linkages to Key Strategies 


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The CFFAMEP is a component of CoB’s overall strategic planning process. It links to the 

annual budget and to other Corporate Strategies listed below: 

Strategic Plan 2010 – 2020 

Annual budget 2011 – 2012 

Access and Inclusion Plan 2010 – 2013 

Capes Region Boating Strategy 2011 

1.6 Strategic and Corporate Processes 

Strategic asset management at the City commences with the identification and analysis of 

community demands for services. The CoB’s strategic and corporate plans reflect and 

translate community needs and Government policy into broad service delivery plans and 

strategies. 

Fundamental to the development of corporate plans is the integration of the strategic asset 

management plan with the CoB’s human resources, information technology and financial 

strategies. This integration of asset management into the strategic planning process 

maintains the focus on the delivery of services while encouraging innovation in the utilisation 

of existing assets and the development of alternative methods of service delivery. 

The CoB’s main focus of strategic asset management is to achieve the optimal delivery of 

services through the efficient and effective management of assets. This outcome will be 

supported by comprehensive strategic plans that address capital investment, the operation 

and maintenance of existing and new assets and the rationalisation and disposal of surplus 

assets. 

The CFFAMEP forms the basis for medium term planning (10 years) and long term 

projections (20 years) for renewal, expansion and maintenance budgets. 

1.7 Plan Framework 

Key elements of the plan are 

Levels of service – specifies the services and levels of service to be provided by CoB 


met 

Life cycle management – how CoB will manage its existing and future assets to provide 

the required services 

Financial summary – what funds are recommended to provide the required services 

Asset management practices 

Monitoring – how the plan will be monitored to ensure it is meeting CoB’s objectives 

Asset management improvement plan 


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1.8 Assessment Process 

The assessment process started with the identification of all the coastal nodes located within 

the City boundaries, including Geographe Bay, Cape Naturaliste and the Indian Ocean 

Coast. Aerial photography software and maps were utilised to identify and locate the coastal 

nodes and create an assessment list which was presented at the kick off meeting to the CoB 

officers. 

A meeting was held at the Department of Environment and Conservation (DEC) office 

located at Queen Street in April to clarify assets ownership and discuss management plans 

for the future of the assets located within Leeuwin-Naturaliste Capes Area Parks and 

Reserves. Collaboration strategies between DEC and the Local Government agencies were 

also discussed in this meeting, envisaging future partnerships for funding and management 

purposes. 

Microsoft Excel spreadsheets were used to develop an assessment template which was 

used to store and organize the assessment data. The template had fields for data entry for all 

the different kinds of infrastructure available at the coastal nodes, including carpark 

pavement, kerbing, bollards, fencing, playgrounds, timber access, signage and others. One 

template has been filled for each recreational node and the information linked to the main 

spread sheet which also included costing and hierarchy ranking. For each node the data 

collected included the condition (very poor to very good) and quantities for each item 

assessed. 

The infrastructure condition assessment process consisted of site visits to each coastal 

node. The equipment used consisted of a car, a camera with GPS device, a measuring 

wheel and a laptop computer. 

1.9 Public Consultation 

The public consultation process consisted of two public forums, newspaper advertise and 

correspondence. 

The first public forum was held on the 11 th of April 2012 at Churchill Park Hall, located at 

Adelaide Street in Busselton. The second public forum was held on the 12 th of April at the 

Naturaliste Community Centre, located in Dunsborough. The forum presentation 

methodology consisted of an oral presentation assisted by a sequence of Power Point slides. 

The methodology and objectives of the Plan were presented, followed by a questions and 

comments time used by the attendants to clarify questions and present their comments. An 

attendance list was signed by the present. 

An advert was published at the local newspaper during a two weeks period asking for public 

comments in regard to the coastal facilities and promoting the public forums. 

A list of local community groups to be contacted was provided by the City of Busselton in 

March 2012. Letters and e-mails were sent to the groups inviting them to provide comments 

in regard to the coastal facilities. Comments provided by local groups and residents using e- 

mails and letters were filed and assessed during the development of this Plan. 


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1.10 Relationship with Other Plans 

In January 2011 Shore Coastal produced a report named Capes Region Boating Strategy, 

where it assessed the boating facilities and boating demand at the Capes Region. The 

CFFAMEP complements the Capes Region Boating Strategy, focusing in the infrastructure 

located at the coastal nodes including boat ramp areas. 

Whilst the Capes Region Boating Strategy focused on the boating coastal structures such as 

jetties and boat ramps, the CFFAMEP assessed the civil infrastructure associated with the 

jetties and boat ramps, as well as assessing all the others coastal nodes. 

1.11 Rationale for Asset Ownership 

The Council exists principally to supply core services that meet the needs of its community. 

What services are provided, and how they are provided, depend on the level of service 

required by the community. 

One of Council’s core functions is to provide safe, appropriate parks, playgrounds and 

facilities throughout the municipality in accordance with standards and planning objectives. 

A well planned park network providing attractive places for play, rest and relaxation is seen 

by the community as essential infrastructure. 

2. LEVELS OF SERVICE 

2.1 Introduction 

Levels of Service provide the basis for the life cycle management strategies and works 

program identified within the CFFAMEP. They support the Council’s strategic goals and are 

based on customer expectations and statutory requirements. 

Coastal Facilities Assets serve the community and provide places for recreation, play and 

relaxation. 

Beach access – designated for general community recreation and access to coastal areas, in 

many cases presents carparking, toilet and other infrastructure associated. 

With the use of this broad description of service as a guide, a key objective of this Plan is to 

define the levels of service for safety, quality, amenity and efficiency. 

The levels of service in this section will be used to: 

• inform stakeholders of the type and level of service offered by CoB in its coastal nodes. 

• formulate management strategies to deliver the desired levels of service. 

• enable stakeholders to assess suitability, affordability and equity for the services offered 

considering the asset usage and costs involved. 

The levels of service outlined in this section are based on: 

• research and community expectations. 

• strategic and corporate goals, including finances. 


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• legislative requirements 

• standards and Codes of Practice 

Asset Management for soft infrastructure (eg trees, lawns) is evolving presently and as such 

precise widely endorsed terminology and understanding for this is not in place. The approach 

taken here considered the replacement cost as the current value of the soft assets. The 

assessment quantified and rated the condition of the landscape soft assets present at the 

coastal nodes, but did not cover the native coastal bush areas. 

To increase the knowledge about the management of soft assets the staff involved in this 

Plan attended the IPWEA Parks Seminar held in Perth in March 2012. The latest 

methodologies utilised in the soft asset management were discussed and some of the 

information presented was utilised in this Plan. 

2.2 Research and Community Expectation 

The customer research into community infrastructure needs and satisfaction included: 

 

Newspaper advertising 

A newspaper advertisement was placed at the local newspaper inviting the 

community to comment on asset requirements for the City’s coastal infrastructure and 

facilities. It was located within the CoB page and also contained contact details and 

an invitation to the public meetings held in Busselton and Dunsborough. 

 

Community forums 

Two public meetings were held during the consultation period. The first one was held 

on the 11 th of April 2012 at Churchill Park Hall, Adelaide Street Busselton. 

The second meeting was held on the 12 th of April 2012 at the Naturaliste Community 

Centre, Dunsborough. 

A PowerPoint presentation was prepared and presented to the public using a 

projector. After the explanation of the project methodology and outcomes, the time 

was dedicated to an open discussion with the attendants. Some members of the 

public filled the comments templates provided and others collected contact details 

and sent their comments in the following weeks. 

 

Liaison with community groups 

A list including the community groups suggested for consultation purposes was 

provided by the CoB in March 2012. Letters were posted to the listed groups and 

feedback was provided via letters, e-mails and phone calls. Meetings were also held 

to discuss specific items when required. 

 

Input from community members 

During the preparation of the plan general public comments were received via e- 

mails, letters and interaction during the site visits. 


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2.3 Desirable Levels of Service 

The CoB provides infrastructure at the local nodes to facilitate access and interaction with 

the coastline to the community and visitors. The desirable level of service is achieved when 

the user has a pleasant, convenient and safe experience using the facilities provided. 

The level of service provided at the coastal nodes varied accordingly with the hierarchy. The 

major coastal nodes, due to its larger investment and the fact that is serves a larger number 

of people, provide more robust facilities and are maintained to a higher standard than local 

coastal nodes which service a limited parcel of the community. 

For every node, each asset has been given a condition score relating to its level of service. 

Based on discussion contained in this report regarding appropriate levels of service the 

maintenance and renewal recommendations are based on achieving a minimum level 2 

“good” standard. 

2.4 Codes of Practice and Standards 

Level of Service requirements has a quality aspect that ensures safety and serviceability of 

infrastructure put in place for the community. In determining the appropriate maintenance or 

construction practice or material the Australian Standards are the reference point in meeting 

acceptable level of service requirements. 

The CoB also has its own construction and maintenance standards and these should be 

complied with as a minimum. 

2.5 Principles Adopted in this Plan 

The following principles are adopted in delivering levels of service in relation to parks and 

playgrounds: 

 

 

 

 

 

 

 

 

 

Safe for users, particularly play equipment and timber structures. 

Appearance is acceptable according to Australian Standards 

Routine and scheduled maintenance is undertaken 

Facilities are appropriate and in good condition 

Facilities are operational 

Accessible to all people of all abilities 

Regular asset inspection are carried out 

Signage is appropriate 

CoB responds to complaints and issues 


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2.6 Design and Construction Standards 

While a diverse range of designs of coastal nodes can occur, all designs must conform to the 

relevant standards. 

For access structures there are numerous manufacturers with designs and materials to cater 

for a range of age groups and abilities. 

While play equipment is designed essentially for play and enjoyment, modern equipment 

also provides learning experiences and skills enhancement. 

Safety is of paramount importance, with materials, design, manufacture and installation all 

having safety as a priority. 

2.7 Legislative Requirements 

Legislation 

Local Government Act 1995 

Environmental Protection Act 1986 

Aboriginal Heritage Act 1972 

Aboriginal Heritage Regulations 1974 

Wildlife Conservation Act 1950 

Road Traffic Act 1974 

Dividing Fences Act 

OSH Act 1984 

OSH Regulations 1996 

Australian Standards 

Table 2: Legislative Requirements 

Requirement 

Sets out role, purpose, responsibilities and powers 

of local governments including the preparation of a 

long term financial plan supported by asset 

management plans for sustainable service delivery. 

Require permit and flora survey prior to vegetation 

removal, relates to the prevention of pollution - 

either to land air or water. Defines two types of 

harm - material environmental harm or serious 

environmental harm. 

Preservation of the community places and objects 

used by traditional owners 



Provides for the conservation and protection of 

native flora and fauna 

Laws and legislations surrounding road networks. 

Local government exempt from 50/50 contribution 

for dividing fences abutting public open space. 

The guidelines for employees and employers to 

undertake within the work environment 



Set the technical requirements that should be 

adhered to for various items. 


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3. CURRENT AND FUTURE DEMAND 

3.1 Demand Forecast 

Factors affecting demand include changes in demographics, seasonal factors, vehicle 

ownership, consumer preferences and expectations, economic factors, agricultural practices 

and environmental awareness. 

Demand factor trends and impacts on service delivery are summarised in Table 3. 

Demand Factor 

Population 

Present Position 

(taken from ABS) 

Current Population 

as at 30 June 

2010: 31,767 

Demographics 33% under 24 

years old 

26.3% over 55 

years old 

Projection 2031 

Projected growth between 

2010 and 2031 is from 

31,767 to 64,000 

Whilst the proportion of 

age groups is not 

expected to change 

dramatically, the ageing 

population will see an 

increase in people 

potentially having a 

disability and therefore 

greater demand for 

universal access will be 

required. 

Table 3: Demand factors, projections and impact on services 

Impact on services 

Increase in coastal 

usage will require 

upgrade of coastal 

facilities to maintain 

current level of 

service. 

Average impact, 

however the 

requirement to 

increase universal 

access will increase 

the costs for asset 

replacement. 

It is worth noting that Category 1 and 2 recreational nodes (refer to section 3.4 for definitions) 

are also affected by population growth in the region (areas outside the City of Busselton), 

creating a demand growth considerably higher than the Category 3 nodes, which are mostly 

used by local residents. 


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Table 4. City of Busselton Population Growth 

3.2 Demographic Change 

Demographic groups forecasted changes can help to understand how the City of Busselton 

is developing and are an important tool to plan for future demands. The graphic below was 

produced using 2012 Department of Planning data and represents an “estimate of future 

population size if trends in fertility, mortality and migration continue” (Western Australia 

Tomorrow, February 2012). The numbers represent the average over the entire City. 

Table 5. City of Busselton Demographic Projections 


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These demographics indicate there will be an increase in the 60+ age groups. This increase 

could also indicate a greater number of people will require improved access to parks and 

coastal nodes due to frailty and/or disability. Universal access to the coastal facilities will 

incur a cost to asset provision. These forecasted age demographics in the City of Busselton 

could result in an increased demand for outdoor furniture (e.g. picnic settings, shelters, 

disabled access, BBQ’s and drinking fountains). 

3.3 Current Demand 

Coastal access 

The City currently has several beach accesses with different characteristics spread along the 

coastline, varying from simple sand tracks surrounded by bollards to timber structures 

presenting platforms and steps. The number of formal beach accesses meets the current 

demand, providing access to the coastline and preserving the coastal vegetation. The 

Yallingup and Geographe Bay Management Plans describe the importance of the 

conservation of the dune vegetation and consequently the need to keep the human impact 

restricted to the formalised beach accesses. In general, the idea is to provide access at 

strategic points and restrict access in areas dedicated to coastal vegetation rehabilitation, 

due to its environmental importance and the role in coastal protection. The annual average 

visitor numbers from 2005-2007 to the City of Busselton was in the order of 600,000, with 

more than 70% from within the State (SoB 2009). 

Car Parking 

Car Park areas at the coastal recreational nodes are associated with other facilities such as 

beach access, boat ramps, toilet blocks and lookouts. The number of car bays is sufficient 

during most of the year, but during peak periods the high demand tends to generate overflow 

to adjacent roads or grassed areas. 

Toilet Blocks 

Toilet facilities are generally restricted to the major coastal recreational nodes and 

associated to car parking areas. Whilst it caters for the current demand without major 

problems, preventive maintenance should be provided to avoid the need of replacement as 

the buildings deteriorate. The main issues identified are graffiti and corrosion. 

Playgrounds and outdoor furniture 

Whilst coastal area playgrounds are normally located at the major recreational nodes, 

outdoor furniture is present in most areas. Playground equipment not designed for coastal 

environments creates risk for the users as structural corrosion is not easily identified due to 

the plastic layers covering it. 

Maintenance inspections should be carried out frequently and include structural assessment 

in order to prevent accidents caused by failure. In future playground equipment purchased 

for coastal areas should be certified to withstand the corrosive environment caused by its 

proximity to the ocean. 

Old outdoor BBQ’s should be upgraded to electric and gas heated ones to avoid bushfire 

hazard. The outdoor seats and picnic tables are in fair condition in general, with fasteners 

corrosion and damaged painting being the main problems encountered. 


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3.4 Future Demand 

Demand for new assets will be managed through a combination of managing existing assets, 

upgrading of existing assets and providing new assets to meet the future demand. 

The management of existing assets includes the maintenance works and investments to 

provide the required level of service. The comparison of the condition assessment and the 

annual expenditure indicates which areas have been managed satisfactorily and areas 

requiring an expenditure increase. 

The upgrade of existing assets and provision of new assets were defined by following, where 

applicable, the existing management plans for specific coastal areas (e.g. Yallingup 

Management Plan, Geographe Bay Management Plan, Meelup Park Management Plan). 

These plans have been produced to identify priority issues, develop an integrated strategy 

and prepare a schedule of priorities. Community consultation and liaison with the City of 

Busselton were also important items during the preparation of these Management Plans. 

Specific recommendations for each coastal recreational node are described in Section 4. 

Appendix A also shows the locations of the Precincts and Nodes. 

This Plan has an approach which ranks its recreational areas by importance, namely 

Categories 1 to 3 described below. 

 

Category 1 – Major Coastal Node 

Major tourist attraction and extensive infrastructure provided. Used by locals as well as 

visitors and present features that attracts people to the area. (eg Meelup Beach, Port 

Geographe Boat Ramp, Dolphin Rd Boat Ramp, Yallingup Foreshore). 

Figure 1 Meelup Beach, Major Coastal Node 


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Category 2 - Tourist Coastal Node 

Tourist attraction used by local residents and tourists. Infrastructure provided not as 

large as the Major Coastal Nodes but presents unique characteristics that attract 

people to the area. (eg. Castle Bay, Bunker Bay, Mandalay Area). 

Figure 2 Smiths Beach Northern Carpark, Tourist Coastal Node 


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Category 3 – Local Coastal Node 

Basic infrastructure provided to organize beach access. Mostly used by residents to 

have access to the local coastline. (eg. Groyne Rd, Guerin St) 

Figure 3 Atkinson St, Local Coastal Node 

In preparing the Plan a higher relative weighting has been applied to the high rated category 

in scheduling the asset capital works program. Each asset group (carpark, timber platform, 

etc.) condition assessed, combined with the hierarchy category of the coastal node defined 

the priority for expenditure purposes. 


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4. COASTAL PRECINCTS 

Due to the large extent of coastline within the City of Busselton this Plan divides the areas 

with similar characteristics into nine (9) Coastal Precincts. The City of Busselton manages 

seven (7) of these precincts whilst the other two (2) are managed by Department of 

Environment and Conservation. 

In seeking external funding it is appropriate, where desired, to do so at a precinct level. In 

order to identify the investment priorities an assessment has been made considering the 

precinct location, number of visitors, natural environment and precinct characteristics. The 

analysis also considered legislative requirements and funding strategies to indicate the 

priorities for coastal facilities upgrade works. 

In order to present an indicative of the investment priority by precinct within the City, the list 

below presents a priority ranking. 

1 Meelup 

2 Cape Naturaliste 

3 Busselton 

4 Dunsborough 

5 Wonnerup 

6 Siesta Park 

7 Port Geographe 

The Meelup precinct has been identified as the highest priority in regard to capital works 

within the City of Busselton. Meelup Regional Park is highly valued for its unique natural 

environment and conservation values, its outstanding landscape, its range of passive and 

creative recreational opportunities and its educational and research values for present and 

future generations. Due to the Meelup Park unique characteristics, a great proportion of the 

visitors come from outside the City of Busselton. 

The Meelup Regional Park Management Committee manages the Park on behalf of the City 

of Busselton in accordance with the Meelup Regional Park Management Plan (2008). The 

Committee is responsible for planning and implementation of upgrades within the Park, as 

well as maximising the grant funding from outside sources to supplement the City funding of 

programs and projects. The Meelup Park Management Committee defined a list of capital 

works upgrades necessary to cope with the increasing visitor demands, corresponding to 

infrastructure to be installed at Meelup Beach and the other coastal nodes within the Park. 

External funding shall be pursued to cover the upgrades costs in the coming financial year 

and an alternative ten year strategy is presented if City funding is required. 


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The Cape Naturaliste precinct is the second in the capital works priority list. The area attracts 

a large number of visitors and includes the Bunker Bay, Eagle Bay, Yallingup and Smiths 

Beach coastal nodes managed by the City of Busselton. The Cape Naturaliste Lighthouse is 

located at the northwest end of the Cape, and whilst it is managed by DEC, the 275,000 

annual visitors are likely to visit and increase the pressure at the adjacent areas managed by 

the City. Other major tourist attractions like the Ngilgi Cave, Yallingup Beach, Bunkers Beach 

Café, Three Bears Beach and Smiths Beach also contribute to increase the number of 

visitors in this precinct. 

The Busselton and Dunsborough Precincts are respectively third and fourth in the priority list. 

Both precincts have similar characteristics due to the combination of tourist attractions and 

residential areas. The major coastal nodes associated with the boat ramps are eligible for 

Royalties for Regions funding and therefore funding assistance should be pursued by the city 

of Busselton. The smaller coastal nodes providing beach access are scattered along the 

residential areas and some of them are also eligible for grants. 

The Wonnerup Precinct has a low population density but its coastal facilities are used by 

residents of the areas located south of the Busselton Bypass and 4 wheel drive vehicles 

users willing to drive on the beach. The main coastal node in the precinct is associated with 

the boat ramp, so Royalties for Regions funding opportunities should be pursued to install 

the necessary upgrades. 

The Siesta Park Precinct residential area is located adjacent to the Geographe Bay beaches 

and a great portion of the residents utilize private or local beach accesses to reach the coast. 

The coastal nodes in this precinct cater for a reduced quantity of visitors and therefore have 

a lower priority in comparison with the other precincts. 

The Port Geographe Precinct coastal nodes are associated with the Marina Development 

and provide facilities for the local residents, marina users and tourists. The commitments 

regarding the coastal works and delivery of the required infrastructure required by the 

development approval conditions have to be dealt by the developer before the handover to 

the City, therefore, any infrastructure upgrades and maintenance to be provided by the City 

should be analysed in conjunction with the Developer and WAPC to clarify funding 

arrangements. For this reason, investments in the coastal nodes for this precinct are located 

at the end of the priority list. 

The condition assessment results, replacement and upgrade recommendations for each 

precinct are presented below. 

The table below presents a summary of the total annual expenditure for the City of Busselton 

in the next 10 years. All values presented below are in Year 1 Dollars. 



