Database Administrator Function: Office Management and ...
Database Administrator Function: Office Management and ...
Database Administrator Function: Office Management and ...
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JOB PROFILE<br />
Job Title:<br />
<strong>Function</strong>:<br />
Duty Station:<br />
Administrative Line Manager:<br />
Line <strong>Management</strong> Responsibility:<br />
<strong>Database</strong> <strong>Administrator</strong><br />
<strong>Office</strong> <strong>Management</strong> <strong>and</strong> Administration<br />
Minneapolis, MN<br />
<strong>Office</strong> Supervisor<br />
None<br />
JOB PURPOSE:<br />
Responsible for managing the day-to-day coordination of the organizations internal Raiser’s Edge<br />
database to include data integrity <strong>and</strong> donation tracking. This position will also provide wideranging<br />
administrative support to the development team to include maintaining files, compile data,<br />
create reports, prepare correspondence, <strong>and</strong> h<strong>and</strong>le multiple projects <strong>and</strong> ensuring timely delivery<br />
of requests from staff. Coordinates database updates <strong>and</strong> trains other staff members on the use of<br />
the system.<br />
KEY OBJECTIVES/RESPONSIBILITIES:<br />
Familiarity with fundraising database or an equivalent constituent relationship management<br />
software platform; proficient in Microsoft <strong>Office</strong> Suite.<br />
Maintain <strong>and</strong> update donor records as needed <strong>and</strong> ensure that appropriate information is<br />
recorded in database.<br />
Enter donations <strong>and</strong> generate appropriate correspondence in a timely manner.<br />
Assist with list compilation <strong>and</strong> writing queries as needed.<br />
Support development staff in reaching annual fundraising goals.<br />
Assist in organizing fundraising events <strong>and</strong> development programs.<br />
Donor prospect research.<br />
Work collaboratively with other staff to develop <strong>and</strong> implement donor survey <strong>and</strong> ensure that<br />
information is tabulated <strong>and</strong> stored appropriately.<br />
Maintain record code relevance <strong>and</strong> annual record updating/cleaning.<br />
Drives for successful results <strong>and</strong> moves tasks <strong>and</strong> assignments toward closure; ability to meet<br />
deadlines.<br />
Responsible for insuring that all relative databases sync together.<br />
Responsible for tracking donor recognition.<br />
Ability to multi-task, organize <strong>and</strong> prioritize projects.<br />
Compile <strong>and</strong> enter all pertinent information from fundraising events into the database.<br />
Create new records <strong>and</strong> establish appropriate coding to link them to events.<br />
Search database for existing files <strong>and</strong> update existing records.<br />
Verify new <strong>and</strong> existing records are corrected via internet research.<br />
Provide timely <strong>and</strong> friendly customer service<br />
Ability to multi-task while ensuring accuracy.<br />
Ability to work independently.<br />
Provide documentation of work process for database.<br />
October 2012 /Page 1 of 3
Compliance<br />
Ensure all the data complies with legal regulations, making sure the data is protected <strong>and</strong> backedup.<br />
Regular reporting to the development team.<br />
Monitor database performance, improving the technology used, building new databases,<br />
monitoring data entry procedure guide <strong>and</strong> troubleshooting.<br />
Filing <strong>and</strong> Record-Keeping<br />
Maintains up-to-date paper <strong>and</strong> electronic files in a manner that ensures easy document<br />
identification <strong>and</strong> retrieval.<br />
Develops <strong>and</strong> maintains an archiving system for NP records, including disposal <strong>and</strong> storage.<br />
Maintains an up-to-date procedure guide.<br />
Staff Support<br />
Ability to work collaboratively with other staff, vendors, volunteers <strong>and</strong> donors.<br />
Maintain proficiency in database/computer software applications.<br />
Trains staff for use on databases <strong>and</strong> website.<br />
Other duties as assigned.<br />
QUALIFICATIONS AND COMPETENCIES:<br />
A. Education, Knowledge <strong>and</strong> Experience<br />
Bachelor’s Degree preferred with an underst<strong>and</strong>ing of the Raiser’s Edge database.<br />
Three years database experience.<br />
Working knowledge of non-profit fundraising <strong>and</strong> management of data is preferred.<br />
B. Skills<br />
Independent<br />
Judgment/Analytical:<br />
Interpersonal:<br />
English Language:<br />
Information Technology:<br />
Ability to analyse data, situations or problems evaluate<br />
possible courses of action <strong>and</strong> take reasoned decisions, usually<br />
based on precedent, established practice or common sense<br />
referring problems to the supervisor as needed.<br />
Possess results-driven style, personal accountability,<br />
organizational skills <strong>and</strong> strong attention to detail.<br />
Demonstrates honesty <strong>and</strong> integrity in dealing with NP<br />
resources.<br />
Maintains confidentiality<br />
Ability to communicate well with immediate colleagues <strong>and</strong><br />
supervisor to respond to queries of exchange job-related<br />
information<br />
Ability to communicate verbally on daily routine matters <strong>and</strong><br />
prepare brief reports or complete forms without assistance<br />
Excellent skills in Microsoft <strong>Office</strong> applications <strong>and</strong> donor<br />
database.<br />
Applicants must have the right to work <strong>and</strong> be resident in the US.<br />
Please send your resume, three references, along with a cover letter,<br />
referencing <strong>Database</strong> <strong>Administrator</strong>, highlighting your experience <strong>and</strong><br />
compensation expectations, to: nhegdahl@nonviolentpeaceforce.org<br />
October 2012 /Page 2 of 3
October 2012 /Page 3 of 3