Agriculture Vendor Database Registration Guidelines

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The table that follows provides descriptions/guidelines/instructions for the completion of each field contained in section A of the supplier database registration form: Field No. 1 Instructions and/or Guidelines Registration Number ü The registration number field refers to the number allocated to a business entity by the relevant registering authority. ü The business registration number can be located on the business registration documents and/or founding documents of the enterprise, i.e. CIPC/CIPRO Company Registration Documents, Partnership Agreements, Trust Deed, etc. ü Sole Proprietors need to provide the ID number of the owner/proprietor of the business. ü This field is mandatory. Registered Name 2 3 4 ü The registered name field refers to the legal name of the business. ü The business registered name can be located on the business registration documents and/or founding documents of the enterprise, i.e. CIPC/CIPRO Company Registration Documents, Partnership Agreements, Trust Deed, etc. ü This field is mandatory. Trade Name ü The trade name field refers to name by which the business trades. ü The business trading name can be located on the business registration documents and/or founding documents of the enterprise, i.e. CIPC/CIPRO Company Registration Documents, Partnership Agreements, Trust Deed, etc. ü This field is mandatory. Entity Type ü The entity type field refers to the applicant’s business type, i.e. Close Corporation, Private Company, etc. ü The business entity type can be located on the business registration documents and/or founding documents of the enterprise, i.e. CIPC/CIPRO Company Registration Documents, Partnership Agreements, Trust Deed, etc. ü Select the relevant field by marking the appropriate box with an X. ü Only one entity type can be selected. ü This field is mandatory. KWAZULU-NATAL DEPARTMENT OF AGRICULTURE & ENVIRONMENT AFFAIRS VENDOR DATABASE REGISTRATION GUIDELINES 6
5 6 7 Date of Incorporation ü This field refers to the date the business entity was registered by the relevant registration authority. ü The date of incorporation can be located on the business registration documents and/or founding documents of the enterprise, i.e. CIPC/CIPRO Company Registration Documents, Partnership Agreements, Trust Deed, etc. ü This field is mandatory. Date Entity Commenced Trading Activities ü This field refers to the date the business entity began trading/operations. ü The date the entity commenced business can be located on the business registration documents and/or founding documents of the enterprise, i.e. CIPC/CIPRO Company Registration Documents, Partnership Agreements, Trust Deed, etc. ü This field is mandatory. KZN Provincial Treasury Database Number ü Upon registration on the KZN Provincial Treasury Database, an entity is allocated a KZN Database Number. ü If the applicant entity has a ZNT number (old KZN Provincial Treasury Database) or a Temporary KZN provincial Treasury Database number, it is advised that the entity immediately contact the KZN Provincial Treasury and register on the new KZN Provincial Treasury Database to obtain a KZN Database Number (the previous database is obsolete). ü A vendor must be registered on the KZN Provincial Treasury supplier database. ü This field is mandatory. KWAZULU-NATAL DEPARTMENT OF AGRICULTURE & ENVIRONMENT AFFAIRS VENDOR DATABASE REGISTRATION GUIDELINES 7
Page 1 and 2: KWAZULU-NATAL DEPARTMENT OF AGRICUL
Page 3 and 4: 2. General Conditions of Registrati
Page 5: 3. Guidelines and Instructions for
Page 9 and 10: ü Applicants must complete the bus
Page 11 and 12: ü Applicants must complete the rel
Page 13 and 14: ü Applicants must provide the gend
Page 15 and 16: All qualifying Small, Medium and Mi
Page 17 and 18: above, must indicate if they have s
Page 19 and 20: 3.8. Section H: Goods and/or Servic
Page 21 and 22: the appropriate box with an X. ü T
Page 23: 3.12. Section L: Declaration of Int

Agriculture Vendor Database Registration Guidelines

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