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ASSET VALUE 

$ 6,200,712 

TOTAL COASTAL & FACILITIES ASSET EXPENDITURE* 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

Capital Allocation - 

Expansion $ 934,009 $365,850 $ 482,000 $ 345,400 $ 151,000 $115,000 $330,100 $280,700 $213,050 $203,650 $3,341,759 

Maintenance Allocation 

$ 204,600 $ 22,340 $ 19,750 $ 23,700 $ 52,350 $ 4,500 $ 12,000 $ 5,500 $ 32,500 $ 5,500 $ 382,740 

Renewal Allocation 

$ 33,500 $ 62,640 $ 71,700 $ 7,400 $ 43,300 $225,975 $ 17,600 $ 8,000 $137,000 $264,500 $ 871,615 

Grant Funds (RBFS) 

$ 827,009 $ $ $ $ $ $ $ $ $ $ 827,009 

TOTAL 

Required City Funds 

$ 345,100 $ 450,830 $ 573,450 $ 376,500 $ 246,650 $345,475 $359,700 $294,200 $382,550 $473,650 $3,848,105 

* Excludes operational expenditure. 

Table 6 Summary of Annual Recommended Expenditure by CoB on Coastal Facilities 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.1 Wonnerup Precinct 

The Wonnerup Coastal Precinct is located approximately 10 kilometres east of Busselton 

CBD. The precinct area is located between the City of Busselton and Shire of Capel 

boundary and extends for approximately 7.5 kilometres to the Port Geographe Marina 

Eastern groyne. 

Wonnerup Precinct is characterised by large rural lots and conservation and recreation 

reserves, resulting in low density occupation in most of this area. The western corner of this 

precinct has a higher density occupation in the residential area located between Layman 

Road and the estuary. 

The generally low density occupation in this area results in few recreational coastal nodes 

installed in the precinct, with only 4 nodes identified. Besides the local residents, the 

Wonnerup coastal nodes are utilised by the residents of other areas looking for isolated 

beaches, boat access and four wheel drive vehicles beach access. Residents from the areas 

south of the Busselton Bypass also use the Wonnerup coast due to the proximity and easy 

access. 

It is worth noting that due to the location the western Wonnerup residents have easy access 

to the carparks and coastal facilities located in the Port Geographe Marina development. 

4.1.1 Wonnerup Coastal Recreational Nodes 

The easternmost Coastal Recreational Node is located off Layman Road, on the western 

side of the bridge. East Wonnerup recreational node consists of two sealed carparks with 

access to Wonnerup Beach. 

Figure 4 Wonnerup Eastern Carpark off Layman Rd 

Lesueur Reserve recreational node consists of an unsealed carpark and a toilet block 

located off Layman Road on the opposite side of the floodgate. 

WundaBuri Reserve recreational node consists of an unsealed carpark adjacent to the 4 

wheel drive vehicle access to Wonnerup Beach. It also has a picnic shelter area with table 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


and seating located on top of the dunes next to a heritage monument. Due to the proximity 

the users can easily access the Lesueur Reserve toilet block. 

Figure 5 Wundaburi Reserve (Wonnerup Boat Ramp) Carpark 

Captain Baudin Reserve is located off Layman Road on the western side of Wonnerup 

Beach, in close proximity to the residential area and Port Geographe Marina. Carpark area, 

picnic tables and beach access are provided on the northern side of Layman Road, and the 

Inlet lookout is located on the southern side. 

Figure 6 Captain Baudin Reserve 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 242,000 

WONNERUP 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 

Capital Allocation - Expansion 

$ 10,000 $ 20,000 $ 30,000 


$ 17,100 $ 3,050 $ 20,150 


$ 3,500 $ 51,840 $ 72,225 $ 80,000 $ 207,565 


$ - 

Required City Funds $ 20,600 $ 51,840 $ 3,050 $ - $ - $ 72,225 $ - $ 10,000 $ - $ 100,000 $ 257,715 


Cost Details 

Operational and Maintenance 

Cost Details 

Renewal Cost Details 

Year 8 Expand Leuseur Reserve carpark; year 10 expand eastern carpark. 

Year 1 replace picnic shelter structure fasteners and level carpark at Wundaburi Reserve; Eliminate weeds outside toilet block, repair 

fencing, maintain paved area outside and replace corroded items at Leuser Reserve toilet block; Year 3 remove DUP beach access 

collapsed section at Captain Baudin Reserve and replace signage at Eastern Wonnerup carpark 

Year 1 Install marking and bin at Eastern Carpark; Year 2 replace Lookout timber structure at Captain Baudin Reserve; Year 6 replace 

picnic shelter and upgrade carpark at Wundaburi Reserve; Year 10 replace Leuseur Reserve toilet block; 

Table 7 Recommended Expenditure by CoB on Wonnerup 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.2 Port Geographe Precinct 

Port Geographe is a marina and residential canal estate development located in Geographe, 

approximately 4 kilometres east of Busselton. It was developed in the early nineties with the 

harbour entrance and a series of groynes built in 1996. 

To maintain the channels depth and perform the sand bypass at the entrance channel an 

annual coastal works campaign is required. The funding required to perform the works 

comes from a developer contribution and special area rates provided by the local residents. 

The proposed long term solution including the groynes reconfiguration is being discussed 

between the City of Busselton, State Government and development owners. The outcomes 

of this discussion will have a large affect in the future of this area, so any major upgrades in 

the coastal facilities should only take place after the handover to the City of Busselton. 

Due to its singular characteristics the Port Geographe area has been defined as one coastal 

precinct to facilitate future planning and management. 

4.2.1 Port Geographe Coastal Recreational Nodes 

Port Geographe Eastern Carpark is located on the northern side of Spinnaker Boulevard 

opposite the Boat Ramp. The Eastern Carpark is asphalted and has 31 car bays. It has a 2 

metre wide asphalt beach access surrounded by native plants. 

The Port Geographe Boat Ramp Carpark is located on the southern side of Spinnaker 

Boulevard adjacent to the public boat ramp. The carpark is asphalted and a toilet block is 

located near the boat ramp, which is the largest boating facility in the Capes Region. Study 

for future planning of the carpark area has been approved by RBFS. 

The Eastern Groyne Carpark Area is located at the end of Spinnaker Boulevard. It consists 

of two asphalted carparks with a total of 80 car bays. 

The Port Geographe Coastal DUP extends for approximately 680 metres from the Eastern 

Carpark to the eastern groyne. The asphalt DUP is 2 metres wide and is surrounded by 

lawns and native plants. 

The Port Geographe Marina Carpark is managed by the private marina operators. 

The carpark located on the western side of the entrance channel is located near the beach at 

the end of Freycinet Drive, is asphalted, has 51 car bays and a toilet block is located on the 

beachfront. 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Figure 7 Port Geographe Boat Ramp Carpark 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 434,000 

PARTICULARS 

YEAR 1 

2012/2013 

PORT GEOGRAPHE COASTAL AREAS 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ - 


$ 5,300 $ 31,100 $ 7,500 $ 27,000 $ 70,900 


$ 64,500 $ 64,500 

Grant Funds 

$ - 

Required City Funds $ - $ - $ 5,300 $ - $ 31,100 $ - $ 7,500 $ - $ 27,000 $ 64,500 $ 135,400 


Cost Details 

Operational and 

Maintenance Cost Details 

Year 3 replace beach access plants and install signage; Year 5 repair cracking, replace fencing, renovate toilet block at Freycinet Dv 

carpark, year 7 line mark Eastern Groyne carpark, Year 9 replace coastal DUP (200m) and replace lighting; Year 10 replace Freycinet 

Dv carpark. 


Year 10 replace Freycinet Dv (western Groyne) carpark 

Table 8 Recommended Expenditure by CoB on Port Geographe Coastal Areas 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 567,835 

PARTICULARS 

YEAR 1 

2012/2013 

PORT GEOGRAPHE BOAT RAMP 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 30,000 $ 260,000 $ 290,000 


$ 7,300 $ 7,300 


$ - 


$ 30,000 $ 30,000 

Required City Funds $ 7,300 $ - $ 260,000 $ - $ - $ - $ - $ - $ - $ - $ 267,300 


Cost Details 

Year 1 parking area expansion design (funded by RFBS); year 3 install overflow carparking area, install boat and trailer 

washing area and upgrade landscaping 


Cost Details 


Year 1 replace toilet block corroded fasteners, graffitti cleaning, install traffic signage and line marking 

Table 9 Recommended Expenditure by CoB on Port Geographe Boat Ramp 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.3 Busselton Precinct 

Due to its similar characteristics the East and West Busselton areas have been grouped 

together for the purposes of this Plan. This area is urbanized and has several beach access 

points along the coastline. The Busselton Foreshore area is not included in this precinct as it 

has its own management plans. 

The coastal recreational nodes in this precinct can be divided in two main groups. The first 

group being the local coastal nodes providing beach access to residents; and the second 

group consisting of larger coastal nodes, including Holgate Rd Reserve and the coastal 

nodes associated with the urban boat ramps. 

4.3.1 Busselton Coastal Recreational Nodes 

The main Coastal Nodes located in this area are Dolphin Rd Boat Ramp, Newtown Boat 

Ramp, Holgate Rd Reserve and Alan St beach access. Upgrades and main expansions at 

the Dolphin Rd and Newtown Boat Ramps are currently being funded by the Royalties for 

Regions grants, via the Recreational Boating Facilities Scheme. Holgate Rd Reserve had a 

recent expansion of the carpark capacity and has facilities located near a resort. The 

possibility of exploring funding options associated with the private tourism businesses in the 

area should be assessed. The area adjacent to Alan St carpark can accommodate an 

expansion of the existing carpark and possibly installation of recreational facilities such as 

play equipment and outdoor furniture. The proximity with other parks and Coastal Nodes may 

defer expansion projects to a medium / long term future. 

Figure 8 Dolphin Rd Boat Ramp Area 

The East Busselton Area, located between Port Geographe and Busselton Foreshore, has 

10 coastal recreational nodes providing access to Geographe Bay. As these nodes are 

mainly used by local residents to access the beach, the facilities provided are limited to 

formalised beach tracks, outdoor furniture and small carparks. No toilets or timber structures 

are provided in this area. 

The West Busselton Area is located between the Busselton Foreshore and Dolphin Rd Boat 

Ramp. The six local Coastal Nodes located between Mill Rd and Short Rd present a good 

opportunity to formalise the major beach access tracks and eliminate the unnecessary tracks 

to improve the coastal vegetation protection in the area. 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Figure 9 Morgan St Carpark, East Busselton 

The East Broadwater area is located between Lockhart St and Silverglen Av and has three 

Coastal Nodes. The carparks located at Silverglen Ave and Mandalay Resort Area are in 

good condition and although they do not have toilet blocks the proximity with Dolphin Rd and 

Alan St indicates that more toilet facilities are not necessary until the population growth 

increases the demand for such facilities. 

The West Broadwater area extends from Armstrong Rd to Harnett St, excluding Holgate Rd 

Reserve which was assessed separately. Armstrong Rd coastal access is used mostly by the 

local residents and does not requires upgrades. Norman Rd carpark has been damaged by 

erosive processes which are being dealt with by the installation of temporary sand container 

groynes. Due to the proximity with the water and the location in relation with the Holgate Rd 

groyne Norman Rd carpark should be relocated and major investments avoided until the 

erosion problem is resolved. The carpark located at Harvest Rd is also located at the 

beachfront without a dune vegetation buffer zone, but due to its location near the Harvest Rd 

groyne it is not affected by erosive processes as badly as Norman Rd. The Geographe Bay 

Management Plan recommends the relocation of the carpark but until major problems arise 

this exercise is not a high priority. A very similar situation occurs at Harnett St carpark, with 

the Geographe Bay Management Plan recommending the carpark relocation but due to its 

position in relation to the adjacent groyne the relocation does not need to happen 

immediately. Major investments in both Harnett St and Harvest Rd carparks should not be 

made due to the proximity with the ocean, but maintenance should be made to provide 

adequate level of service as both facilities are popular and highly used. 

The westernmost area located within the Busselton Precinct is Abbey, extending from 

Newtown Beach Rd to Forth St, excluding the Newtown Boat Ramp. The existing beach 

access tracks are associated with some carpark areas and service mostly the local residents. 

Following the recommendations of the Geographe Bay Management Plan the main accesses 

should be maintained and informal tracks closed off to help the coastal vegetation growth. 

The larger Coastal Node in this area is Forth St carpark, which is located next to the groyne. 

Major upgrades are not required in this area but the maintenance of services such as 

bollards and signage replacement and outdoor furniture maintenance should be continued. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 301,882 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

NEWTOWN BEACH BOAT RAMP 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 


Expansion $ 600,000 $ 600,000 


$ 100 $ 100 


$ - 


$ 600,000 $ 600,000 

Required City Funds $ 100 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 100 


Expansion Cost Details 


Maintenance Cost 

Details 


Year 1 boat ramp and carpark upgrade (currently in progress) 

year 1 replace garbage bin 

TOTAL 

Table 10 Recommended Expenditure by CoB on Newtown Beach Boat Ramp 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 254,872 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

DOLPHIN RD 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 63,750 $ 100,000 $ 163,750 


$ 3,350 $ 1,000 $ 1,000 $ 4,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 15,350 


$ 800 $ 800 


$ 63,750 $ 63,750 

Required City Funds $ 3,350 $ 1,800 $ 1,000 $ 4,000 $ 1,000 $ 1,000 $ 1,000 $ 101,000 $ 1,000 $ 1,000 $ 116,150 


Cost Details 


Cost Details 


Year 1 seasonal ramp installation RBFS funding; year 8 create overflow carpark 

Year 1 Graffiti cleaning, dog signage replacement, corroded toilet elements replacement; Year 4 Repair asphalt cracking; 

from year 2 add $1,000 per year for seasonal ramp maintenance 

Year 2 Beach access fencing 

Table 11 Recommended Expenditure by CoB on Dolphin Road 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 185,246 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

HOLGATE RD 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 110,000 $20,000 $ 130,000 


$ 3,000 $ 3,000 


$ 50,000 $ 50,000 

Grant Funds 

$ - 

Required City Funds $ - $ 110,000 $ 3,000 $ - $ - $ 50,000 $ - $ - $20,000 $ - $ 183,000 


Cost Details 


Cost Details 


Year 2 Install public toilet with disabled access and shades; Year 9 increase number of carbays 

Year 3 Outdoor furniture require painting 

Year 6 Replace play equipment 

Table 12 Recommended Expenditure by CoB on Holgate Road 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 125,729 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

ALAN ST 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 40,000 $ 40,000 


$ 25,800 $ 16,750 $ 42,550 


$ - 

Grant Funds 

$ - 

Required City Funds $ 25,800 $ - $ - $ - $ 16,750 $ - $ - $ 40,000 $ - $ - $ 82,550 


Cost Details 


Cost Details 


Expanding carpark totalling 40 bays 

Year 1 fix toilet roof, replace toilet corroded elements and graffiti cleaning; Year 5 fix beach access cracking, replace 2 

lighting posts, line marking, replaced damaged bollards 

Table 13 Recommended Expenditure by CoB on Alan Street 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 115,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

EAST BUSSELTON FROM LEUSER CL TO FORD RD 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 25,200 $ 25,200 


$ 19,100 $ 13,650 $ 32,750 


$ 3,500 $ 3,500 

Grant Funds 

$ - 

Required City Funds $ 19,100 $ 38,850 $ 3,500 $ - $ - $ - $ - $ - $ - $ - $ 61,450 


Cost Details 


Cost Details 

Year 2 Install bike rack at Guerin St and Ford Rd, Seal carpark and install line mark at Russel St. 

Year 1 fix/replace beach access fencing and DUP asphalt cracking at Leuser Cl, Riedle Cl and Groyne Rd; Year 2 replace 

beach access bollards and replace seats at Herring St, Russel St, Wakeford and Atkinson St; Replace dog signage at Ford Rd; 


Year 3 install line marking at Morgan St and replace bollards at Russel St; 

Table 14 Recommended Expenditure by CoB on East Busselton from Leuser Cl to Ford Road 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 50,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

WEST BUSSELTON FROM MILL RD TO SHORT ROAD 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 


Expansion $ 15,000 $ 15,000 


$ - 


$ 10,000 $ 10,000 

Grant Funds 

$ - 

Required City Funds $ - $ 10,000 $ - $ 15,000 $ - $ - $ - $ - $ - $ - $ 25,000 






Year 4 Create new carbays at the southern side of DUP to avoid future erosion problems at the current carpark location 

Year 2 Formalise beach accesses at Craig St, Bower St, Seagrott Rd, Earnshaw Rd, Short Rd and other major beach tracks used 

in this area installing bollards and signage. Close unnecessary tracks and revegetate to help native coastal shrub growth. 

TOTAL 

Table 15 Recommended Expenditure by CoB on West Busselton from Mill Rd to Short Rd 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 90,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

BROADWATER FROM LOCKHART ST TO SILVERGLEN AV 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 155,000 $ 155,000 


$ 5,450 $ 5,450 


$ - 

Grant Funds 

$ - 

Required City Funds $ 5,450 $ - $ - $ - $ - $ - $ - $ - $ - $ 155,000 $ 160,450 


Cost Details 




Year 10 install toilet and playground equipment at Mandalay carpark area. 

Year 1 Replace bollards at Lockhart St, Replace bollards, dog signage and fix cracking at Mandalay Carpark; Replace dog 

signage and timber seats at Silverglen Ave. 

Table 16 Recommended Expenditure by CoB on Broadwater from Lockhart St to Silverglen Ave 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 70,000 

PARTICULARS 

BROADWATER WEST FROM ARMSTRONG TO HARNETT (EXCLUDING HOLGATE RD RESERVE) 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 15,000 $ 15,000 


$ 8,150 $ 8,150 


$ - 

Grant Funds 

$ - 



Cost Details 




Year 10 Replace carpark with new carbays installed at Lot 4682 R35762 if erosive process damage the existing carpark 

Year 1 Replace dog signage and install parking signage at Armstrong Rd; replace damaged bollards and dog signage at 

Norman Rd; Replace bollards, fix pavement cracking and install bollards to formalise beach access at Harvest Rd; Replace dog 

signage and paint seat at Harnett St. 

Table 17 Recommended Expenditure by CoB on Broadwater West from Armstrong to Harnett 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 35,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

ABBEY (EXCLUDING NEWTOWN BOAT RAMP) 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 1,700 $ 1,700 


$ 1,950 $ 3,400 $ 5,350 


$ 12,900 $ 12,900 

Grant Funds 

$ - 

Required City Funds $ 1,950 $ - $ 16,300 $ - $ - $ - $ - $ 1,700 $ - $ - $ 19,950 


Cost Details 




Year 8 Install new seat at Forth St. 

Year 1 Replace bollards at Newtown Bach Rd, Cuthberth, Pearce Rd and Forth St; Year 3 replace seat at Newtown Beach Rd 

and Locke St. 

Year 3 Install bollards to formalise beach access and carpark area at Newtown Beach Rd, Cuthberth, Pearce Rd, Locke St; 

upgrade signage at Forth St. 

Table 18 Recommended Expenditure by CoB on Abbey (excluding Newtown Boat Ramp) 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.4 Siesta Park and Toby Inlet Precinct 

The Siesta Park western area is classified as public purpose and recreation reserves. This 

area is well known as the ‘Holy Mile’ and has no public coastal nodes. Between the ‘Holy 

Mile’ and the residential area the Siesta Park Reserve has two recreational nodes with 

unsealed carparks and beach access. To the west of Siesta Park Reserve a series of 

beachfront private properties occupy approximately 2.8 kilometres of the coastline, where no 

recreational costal nodes are provided. Two beach access points are provided between this 

area and Toby Inlet, where another coastal recreational node is provided including a carpark, 

beach access and a horse exercise area. 

4.4.1 Siesta Park and Toby Inlet Coastal Recreational Nodes 

West of the ‘Holy Mile’ the Siesta Park Reserve has two recreational nodes with unsealed 

carparks and beach access. Beach accesses and carparks are located at Smith Street and 

Bird Elbow and are mostly used by the local residents. 

The two Coastal Nodes located within the Siesta Park Reserve are surrounded by native 

vegetation and could be explored as a “natural” environment within the urban area in the 

future. 

A horse exercise area is located near Toby Inlet, providing an unsealed carpark and beach 

access. 

Figure 10 Siesta Park Reserve Eastern Carpark 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 70,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

SIESTA PARK & TOBY INLET 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ - 


$ 3,250 $ 5,200 $ 8,450 


$ 5,100 $ 8,000 $ 13,100 

Grant Funds 

$ - 

Required City Funds $ 3,250 $ 5,200 $ - $ - $ 5,100 $ - $ - $ 8,000 $ - $ - $ 21,550 


Cost Details 


Cost Details 


Year 1 replace bin and signage at Smith St; Install bin, fix picnic table and timber access at SP Reserve West carpark; Install 

bin at SP Reserve East carpark. Year 2 repair fence at Horse exercise area and replace bollards at SP Walkway to beach. 

Seal Smith St carpark and install signage at Birl Elbow; Year 8 replace timber beach access at SP Reserve West Carpark 

Table 19 Recommended Expenditure by CoB on Siesta Park & Toby Inlet 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.5 Dunsborough Precinct 

The Dunsborough Precinct comprises the area between Quindalup and Old Dunsborough. 

The area is urbanised and the houses have a mix of permanent residents and holiday 

houses. 

