Showbiz Time Cards Users Guide - Showbiz Software

Showbiz Time Cards Users Guide 

SAG Film & TV Cast Edition 

For Information or Support call 1-800-5Showbiz 

In NY call 212-366-9390 

In LA call 310-440-9330 

Email: Showbiz@Media-Services.com 

www.showbizsolutions.com 

www.showbizsoftware.com 

Showbiz Time Cards copyright © 2005/2006 Media Services7 & Otter Monahan Huntley

Table of Contents 

Overview 4 

Installing Showbiz SAG Cards 5 

Tutorial 5 - 26 

Tool Tips…………………………………………………………………………………… 5 

The Worksheet Window…………………………………………………………………….6 

Creating a New Cast Member and Project…………………………………………………. 6 

Setting Up a Cast Members’ Schedule…………………………………………………….. 7 

Using the Overtime Schedule Grid………………………………………………………….7 

Entering Employee / Deal Memo Information……………………………………………...8 

Using the Budgeted Daily Rates Grid……………………………………………………… 9 

Using Pop-up Lists…………………………………………………………………………. 10 

Entering Hours……………………………………………………………………………... 10 

Copy/Paste Hours…………………………………………………………………………...12 

Contract Players……………………………………………………………………………. 13 

Meal Penalties……………………………………………………………………………… 14 

Forced Call…………………………………………………………………………………. 14 

Per Diems…………………………………………………………………………………... 15 

Agency Fees………………………………………………………………………………... 15 

Magic Pay………………………………………………………………………………….. 16 

Duplicating Time Cards……………………………………………………………………. 16 

Duplicating One Time Card………………………………………………………………... 17 

Duplicating One Time Card – INFO ONLY……………………………………………… 18 

Duplicating Last Weeks’ Payroll…………………………………………………………... 18 

Finding Your Time Cards………………………………………………………………….. 21 

Replace Field Contents…………………………………………………………………….. 22 

Sorting Records……………………………………………………………………………. 23 

Recovering Damaged Files………………………………………………………………… 23 

Printing Time Cards………………………………………………………………………... 24 

Printing Time Cards to PDF……………………………………………………………….. 25 

Exporting Your Time Cards………………………………………………………………... 25 

E-Mailing Your Time Cards……………………………………………………………….. 25 

Importing Your Time Cards………………………………………………………………... 26 

Copy List of Cards to Paste in Excel………………………………………………………. 26 

November 10, 2006 - 2 -

Reports 27 - 32 

Menu Commands 33 - 43 

File Menu…………………………………………………………………………………... 33 

Edit Menu………………………………………………………………………………….. 35 

View Menu………………………………………………………………………………… 36 

Insert Menu………………………………………………………………………………… 38 

Format Menu……………………………………………………………………………….. 39 

Records Menu……………………………………………………………………………… 40 

Requests Menu……………………………………………………………………………... 41 

Scripts Menu……………………………………………………………………………….. 42 

Window Menu……………………………………………………………………………... 43 

Navigation Bar Commands 44 - 47 

Worksheet………………………………………………………………………………….. 44 

Worksheet List……………………………………………………………………………... 44 

Time Card………………………………………………………………………………….. 45 

Card List…………………………………………………………………………………….45 

Forms………………………………………………………………………………………. 45 

Reports……………………………………………………………………………………... 46 

Find Unique Set of Time Cards…………………………………………………………… 46 

New Card…………………………………………………………………………………... 46 

Duplicate Card……………………………………………………………………………... 46 

Duplicate Info Only………………………………………………………………………... 46 

Print………………………………………………………………………………………… 46 

Print One…………………………………………………………………………………… 47 

Print All…………………………………………………………………………………….. 47 

Find All…………………………………………………………………………………….. 47 

Find Mode………………………………………………………………………………….. 47 

Modify Last Find…………………………………………………………………………... 47 

Autopaste Schedules……………………………………………………………………….. 47 

Support 48 

November 10, 2006 - 3 -

Overview 

Consider this Users Guide as providing two different, yet essential, types of information: how all parts of the 

program work together to quickly and accurately create new information for each weeks’ payroll and what 

each and every command in the program does. 

We’re guessing you’ll want to know more about the first kind of info right away, so we’ve placed our 

illustrated Tutorial section right up at the front of this guide. After you’ve installed the program, go to the 

Tutorial first for a step-by-step tour of how Showbiz SAG Film and TV Cast Time Cards works. When you 

find yourself uncertain or curious as to what a particular menu option or command button does, flip to the 

text-oriented Menu Commands or Navigation Bar Commands sections for details on that specific item. 

By the end of your tutorial session or review of the commands sections, you’ll have learned how Time Cards 

gives you ultimate control over your payroll data: 

Just Click one Button to Populate the Time Card with almost every SAG rule. You'll automatically get 

money breaks, overtime schedules, meal penalty fees, travel time calculations, weekly overtime calculations 

and more. 