Beach accesses are provided along the coastline from Quindalup and Old Dunsborough, 

with toilet blocks and carparks located near the boat ramps and at the Dunsborough 

Foreshore. 

4.5.1 Dunsborough Precinct Coastal Recreational Nodes 

The Quindalup Boat Ramp recreational node is the major Coastal Recreational Node located 

on the eastern side of the Dunsborough Precinct. It has a sealed trailer carpark located on 

the southern side of Geographe Bay Road, a sealed carpark, boat ramp and the Naturaliste 

Volunteer Sea Rescue building on the northern side of the road next to the beach. The toilets 

located at the Sea Rescue building are open for public usage. 

The Professional Fishermen Boat Ramp is located off Geographe Bay Road, near 

McDermott Street. Two unsealed carparks are located next to the boat ramp, with the 

eastern carpark being managed by the Dunsborough Yacht Club. Between the Quindalup 

Boat Ramp and the Professional Fishermen Boat Ramp approximately 8 informal beach 

access tracks are located off Geographe Bay Road. Following the recommendations of the 

Geographe Bay Management Plan the informal beach access tracks should be closed off 

and revegetated, whilst the main tracks should be formalised with installation of bollards and 

signage to direct the public and minimise damage to the coastal vegetation. 

An unsealed carpark with beach access is located off Geographe Bay Road approximately 

160 metres west of the Professional Fishermen Boat Ramp. 

Formal car parking areas are provided at regular intervals along the area between Tulloh 

Street and Hurford Street. Near Tuloh Street a grassed car parking area accommodates 

approximately 20 cars; Centennial Park has an unsealed car park with approximately 20 car 

bays near Banks Avenue and a sealed car park with another 20 car bays near Chester Way; 

the Old Dunsborough Boat Ramp area sealed car park accommodates approximately 80 

cars and the unsealed car park located at Hurford Street accommodates approximately 4 

cars. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 627,576 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

CENTENNIAL PARK 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 61,400 $ 13,650 $ 75,050 


$ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 10,500 


$ 103,750 $103,750 

Grant Funds 

$ - 

Required City Funds $ 1,500 $ - $ - $ 61,400 $ 1,500 $ 105,250 $ 1,500 $ 1,500 $ 1,500 $ 15,150 $189,300 


Cost Details 

Year 4 Expand Chester Way carpark and install 2 BBQs, 4 tables and 2 seats. Year 10 expand gravel carpark and install 

signage. 



Maintenance allocation of $1500 in year 1 required to fix potholes at sealed carpark. From year 5 an extra $1500 should be 

allocated to maintain the facilities added in year 4. 


Year 6 reseal carpark, renovate toilet block and replace bollards. 

Table 20 Recommended Expenditure by CoB on Centennial Park 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 540,679 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

OLD DUNSBOROUGH BOAT RAMP 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 73,000 $ 73,000 


$ 82,750 $ 1,000 $ 1,000 $ 1,000 $ 85,750 


$ 120,000 $ 120,000 

Grant Funds (RFBS) 

$ - 

Required City Funds $ 82,750 $ - $ - $ - $ - $ - $ 73,000 $ 1,000 $ 1,000 $ 121,000 $ 278,750 


Cost Details 




Install grassed overflow carpark on the northern side of existing carpark, instal 2 new gas/electric BBQs and 4 picnic tables 

Year 1 replace dog signage; maintain timber beach access, replace playground equipment and install line marking 

Year 10 Replace and relocate toilet block 

Table 21 Recommended Expenditure by CoB on Old Dunsborough Boat Ramp 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 284,860 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

QUINDALUP BOAT RAMP 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 133,259 $133,259 


$ 9,150 $ 9,700 $18,850 


$ - 


$ 133,259 $133,259 

Required City Funds $ 9,150 $ - $ - $ 9,700 $ - $ - $ - $ - $ - $ - $18,850 


Cost Details 


Cost Details 


Boat ramp upgrade funded by Royalties for Regions - RBFS 

Year 1 trailer carpark cracking repair, pruning on entrance near signage, replace light post, replace dog signage, seat painting; year 4 

line marking upgrade 

Table 22 Recommended Expenditure by CoB on Quindalup Boat Ramp 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 30,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

EAST DUNSBOROUGH 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 10,000 $ 9,100 $ 19,100 


$ 300 $ 300 


$ 10,100 $ 10,100 

Grant Funds 

$ - 

Required City Funds $ 300 $ - $ - $ - $ 10,000 $ - $ 19,200 $ - $ - $ - $ 29,500 


Cost Details 

Year 5 rationalise beach access tracks (close off unnecessary tracks and upgrade main accesses with installation of bollards, 

bins and signage); Year 7 expand grassed carpark, install signage and wheel stops and replace bollards. 




Year 1 replace dog signage blade near McDermott St; Year 7 level carpark near tennis courts, replace signage, repair fencing. 

Year 7 level gravel carpark, install signage. 

Table 23 Recommended Expenditure by CoB on East Dunsborough 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 30,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

NORTH DUNSBOROUGH 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 51,000 $ 51,000 


$ 2,490 $ 2,490 


$ 7,100 $ 7,100 

Grant Funds 

$ - 

Required City Funds $ - $ 2,490 $ - $ - $ 7,100 $ - $ 51,000 $ - $ - $ - $ 60,590 


Cost Details 




Year 7 Relocate DUP along Vincent Rd and install parallel carpark, install DUP along BayView Crescent. 

Year 2 Install line mark at BayView Crescent north; formalise Hurford St carpark installing signage and bollards. 

Year 5 Formalise grassed carpark area near corner of Vincent Rd and Beach Rd, install bollards and signage. 

Table 24 Recommended Expenditure by CoB on North Dunsborough 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 40,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

PROFESSIONAL FISHERMEN BOAT RAMP 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 6,000 $ 6,000 


$ 3,650 $ 4,000 $ 7,650 


$ 7,400 $ 7,400 


$ - 

Required City Funds $ 3,650 $ - $ 4,000 $ 7,400 $ - $ 6,000 $ - $ - $ - $ - $ 21,050 


Cost Details 




Year 6 expand carpark and install bollards. 

Year 1 replace signage and repair fencing; Year 3 level carpark. 

Year 4 replace fencing. 

Table 25 Recommended Expenditure by CoB on Professional Fisherman Boat Ramp 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.6 Meelup Regional Park Precinct 

The Meelup Precinct is the first priority for the City of Busselton in terms of capital works and 

infrastructure upgrades. Meelup Beach is classified as a major coastal node and the other 

tourist areas within the Park are classified as regional coastal nodes due to the large 

proportion of visitors from areas outside the City of Busselton. 

Meelup Regional Park is an A Class Reserve vested in the City of Busselton with the gazette 

purpose of conservation and recreation. The Park extends along the coastline for 11.5 

kilometres from Dunsborough to Bunker Bay, and the eastern side of Leeuwin-Naturaliste 

Ridge. 

Meelup Regional Park lies within the Busselton-Augusta ‘biodiversity hotspot’, the only in 

Australia that is recognised internationally. A biodiversity hotspot is an area rich in plant and 

animal species, particularly high in endemism and under pressure from a variety of threats. 

The park’s size and relatively pristine condition of much of the vegetation means that it has 

both local and international conservation significance. 

The Aboriginals living in the area are Noongars of the Wardandi people. They live in the 

coastal region from Busselton to Augusta and relate strongly to the limestone coast and cave 

region, believing the spirits of their people live within the caves. It is know they camped on 

the freshwater lagoon above Meelup Beach. 

Its coastline is rare in Western Australia because it faces north east. It is therefore sheltered 

from the prevailing strong salt bearing south westerly winds, and so, in many places, tall 

trees and dense vegetation grows down to the waters edge. 

Public participation is inherent in the management of Meelup which is by community based 

Committee. The Park is managed by a City appointed Committee called the Meelup Regional 

Park Management Committee. Strategic goals regarding integration of management include 

develop and maintain integrated and coordinated management arrangements between the 

participating Park managers and government authorities. 

Natural Environment Values 

The Park has a unique ecology, including the Meelup Granite threatened ecological 

community and high biodiversity, with rare and endangered species including some of the 

oldest plants in the world. For this reason the Park has high conservation significance and is 

arguably worthy of recognition in this regard on an international level. 

The Park has high conservation value for fauna because of the diversity of species present, 

the presence of rare and interesting species and the limited number of introduced species. 

Faunal habitats are well represented, due to the large size and generally good condition of 

the Park. 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Landscape Values 

It has high aesthetic appeal, with views out over Geographe Bay afforded by the steep 

topography, rocky outcrops and natural bushlands. The calm waters and outcrops allow safe 

shore based fishing. Meelup is thought to mean “Place of the Moon Rising”, as it is possible 

to view of the moon rising over the water. 

Recreation Values 

Meelup Regional Park is one of the primary coastal recreation areas in the South West. The 

north and east facing coastline is the central feature of the Meelup Regional Park. This 

sheltered coastline, with trees and vegetation extending down to sandy coves is a popular 

walking, swimming and fishing area providing both local and regional recreation 

opportunities. Its beaches are sheltered from prevailing winds and rocky outcrops extend into 

the bay. 

Education and Research Values 

The unique geography, geology, high biodiversity and presence of rare and endangered 

plants and animals make Meelup an excellent site for research and a good subject for 

education. The largely unaltered natural environment provides research and educational 

opportunities for both current and future generations. 

4.6.1 Meelup Regional Park Coastal Recreational Nodes 

In order to facilitate the integration between the Meelup Regional Park Management 

Committee and the City of Busselton asset management strategies, this Plan uses the same 

nomenclature as defined at the Meelup Park Committee concepts prepared in April 2012. 

Castle Bay has a sealed carpark, toilet block and outdoor furniture installed. Gannet Rock, 

Point Piquet, Carpark X, Peppy Carpark and Salmon Carpark have unsealed carparks and 

beach accesses. Baudin Memorial and View Carpark have unsealed carpark, beach access 

and a Memorial located on the Northwest corner of the main carpark. 

The unsealed carparks located off Meelup Road near Eagle Bay are within the Meelup 

Regional Park boundaries and provide beach access via a sandy beach track. The beach 

access located near Caladenia Cl and the Eagle Bay Boat Ramp carpark located near 

Kestrel Street are outside the Meelup Regional Park and under the management of City of 

Busselton. Due to their proximity these two nodes are included in the Meelup Precinct. 

4.6.2 Meelup Precinct Upgrades 

The Meelup Regional Park Management Committee (Meelup Committee) prepared a 

Concept Plan for the coastal nodes upgrades required within the Park boundaries, including 

all the coastal nodes. This plan will increase the overall number of car bays within the Park 

by 27%, expanding the existing car parking capacity of 171 car bays to 218 car bays. 

The Plan’s design guidelines should be developed to improve carpark efficiency at all sites 

using appropriate materials, and create an overall set of materials to be used throughout the 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


park. The materials to be used include path surfaces, bollard wire and fencing, natural 

barriers such as granite and logs, wheel stops and signage. 

Additionally to the infrastructure improvements, the Plan also recommends the use of 

Wardan names for unnamed sites within the park where appropriate; and also determines 

degraded areas requiring revegetation and paths and areas requiring fencing. 

Complementing the Coastal Nodes Concept Plan a series of upgrade recommendations has 

been made by the Meelup Committee regarding the Meelup Beach area. The upgrades 

include the formalisation of the carbays located behind the toilet block, construction of new 

carbays on the Meelup Beach access road, construction of new beach access structures, 

extension of the irrigated grassed area, installation of new signs, replacement of trees, 

construction of a Moon viewing platform, outdoor furniture upgrade, construction of a 

boardwalk near the dam area, construction of a stone floodway, construction of new paths, 

kerbs and retaining wall. 

The total cost of the aforementioned upgrade recommendations is $1,311,050. Due to the 

importance of the Meelup Regional Park as a tourist destination and the large proportion of 

visitors from outside the City of Busselton, State Government grants funding is envisaged. 

An alternative ten year strategy if City funding is required is presented below. The upgrades 

expenditure has been allocated in the next 10 years following consultation with the Meelup 

Committee. 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Figure 11 Castle Bay 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 483,601 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

MEELUP BEACH 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 97,000 $ 174,000 $ 145,000 $ 72,000 $ 106,000 $ 57,000 $ 167,000 $ 19,000 $ 32,000 $ 869,000 


$ 6,000 $ 6,000 


$ - 

Grant Funds 

$ - 

Required City Funds $103,000 $ 174,000 $ 145,000 $ 72,000 $ 106,000 $ 57,000 $ 167,000 $ 19,000 $ 32,000 $ - $875,000 


Cost Details 




Year 1 to year 9 implementation of Meelup Beach Master Plan 

Year 1 pothole repair 

Table 26 Recommended Expenditure by CoB on Meelup Beach 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 304,695 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

MEELUP COASTAL NODES 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 10,000 $ 20,000 $ 70,000 $ 85,000 $ 25,000 $ 40,000 $ 110,000 $ 82,050 $ 442,050 


$ 400 $ 400 


$ - 

Grant Funds 

$ - 

Required City Funds $ 10,400 $ 20,000 $ 70,000 $ 85,000 $ 25,000 $ 40,000 $ - $ 110,000 $ 82,050 $ - $ 442,450 


Cost Details 

Year 1 to year 9 implementation of Meelup Park Coastal Nodes Concept Plan including carpark formalisation using bollards 

and signage, signage upgrade, beach access upgrade. 




Year 1 Graffiti cleaning at Castle Bay toilet 

Table 27 Recommended Expenditure by CoB on Meelup Coastal Nodes 


COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


4.7 Cape Naturaliste Precinct 

This precinct is divided into four different areas managed by the City of Busselton, including 

Eagle Bay, Bunker Bay, Yallingup and Smiths Beach. The Yallingup area under CoB 

management comprises the carpark located at Dawson Drive to the North and Slippery 

Rocks to the South. 

Three main carpark areas are provided at Smiths Beach. The northern carpark is the most 

popular area, presenting a toilet block, timber beach access and lookout. The middle carpark 

also presents a timber beach access structure and lookout. The south western end of the 

beach presents an emergency limestone beach and several informal parking areas. 

Figure12 Smiths Beach 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 700,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YALLINGUP FORESHORE 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 12,000 $ 12,000 


$ - 


$ 110,000 $ 110,000 

Grant Funds 

$ - 

Required City Funds $ - $ - $ - $ - $ - $ 12,000 $ - $ - $ 110,000 $ - $ 122,000 


Cost Details 


Cost Details 


Year 6 install overflow carpark along Valley Road. 

Year 9 Replace old timber beach access and lookout structures. 

Table 28 Recommended Expenditure by CoB on Yallingup Foreshore 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 262,735 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

SMITHS BEACH 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 


Expansion $ 36,650 $ 36,650 


$ 2,750 $ 10,000 $ 12,750 


$ 30,000 $ 50,000 $ 80,000 

Grant Funds 

$ - 

TOTAL 







$ 32,750 $ 36,650 $ 50,000 $ 10,000 $ - $ - $ - $ - $ - $ - $129,400 

Year 2 install 22 carbays at beach area, based on current demand and available areas. In lieu of the developments that are going 

to happen in this area a new carpark location is yet to be defined. Southern end carpark should be formalised with bollards and 

signage installation. 

Year 1 replace carpark signage, graffiti cleaning and replace bins; Year 4 maintenance at southern limestone emergency beach 

access. 

Year 1 replace northern carpark timber beach access and lookout platform; year 3 replace middle carpark timber beach access 

and platform. 

Table 29 Recommended Expenditure by CoB on Smiths Beach 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 54,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YALLINGUP DAWSON DV AND SLIPPERIES CARPARKS 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 7,000 $ 10,000 $ 17,000 


$ 3,000 $ 3,000 


$ - 

Grant Funds 

$ - 

Required City Funds $ 3,000 $ - $ 7,000 $ - $ 10,000 $ - $ - $ - $ - $ - $ 20,000 


Cost Details 




Year 3 Expand sealed carpark at Dawson Dv; Year 5 expand sealed carpark at Slipperies Rocks. 

Year 1 Install signage at Slipperies carpark; Pruning, crack repair at beach access, replace dog signage at Dawson Dv carpark 

Table 30 Recommended Expenditure by CoB on Yallingup Dawson Dv and Slipperies Carparks 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 270,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

BUNKER BAY 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 30,000 $ 30,000 


$ 3,000 $ 3,000 


$ - 

Grant Funds 

$ - 

Required City Funds $ 3,000 $ - $ - $ - $ - $ - $ 30,000 $ - $ - $ - $ 33,000 


Cost Details 




Year 7 Expand carpark area. 

Year 1 Replace damaged ceiling sheets. 

Table 31 Recommended Expenditure by CoB on Bunker Bay 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 31,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

EAGLE BAY BOAT RAMP 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 112,000 $ 112,000 


$ 550 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 12,550 


$ - 


$ - 

Required City Funds $ 550 $ - $ - $ 112,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 124,550 


Cost Details 

Year 4 Formalise carpark, install lighting, toilets and outdoor furniture. Funding can be sourced via Royalties for Regions 

(RBFS). 




Year one replace signage, from year increase maintenance expenditure to maintain new facilities. 

Table 32 Recommended Expenditure by CoB on Eagle Bay Boat Ramp 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

5 RISK MANAGEMENT 


The overall objectives of a formal risk management approach are to: 

Identify operational and organisational risks at broad level. 

Allocate responsibility for managing risks to specific staff to improve accountability. 

Prioritise the risks to identify the highest risks that should be addressed in the short to 

medium term. 

5.2 Risk Management Framework within Council 

The City of Busselton’s policy 234 “Organisation Wide Risk Management” identifies the risk 

framework under which the City operates. 

5.3 Project Risks 

A series of risks relevant to the Coastal Nodes Management have been identified in this 

Plan. 

Financial Risk 

In the event of lack of funding available to maintain the infrastructure provided on the 

Coastal Nodes the Level of Service would be impacted. To mitigate this risk the 

expenditure plan presented in this Plan should be followed to provide enough funds 

for the maintenance of the assets provided. 

Asset Failure 

The different assets categories present different levels of risk to the users. Assets 

associated to carparks with a horizontal profile such as pavement, kerbing and line 

marking present a low risk to the users, creating inconvenience in case of failure (eg 

potholes, depressions, cracking). Assets with vertical structures such as toilet blocks, 

lookouts, timber beach access and play equipment can create a high risk to the users 

in case of structural failure (building collapsing, play equipment failure resulting in fall 

from heights). Due to the comparatively lower investment in the later, the replacement 

schedule and condition monitoring of these structures should be prioritised. 

Sea Level Rise / Coastal Processes 

The dynamic coast of Geographe Bay is susceptible to various coastal processes that 

can threaten the Coastal Nodes infrastructure, in particular infrastructure located near 

the high water line. To avoid damage to the assets the location of any new 

infrastructure should be planned considering the setback lines determined in the 

Shire of Busselton’s Coastal Setback Line (Shore Coastal, 2010). 

The installation of infrastructure in areas subject to erosive process can create 

problems in protecting the assets, resulting in extensive costs for the CoB. An 

example of a coastal asset damaged by the coastal processes is the Norman Road 

carpark, which has been lost due to erosion. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

The carparks located at the beach front at Harnett St and Harvest Rd should not be 

upgraded due to their unprotected location, but in comparison with Norman Rd, are in a more 

favourable position due to the location of the groynes installed nearby. Both carparks at 

Harnett St and Harvest Rd are located on the updrift side of the groynes, while Norman Rd 

carpark was located on the downdrift side of the Holgate Rd groyne. 

The Geographe Bay Management Plan recommends the installation of infrastructure behind 

the dune vegetation as it provides a buffer zone and protection to coastal processes. 

5.4 Findings Summary 

The condition assessment of Coastal Nodes Infrastructure detected some items requiring 

immediate action to prevent risk associated with structural failures. 

The play equipment installed at Old Dunsborough Boat Ramp Coastal Node presents major 

structural corrosion that can lead to accidents with high risk consequences. The structure 

should be replaced immediately by play equipment with adequate specifications for the 

coastal environment. 

The Wonnerup Captain Baudin Reserve lookout presents structural damage and the timber 

poles requiring replacement. Whilst the level of damage on the ground/air boundary is not 

currently major, the condition is expected to deteriorate creating a risk of collapse as the 

material gets affected by the environmental conditions and time. 

The carparks located at Mill Rd and Norman Rd should be relocated when funds are 

available and no upgrades should be made at the current locations due to the possibility of 

failure due to erosive processes. 

The timber lighting post installed at Quindalup Boat Ramp needs replacement as the material 

condition is poor and represents a risk due to possible lack of lighting at the boat ramp and 

also accident when it collapses. 

6 LIFECYCLE MANAGEMENT PLANS 


This section of the plan outlines what is planned in order to manage and operate the assets 

at the agreed level of service, as defined in the plan, while optimising the lifecycle costs. 

6.2 Work Category Definitions 

Work categories used in the lifecycle plan are defined below. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Operations 

Asset operations activities are necessary to keep the asset appropriately utilised. 

Operational expenditure is not clearly distinguished from maintenance expenditure in 

available City financial information and is therefore not included in this Plan. 

Typical operational activities include: 

• Inspections; 

• Servicing; 

• Cleaning; and 

• Utility costs. 

Routine Maintenance 

This is the day to day work required to keep assets operating at required service levels. CoB 

undertakes maintenance of its coastal facilities assets utilising its in-house works teams. 

Routine maintenance falls into two broad categories: 

• Planned (proactive) Maintenance: Proactive inspection and maintenance works 

planned to prevent asset failure. 

• Unplanned (reactive) Maintenance: Reactive action to correct asset failures on an as 

required basis. (i.e. emergency repairs). 

A key element of advanced asset management planning is determining the most costeffective 

mix of planned and unplanned maintenance. The financial detail required for this 

would need to be carried out in a manner that specifically targets this asset group and 

identifies the two components separately. This may be beneficial in future in determining 

precise budgeting requirements. 

Renewals 

These works are defined as being: 

• the renewal and rehabilitation of existing assets to their original size and capacity, or 

• the replacement of the entire component of the asset with the equivalent size or 

capacity, or 

• that portion of the replacement component of the capital works which restores the 

assets to their original size and capacity. 

Renewal expenditure includes the following: 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

• resurfacing of carparks 

• replacing significant parts of equipment 

• replacing of worn, damaged or obsolete equipment with an equivalent item. 

New Works 

New works include acquisition, purchase, or inheritance of an asset. 

Projects for the extension or upgrading of assets required to cater for growth or improved 

levels of service, including: 

• works which create an asset that did not exist in any shape or form, or 

• works which improves an asset beyond its original size or capacity. 

Asset Disposal 

Costs associated with the removal or disposal of decommissioned assets. 

Inspections 

Inspections are designed to identify defects that create a risk of damage or inconvenience to 

the public. The inspections are aligned with the hierarchy. 

Personnel undertaking the inspections should be trained to undertake the activity and be 

conversant with the CoB’s inspection procedures and safety requirements. 

CoB undertakes various levels of inspections at frequencies as shown in this plan. 

For each coastal node asset within the City, there are potentially three different inspection 

types available. 

(a) Routine Visual Inspection - A routine visual inspection is carried out every time a CoB 

employee is working in the coastal nodes. The inspection will identify obvious items like litter 

and debris and other visible defects like broken bollards or corroded elements. These 

inspections will occur at least once a week, but in many cases will occur three or four times a 

week. 

(b) Reactive Inspection – Reactive inspections occur in response to a verbal or written 

complaint/ request. The majority of these notifications come from the general public. 

(c) Comprehensive Audit Inspection – This inspection should be carried out annually by a 

recognised consultant or a trained CoB employee. These audits/ inspections should be 

carried out in a spreadsheet format that takes into account issues of compliance and 

standards as well as maintenance issues. The form used should also allow for comments 

and recommendations from the person performing the inspection. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

6.3 Intervention Levels 

Intervention levels support the service levels provided to the community as they define the 

trigger points for certain works to be carried out. They are also useful in the development of 

ongoing maintenance programs. 

Intervention levels assist in providing a sound legal argument as to why certain works were, 

or were not carried out. The intervention levels should be defined considering the levels of 

service principles adopted in this Plan in item 2.5 above. 

6.4 Asset Replacement Value 

The replacement value for the coastal nodes assets is based on a valuation carried out 

during the preparation of this Plan. A summary of the replacement cost of the coastal nodes 

assets is presented in the tables below. 


Coastal Facilities Maintenance 

Program 

NODE NAME 

PRECINCT 

NODE 

HIERARCHY 

CARPARK NEAR TENNIS COURTS QUINDALUP DU Local $ 10,566 

CARPARK WEST OF MCDERMOTT DU Local $ 5,478 

CENTENNIAL PARK DU Major $ 627,576 

DUNS YATCH CLUB DU Tourist $ 19,417 

DUNS PRO FISHERMEN BOAT RAMP DU Tourist $ 38,970 

OLD DUNS BOAT RAMP DU Major $ 540,680 

QUINDALUP BEACH ACCESSES DU New 

QUINDALUP BOAT RAMP DU Major $ 284,861 

TULLOH ST DU Tourist $ 13,106 

BAY VIEW CRESCENT NORTH OF BOAT RAMP DU New 

HURFORD ST DU Tourist $ 14,149 

VINCENT ST DU Local $ 7,903 

Table 33 Summary Dunsborough Precinct Asset Value 

ASSETS VALUE 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 



Program 

NODE NAME 

PRECINCT 

NODE 

HIERARCHY 

ATKINSON ST BSN Local $ 3,509 

FORD STREET BSN Tourist $ 22,597 

GROYNE RD BSN Local $ 31,499 

GUERIN ST BSN Local $ 16,922 

HERRING ST BSN Local $ 2,809 

LESUEUR CL BSN Local $ 3,044 

MORGAN ST BSN Local $ 13,234 

RIEDLE CL BSN Local $ 4,868 

RUSSEL ST BSN Local $ 13,591 

WAKEFORD ST BSN Local $ 3,006 

ALAN ST BSN Tourist $ 125,729 

ARMSTRONG RD BSN Local $ 3,685 

BOWER RD BSN Local $ 5,039 

CUTHBERT ST BSN Local $ 1,625 

DOLPHIN RD BSN Major $ 254,872 

EARNSHAW RD BSN Local $ 1,753 

FORTH ST BSN Tourist $ 24,301 

HARNET ST BSN Local $ 8,756 

HARVEST RD BSN Local $ 16,830 

HOLGATE ST BSN Major $ 185,247 

LOCKE ST BSN Local $ 2,619 

LOCKHART ST BSN Local $ 8,771 

MANDALAY BSN Tourist $ 49,694 

MILL RD BSN Local $ 6,926 

NEWTOWN BEACH BOAT RAMP BSN Major $ 301,883 

NEWTOWN BEACH RD BSN Local $ 1,411 

NORMAN RD BSN Local $ 38,178 

PEARCE RD BSN Local $ 2,619 

SEAGROTT RD BSN Local $ 656 

CRAIG ST BSN New 

SHORT RD BSN New 

SILVERGLEN AV BSN Local $ 26,312 

ASSETS VALUE 

Table 34 Summary Busselton Precinct Asset Value 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 



Program 

NODE NAME 

PRECINCT 

NODE 

HIERARCHY 

ASSETS 

VALUE 

MEELUP BEACH ME Major $ 483,601 

BAUDIN RESERVE ME Tourist $ 21,423 

CASTLE BAY ME Tourist $ 161,607 

CASTLE ROCK LOOKOUT ME Tourist $ 30,081 

GANNET ROCK ME Tourist $ 17,706 

PEPPY CARPARK ME Tourist $ 5,620 

POINT PIQUET ME Tourist $ 18,751 

SALMON CARPARK ME Tourist $ 7,766 

EAGLE BAY / INSIDE MEELUP PARK ME Tourist $ 36,900 

CARPARK X ME Tourist $ 4,842 

PORT GEOGRAPHE BOAT RAMP PG Major $ 567,835 

PORT GEOGRAPHE DUP AREA PG Local $ 42,807 

PORT GEOGRAPHE EAST CARPARK PG Tourist $ 36,448 

PORT GEO EASTERN GROYNE CARPARK PG Tourist $ 177,306 

PORT GEO WESTERN GROYNE CARPARK PG Tourist $ 177,413 

BIRL ELBOW SP Local $ 5,673 

HORSE EXERCISE AREA SP Tourist $ 12,718 

SIESTA PARK RESERVE EASTERN CARPARK SP Tourist $ 21,359 

SIESTA PARK RESERVE WESTERN CARPARK SP Tourist $ 20,157 

SIESTA PARK BEACH WALKWAY SP Local $ 1,557 

SMITH STREET SP Local $ 8,288 

WONNERUP EASTERN CARPARK WO Tourist $ 37,112 

LESUEUR RESERVE WO Tourist $ 70,593 

CAPTAIN BAUDIN RESERVE WO Tourist $ 105,757 

WUNDABURI RESERVE WO Tourist $ 27,720 

YALLINGUP FORESHORE NAT Major $ 698,446 

YALLINGUP SLIPPERY ROCKS NAT Tourist $ 29,129 

YALLINGUP DAWSON DRIVE CARPARK NAT Local $ 23,157 

SMITHS MIDDLE CARPARK NAT Tourist $ 79,983 

SMITHS SOUTHERN CARPARK NAT Tourist $ 12,126 

SMITHS NORTHERN CARPARK NAT Tourist $ 170,627 

EAGLE BAY BOAT RAMP NAT Tourist $ 30,912 

BUNKER BAY NAT Tourist $ 270,600 

Table 35 Summary Precinct Asset Value 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

6.5 Capital expenditure forecast 

A plan forecasting the capital expenditure within each Coastal Precinct for a further 10 year 

period is presented in the table below to complement the detailed plan described on item 4 

above. The values presented were obtained considering the current replacement cost of the 

coastal nodes assets and the new assets included in the 10 year expansion plan presented 

on item 4 above. The recommended values were obtained using the depreciation of the 

assets and are presented in Year 1 Dollars. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

PRECINCT 

TOTAL 

ANNUAL 

EXPENDITUR 

E PER 

PRECINCT 

YEAR 11 YEAR 12 YEAR 13 YEAR 14 YEAR 15 YEAR 16 YEAR 17 YEAR 18 YEAR 19 YEAR 20 

DUNSBOROUGH $151,821 $151,821 $151,821 $151,821 $ 151,821 $ 151,821 $ 151,821 $ 151,821 $151,821 $ 151,821 $151,821 

BUSSELTON $168,021 $168,021 $168,021 $168,021 $ 168,021 $ 168,021 $ 168,021 $ 168,021 $ 168,021 $ 168,021 $ 168,021 

MEELUP $128,992 $128,992 $128,992 $ 128,992 $ 128,992 $ 128,992 $ 128,992 $ 128,992 $128,992 $ 128,992 $ 128,992 

PORT GEOGRAPHE $114,828 $114,828 $114,828 $ 114,828 $ 114,828 $ 114,828 $ 114,828 $ 114,828 $ 114,828 $ 114,828 $ 114,828 

SIESTA PARK & 

TOBY INLET $ 6,997 $ 6,997 $ 6,997 $ 6,997 $ 6,997 $ 6,997 $ 6,997 $ 6,997 $ 6,997 $ 6,997 $ 6,997 

WONNERUP $ 22,844 $ 22,844 $ 22,844 $ 22,844 $ 22,844 $ 22,844 $ 22,844 $ 22,844 $ 22,844 $ 22,844 $ 22,844 

CAPE NATURALISTE $111,444 $111,444 $111,444 $ 111,444 $ 111,444 $ 111,444 $ 111,444 $ 111,444 $ 111,444 $ 111,444 $ 111,444 

TOTAL $704,947 $704,947 $704,947 $704,947 $704,947 $704,947 $704,947 $704,947 $704,947 $704,947 $704,947 

Table 36 Annualised CoB Year 11 to 20 Asset Maintenance Recommended Expenditure 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


FACILITIES 

In order to present the opportunities available for the City of Busselton to fund coastal 

infrastructure and facilities projects a list of grant opportunities is presented below. 

7.1 Lottery West Grants 

CONTACT: Fay Baxter 93405161 

http://www.lotterywest.wa.gov.au/grants/grant-types 

Contribution toward activities centred around community amenity, wellbeing and the 

environment. 

‘Apply anytime’ programs (no closing date):- 

Community Spaces grant –contribution towards items or activities such as picnic areas, 

playgrounds, paths, steps, decking.ie. community amenity items. Infrastructure such as 

toilets, carparks, access roads would be seen as local govt. responsibility. 

Conservation of natural heritage grant cover items such as bush revegetation, associated 

fencing. 

Rolling grants with closing dates 

Trails grant covers walking trails (eg. Cape to Cape trail) 

For applications of more than $15,000 

APPLICATIONS ACCEPTED FROM: End of 2012 (date to be advised) 

CLOSING DATE: March 2013 (date to be advised) 

Interpretation of cultural heritage grant for signage and displays 

APPLICATIONS ACCEPTED FROM: March 2013 (date to be advised) 

CLOSING DATE: July 2013 (date to be advised) 

7.2 State NRM Program 

CONTACT: Barbara Morrell 93683168 

http://www.nrm.wa.gov.au/grants/state-nrm-program.aspx 

2012 Community Grants 

The Western Australian Government is making available $3 million to fund community 

projects as part of the 2012 State NRM Program. Eligible groups can apply for grants of 

between $10 000 and $50 000 to help protect and conserve natural assets in Western 

Australia. (eg. Erosion control, revegetation, rehabilitation, dune restoration) 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Applications must be received by 5 pm Friday 29 June 2012 by email or post. Email: 

barbara.morrell@agric.wa.gov.au 

Next round: Advertised end of 2012 

Closing: June 2013 

7.3 South West Catchment Council Grants 

CONTACT:Nerilee Boshammer 97806116 

SWCC on-ground funding 

http://swccnrm.org.au/funding/swcc-on-ground-funding/ 

Expressions of Interest for on-ground activities that address Australian Government targets 

as laid out in Caring for our Country Business Plan. 

‘Apply anytime’ funding; EOI’s can be submitted anytime up to June 2013 for review. 

For foreshore; dune,estuary planting and stormwater revegetation, erosion control, etc… 

7.4 South West Development Commission Royalties for Regions 

South West Regional Grants Scheme 

CONTACT: Adele Kear 97922000 

http://www.swdc.wa.gov.au/funding/south-west-regional-grants-scheme.aspx 

Funding is available to assist the development of infrastructure, services (including carparks, 

access roads, toilet blocks) and community projects, including the provision of headworks, 

and to assist in the broad development of the community, including the establishment of 

services and programs. 

The Minister will announce a renewal of the Scheme for 2012-2013. 

7.5 South West Development Commission Country Local Government Fund 

CONTACT: Vanessa Lewis 97922020 

http://www.rdl.wa.gov.au/grantandfunding/country/Pages/For-Country-Local-Gov.aspx 

The Royalties for Regions’ Country Local Government Fund helps local governments in 

regional Western Australia build and maintain their infrastructure (including carparks, access 

roads, toilet blocks). 

The CLGF 2012-13 funding will be provided to individual country local governments and 

groups of country local governments for infrastructure asset renewal and/or infrastructure 

asset creation. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Allocations 

Individual Country Local Governments Funding 

Regional Groups of Country Local Governments - assistance to groups of local 

governments to fund larger scale infrastructure projects which clearly demonstrate wider 

community benefits across a region. 

Note: 2 successful allocations of funding can be combined into one project 

The Minister will announce a renewel of the Scheme for 2012-2013. 

7.6 WAPC Coastwest Grants 2012/13 

CONTACT: Chris Lukes 65519349 

http://www.planning.wa.gov.au/722.asp 

Address impacts, improve the condition and amenity of coastal environments. 

Grants are provided to partnerships of community groups and local government /coastal 

managers to undertake on-ground coastal and marine rehabilitation, restoration and 

preventative conservation projects ie. revegetation, fencing, weeding, pathways, boardwalks, 

dune restoration. 

Application closes late July 2012 

Next round will be announced approximately in March 2013 and would close several 

months later. To be confirmed. 

7.7 Recreational Boating Facilities Scheme – Department of Transport 

CONTACT: Biddy Myres 9216 8917 

http://www.transport.wa.gov.au/imarine/19116.asp 

The RBFS provides grants to eligible authorities for the planning and construction of public 

boating infrastructure in WA which benefits recreational boat users. 

Eligible projects include the construction of, or planning for: 

• Maritime facilities such as boat launching ramps, finger jetties, moorings, and 

channels and breakwaters directly related to a public boating facility. 

• Land-based items located at a public boating facility, such as parking areas for boat 

trailers, toilets, waste facilities, fish cleaning tables and relevant signage regarding marine 

safety, fishing and other information. 

• Infrastructure which enhances access to boating, such as universal access paths. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

• Grants are available for up to 75% of the estimated cost of a project, but are limited 

to: 

• $2,250,000 (excluding GST) in regional Western Australia. 

• Round 17 applications closed in February 2012 

• Round 18 announced by Minister in September/October 2012 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

APPENDICES 

Appendix A – Precinct Arial Maps 

- Volume I City of Busselton 

- Volume II Shire of Augusta Margaret River 

Appendix B – Condition Assessment, Costings and Works Programme 

- Volume I City of Busselton 

- Volume II Shire of Augusta Margaret River 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

VOLUME II 

AUGUSTA MARGARET RIVER SHIRE 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

1. INTRODUCTION 

1.1 What the Augusta Margaret River Shire Provides 

The Augusta Margaret River Shire (AMRSC) provides a coastal facilities network in 

partnership with other levels of government and internal and external stakeholders to enable 

the delivery of the AMRSC’s service and products. This Coastal and Foreshore Facilities 

Asset Management and Expansion Plan (CFFAMEP) encompass 34 coastal recreational 

nodes spread throughout the coastline managed by AMRSC. 

Facilities considered in this Plan included pedestrian beach access, swimming and surf 

lifesaving locations, footpaths linking facilities, carparks, fish cleaning facilities, barbeques, 

playground equipment, toilets, lighting, picnic tables, seating, shelters, rubbish bins, bollards, 

fencing, bicycle access and facilities, lookouts and viewing platforms, signs, landscaping and 

emergency access. 

Activities considered in this Plan included walking, cycling, exercising, wildlife watching, 

scenic appreciation, fishing, boating, beach activities, dog exercise, water activities, picnics 

and barbeque gatherings. 

The evaluation of needs and requirements included a public consultation forum realised at 

the Council Chambers; correspondence from general public; consultation with Federal, State 

and Local Government agencies; consultation with Special Interest Groups and visitors. 

The evaluation process included demographic data, growth and visitation statistics. It also 

used guidelines from Australian Standards, AMRSC Strategic Plan and Liveable 

Neighbourhoods. 

1.2 What does it cost 

There are two key indicators of cost to provide Coastal Infrastructure services. 

 

 

The life cycle cost being the average cost over the life cycle of the asset, and 

The total maintenance and capital renewal expenditure required to deliver existing 

service levels in the next 10 years 

Some of the sub-categories covered in this asset management plan are depreciable (i.e. car 

parks, timber structures, toilet blocks, playgrounds, fencing, lighting and outdoor furniture); 

and some are non-depreciable (i.e. trees, natural areas and turf). 

The replacement cost of the assets located at the coastal nodes is estimated at $3.4M. The 

total asset maintenance, capital renewal and expansion expenditure required to provide 

Coastal Facilities Assets in the next 10 years are estimated at $7.5M. This cost includes the 

replacement of damaged items, expansion projects and infrastructure replacement, but does 

not include operational costs for services such as cleaning and plumbing provided by 

AMRSC. A total value of approximately $150,000 is estimated for the soft assets (eg. trees, 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

turf) located at the coastal nodes. These rates are derived from previous infrastructure 

projects and industry rates for the Southwest region (eg. Rawlinsons cost book). 

1.3 Assets covered by this Plan 

Asset category Dimension Replacement Value ($ ‘000) 


Car Park 27,000 m² 945 

Timber structure 473 m² 528 

Outdoor furniture 80 169 

Playgrounds 2 play areas 70 

Toilet blocks 8 buildings 1,058 

Other structures - 425 

Fencing & bollards 4,500 linear m 173 

Lighting 3 posts 15 

TOTAL 3,387 

Landscaping 

Soft Assets (trees, lawn, 

etc) 

148 

1.4 Key Stakeholders 

Table 37: Assets covered by this Plan 

Key stakeholders in the preparation and implementation of this CFFAMEP are: 

Internal stakeholders include: 

The Elected Council 

The Executive Management Team (EMT) 

The Works Business Unit (WBU) 

The Assets Services Team 

The Finance Department 

All AMRSC departments who provide 

support Services 

Community representation and administration 

AMRSC representation and administration 

Identification and dimension of service 

requirements 

Asset Management Plan implementation, 

operation and monitoring 

Strategic Financial Plan development 

Operation and Administration 

External Stakeholders Include: 

The Community 

Visitors to the Augusta Margaret River 





COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

1.5 Goals and Objectives of Asset Management 

The AMRSC exists to provide services to its community. This includes the provision of 

coastal and foreshore infrastructure assets. AMRSC has acquired coastal facilities assets 

primarily through its own construction activities, funded either through ratepayer moneys, 

developer contributions or government grants. 

AMRSC’s goal in managing infrastructure assets is to meet the required level of service in 

the most cost effective manner for present and future consumers. The key elements of 

infrastructure asset management are: 

 

 

 

 

 

 

 

 

Taking a whole of life cycle approach, 

Developing cost-effective management strategies for the long term, 

Providing a defined level of service and monitoring performance, 

Understanding and meeting the demands of growth through demand management 

and infrastructure investment, 

Managing risks associated with asset failures, 

Compliance with State and Federal regulations and Australian Standards, 

Sustainable use of physical resources, 

Continuous improvement in asset management practices. 

This CFFAMEP is prepared under the direction of AMRSC’s vision, mission, goals and 

objectives. These items are available at the AMRSC website (www.amrshire.wa.gov.au). 

The Vision for the Shire of Augusta Margaret River is a friendly and welcoming community 

which is internationally recognised for: 

 

 

 

 

 

The high quality of community life that is enjoyed by our residents and visitors 

within an attractive built environment. 

The uniquely beautiful natural environment which is responsibly managed and 

safeguarded for future generations. 

The successful and prosperous community enjoying a diversity of opportunities in 

housing, employment, education and leisure pursuits. 

The value placed on maintaining a safe, fair and cohesive community which 

respects its history and heritage and unique sense of place. 

The well-managed, responsive and adaptive local government which provides 

strong, visionary and consultative leadership. 