Print Your Time Cards to PDF and e-mail them to any payroll service. Or, attach the time card/worksheets 

to the signed time cards. Combined with Media Services' on-site check printing, there is no faster way to pay 

your cast. 

Generate a Daily Labor Hot Cost for each day on your production. When the week is over, you've already 

prepared 90% of your payroll for processing. 

Add a Stunt Adjustment on Any Day and new hourly rates are automatically calculated by day for day 

players and by week for all other schedules. 

Apply Agency Fees by simply adding a percentage in the Agency field and all the pensionable fees will be 

calculated. 

Always Know How Much You've Paid, how many days or weeks are left in a contract and use one click to 

pay out the rest of the contract. Plus, the weekly rate is calculated just by entering total days in the week and 

the contract. 

Automatically Calculate Meal Penalties, with the option to call "Grace" to recognize all the meal penalties 

incurred. 

Define the Force Call Interval, the program will calculate exactly how many penalty hours were incurred 

and it will add the cost onto the time card (while automatically recognizing SAG ceilings). 

Automatically Pay Per Diem, both taxable and non-taxable, based on how many days were worked. Plus, if 

you like, calculate and pay an advance equal to your total taxable and non-taxable per diems. 

November 10, 2006 - 4 -

Installing Showbiz SAG Cast Cards 

Start by inserting the programs’ CD-ROM into your computers’ disk drive. 

Click on the drive letter which represents your disk drive to view the contents of the disk. You should see 

files for both Windows and Macintosh installations. 

Windows Installation: Drag the file onto your desktop and then double-click on the file icon. Follow the 

prompts which are displayed to install the program. The default installation path is C:/Program 

Files/Showbiz Solutions/Showbiz SAG Cards. 

Mac Installation: Drag the file folder onto your desktop. Click on the folder to view its contents and then 

double- click the "Time Card Demo.EXE" application file. 

Tool Tips 

The most important learning tool within Showbiz SAG Cards is the tool tips displayed in the Worksheet 

window. Move your cursor over a field or field name to learn out how it works. 

November 10, 2006 - 5 -

The Worksheet Window 

START by clicking the purple Worksheet button in the upper left. The Worksheet 

contains everything you need to set up a new employee and calculate their hours to 

gross pay. The Time Card button located to the right of the Worksheet button is 

only used when you want to print your time cards. 

Create a new, blank time card by clicking the yellow New Card button on the 

navigation bar at the top. Notice that the quantity of "Records" or time cards in the 

database has increased by 1. “Record” represents the current time card you are 

looking at; “Found” represents the total time cards you are looking at and "Total" 

represents the total quantity of time cards in your database. The way to think 

about it is that all your time cards are in a filing cabinet and each time you come to 

the program you are going to “Find” the time cards you want to work on and put 

them on your desktop. 

Creating a New Cast Member and Project 

Let's start by entering the info for the project name, job/episode number, character name, etc. Type "Surfers 

Paradise" in the Project field. Use your Tab key to move to the next field. (to move backwards, hold the 

Shift key down and click the Tab key) Now, type, "101," in the Job/Epi# field. Complete the rest of the 

fields as shown below. Using the Tab key will move you through the most logical path to complete your 

time card. 

There is certain project information that will be used on every time card each week. Type it once and click 

the Copy Job link. It will be retained in the program so you can simply click the Paste Job link to use it on 

every new time card. 

Use the Tag field to create designations such as “Payroll Week 1”, “Shoot Week 2” and the like. Thoughtful 

use of this field can prove invaluable in helping you to quickly find certain records after you have 

accumulated hundreds of them during the course of a project. 

November 10, 2006 - 6 -

Setting Up a Cast Members’ Schedule 

All performers whose work rules and wages are defined 

by the SAG contract are setup in the program using the 

Autopaste Schedules feature. 

Let’s set up this time card for a “Schedule A” day player. 

Enter their daily rate in the Rate: field located at the 

middle left hand side of the screen. 

Click once on the Autopaste Schedules button located on 

the purple navigation bar on the top of the screen. 

This will display all the available SAG contract 

Schedules; click on A – Daily Performer. This will 

automatically enter the information for the Contract Type, 

Hours per week/day, Money Break, Schedule Type, 

Length, Role, Studio vs. Distant, an Overtime Schedule 

and whether or not to Pay Overtime in the time card 

Note that the daily rate specified in the schedule will 

be doubled to create the Money Break. 

Using the Overtime Schedule Grid 

The program calculates straight, overtime and gold time hours using an overtime schedule. This overtime 

schedule is automatically entered when you select the schedule for the time card using the Autopaste 

Schedules button. It can be seen in the upper right of the screen. 

The overtime grid can be edited to calculate straight, overtime, gold time, elapsed 

time and 6 th and 7 th days according to different rules than those contained in the 

autopasted schedule . You can copy the overtime grid and paste it into other time 

cards using the Copy and Paste buttons. 