Achieved by AMRSC’s mission to: strengthen our communities, foster local economic 

prosperity, protect the natural environment and responsibly manage the community’s 

infrastructure and assets. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Linkages to Key Strategies 

The CFFAMEP is a component of AMRSC’s overall strategic planning process. It links to the 

annual budget and to other Corporate Strategies listed below: 

Strategic Plan 2010 – 2020 

Annual budget 2011 – 2012 

Access and Inclusion Plan 2010 – 2013 

Capes Region Boating Strategy 2011 

 

Foreshore Management Plans 

1.6 Strategic and Corporate Processes 

Strategic asset management at the Shire commences with the identification and analysis of 

community demands for services. The AMRSC’s strategic and corporate plans reflect and 

translate community needs and Government policy into broad service delivery plans and 

strategies. 

Fundamental to the development of corporate plans is the integration of the strategic asset 

management plan with the AMRSC’s human resources, information technology and financial 

strategies. This integration of asset management into the strategic planning process 

maintains the focus on the delivery of services while encouraging innovation in the utilisation 

of existing assets and the development of alternative methods of service delivery. 

The AMRSC’s main focus of strategic asset management is to achieve the optimal delivery 

of services through the efficient and effective management of assets. This outcome will be 

supported by comprehensive strategic plans that address capital investment, the operation 

and maintenance of existing and new assets and the rationalisation and disposal of surplus 

assets. 

The CFFAMEP forms the basis for medium term planning (10 years) and long term 

projections (20 years) for renewal, expansion and maintenance budgets. 

1.7 Plan Framework 

Key elements of the plan are 

Levels of service – specifies the services and levels of service to be provided by 

AMRSC 


met 

Life cycle management – how AMRSC will manage its existing and future assets to 

provide the required services 

Financial summary – what funds are required to provide the required services 

Asset management practices 

Monitoring – how the plan will be monitored to ensure it is meeting AMRSC’s objectives 

Asset management improvement plan 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

1.8 Assessment Process 

The assessment process started with the identification of all the coastal nodes located within 

the Shire boundaries, extending from the Shire boundary North of Gracetown to the eastern 

boundary East of Augusta. Aerial photography software and maps were utilised to identify 

and locate the coastal nodes and create an assessment list which was presented at the start 

up meeting to the AMRSC officers. 

A meeting was held at the Department of Environment and Conservation (DEC) office 

located at Queen Street, Busselton in April to clarify assets ownership and discuss 

management plans for the future of the assets located within Leeuwin-Naturaliste Capes 

Area Parks and Reserves. Collaboration strategies between DEC and the Local Government 

agencies were also discussed in this meeting, envisaging future partnerships for funding and 

management purposes. 

Microsoft Excel spreadsheets were used to develop an assessment template which was 

used to store and organize the assessment data. The template had fields for data entry for all 

the different kinds of infrastructure available at the coastal nodes, including carpark 

pavement, kerbing, bollards, fencing, playgrounds, timber access, signage and others. One 

template has been filled for each recreational node and the information linked to the main 

spread sheet which also included costing and hierarchy ranking. For each node the data 

collected included the condition (very poor to very good) and quantities for each item 

assessed. 

The infrastructure condition assessment process consisted of site visits to each coastal 

node. The equipment used consisted of a car, a camera with GPS device, a measuring 

wheel and a laptop computer. 

1.9 Relationship with Other Plans 

In January 2011 Shore Coastal produced a report named Capes Region Boating Strategy, 

where it assessed the boating facilities and boating demand at the Capes Region. The 

CFFAMEP complements the Capes Region Boating Strategy, focusing in the infrastructure 

located at the coastal nodes including boat ramp areas. 

Whilst the Capes Region Boating Strategy focused on the boating coastal structures such as 

jetties and boat ramps, the CFFAMEP assessed the civil infrastructure associated with the 

jetties and boat ramps, as well as assessing all the others coastal nodes. 

1.10 Rationale for Asset Ownership 

The Council exists principally to supply core services that meet the needs of its community. 

What services are provided, and how they are provided, depends on the level of service 

required by the community. 

One of Council’s core functions is to provide safe, appropriate parks, playgrounds and 

facilities throughout the municipality in accordance with standards and planning objectives. 

A well planned park network providing attractive places for play, rest and relaxation is seen 

by the community as essential infrastructure. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

2. LEVELS OF SERVICE 


Levels of Service provide the basis for the life cycle management strategies and works 

program identified within the CFFAMEP. They support the Council’s strategic goals and are 

based on customer expectations and statutory requirements. 

Coastal Facilities Assets serve the community and provide places for recreation, play and 

relaxation. 

Beach access – designated for general community recreation and access to coastal areas, in 

many cases presents carparking, toilet and other infrastructure associated. 

With the use of this broad description of service as a guide, a key objective of this Plan is to 

define the levels of service for safety, quality, amenity and efficiency. 

The levels of service in this section will be used to: 

• inform stakeholders of the type and level of service offered by AMRSC in its coastal nodes. 

• formulate management strategies to deliver the desired levels of service. 

• enable stakeholders to assess suitability, affordability and equity for the services offered. 

The levels of service outlined in this section are based on: 

• research and community expectations. 

• strategic and corporate goals. 

• legislative requirements 

• standards and Codes of Practice 

Asset Management for soft infrastructure (eg trees, lawns) is evolving presently and as such 

precise widely endorsed terminology and understanding for this is not in place. The approach 

taken here considered the replacement cost as the current value of the soft assets. The 

assessment quantified and rated the condition of the landscape soft assets present at the 

coastal nodes, but did not cover the native coastal bush areas. 

To increase the knowledge about the management of soft assets the staff involved in this 

Plan attended the IPWEA Parks Seminar held in Perth in March 2012. The latest 

methodologies utilised in the soft asset management were discussed and some of the 

information presented was utilised in this Plan. 

2.2 Research and Community Expectation 

The customer research into community infrastructure needs and satisfaction included: 

 

Newspaper advertising 

A newspaper ad was placed at the local newspaper inviting the community to 

comment on asset requirements for the Shire’s coastal infrastructure and facilities. It 

was located within the AMRSC page and also contained contact details and an 

invitation to the public meeting held at the Council Chambers. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

 

Community forums 

One public meeting was held during the consultation period at the Council Chambers 

on the 2nd of April 2012. 

A PowerPoint presentation was prepared and presented to the public using a 

projector. After the explanation of the project methodology and outcomes, the time 

was dedicated to an open discussion with the attendants. Four members of the public 

filled the comments templates provided and others collected contact details and sent 

their comments in the following weeks. 

 

Liaison with community groups 

A list including the community groups suggested for consultation purposes was 

provided by the AMRSC in March. Letters were posted to the listed groups and 

feedback was provided via letters, e-mails and phone calls. Meetings were also held 

to discuss specific items when required. 

 

Input from community members 

During the preparation of the plan general public comments were received via e- 

mails, letters and interaction during the site visits. 

2.3 Desirable Levels of Service 

The AMRSC provide infrastructure at the local nodes to facilitate access and interaction with 

the coastline to the community and visitors. The desirable level of service is achieved when 

the user has a pleasant, convenient and safe experience using the facilities provided. 

The level of service provided at the coastal nodes varied accordingly with the hierarchy. The 

major coastal nodes, due to their larger investment and the fact that they serve a larger 

number of people, provide more robust facilities and are maintained to a higher standard 

than local coastal nodes which service a limited segment of the community. 

For every node, each asset has been given a condition score relating to its level of service. 

Based on discussion contained in this report regarding appropriate levels of service the 

maintenance and renewal recommendations are based on achieving a minimum level 2 

“good” standard. 

2.4 Codes of Practice and Standards 

Level of Service requirements has a quality aspect that ensures safety and serviceability of 

infrastructure put in place for the community. In determining the appropriate maintenance or 

construction practice or material the Australian Standards are the reference point in meeting 

acceptable level of service requirements. Due to the variety of structures assessed a large 

number of Australian Standards were relevant for this exercise. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

The AMRSC also has its own construction and maintenance standards and these should be 

complied with as a minimum. 

2.5 Principles Adopted in this Plan 

The following principles are adopted in delivering levels of service in relation to parks and 

playgrounds: 

 

 

 

 

 

 

 

 

 

Safe for users, particularly play equipment and timber structures. 

Appearance is acceptable (adequate for the designated use) 

Regular maintenance is undertaken (frequency in accordance with asset importance 

and classification) 

Facilities are appropriate for the designated use and in good condition 

Facilities are operational 

Accessible to all people of all abilities (universal access) 

Regular asset inspection are carried out 

Signage is appropriate 

AMRSC responds to complaints and issues in accordance with its customer service 

chapter 

2.6 Design and Construction Standards 

While a diverse range of designs of coastal nodes can occur, all designs must conform to the 

relevant Australian Standards. 

For access structures there are numerous manufacturers with designs and materials to cater 

for a range of age groups and abilities. 

While play equipment is designed essentially for play and enjoyment, modern equipment 

also provides learning experiences and skills enhancement. 

Safety is of paramount importance, with materials, design, manufacture and installation all 

having safety as a priority. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

2.7 Legislative Requirements 

Legislation 

Local Government Act 1995 

Environmental Protection Act 1986 

Aboriginal Heritage Act 1972 

Aboriginal Heritage Regulations 1974 

Wildlife Conservation Act 1950 

Road Traffic Act 1974 

Dividing Fences Act 

OSH Act 1984 

OSH Regulations 1996 

Australian Standards 

Table 38: Legislative Requirements 

Requirement 

Sets out role, purpose, responsibilities and powers 

of local governments including the preparation of a 

long term financial plan supported by asset 

management plans for sustainable service delivery. 

Require permit and flora survey prior to vegetation 

removal, relates to the prevention of pollution - 

either to land air or water. Defines two types of 

harm - material environmental harm or serious 

environmental harm. 





Provides for the conservation and protection of 

native flora and fauna 

Laws and legislation surrounding road networks. 

Local government exempt from 50/50 contribution 

for dividing fences abutting public open space. 





Set the technical requirements that should be 

adhered to for various items. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

3. CURRENT AND FUTURE DEMAND 

3.1 Demand Forecast 

Factors affecting demand include changes in demographics, seasonal factors, vehicle 

ownership, accessibility, consumer preferences and expectations, economic factors, 

agricultural practices and environmental awareness. 

Demand factor trends and impacts on service delivery are summarised in Table 3. 

Demand Factor 

Population 

Present Position 

(taken from ABS) 

Current Population 

as at 30 June 

2010: 12,509 

Demographics 30% under 24 

years old 

23.4% over 55 

years old 

Projection 2031 

Projected growth between 

2010 and 2031 is from 

12,509 to 19,978 

Whilst the proportion of 

age groups is not 

expected to change 

dramatically, the ageing 

population will see an 

increase in people 

potentially having a 

disability and therefore 

greater demand for 

universal access will be 

required. 

Table 39: Demand factors, projections and impact on services 

Impact on services 

Increase in coastal 

usage will require 

upgrade of coastal 

facilities to maintain 

current level of 

service. 

Average impact, 

however the 

requirement to 

increase universal 

access will increase 

the costs for asset 

replacement. 

It is worth noting that Category 1 and 2 recreational nodes are also affected by population 

growth in the region (areas outside the Augusta Margaret River Shire), creating a demand 

growth considerably higher than the Category 3 nodes, which are mostly used by local 

residents. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Table 40. Augusta Margaret River Population Growth 

3.2 Demographic Change 

Forecasted changes to demographic groups can help to understand how the Augusta 

Margaret River Shire is developing and are an important tool to plan for future demands. The 

graphic below was produced using 2012 Department of Planning data and represents an 

“estimate of future population size if trends in fertility, mortality and migration continue” 

(Western Australia Tomorrow, February 2012). 

Table 41. Augusta Margaret River Demographic Projections 

These demographics indicate there will be an increase in the 60+ age cohort. This increase 

could also indicate a greater number of people will require improved access to parks and 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

coastal nodes due to frailty and/or disability. Universal access to the coastal facilities will be 

more costly to asset provision. These forecasted age demographics in the Augusta Margaret 

River Shire could result in an increased demand for outdoor furniture (e.g. picnic settings, 

shelters, stairs, disabled access BBQ’s and drinking fountains). 

3.3 Current Demand 

Coastal access 

The Shire currently has several beach accesses with different characteristics spread along 

the coastline, varying from simple sand tracks surrounded by bollards to timber structures 

presenting platforms and steps. Some informal tracks creating erosive processes were also 

identified during the site assessment. The number of formal beach access meets the current 

demand, providing access to the coastline and preserving the coastal vegetation. The 

Augusta Margaret River Coastal Management Plan describes the importance of the 

conservation of the dune vegetation and consequently the need to keep the human impact 

restricted to the formalised beach accesses. In general, the idea is to provide access at 

strategic points and restrict access in areas dedicated to coastal vegetation rehabilitation, 

due to its environmental importance and its role in coastal protection. 

Car Parking 

Car Park areas at the coastal recreational nodes are associated with other facilities such as 

beach access, boat ramps, toilet blocks and lookouts. The number of car bays is sufficient for 

most of the year, but during peak periods the high demand tends to generate overflow to 

adjacent road access or grassed areas. Based on observations the main peak periods occur 

during the summer, public holidays (eg. Easter) and specific events (eg. Margaret River Drug 

Aware Pro). 

Toilet Blocks 

Toilet facilities are generally restricted to the major coastal recreational nodes and 

associated to car parking areas. Whilst they cater for the current demand without major 

problems, preventive maintenance should be provided to avoid the need of replacement as 

the buildings deteriorate. The main issues identified are graffiti and corrosion. Additional 

facilities are expected to be required as the demand grows. 

Playgrounds and outdoor furniture 

Whilst coastal area playgrounds are normally located at the major recreational nodes, 

outdoor furniture is present in most areas. Playground equipment not designed for coastal 

environments creates risk for the users as structural corrosion is not easily identified due to 

the plastic layers covering it. 

Maintenance inspections are carried out constantly and include structural assessment in 

order to prevent accidents caused by failure. In future playground equipment purchased for 

coastal areas should be certified to withstand the corrosive environment caused by its 

proximity to the ocean. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Old wood fired BBQ’s should be upgraded to electric heated ones to reduce bushfire risk, 

especially in coastal areas exposed to wind. The outdoor seats and picnic tables are in fair 

condition in general, with fasteners corrosion and damaged painting being the main problems 

encountered. 

3.4 Future Demand 

Demand for new assets will be managed through a combination of managing existing assets 

more efficiently, upgrading of existing assets and providing new assets to meet the future 

demand. 

It may not always be appropriate to respond to increased demand by providing more facilities 

near the coast as there may be an environmental capacity issue or other limitation factors. 

The management of existing assets includes the maintenance works and investment to 

provide the required level of service. The comparison of the condition assessment and the 

annual expenditure indicates which areas have been managed satisfactorily and areas 

requiring an expenditure increase. 

The upgrade of existing assets and provision of new assets were determined from the 

existing management plans for specific coastal areas (e.g. Augusta Margaret River Coastal 

Management Plan). These plans have been produced to identify priority issues, develop an 

integrated strategy and prepare a schedule of priorities. Community consultation and liaison 

with the Augusta Margaret River Shire were conducted during the preparation of these 

Management Plans. 

Specific recommendations for each coastal node are described in Section 4. Appendix A 

also shows the locations of the Precincts and Nodes. 

This Plan has an approach which ranks its recreational areas by importance, namely 

categories 1 to 3 described below. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Category 1 – Major Coastal Node 

Major tourist attraction and robust infrastructure provided. Used by locals as well as 

visitors and present features that attracts people to the area (eg Surfers Point, 

Rivermouth, Flinders Bay, Gracetown Swimming Beach). 

Figure 13 Surfers Point, Major Coastal Node 

Category 2 - Tourist Coastal Node 

Tourist attraction used by local residents and tourists. Infrastructure provided not as 

large as the Major Coastal Nodes but presents unique characteristics that attract 

people to the area. (eg. Grunters, Gas Bay, South Point). 

Figure 14 Grunters Carpark, Tourist Coastal Node 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Category 3 – Local Coastal Node 

Basic infrastructure provided to organize beach access. Mostly used by residents to 

have access to the local coastline. (eg. Deere St) 

Figure15 Deere St, Augusta, Local Coastal Node 

In preparing the Plan a higher relative weighting has been applied to the high rated category 

in scheduling the capital works program. Each asset group (carpark, timber platform, etc.) 

condition assessed, combined with the hierarchy category of the coastal node defined the 

priority for expenditure purposes in order to create a ranking to guide the coastal 

infrastructure investment the future. 

4 COASTAL PRECINCTS 

Due to the large extent of the coastline within the Augusta Margaret River Shire this Plan 

divided the areas with similar characteristics into six (6) Coastal Precincts. The Augusta 

Margaret River Shire manages three (3) of these precincts (Gracetown, Prevelly and 

Augusta) whilst the other three (3) are managed by the Department of Environment and 

Conservation (DEC), being (North of Gracetown, South of Gracetown to North of Prevelly 

and South of Prevelly to North of Augusta). 

In seeking external funding it is appropriate, where desired, to do so at a precinct level. 

The condition assessment results, replacement and upgrade recommendations for each 

precinct are presented below. 

Table 42 below presents a summary of the total annual expenditure for the Augusta 

Margaret River Shire for the next 10 years. All values presented below are in Year 1 Dollars. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 3,375,278 

PARTICULARS 

TOTAL COASTAL & FACILITIES ASSET EXPENDITURE* 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 


Expansion $602,879 $165,625 $2,151,726 $285,186 $ 989,399 $ 688,589 $1,021,115 $ 855,836 $123,000 $ 927,470 $7,810,825 


$ 36,400 $ 44,950 $ 43,700 $ 10,000 $ 5,000 $ 19,700 $ - $ 2,618 $ - $ - $ 162,368 


$ - $ 26,600 $113,600 $ 93,625 $ 25,000 $ - $ 20,290 $ - $ 25,000 $ 103,940 $ 408,055 

Grant Funds 

$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 

TOTAL 


$ 639,279 $ 237,175 $2,309,026 $ 388,811 $1,019,399 $ 708,289 $1,041,405 $ 858,454 $ 148,000 $1,031,410 $8,381,248 

* Excludes operational expenditure. 

Table 42 Summary of Recommended Annual Expenditure by AMRSC on Coastal Facilities 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

4.1 Gracetown Precinct 

The Gracetown Coastal Precinct is located approximately 12 kilometres northwest of 

Margaret River Township. The precinct area is located within Cowaramup Bay and extends 

for approximately 1 kilometre on the Bay’s coastline. 

The Gracetown townsite is located at the centre of the Bay, extending from the back of the 

coastal area to the top of the hill. Sale of the lots within the townsite occurred in 1963, the 

same year the town was gazetted. 

The Gracetown Precinct’s natural characteristics enable a range of coastal activities in a 

relatively small area, attracting a large number of tourists. Popular surf spots are located at 

the northern and southern end of the Bay. The northern area is under management of the 

DEC but a boundary realignment is being negotiated between DEC and AMRSC to include 

the recently enlarged boat ramp carpark in the Local Government management area. The 

boat ramp carpark project was part funded by the Recreational Boating Facilities scheme. 

The Gracetown Swimming Beach and Maleleuca Beach are located in the middle of the Bay 

separated by Cowaramup Brook. 

The Augusta-Margaret River Coastal Management Plan states: “coastal landscape at 

Gracetown is generally in its natural form with the exception of the large parking area at the 

main swimming beach. The beach is generally fairly narrow with a steep profile, which is 

evidence of high coastal energy and relative shortage of sediment. The main beach car park 

has been constructed where the dune originally was and as a result sand is blown off the 

beach onto the car park”. 

The development proposed by Landcorp is likely to generate an investment in the order of 

$1M designated to public facilities upgrades. 

4.1.1 Gracetown Precinct Coastal Nodes 

Three coastal nodes under AMRSC management are located in Gracetown. The major 

coastal node is the Gracetown Swimming Beach, a very popular tourist destination due to the 

sandy beach and sheltered waters creating a safe swimming area. The area is equipped with 

a gravel carpark, toilets, beach shelters and street furniture. 

Maleleuca Beach is located south of the Cowaramup Brook and also has sheltered waters 

suitable for swimming. This node has a gravel carpark, timber beach access and outdoor 

furniture, and the coastal vegetation area is protected by fencing. The access is provided via 

a narrow sandy track to the beach. 

The southernmost coastal node within Cowaramup Bay is the popular surfing spot called 

South Point, which is equipped with a sealed carpark, toilet block and timber beach access. 

The boundary delimiting the areas managed by AMRSC and DEC is located south of the 

beach access. The timber platform and steps located at the end of the cape are under 

management of DEC. During peak periods with large demand the carpark overflows. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 169,760 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

GRACETOWN SWIMMING BEACH 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 38,750 $ 10,000 $ 80,000 $ 128,750 


$ 8,400 $ 15,000 $ 23,400 


$ 21,100 $ 11,650 $ 5,000 $ 37,750 

Grant Funds 

$ - 

Required City Funds $ 8,400 $ 59,850 $ 15,000 $ - $ 10,000 $ - $ 11,650 $ 80,000 $ 5,000 $ - $ 189,900 


Cost Details 

Year 2 seal carpark entrance and install channel markers(seek DoT funding); Year 5 install bollards to formalise overflow carpark on 

grassed area; Year 8 install playground equipment 




Year 1 replace damaged bollards, replace damaged signage, replace damaged bins. Year 3 maintain and upgrade beach shelter. 

Year 2 replace BBQs by electric BBQs and install traffic sign near entrance; Year 7 install bollards and upgrade signage; Year 9 fence 

beach access 

Table 43 Recommended Expenditure by AMRSC on Gracetown Swimming Beach 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 317,229 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

SOUTH POINT 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 20,650 $ 48,000 $ 68,650 


$ 20,000 $ 20,000 


$ - 

Grant Funds 

$ - 

Required City Funds $ - $ 20,000 $ - $ - $ 20,650 $ - $ - $ - $ 48,000 $ - $ 88,650 


Cost Details 




Year 5 Increase coast risk signage and carpark capacity; Year 9 upgrade footpath from Salter/Langley to South Point Carpark 

Year 2 replace corroded timber access and toilet parts; 

Table 44 Recommended Expenditure by AMRSC on South Point 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 108,611 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

MALELEUCA BEACH 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 20,000 $ 20,000 


$ 1,500 $ 1,500 


$ 2,500 $ 12,000 $ 14,500 

Grant Funds 

$ - 

Required City Funds $ 1,500 $ 2,500 $ - $ 12,000 $ 20,000 $ - $ - $ - $ - $ - $ 36,000 


Cost Details 




Year 5 Install 2 electric BBQ 

Year 1 fix coastal bush fencing 

Year 2 replace concrete steps handrail; Year 4 replace timber access. 

Table 45 Recommended Expenditure by AMRSC on Maleleuca Beach 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

4.2 Prevelly Precinct 

Prevelly is a townsite located 9 kilometres west of Margaret River township. The area was 

privately subdivided in 1960, and named Prevelly Park by the developers. In 1977 the 

AMRSC requested the development be declared a town site, and the townsite of Prevelly 

was gazetted in 1978. 

The Prevelly Precinct is one of the highest use areas along the Augusta Margaret River Shire 

coast and will probably become more intensively used in the future. The area under AMRSC 

management extends from the southern margin of the Margaret River to Gas Bay carpark. 

4.2.1 Prevelly Precinct Coastal Nodes 

A Concept Development Masterplan including all the coastal nodes within the Prevelly 

Precinct has been prepared following extensive public consultation in the last 5 years. The 

Masterplan addresses issues related to coastal access, conservation, growing population 

needs and car parking requirements, between others. The plan presents a detailed 

description of the developments that should take place in the coastal nodes from Rivermouth 

to Gas Bay, specifying the required infrastructure type and location. The Prevelly Precinct 

expansion plan considers the Concept Masterplan items to ensure the community 

requirements are addressed. Approximately $6M in funding has been obtained from the 

State Government SuperTowns program and other sources for upgrading the Rivermouth, 

Surfers Point and Rifflebutts coastal nodes. 

The northernmost Coastal Node within the Prevelly Precinct is the Rivermouth area. It is one 

of the major nodes in the area due to possibility of experiencing the calm waters of the 

Margaret River as well as Indian Ocean. The infrastructure provided includes car park, 

toilets, formalised beach access and beach shelters. 

Figure 16 Surfers Point Mid Carpark beach access 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

The Surfers Point area is located just south of the Rivermouth and also provides carpark, 

toilets and beach access to the visitors. This area is regularly used for surfing competitions, 

including the international Margaret River Pro which attracts thousands of spectators. 

Gnarabup Beach attracts visitors and is surrounded by few coastal nodes, being: Riflebutts 

area on the north, beach accesses on the east and the Boat Ramp on the southern end. Due 

to the variety of coastal activities that can take place in this area the demand can be 

extremely high, especially during the summer when car park overflow regularly occurs. 

The carpark located at the end of Ocean View Road provides access to the Gnarabup Boat 

Ramp, viewing platform and Long Reef Beach. The carpark has a limestone track and timber 

structures providing access to the coast, as well as concrete steps that provide access to 

Gnarabup Beach. 

Two carparks are located further south at the end of Seabreeze Cove and Gas Bay Road 

providing access to Grunters Beach and Gas Bay respectively. 

Figure 17 Gnarabup Boat Ramp Carpark 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 457,826 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

RIVER MOUTH (& NODAL PICNIC AREA & LOOKOUT) 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 37,875 $ 865,249 $ 235,180 $ 480,936 $ 1,619,240 


$ 2,500 $ 3,550 $ 6,050 


$ - 

Grant Funds 

$ - 

Required City Funds $ 2,500 $ 41,425 $ - $ - $ 865,249 $ - $ 235,180 $ 480,936 $ - $ - $ 1,625,290 

Year 2 Implement stage 1 of Rivermouth to Gas Bay Plan; Year 5 Implement stage 3 of Rivermouth to Gas Bay Plan; Year 7 


Cost Details 

Implement "upgrade of Rivermouth Rd" of Rivermouth to GasBay Plan; Year 8 Implement "Nodal Picnic area & lookout" and 

"Nodal carpark & bus turn around" items of the Rivermouth to Gas Bay Plan. 




Year 1 level gravel car park area damaged by erosion; Year 2 replace corroded beach shelter fasteners. 

Table 46 Recommended Expenditure by AMRSC on River Mouth 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 195,450 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

MIDDLE CARPARK (NORTH OF SURFERS POINT) 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 279,686 $ 279,686 


$ 2,000 $ 14,400 $ 16,400 


$ 45,000 $ 45,000 

Grant Funds 

$ - 

Required City Funds $ - $ - $ 47,000 $ 279,686 $ - $ 14,400 $ - $ - $ - $ - $ 341,086 


Cost Details 




Year 4 Implement Rivermouth to Gas Bay Plan 

Year 3 replace damaged bollards; Year 6 replace footpath 

Year 3 replace timber beach access 

Table 47 Recommended Expenditure by AMRSC on Middle Carpark 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 358,142 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

SURFERS POINT 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 581,229 $2,151,176 $ 335,885 $ 3,068,290 


$ 4,000 $ 2,200 $ 6,200 


$ - 

Grant Funds 

$ - 

Required City Funds $ 585,229 $ 2,200 $2,151,176 $ - $ - $ - $ 335,885 $ - $ - $ - $ 3,074,490 


Cost Details 

Year 1 Implement stage 1 of the Rivermouth to Gas Bay Plan; Year 3 Implement stage 3 of Rivermouth to Gas Bay Plan; 

Implement upgrade of Surfers Point Rd from the Rivermouth to Gas Bay Plan. 




Year 1 Maintain / clean drainage pits; Year 2 replace rock risk signage 

Table 48 Recommended Expenditure by AMRSC on Surfers Point 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 52,660 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

RIFLEBUTTS 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$633,589 $ 839,070 $ 1,472,659 


$ - 


$ 60,000 $ 60,000 

Grant Funds 

$ - 

Required City Funds $ - $ - $ - $ 60,000 $ - $ 633,589 $ - $ - $ - $ 839,070 $ 1,532,659 


Cost Details 

Year 6 Implement Riflebutts - Mitchel Drive carparks item of Rivermouth to Gas Bay Plan; Year 10 Implement Riflebutts Oval 

and POS item. 




Year 4 Replace play equipment. 

Table 49 Recommended Expenditure by AMRSC on Riflebutts 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 44,879 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

GNARABUP BEACH ACCESSES 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 35,600 $ 35,600 


$ - 


$ 8,640 $ 8,640 

Grant Funds 

$ - 

Required City Funds $ - $ 35,600 $ - $ - $ - $ - $ 8,640 $ - $ - $ - $ 44,240 


Cost Details 

Year 2 Expand carpark areas on Mitchell Drive (Narda Avenue and Georgette Way) and install showers and doggy bag 

dispenser near beach access points. 




Year 7 Replace timber beach access (Narda Avenue and Georgette Ave). 

Table 50 Recommended Expenditure by AMRSC on Gnarabup Beach Access 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 351,992 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

GNARABUP BOAT RAMP 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 1,650 $ 43,400 $ 25,000 $ 70,050 


$ 1,100 $ 6,000 $ 7,100 


$ - 

Grant Funds 

$ - 

Required City Funds $ 1,650 $ 44,500 $ - $ 6,000 $ - $ - $ 25,000 $ - $ - $ - $ 77,150 


Cost Details 

Year 1 Install traffic signage at the entrance; Year 2 Renovate stairs that connect with the upper carpark and install seating; 

Year 7 Install footpath connecting to upper carpark. 




Year 1 Replace damaged signage; Year 4 Timber access maintenance. 

Table 51 Recommended Expenditure by AMRSC on Gnarabup Boat Ramp 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 64,448 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

REEF DRIVE 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ - 


$ 550 $ 2,618 $ 3,168 


$ 26,940 $ 26,940 

Grant Funds 

$ - 

Required City Funds $ - $ 550 $ - $ - $ - $ - $ - $ 2,618 $ - $ 26,940 $ 30,108 


Cost Details 




Year 2 Replace green waste signage; Year 8 Install line marking. 

Year 10 Replace timber access. 

Table 52 Recommended Expenditure by AMRSC on Reef Drive 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 67,748 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

OCEAN VIEW ROAD 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 5,500 $ 5,500 


$ 1,100 $ 2,000 $ 2,000 $ 5,100 


$ 25,000 $ 55,000 $ 80,000 

Grant Funds 

$ - 

Required City Funds $ 1,100 $ - $ 2,000 $ 7,500 $ 25,000 $ - $ - $ - $ - $ 55,000 $ 90,600 


Cost Details 


Cost Details 


Year 4 develop fence in front of carpark to prevent cliff access and around the carpark. 

Year 1 Replace signage; Year 3 maintain carpark timber access; Year 4 Repair concrete footpath. 

Year 5 Upgrade pathways to Long Reef Beach to allow emergency vehicles access; Year10 Replace lookout and Long Reef Beach 

timber access. 

Table 53 Recommended Expenditure by AMRSC on Ocean View Road 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 32,396 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

SEAGRASS PLACE 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ - 


$ 4,000 $ 4,000 


$ - 

Grant Funds 

$ - 

Required City Funds $ 4,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 4,000 


Cost Details 




Year 1 footpath cracking repair and area needs cleaning due to sediment transport after the November 2011 bushfire. 

Table 54 Recommended Expenditure by AMRSC on Seagrass Place 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 50,860 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

GRUNTERS 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 00,000 $ 50,000 $ 150,000 


$ 2,000 $ 550 $ 1,000 $ 3,550 


$ 22,000 $ 22,000 

Grant Funds 

$ - 

Required City Funds $ 2,000 $ 550 $ 1,000 $ - $ - $ - $ - $ 100,000 $ - $ 72,000 $ 175,550 


Cost Details 




Year 8 Install toilet block and build footpath to Wallcliffe Road; Year 10 expand and fence carpark. 

Year 1 Implement measures to fix erosion near carpark on the beach side; Year 2 Replace signage; Year 3 timber access 

painting. 

Year 10 replace timber access. 

Table 55 Recommended Expenditure by AMRSC on Grunters 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 44,957 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

GAS BAY 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 33,500 $ 100,000 $ 65,000 $ 198,500 


$ 1,050 $ 1,050 


$ - 

Grant Funds 

$ - 

Required City Funds $ 1,050 $ - $ - $ - $ 33,500 $ - $ - $ 100,000 $ 65,000 $ - $ 199,550 


Cost Details 

Year 5 formalise overflow carpark and install speed bump, signage and road marking; Year 8 develop ablution facilities; Year 9 

develop lookout and install stairs from emergency way to rocks. 




Year 1 Replace signage and clean open drain. 

Table 56 Recommended Expenditure by AMRSC on Gas Bay 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

4.3 Augusta Precinct 

Augusta is located on the southwestern corner of the Shire and was formed in 1830. The 

coastline managed by the AMRSC is located on the southern coast extending from Cape 

Leeuwin to Hardy Inlet. The Main tourist attraction in the area is the Leeuwin Lighthouse, 

located on the southwestern end of the Cape. Several informal beach accesses are used by 

residents and visitors in the area between the Lighthouse and Flinders Bay. A concept plan 

entitled Cape Leeuwin Tourist Precinct Site Plan has been prepared to identify the 

requirements and opportunities for improvement in the Cape area, including the coastline 

between the Leeuwin Lighthouse and Ringbolt Bay. The recommendations presented in this 

plan were used to identify the expansion requirements and opportunities in this area. 

An overall coastal management plan from Cape Leeuwin to Flinders Bay will be will prepared 

during 2012/13 and the recommendations should also be considered during expansion 

projects in this area. 

The construction of the Augusta Boat Harbour is currently progressing and is likely to change 

the dynamics and demand in this area. The new facilities will attract mainly boat users and 

traffic is likely to increase in the region. The provision of boat launching facilities at the new 

harbor will generate opportunities to redevelop the Flinders Bay Boat Ramp area, possibly 

utilizing the boat ramp structure to provide water slides for children and disabled access 

without large investments. 

The areas adjacent to Skippy Rock Road under DEC management can also be developed to 

increase the number of coastal access options in the future. 

4.3.1 Augusta Precinct Coastal Nodes 

Cape Leeuwin is located at the southwestern extremity of the cape. The area has 3 main 

buildings leased to different organizations located within the Lighthouse area. The carpark is 

sealed and has 37 car bays and 1 bus parking bay. The carpark overflows during peak 

season and an expansion would be beneficial. 

The carpark located near the Light Station is located near the Leeuwin Lighthouse and used 

for beach access and as an overflow parking area for the Water Wheel area. This carpark 

should be formalized and sealed to increase the level of amenity. 

Various pull off points have been identified in the area between the Light Station area and 

Sarge Bay. These areas should be formalized with installation of bollards and signage and 

the unnecessary beach tracks closed off to improve vegetation rehabilitation and reduce 

erosion. 

Access to the beach at Sarge Bay currently is via a sandy track and an informal carpark is 

located on the dunes. Ringbolt Bay beach access is provided by a sandy track with two links 

to Leeuwin Road. Improvements in this area should consider the impact on the natural 

vegetation and the provision of facilities should be made in conjunction with improvements to 

access. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

A sealed lookout carpark located off Leeuwin Road provides a great view of the lighthouse 

and has a monument installed near the vegetation boundary. Informal beach access tracks 

are also located in this area. 

A fishing jetty is located at Dead Finish providing a water activity opportunity for people with 

a disability. The jetty structure is in good condition but the access track and the carpark area 

could be improved to facilitate access. 

The Flinders Bay area has three main coastal access points, including Old Flinders Jetty 

lookout, Flinders Swimming beach and the boat ramp area. The major infrastructure is 

located near the boat ramp, including toilets, carpark, picnic shelter and outdoor furniture. 

Beach access is provided off Albany Terrace near Loch Street, Deere Street and Chaudiere 

Place. Most of the usage in these areas is made by local residents to access the coast and 

minimal infrastructure is provided. A lookout, sheltered seating and steps are provided 

opposite Chaudiere Place. 

Seine Bay area is located near the Colourpatch Café and is equipped with carpark, boat 

ramp, BBQ shelter and toilets. This area is very popular and used by tourists and locals due 

to its riverfront location and the amenities provided. 

The Ellis Street jetty area has 4 jetties, making this area highly used by locals and tourists. 

The area is a popular spot for kitesurfing and upgrades have been recommended by the 

Capes Region Boating Facilities Study. The infrastructure provided includes toilets, carpark 

and outdoor furniture. 

Figure 18 Flinders Bay Boat Ramp 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 61,045 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

LEEUWIN LIGHTHOUSE 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 45,000 $ 45,000 


$ 1,350 $ 5,000 $ 6,350 


$ - 

Grant Funds 

$ - 

Required City Funds $ 1,350 $ - $ - $ - $ 5,000 $ 45,000 $ - $ - $ - $ - $ 51,350 


Cost Details 




Year 6 Expand carpark creating additional 20 bays 

Year 1 Repair carpark potholes and replace dog signage; Year 5 Install bollards on eastern side of carpark 

Table 57 Recommended Expenditure by AMRSC on Leeuwin Lighthouse 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 13,006 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

CARPARK NEAR LIGHT STATION 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 50,500 $ 50,500 


$ - 


$ 21,625 $ 21,625 

Grant Funds 

$ - 

Required City Funds $ - $ - $ - $ 21,625 $ - $ - $ - $ 50,500 $ - $ - $ 72,125 

Year 8 Establish a pedestrian path down to the beach, which links into proposed Cape Leeuwin Walk Trail, Install timber 


Cost Details 

beach access, create a sealed carpark space for 2 cars or bus adjacent to the road, install a universal access path from the 

carpark to the Lighthouse. 




Year 4 Seal existing gravel carpark, create a defined pedestrian crossing to the Water Wheel area; install interpretative 

signage and maps. 

Table 58 Recommended Expenditure by AMRSC on Carpark Near Light Station 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$0 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

RINGBOLT BAY 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 10,000 $ 279,750 $ 289,750 


$ 7,100 $ 7,100 


$ - 

Grant Funds 

$ - 

Required City Funds $ - $ 7,100 $ - $ - $ - $ 10,000 $ 279,750 $ - $ - $ - $ 296,850 


Cost Details 

Year 6 formalise carparks at beach access between Ringbolt Bay and Skippy Rock Road; Year 7 Seal access road, install 3 

carparks, install toilet, install path, install signage, install rock bolts at fishing spots. 




Year 2 Formalise carparking are and beach access to prevent bush damage 

Table 59 Recommended Expenditure by AMRSC on Ringbolt Bay 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 20,090 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

LIGHTHOUSE LOOKOUT OFF LEEUWIN ROAD 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 19,200 $ 19,200 


$ 4,750 $ 4,750 


$ - 

Grant Funds 

$ - 



Cost Details 




Year 10 Replace pavement. 

Year 1 Fix carparking seal cracking, install linemarking. 

Table 60 Recommended Expenditure by AMRSC on Lighthouse Lookout off Leeuwin Road 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 4,685 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

SARGE BAY 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 32,650 $ 32,650 


$ 3,050 $ 3,050 


$ - 

Grant Funds 

$ - 

Required City Funds $ - $ - $ 3,050 $ - $ - $ - $ 32,650 $ - $ - $ - $ 35,700 


Cost Details 

Year 7 Create sealed carpark adjacent to the road, install pedestrian path linking to Cape Leeuwin walk trail, create loookout, 

install signage. 




Year 3 Formalise carpark installing bollards and signage. 

Table 61 Recommended Expenditure by AMRSC on Sarge Bay 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 90,618 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

ALBANY TERRACE COASTAL ACCESSES 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ - 


$ 2,000 $ 5,300 $ 7,300 


$ - 

Grant Funds 

$ - 

Required City Funds $ 2,000 $ - $ - $ - $ - $ 5,300 $ - $ - $ - $ - $ 7,300 


Cost Details 




Year 1 Install bin and doggy bag at Deere Street, install handrail at beach access at Chaudiere Place; Year 6 Install bollards to 

formalise carparks at Loch Street and Chaudiere Place, level gravel parking near Caravan Park; 

Table 62 Recommended Expenditure by AMRSC on Albany Tce Coastal Accesses 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 257,240 

PARTICULARS 

YEAR 1 

2012/2013 

SEINE BAY (INCLUDING COLOURPATCH CAFÉ AND TURNER STREET JETTY) 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ - 


$ 3,000 $ 2,000 $ 5,000 


$ 2,000 $ 2,000 

Grant Funds 

$ - 

Required City Funds $ 3,000 $ - $ 2,000 $ 2,000 $ - $ - $ - $ - $ - $ - $ 7,000 


Cost Details 




Year 1 graffiti removal and replacement of corroded elements; Year 4 install handrail from carpark to beach area 

Year 3 Replace shower 

Table 63 Recommended Expenditure by AMRSC on Seine Bay 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 9,570 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

DEAD FINISH 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 550 $ 10,000 $ 10,550 


$ 2,650 $ 2,650 


$ - 

Grant Funds 

$ - 

Required City Funds $ - $ 2,650 $ 550 $ - $ - $ - $ - $ - $ 10,000 $ - $ 13,200 


Cost Details 




Year 3 Install signage warning of King Waves; Year 9 Install roadside parking bay. 

Year 2 Install bin, formalise carpark installing bollards and signage. 

Table 64 Recommended Expenditure by AMRSC on Dead Finish 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 215,000 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

ELLIS ST JETTY 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 30,000 $ 30,000 


$ 500 $ 1,200 $ 8,100 $ 9,800 


$ - 

Grant Funds 

$ 3,000 $ 3,000 

Required City Funds $ 500 $ 1,200 $ 8,100 $ - $ - $ 3,000 $ - $ 30,000 $ - $ - $ 36,800 


Cost Details 




Year 8 seal Commercial Jetty carpark. 

Year 1 Fix pavement depression at Jetty carpark; Year 2 maintain hand rail; Year 3 Install wheel stops, bollards and signage at 

Commercial Jetty carpark. 

Year 6 Replace handrail. 

Table 65 Recommended Expenditure by AMRSC on Ellis Street Jetty Area 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

ASSET VALUE 

$ 387,066 

PARTICULARS 

YEAR 1 

2012/2013 

YEAR 2 

2013/2014 

YEAR 3 

2014/2015 

YEAR 4 

2015/2016 

FLINDERS BAY 

YEAR 5 

2016/2017 

YEAR 6 

2017/2018 

YEAR 7 

2018/2019 

YEAR 8 

2019/2020 

YEAR 9 

2020/2021 

YEAR 10 

2021/2022 

TOTAL 


$ 20,000 $ 10,000 $ 40,000 $ 80,000 $ 14,400 $ 164,400 


$ 5,000 $ 6,050 $ 11,050 


$ 3,000 $ 66,600 $ 20,000 $ 89,600 

Grant Funds 

$ - 

Required City Funds $ 25,000 $ 19,050 $ 66,600 $ - $ 40,000 $ - $ 80,000 $ 14,400 $ 20,000 $ - $ 265,050 

Year 1 Install floating devices to reduce conflict between boat ramp users and swimmers; Year 2 install BBQ near beach 


Cost Details 

shelter at boat ramp area; Year 5 install shared path linking Flinders Bay to Colour Patch; Year 7 refurbish boat ramp 

structure to create water slides and disabled water access; Year 8 seal Jetty lookout carpark. 




Year 1 Remove bollard barrier next to boat ramp toilet block and install beach access; Year 2 Replace damaged signage, 8 

damaged bollards and toilet block corroded elements at Boat Ramp area. 

Year 2 Replace Swimming beach metal hand rail and timber platform fasteners; Year 3 Replace Jetty Lookout fencing wire 

mesh; Replace play equipment at boat ramp area and shower drainage system; Year 9 Replace Jetty Lookout timber access. 

Table 66 Recommended Expenditure by AMRSC on Flinders Bay 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

5 RISK MANAGEMENT 


The overall objectives of a formal risk management approach are to: 

Identify operational and organisational risks at broad level. 

Allocate responsibility for managing risks to specific staff to improve accountability. 

Prioritise the risks to identify the highest risks that should be addressed in the short to 

medium term. 

5.2 Risk Management Framework within Council 

AMRSC policy 2.2 “Risk Management Policy” identifies the risk framework under which the 

Shire operates. 

5.3 Project Risks 

A series of risks relevant to the Coastal Nodes Management have been identified in this 

Plan. 

 

Financial Risk 

In the event of inadequate funding being available to maintain the infrastructure 

provided at Coastal Nodes, the Level of Service would be impacted. To mitigate this 

risk the expenditure plan presented in this Plan should be adopted to provide 

sufficient funds for the maintenance of the assets provided. 

 

Asset Failure 

The different asset categories present different levels of risk to users. Assets 

associated to carparks with a horizontal profile such as pavement, kerbing and line 

marking present a low risk to the users, creating inconvenience in case of failure (eg 

potholes, depressions, cracking). Assets with vertical structures such as toilet blocks, 

lookouts, timber beach access and play equipment can create a high risk to the users 

in case of structural failure (building collapsing, play equipment failure resulting in fall 

from heights). Due to the comparatively lower investment in the later, replacement 

schedule and condition monitoring of these structures should be prioritised. 

 

Sea Level Rise / Coastal Processes 

The dynamic coast of the Capes area is susceptible to various coastal processes that 

can threaten the Coastal Nodes infrastructure, in particular infrastructure located near 

the high water line. To avoid damage to the assets the location of any new 

infrastructure should be planned considering the appropriate setback lines 

determined by suitably qualified coastal engineers. 

The installation of infrastructure in areas subject to erosion can create problems for 

protection of the assets, resulting in extensive costs for the Shire. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

5.4 Findings Summary 

The condition assessment of Coastal Nodes Infrastructure detected some items requiring 

maintenance in year one (1) as listed below. 

 

Gracetown Swimming Beach - Replace damaged bollards, replace damaged 

signage, replace damaged bins. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Maleleuca Beach - Fix coastal bush fencing. 

Rivermouth - Level gravel car park area damaged by erosion. 

Surfers Point - Maintain / clean drainage pits. 

Gnarabup Boat Ramp - Install traffic signage at the entrance. 

Ocean View Road - Replace signage. 

Seagrass Place - Footpath cracking repair and area needs cleaning due to sediment 

transport after the bushfire. 

Grunters - Implement measures to fix erosion near carpark on the beach side. 

Gas Bay - Replace signage and clean open drain. 

Leeuwin Lighthouse - Repair carpark potholes and replace dog signage. 

Lighthouse Lookout of Leeuwin Rd - Fix carparking seal cracking, install linemarking. 

Albany Tce Coastal Accesses - Install bin and doggy bag at Deere St, install handrail 

at beach access at Chaudiere Cl. 

Seine Bay - Graffiti removal and replacement of corroded elements. 

Ellis St Jetties - Fix pavement depression at Old Town Jetty carpark. 

Flinders Bay - Install floating devices to reduce conflict between boat ramp users and 

swimmers; Remove bollard barrier next to boat ramp toilet block and install beach 

access. 

6 LIFECYCLE MANAGEMENT PLANS 


This section of the plan outlines what is planned in order to manage and operate the assets 

at the agreed level of service, as defined in the plan, while optimising the lifecycle costs. 

6.2 Work Category Definitions 

Work categories used in the lifecycle plan are defined below. 

Operations 

Asset operations activities are necessary to keep the asset appropriately utilised. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Operational expenditure is not clearly distinguished from maintenance expenditure in 

available Shire financial information and is therefore not included in this Plan. 

Typical operational activities include: 

• Inspections; 

• Servicing; 

• Cleaning; and 

• Utility costs. 

Routine Maintenance 

Is the day to day work required to keep assets operating at required service levels. The Shire 

undertakes maintenance of its coastal facilities assets utilising its in-house works teams. 

Routine maintenance falls into two broad categories: 

• Planned (proactive) Maintenance: Proactive inspection and maintenance works 

planned to prevent asset failure. 

• Unplanned (reactive) Maintenance: Reactive action to correct asset failures on an as 

required basis. (i.e. emergency repairs). 

A key element of advanced asset management planning is determining the most costeffective 

mix of planned and unplanned maintenance. The financial detail required for this 

would need to be carried out in a manner that specifically targets this asset group and 

identifies the two components separately. This may be beneficial in future in determining 

precise budgeting requirements. 

Renewals 

These works are defined as being: 

• the renewal and rehabilitation of existing assets to their original size and capacity, or 

• the replacement of the entire component of the asset with the equivalent size or 

capacity, or 

• that portion of the replacement component of the capital works which restores the 

assets to their original size and capacity. 

Renewal expenditure includes the following: 

• resurfacing of carparks 

• replacing significant parts of equipment 

• replacing of worn, damaged or obsolete equipment with an equivalent item. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

New Works 

New works include acquisition, purchase, or inheritance of an asset. 

Projects for the extension or upgrading of assets required to cater for growth or improved 

levels of service, including: 

• works which create an asset that did not exist in any shape or form, or 

• works which improves an asset beyond its original size or capacity. 

Asset Disposal 

Costs associated with the removal or disposal of decommissioned assets. 

Inspections 

Inspections are designed to identify defects that create a risk of damage or inconvenience to 

the public. The frequency of inspections are aligned with the asset hierarchy. 

Personnel undertaking the inspections should be trained to undertake the activity and be 

conversant with the Shire’s inspection procedures and safety requirements. 

The Shire undertakes various levels of inspections at frequencies as shown in this plan. 

For each coastal node asset within the Shire, there are potentially three different inspection 

types available. 

(a) Routine Visual Inspection - A routine visual inspection is carried out every time a AMRSC 

employee is working in the coastal nodes. The inspection will identify obvious items like litter 

and debris and other visible defects like broken bollards or corroded elements. These 

inspections will occur at least once a week, but in many cases will occur three or four times a 

week. 

(b) Reactive Inspection – Reactive inspections occur in response to a verbal or written 

complaint/ request. The majority of these notifications come from the general public. 

(c) Comprehensive Audit Inspection – This inspection should be carried out annually by a 

recognised consultant or a trained AMRSC employee. These audits/ inspections should be 

carried out in a spreadsheet format that takes into account issues of compliance and 

standards as well as maintenance issues. The form used should also allow for comments 

and recommendations from the person performing the inspection. 

6.3 Intervention Levels 

Intervention levels support the service levels provided to the community as they define the 

trigger points for certain works to be carried out. They are also useful in the development of 

ongoing maintenance programs. 

Intervention levels assist in providing a sound legal argument as to why certain works were, 

or were not carried out. The intervention levels should be defined considering the levels of 

service principles adopted in this Plan in section 2.5. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

6.4 Asset Replacement Value 

The replacement value for the coastal nodes assets is based on a valuation carried out 

during the preparation of this Plan. A summary of the replacement cost of the coastal nodes 

assets is presented in Table 67 below. 

Shire of Augusta Margaret River 

Coastal Facilities Maintenance Program 

NODE NAME PRECINCT NODE HIERARCHY ASSETS VALUE 

MALELEUCA BEACH GT Tourist $ 108,611 

SWIMMING BEACH GT Major $ 169,760 

SOUTH POINT GT Tourist $ 317,229 

DEERE ST AU Local $ 1,787 

LOCH ST AU Local $ 3,274 

CARAVAN PARK AU Local $ 5,368 

CHAUDIERE CL AU Local $ 80,189 

BETWEEN SKIPPY RD & RINGBOLT AU Tourist $ 4,781 

CARPARK NEAR LIGHT STATION AU Tourist $ 13,006 

SEINE BAY AU Tourist $ 250,440 

DEAD FINISH AU Tourist $ 9,570 

ELLIS ST COMMERCIAL JETTY AU Tourist $ 22,753 

ELLIS ST OLD TOWN JETTY AU Tourist $ 191,576 

FLINDERS BAY AU Major $ 360,251 

FLINDERS JETTY LOOKOUT AU Tourist $ 10,034 

FLINDERS SWIMMING BEACH AU Tourist $ 16,781 

LEEUWIN LIGHTHOUSE AU Tourist $ 61,045 

LIGHTHOUSE LOOKOUT AU Tourist $ 20,090 

SARGE BAY AU Tourist $ 4,685 

TURNER ST JETTY FORESHORE AU Tourist $ 6,800 

NODAL PICNIC & LOOKOUT PR Tourist $ 120,201 

GAS BAY PR Tourist $ 44,957 

GNARABUP BOAT RAMP PR Major $ 351,992 

GNARABUP GEORGETTE PR Tourist $ 22,908 

GNARABUP NARDA PR Tourist $ 21,971 

GRUNTERS PR Tourist $ 50,860 

OCEAN VIEW PR Tourist $ 67,748 

REEF DRV PR Local $ 64,448 

RIFLEBUTTS PR Local $ 52,660 

RIVERMOUTH PR Major $ 337,625 

MID CARPARK PR Tourist $ 195,450 

SEAGRASS PR Local $ 32,396 

SURFERS POINT PR Major $ 358,142 

Table 67 Summary AMRSC Precinct Asset Value 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

6.5 Capital expenditure forecast 

A plan forecasting the capital expenditure within each Coastal Precinct for a further 10 year 

period is presented in Table 68 to complement the detailed plan described in section 4. The 

values presented were obtained considering the current replacement cost of the coastal 

nodes assets and the new assets included in the 10 year expansion plan presented in item 4. 

The recommended values were obtained using the depreciation of the assets and are 

presented in Year 1 Dollars. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

PRECINCT 

TOTAL 

ANNUAL 

EXPENDIT 

URE PER 

PRECINCT 

YEAR 11 YEAR 12 YEAR 13 YEAR 14 YEAR 15 YEAR 16 YEAR 17 YEAR 18 YEAR 19 YEAR 20 

GRACETOWN $ 47,885 $ 47,885 $ 47,885 $ 47,885 $ 47,885 $ 47,885 $ 47,885 $ 47,885 $ 47,885 $47,885 $ 47,885 

PREVELLY $460,063 $ 460,063 $ 460,063 $ 460,063 $ 460,063 $ 460,063 $ 460,063 $ 460,063 $ 460,063 $60,063 $ 460,063 

AUGUSTA $106,015 $ 106,015 $ 106,015 $ 106,015 $ 106,015 $ 106,015 $ 106,015 $ 106,015 $ 106,015 $106,015 $ 106,015 

TOTAL $613,963 $ 613,963 $ 613,963 $ 613,963 $ 613,963 $ 613,963 $ 613,963 $ 613,963 $ 613,963 $613,963 $613,963 

Table 68 Annualised AMRSC Year 11 to 20 Recommended Asset Maintenance Expenditure 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


FACILITIES 

In order to present the opportunities available for the City of Busselton to fund coastal 

infrastructure and facilities projects a list of grant opportunities is presented below. 

7.1 Lottery West Grants 

CONTACT: Fay Baxter 93405161 

http://www.lotterywest.wa.gov.au/grants/grant-types 

Contribution toward activities centred around community amenity, wellbeing and the 

environment. 

‘Apply anytime’ programs (no closing date):- 

Community Spaces grant –contribution towards items or activities such as picnic areas, 

playgrounds, paths, steps, decking.ie. community amenity items. Infrastructure such as 

toilets, carparks, access roads would be seen as local govt. responsibility. 

Conservation of natural heritage grant cover items such as bush revegetation and associated 

fencing. 

Rolling grants with closing dates 

Trails grant covers walking trails (eg. Cape to Cape trail) 

For applications of more than $15,000 

APPLICATIONS ACCEPTED FROM: End of 2012 (date to be advised) 

CLOSING DATE: March 2013 (date to be advised) 

Interpretation of cultural heritage grant for signage and displays 

APPLICATIONS ACCEPTED FROM: March 2013 (date to be advised) 

CLOSING DATE: July 2013 (date to be advised) 

7.2 State NRM Program 

CONTACT: Barbara Morrell 93683168 

http://www.nrm.wa.gov.au/grants/state-nrm-program.aspx 

2012 Community Grants 

The Western Australian Government is making available $3 million to fund community 

projects as part of the 2012 State NRM Program. Eligible groups can apply for grants of 

between $10 000 and $50 000 to help protect and conserve natural assets in Western 

Australia. (eg. Erosion control, revegetation, rehabilitation, dune restoration) 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Applications must be received by 5 pm Friday 29 June 2012 by email or post. Email: 

barbara.morrell@agric.wa.gov.au 

Next round: Advertised end of 2012 

Closing: June 2013 

7.3 South West Catchment Council Grants 

CONTACT:Nerilee Boshammer 97806116 

SWCC on-ground funding 

http://swccnrm.org.au/funding/swcc-on-ground-funding/ 

Expressions of Interest for on-ground activities that address Australian Government targets 

as laid out in Caring for our Country Business Plan. 

‘Apply anytime’ funding; EOI’s can be submitted anytime up to June 2013 for review. 

For foreshore; dune,estuary planting and stormwater revegetation, erosion control, etc… 

7.4 South West Development Commission Royalties for Regions 

South West Regional Grants Scheme 

CONTACT: Adele Kear 97922000 

http://www.swdc.wa.gov.au/funding/south-west-regional-grants-scheme.aspx 

Funding is available to assist the development of infrastructure, services (including carparks, 

access roads, toilet blocks) and community projects, including the provision of headworks, 

and to assist in the broad development of the community, including the establishment of 

services and programs. 

The Minister will announce a renewal of the Scheme for 2012-2013. 

7.5 South West Development Commission Country Local Government Fund 

CONTACT: Vanessa Lewis 97922020 

http://www.rdl.wa.gov.au/grantandfunding/country/Pages/For-Country-Local-Gov.aspx 

The Royalties for Regions’ Country Local Government Fund helps local governments in 

regional Western Australia build and maintain their infrastructure (including carparks, access 

roads, toilet blocks). 

The CLGF 2012-13 funding will be provided to individual country local governments and 

groups of country local governments for infrastructure asset renewal and/or infrastructure 

asset creation. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Allocations 

Individual Country Local Governments Funding 

Regional Groups of Country Local Governments - assistance to groups of local 

governments to fund larger scale infrastructure projects which clearly demonstrate wider 

community benefits across a region. 

Note: 2 successful allocations of funding can be combined into one project 

The Minister will announce a renewel of the Scheme for 2012-2013. 

7.6 WAPC Coastwest Grants 2012/13 

CONTACT: Chris Lukes 65519349 

http://www.planning.wa.gov.au/722.asp 

Address impacts, improve the condition and amenity of coastal environments. 

Grants are provided to partnerships of community groups and local government /coastal 

managers to undertake on-ground coastal and marine rehabilitation, restoration and 

preventative conservation projects ie. revegetation, fencing, weeding, pathways, boardwalks, 

dune restoration. 

Application closes late July 2012 

Next round will be announced approximately in March 2013 and would close several 

months later. To be confirmed. 

7.7 Recreational Boating Facilities Scheme – Department of Transport 

CONTACT: Biddy Myres 9216 8917 

http://www.transport.wa.gov.au/imarine/19116.asp 

The RBFS provides grants to eligible authorities for the planning and construction of public 

boating infrastructure in WA which benefits recreational boat users. 

Eligible projects include the construction of, or planning for: 

• Maritime facilities such as boat launching ramps, finger jetties, moorings, and 

channels and breakwaters directly related to a public boating facility. 

• Land-based items located at a public boating facility, such as parking areas for boat 

trailers, toilets, waste facilities, fish cleaning tables and relevant signage regarding marine 

safety, fishing and other information. 

• Infrastructure which enhances access to boating, such as universal access paths. 

• Grants are available for up to 75% of the estimated cost of a project, but are limited 

to: 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

• $2,250,000 (excluding GST) in regional Western Australia. 

• Round 17 applications closed in February 2012 

• Round 18 announced by Minister in September/October 2012 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

VOLUME III 

DEPARTMENT OF ENVIRONMENT 

AND CONSERVATION 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

1 INTRODUCTION 

The Department of Environment and Conservation (DEC) manages reserves vested in the 

Conservation Commission of Western Australia. The areas under DEC management 

comprise approximately 35,000 hectares of reserves that extend about 120 kilometres from 

Cape Naturaliste to Cape Leeuwin along the Leeuwin-Naturaliste Ridge, and a further 36 

kilometres east of Augusta along the Scott River Coastal Plain. 

Within the DEC management area the Leeuwin-Naturaliste National Park is one of the 

primary coastal recreation areas in WA. The coastline supports some of the best surfing 

conditions in Australia, and is a popular fishing area. The diversity of recreation opportunities, 

easy access and highly valued visual landscape qualities ensure that it has the highest 

visitation of any WA’s national parks, with 2.33 million visits each year (data from 2009). This 

represents a 61 per cent increase over the past decade. It is a well-known and iconic tourist 

destination and is well publicised. 

2 INFRASTRUCTURE UPGRADE PRIORITIES 

In order to identify the necessary infrastructure upgrades at the coastal nodes located within 

the areas under management of DEC, a meeting was organized with the Blackwood District 

Officers in April 2012 at the DEC office in Busselton. 

Utilizing a map with the existing visitor facilities the coastal nodes were identified and the 

current usage, conditions and planned infrastructure upgrades were identified for each node. 

The upgrade priorities were defined based on current available funding, visitor usage and 

strategic accesses to the coastal areas. 

The annual road count campaign performed by DEC presents the number of vehicles visiting 

each site, providing an indication of visitor usage. The data obtained during the 2011-12 

period was also used in establishing the upgrade priorities. 

The table below presents the areas, current facilities installed, priority ranking and road count 

collected during the 2011-12 period. 

The maps were extracted from the Leeuwin Naturaliste Capes Area Parks and Reserves 

Draft Management prepared in 2010 and present the location and description of the coastal 

nodes located within the area managed by DEC. 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Area Management Facilities Status Priority 

Geographe Bay DEC Reserves No Facilities - 

Bunker Bay DEC Toilets, carpark Looking into upgrading facilities Medium 

Annual 

traffic 

count 

130,676 

Cape Naturaliste 

Other Side of the 

Moon to Windmills 

Sugarloaf Rd 

Three Bears 

Mt Duckworth 

campsite 

Leased to GBTA 

DEC Toilets, carpark No Plans in near future Low 

COB maintains and 

owns the road 

DEC 

DEC 

Road 

Carpark, beach 

access, toilet 

toilet and water 

tank, cape to cape 

rest area 

Width increase would make 

road safer 

Toilet being rebuilt 

No upgrades planned 

Low 

Medium 

Low 

272,409 

120,612 

89,883 

Rabbit Hill carpark- 

Yallingup 

DEC 

Carpark 

Yallingup Beach DEC/COB Dog Beach 

Slipperies 

Beach access-DEC / 

Carpark -COB 

Coastwest Grant $50k - 

LCDC+DEC - beach access steps 

upgrade to prevent dune 

erosion 

Management Arrangement to 

be discussed 

Medium 

High 

Carpark No upgrades planned Low 

Torpedo Rock DEC Carpark No upgrades planned Low 

160,057 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Annual 

traffic 

count 

Canal Rocks Boat 

Ramp 

DEC 

Carpark, toilets, 

boat ramp 

Apply for RBFS funding for 

upgrade - "Capes Region 

Boating Strategy" recommends 

Widening and lengthening the 

finger jetty for unloading 

stretcher from the Naturaliste 

VMR Vessel; Replace fender unit 

Medium 

157,298 

Canal Rocks Rotary 

Lookout 

Wyadup - Abseiling 

site 

DEC Carpark No upgrades planned Low 

DEC Toilet No upgrades planned Low 

Mitchel Rocks DEC Carpark No upgrades planned Low 

Injidup DEC Carpark, toilet No upgrades planned Low 

Cape Clairault 

DEC 

Tracks for 

Management only 

Measures to minimise illegal 

4WD 

Mufflers DEC Carpark No upgrades planned Low 

Low 

4,337 

90,672 

Quininup Dune 

DEC/COB owns access 

road 

Carpark upgrade in joint 

venture with Council; 

Indigenous Aboriginal Site 

@Quininup Falls; Cape to Cape 

walkers and comercial 

operators using the area 

Medium 

Quininup Falls DEC Formalise access Low 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Moses Rock North 

DEC 

Gravel Road, 

carpark, toilet 

Upgrade Gravel Road and 

carpark 

Moses Rock South DEC Carpark Toilet construction Medium 

Cape to Cape 

campsite south of 

Moses Rock 

High 

DEC No upgrades planned Low 

Willyabrup Beach DEC Carpark No upgrades planned Low 

Willy Cliffs 

DEC / Carpark area is 

managed by AMRSC 

abseiling site, toilet No upgrades planned Low 

Gallows DEC Carpark No upgrades planned Low 

Guilotines DEC Carpark 

North Point Boat 

Ramp 

North Point top 

carpark 

South Point beach 

access 

Lefthanders / 

Cobblestones 

DEC/AMRSC 

Carpark, Boat Ramp 

Toilet Construction ($25k 

Lottery West grant available via 

Cape to Cape Track Friends) 

Change of tenure planned to 

give land ownership to AMRSC 

Medium 

High 


DEC 

DEC 

Timber Beach 

access 

Road Access, 

carpark, toilet 

No upgrades planned 

Seal road access - Unallocated 

Crown Land/town precinct 

Ellensbrook Beach DEC Carpark Install toilet Medium 

Low 

High 

Annual 

traffic 

count 

96,630 

29,770 

290,204 

106,238 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Ellensbrook 

Homestead 


Gnoocardup/Kilcarnup 

Recreation Zone 

Rotary Park Margaret 

River 

Wallcliff House Area 

Redgate North 

Redgate South 

Bob's Hollow, Bride 

Cave 

DEC Carpark Fire Rehabilitation High 

DEC 

DEC-tracks / AMRSC - 

Carpark 

DEC / AMRSC 

DEC - Carpark / AMRSC 

- road access 

DEC - Carpark / AMRSC 

- road access 

Sand Boat ramp, 

camping site 

DEC+AMRSC+Stakeholders to 

discuss access, use and 

upgrades 

High 

Carpark no upgrades planned Low 

Land swap between DEC and 

AMRSC under discussion 

High 

Sand carpark No upgrades planned Low 

Carpark, toilet 

Conto Spring DEC Toilet, Carpark 

Toilet and carpark upgrade in 

DEC's priority list; install traffic 

signage at Caves Road access 

High 

DEC Fishing Spots No upgrades planned Low 

Upgrade road from Contos to 

South Beach 

Medium 

Hooley Rd DEC Beach access No upgrades planned Low 

Boranup Drive AMRSC Road Seal Road Medium 

Boranup Beach North 

Point 


Annual 

traffic 

count 

106,238 

46,902 

182,922 

4,491 

98,709 

2,603 

70,247 

4,160 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 


Annual 

traffic 

count 

Grace Road DEC Road and carparks road and carpark upgrades Medium 

Hamelin Bay 

Foul Bay /Coasy 

Corner 

DEC 

DEC 

Carpark, toilet, 

heritage boat ramp, 

caravan park 

Carpark, toilet 

Feasability study and design in 

progress 

Seal road all way in and 

upgrade carparks 

High 

Medium 

Salmon Holes DEC no upgrades planned Low 

Elephant Rock DEC Carpark Rock Anchors Medium 

Augusta Back 

Beach 

DEC no upgrades planned Low 

Skippy Rock Rd DEC Carpark 

Waterwheel 

Carpark 

Road upgrade; carparks 

upgrade identified as priority at 

Leeuwin to Ringbolt Plan 

Medium 

DEC Carpark road and carpark upgrades Medium 

Quarry Bay DEC Carpark No upgrades planned Low 

Cape Leeuwin 

13,233 

268,297 

38,708 

19,752 

Leased to AMR 

Tourism Association 279,296 

Twinems Bend DEC Toilet and carpark No upgrades planned Low 

Scott River Picnic 

Area 

DEC Plans to shut down Medium 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Figure 1 Visitor Use Map - Cape Naturaliste to Prevelly 



COUNCIL 24/04/2013 

ITEM 12.1 

ATTACHMENT A 

Figure 2 Visitor Use Map - Prevelly to Augusta 


Attachment B 

Item 12.1 

Council 24 April 2013

COUNCIL 24/04/2013 

CIB ATTACHMENT 1 

MINUTES 

Attendees: 

Name 

Maxine Palmer 

Jacquie Happ 

Karen Johnson 

Peter De Cuyper 

Michelle Ratcliffe 

Daryle Calder 

Jeremy O’Neill 

NCC REFERENCE GROUP 

19 MARCH 2013 

Title 

Manager, Community Services 

Dunsborough & District Progress Association 

Naturaliste Sports Club 

Community Representative 

Dunsborough Yallingup Chamber of Commerce & Industry 

(inc.) Representative 

Recreation Facilities Coordinator 

Community Development Coordinator 

Apologies: 

Name 

Title 

ITEM DESCRIPTIONS / OUTCOMES / ACTION REQUIRED 

BY WHOM & BY 

WHEN 

ACTION REQUIRED 

NCC 

Run fitness program stats – (weekly figures Jan 12 – Feb 13) 

Stadium figures (not included class figures) 

Weekly format (120 weekly) 2012 – average (February) 

Heat is proposed as a big factor in participation rates 

$10,644 increase in revenue from last year (figures on up) 

July – Dec 2012 (800 a month) 

Feed back to instructors. 

DC 

Daryle has provided a more comprehensive statistical gathering process and recording 

sheet for on-going attendance figures, which will provide a better indication going 

forward of fitness and other program participation rates. 

 

 

 

RPM CLASSES 

5 x RPM classes per week. 

Friday class has not been replaced and will be reviewed in the near future. 

JH

The new process (described above) developed for the NCC will allow a more 

accurate representation of data and a more strategic development of classes 

going forward. 

COUNCIL 24/04/2013 


 

 

 

 

 

 

NSC 

Bookings Officer for Naturaliste Sports Club to be undertaken by NSC 

internally (City not to undertake) 

Joint opportunities for marketing 

Concerns by the NSC about NCC to be used as a crèche on Mondays (short 

term solution) 

NSC are happy to consider short term bookings by the NCC, but the payment 

and cleaning of needs to be approved by the NSC committee 

Daryle – NCC staff have cleaned the venue each Monday prior to use. Daryle 

happy to negotiate the use of the NSC as a short term solution, with a longer 

term solution being the negotiation with the Little Creatures Playgroup as a 

possible joint use / joint programmed possibility going forward 

KJ 

CRECHE 

 

Daryle to have on-going discussions with Andrew Thompson (Little Creatures 

Playgroup, President) as to whether there could be a more advantageous solution 

to the NCC’s Crèche issues on a Monday Morning. 

FACILITY IMPROVEMENTS 

Existing Council resolution in regards to Facility improvements is “That the Council 

request the CEO prepare a report for Council regarding the feasibility and other 

benefits of constructing an additional fitness room at the Naturalise Community Centre 

and the results of this investigation be reported back to Council for consideration.” 

 

There is no budget associated with the feasibility study in 2013/14 and with the 

Geothermal Project and GLC Gym expansion project and the complete service 

delivery (staffing audit) taking place, Daryle is not in a position to undertake this 

feasibility until the second half of 2013/14 financial year 

Considerations / constraints as part of this process include: 

 

 

Original concept plan – Is it still desirable by the community Are these still the 

community needs (12 years on) 

Work through Aboriginal consultation/environmental constraints of the site 

DC 

PdC 

MP 

DC 

SOCCER 

Increase of operational issues for Netball Thursday 

Umpires – issues with – hard to replace 

Timing (scheduling) issues (8 min continuous quarters) 

Soccer goal posts 

To be reviewed as part of a continuous improvement process for the NCC 

KJ 

DC 

GENERAL BUSINESS 

Booking Policy - (feedback done/minuted) 

MP

Marketing Plan-- (feedback done/minuted) 

Retention- (feedback done/minuted) 

NEXT MEETING AGENDA 

Group to discuss Terms of reference going forward including Document on 

current Council resolutions 

COUNCIL 24/04/2013 


JO’N 

Next Meeting 16 April, 2013 4pm NCC 

Jeremy O’Neill+ 

A/ MANAGER, COMMUNITY SERVICES 

CHAIRPERSON

COUNCIL 24/04/2013 


11 April 2013 

Mayor Ian Stubbs 


4 Ibis Court 

GEOGRAPHE 6280 

Dear Mayor Stubbs, 

I write to inform you that the Australian Red Cross Blood Service will no longer be visiting the 

South West to collect blood from this week. Unfortunately this means donors will no longer 

be able to donate in Bridgetown, Busselton, Collie, Harvey, Margaret River or Worsley. 

The Blood Service will be increasing the number of blood and plasma appointments available 

at Bunbury Blood Donor Centre, and is encouraging all our South West donors to continue 

rolling up their sleeves in Bunbury. For those willing to continue donating blood, a courtesy 

bus will be available to transport donors between Bunbury and each town. 

The Blood Service is very grateful for the supportive relationship we’ve had with the City of 

Busselton during our visits. 

I would like to reassure you that the cessation of these visits will have no effect on blood 

recipient patients living in the South West, who will continue to have their needs met as 

previously, via blood distribution from the processing centres located in Perth and other 

major capital cities. 

This decision is not one that has been made lightly, but has been driven by the increasing 

demand for plasma. The mobile cannot collect plasma, and our Bunbury Donor Centre 

plasma collections drop dramatically when staff leave to operate the mobile unit. 

Our new strategy, to increase the collection of plasma in the South West, will ensure the 

Blood Service best meets the needs of those relying on blood and plasma, for which demand 

is expected to double over the next 10 years. 

Western Australia’s existing blood donor centres will make up any shortfall of donations that 

may occur as a result of the mobile visits stopping, so that blood supply continues to be met. 

If you have any comments or enquiries in relation to this matter please do not hesitate to 

contact me on 9421 2333. 

Yours sincerely, 

Craig Rutherford 

WA Donor Services Manager 

Australian Red Cross Blood Service 

290 Wellington Street 

Perth WA 6000 

Tel 61 8 9421 2333 

Web donateblood.com.au

COUNCIL 24/04/2013 


Minutes of the 

Bush Fire Advisory Committee 

Meeting 

Tuesday 12 March 2013 

ALL INFORMATION AVAILABLE IN VARIOUS FORMATS UPON REQUEST 

1

COUNCIL 24/04/2013 



MINUTES OF A MEETING OF THE BUSH FIRES ADVISORY COMMITTEE 

HELD ON TUESDAY, 12 MARCH 2013 

TABLE OF CONTENTS 

ITEM N O SUBJECT PAGE N O 

1 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE 3 

2 PUBLIC QUESTION TIME 4 

3 CONFIRMATION OF MINUTES 4 

4 BUSINESS ARISING FROM PREVIOUS MINUTES 4 

4.1 Deductable Gift Recipient Update 4 

4.2 Western Power Reserve on Rendezvous Road 4 

5 REPORTS OF OFFICERS 4 

5.1 Fire Incident Report 4 

5.2 Fire Management Officer’s Report 5 

5.3 Department of Environment & Conservation Officer’s Report 5 

5.4 DFES Officer’s Report 6 

5.5 Ranger & Emergency Services Manager Report 7 

6 GENERAL BUSINESS 7 

6.1 Crew change arrangements, notifications and transportation of crews to and 

from fire events 7 

6.2 Emergency Services Legislation Review and Westplan Bushfire Changes 7 

7 OTHER BUSINESS 8 

8 NEXT MEETING 8 

9 CLOSURE 8 

2

COUNCIL 24/04/2013 



MINUTES OF THE BUSH FIRES MANAGEMENT COMMITTEE MEETING HELD IN THE COUNCIL 

CHAMBERS, ADMINISTRATION BUILDING, SOUTHERN DRIVE, BUSSELTON, ON TUESDAY 12 MARCH 

2013 COMMENCING AT 7:30PM 

The Presiding Member Allan Guthrie opened the meeting at 7:30pm and thanked everyone for their 

attendance. 

1. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE 

Members Allan Guthrie BSN Chief 

Geoff Jones 

Barton Hatherly 

Colin Sanderson 

Rob Poole 

Ian Slee 

Peter Dawson 

Todd Johnson 

Doug Walters 

Ian McGregor 

Mark Smith 

Peter Stark 

David Hunt 

Gordon Bleechmore 

David Reid 

Mark Jolliffe 

Ken Sue 

John Carter 

Danny Mosconi 

John Tillman 

BSN D/Chief 

Dunsborough BFB 

Eagle Bay BFB 

Metricup District BFB 

Yoongarilup BFB 

Vasse BFB 

Ruabon BFB 

North Acton Park BFB 

South Acton Park BFB 

Sussex BFB 

ICV 

Yallingup Rural BFB 

City of Busselton Councillor 

City of Busselton Councillor 

Wilyabrup BFB 

Ambergate BFB 

DEC Representative 

DFES 

DFES 

Officers Tim Wall Manager, Ranger & Fire Services 

Niki Butterly 

Minute Taker 

Visitors Mal Ballard Captain, Dunsborough BFB 

Greg Simpson 

COB Environmental Services Manager 

Apologies Paul Blight Yallingup Coastal BFB 

Mark Flynn 

Fire & Rescue Dunsborough 

Chris Payne 

Kaloorup Districts BFB 

Mark Standish 

Yallingup Siding BFB 

Oscar Negus 

Hithergreen Districts BFB 

Rob Papalia 

Fire & Rescue Busselton 

3

COUNCIL 24/04/2013 


2. PUBLIC QUESTION TIME 

Nil 

3. CONFIRMATION AND RECEIPT OF MINUTES 

That the minutes of the Bush Fire Advisory Committee Meeting held on Tuesday 11 

December 2012 be confirmed as a true and correct record. 

Moved Geoff Jones, seconded Mark Smith 

CARRIED 20/0 

4. BUSINESS ARISING FROM PREVIOUS MINUTES 

4.1 Deductable Gift Recipient Update (Tim) 

T. Wall has been in contact with the Australian Tax Office (ATO) and they have 

advised that the City can set up one account for all brigades to have their donations 

to go into then they will be distributed to the brigade. The City of Busselton’s 

Finance department should have something in place in a couple of weeks. 

ACTION: Tim to advise brigades when account is set up. 

4.2 Western Power Reserve on Rendezvous Road (Tim) 

Tim advised that the reserve is slashed. 

5. REPORTS OF OFFICERS 

5.1 FIRE INCIDENT REPORTS 

REPORTING OFFICER: TIM WALL 

Moved Mark Smith, seconded Barton Hatherly 

CARRIED 20/0 

4

COUNCIL 24/04/2013 


5.2 FIRE MANAGEMENT OFFICER’S REPORT 

REPORTING OFFICER: 

ATTACHMENT: 

TIM WALL 

N/A 

The first of the Introduction to Fire Fighting training courses are commencing on 24 th 

March 2013, there are currently 9 people on the course, please get nomination 

forms into T. Wall. The training calendar will be out once someone is appointed in 

the Community Emergency Services Officer (CESM) position. The Expressions of 

Interest is open for the AIIMS course and WAERN Radio 1 & 2, please send your 

interest to T. Wall. D. Mosconi requested that if the brigade members would like to 

attend a particular course please complete a course nomination form and return to 

T. Wall, DFES will run a course if enough people have nominated. 

The fire blankets have been ordered and they are expected early April. 

The City has some reserves that need to be burnt; this might take a few brigades to 

get done. D. Hunt and B. Hatherly have got a couple to do. These burns give 

members a good opportunity to practice the Sector Commander role and for any 

new brigade members to see how a burn is run. D. Hunt has concerns about traffic 

management and asked if there would there be a traffic management plan. T. Wall 

stated there would be a traffic management plan and that 5 of the Rangers will be 

going on a traffic management course so they will be able to help out in these 

situations. 

5.3 DEPARTMENT OF ENVIRONMENT AND CONSERVATION OFFICER’S REPORT 


JOHN CARTER 

Please see attached presentation. 

J. Carter advised that their “near misses” are catalogued when they do their PIA 

(Post Incident Analysis) and they are investigated straight away. DFES’s PIA’s are 

released publicly. D. Mosconi reported that each year DFES send around a safety 

bulletin. 

Information about incidents was not well circulated. M. Smith advised that he had 

not seen a safety bulletin. T. Johnson reported that in the mining industry an 

“Incident Report” is circulated, it is a 1-2 page brief on the incident and including 

steps taken to prevent it happening again. T. Wall recommended that OH&S should 

become a standing agenda item and asked T. Johnson to forward the template of his 

“Incident Report” to N. Butterly. 

5

COUNCIL 24/04/2013 


Peter Dawson recommended that we also have a standing agenda item for 

“Operational Matters” for Fire Control Officers (FCO) to give a 2 minute brief on any 

fires they have been to. 

The hazard reduction burns that were not completed last Spring and Autumn will be 

done Spring this year. 

T. Wall reported that there is a Fire Management Plan (FMP) for the Ambergate 

reserve therefore, no firebreaks are required. T. Wall has met with the Ambergate 

Reserve Committee and they have agreed to install a limestone firebreak adjacent to 

the houses backing onto the reserve. 

All brigades are to advise J. Carter if they require new keys for their reserve gates. 

ACTIONS: 

- T. Johnson to email N. Butterly template of “Incident Report” 

- N. Butterly to add 2 agenda items to agenda – OSH and Operational Matters 

5.4 DFES OFFICER’S REPORT 


ATTACHMENT: 

DANNY MOSCONI 

N/A 

Lower South West Staffing - Area Officer Leeuwin/Geographe. Andy Thompson is the 

Area Officer for Leeuwin and Andy Wright is the Area Officer for Geographe. 

Busselton CESM - interviews completed. High calibre of candidates. Final stages of 

the process and should be in a position to appoint a person within the next week. I 

would like to thank Tim for doing a fantastic job trying to juggle 2 roles and thank 

you all for your patience during this time. 

New Community Engagement Officer - Stephanie Green. Her role will be to support 

volunteers with activities, BRGs, etc 

Regional Training - 7 courses in Feb: On Road/Intro/Intro to AIIMS Level 2 

Operations Course in March (all hazard). When applying for the regional courses just 

remember these are for everyone across the whole region so you may submit 5 

members but only 1 or 2 might be approved. 

The opening of the Yoongarillup Fire Shed was great, we had everyone there. 

Review of Emergency Services Act - currently a review process underway. New 

Emergency Services Act will amalgamate FBA, BFA and FESA Act. This was initiated 

by the 2006 inquiry by the Community Development and Justice Standing 

Committee. Recommendation received unanimous support from stakeholders 

6

COUNCIL 24/04/2013 


consulted. DFES have formulated a Legislation Review Team and will be down next 

week on April 3rd at Margaret River SES HQ to consult staff and volunteers. All 

volunteers can forward their feedback to legislation@dfes.wa.gov.au. Once all the 

submissions have been received they are collated then DFES will send the 

information out for a second round of consultations. This is the brigade members 

best opportunity to influence this Act. 

Incidents 

Bushfires - Deepdene in Augusta and Ambergate 

Structure Fires - Moonhaven house fire, Margaret River Dairy Co. Extra resources for 

BA and manpower very useful. One problem DFES found coming out of the Margaret 

River Dairy Co fire was water, getting water out of the tank when the tank was 50m 

away from the building. Check all fittings on tanks, highlight tanks in your patch to 

make sure the fittings are ok. A. Guthrie advised it is hard for people to work out 

where water is coming and going now that the fire trucks are all electronic. D. 

Mosconi advised to make sure you always call FRS for structural fires. 

5.5 RANGER & FIRE SERVICE’S OFFICER REPORT 


ATTACHMENT: 

TIM WALL 

N/A 

See FMO report 

6. GENERAL BUSINESS 

6.1 Crew change arrangements, notifications and transportation of crews to and from 

fire events (David Hunt) 

Transport at the Greenbushes Fire was very unorganised, took crews 18 hours to get 

home. Works better if we organise our own crew changes. J. Tillman advised that 

the logistics team at the fire would appreciate brigades organising their own 

transport. At the next major incident we must have one person as the liaison 

between our brigade members and the people in charge of the incident. 

6.2 Emergency Services Legislation Review and Westplan Bushfire Changes (John 

Tillman) 

See attached presentation. 

The Police go under the direction of the Incident Controller at major incidents when 

performing road blocks. In future the Incident Controller must clarify with the Police 

7

COUNCIL 24/04/2013 


on who are able to go through road blocks. DFES are trialling vehicle identification 

stickers. 

The DFES ID cards were put on hold due to FESA changing to DFES. At the next 

meeting photo’s will be taken for these cards. 

Oscar Negus requested that ‘Actions’ to be added to agenda. 

Burning permits can be issued from 15 th March 2013 only to farmers burning grass, 

small piles etc. No permits to be issued on the Ridge and also over the Easter public 

holidays. A. Guthrie requested that all permits are to state that COMMS is to be 

called with all information. 

ACTION: Niki to add the actions onto the minutes. 

7. NEXT MEETING 

The next Committee meeting is scheduled for Tuesday 11 June 2013 to be held in 

Council Chambers, Administration Building City Office, Southern Drive, Busselton 

and commencing at 7:30pm. This will be the AGM. 

8. CLOSURE 

The meeting closed at 9:36pm 

THESE MINUTES CONSISTING OF PAGES 1 TO 8 WERE CONFIRMED AS A TRUE AND CORRECT RECORD 

ON 

________________________________________ 

DATE: _________________ PRESIDING MEMBER: ________________ 

8

Attachments - City of Busselton

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