November 10, 2006 - 7 -

Entering Employee / Deal Memo Information 

At the bottom of every Worksheet is the Employee Info / Deal Memo Information. You can enter as much 

or as little information as you like here. As you type in the First Name field, the info is also being entered 

automatically in the First: field on the time card and in the same field on the Worksheet. You’ll see this 

repetition in many instances, especially with the employee’s Account Number, which is located in three 

different places on the Worksheet. 

There is an identical window for setting up employees which does not require you to scroll to the bottom of 

the screen. This will be displayed when you click the Forms button on the navigation bar, then select 

Employee Info. 

Note that the grids in the middle and on the upper right will be auto-completed when you select the actors’ 

schedule using Autopaste Schedules. The two grids on the lower right allow you to assign different account 

numbers to different pay types and to define rates for these. 

November 10, 2006 - 8 -

Using the Budgeted Daily Rates Grid 

At the very bottom of the Employee / Deal Memo Information, you will find the “Budgeted Rates” grid: 

If you wish to use the Hot Costs report, you must complete this grid. This allows you to create up to four 

“scenarios” to help you track labor costs using the Labor Hot Costs report. Follow along with this example. 

What’s illustrated above is an employee with four different pay rates: stage shoot days at $950.00, location 

shoot days at $1100.00 and two “Other” scenarios. 

Once you have established these or similar rates for your time cards and have entered the cast members’ days 

and hours, you will need to click on either the Reports or Layout buttons to access the Labor Hot Costs for 

each day. Here’s what one would look like for four cast members on Day 1: 

If you slide the scroll bar at the bottom of your screen over to reveal the right side of the rows, you’ll see that 

the Budgeted Type column indicates which of the scenarios the Daily Budgeted amount is based on. You 

must select the Budgeted Type for each row using the dropdown menu which is displayed when you 

click in that column, or by clicking on the column header to change all rows to one of the scenarios 

you’ve devised. 

Once you’ve selected the Budgeted Type, you’ll see there’s a variance between what was budgeted and the 

labor cost actually incurred. It’s evident in this instance that the production needs to budget for cast costs 

more accurately. This example illustrates how the Budgeted Rates grid can help you track your anticipated 

versus actual costs as soon as the first days’ production report has been completed and then on a regular basis 

thereafter. 

November 10, 2006 - 9 -

Using Pop-up Lists 

A number of the fields in the Worksheet will automatically accumulate lists of the data you’ve entered into 

them. Project, Week Ending, Payroll Co. and Status are among them. Click once in the field to show the list 

and then use your mouse to select the desired entry. 

Entering Hours 

Use the Tab key to move through the grid and enter the hours for the first day as shown above. Make sure the 

NDB (“non-deductible breakfast”) time is the same as the ON SET time. All hours must be entered using 

“military time”. That is, for example, 12:30am would be entered as “.50”, 1:00am would be “1.0”, 12:30pm 

would be “12.50”, etc. If you are unsure of how to proceed, have a look at the following website: 

http://www.easysurf.cc/cmtime.htm, which contains a conversion from civilian to military time. 

The travel time, overtime and doubletime hours are broken out for you, based on the schedule you chose 

using Autopaste Schedules. Note that you can click on the Clear Hours link to remove all the hours you’ve 

entered in any time card. The results cannot be undone, so make sure you want to remove all the entries 

you’ve made before using this. 

Dates must always be entered in the format “mm/dd/yyyy”, such as 05/20/2006 for May 20, 2006. Once the 

week ending date has been entered in the Week/End: field at the top of the time card and the first date in the 

calendar grid is entered, click on the DATE link to automatically insert the correct dates into the Date 

column. This will only be done for those days which have a status entered in the Work Status column. 

November 10, 2006 - 10 -

Entering Hours (continued) 

Clicking in the fields under the Work Status link will open a dropdown menu from which you may select the 

various status options applicable to the cast members’ work for each day. The abbreviations are as follows: 

SH: Start Hold, SW: Start Work, W: Work, WD: Work Drop, PW: Prep Work, PWF: Prep Work Finish, H: 

Hold, HF: Hold Finish, R: Rehearsal, WF: Work Finish, T: Travel, FT: Finish Travel, SWF: Start Work 

Finish and HOL: Holiday. 

You may click on the Edit… option at the bottom of 

the list to open the Edit Value List “Work Status” 

window and add any custom abbreviations you 

require. Once you’ve done so, click the OK button 

to close the window and continue working on the 

time card. 

Note that if the status for all of the days on your 

time card are going to be the same, you can click on 

the Work Status link and the choice you made for 

the first day will be automatically inserted for all the 

other dates in the calendar. 

Use the scroll bar at the bottom of the program window to reveal the columns on the right side of the hourly 

grid: 

Stunt Adjustments can be manually entered in the Stunt Adj. column. Once the MagicPay button is clicked, 

the amount will be displayed in the MagicPay grid, along with the account number you established for this 

pay type in the Deal Memo section of the time card. 

The Rate by Day column displays the result of the pay rate divided by the number of hours established by 

the SAG Schedule you chose for this record. So, this is the actors’ hourly rate of pay. 

Any mileage for this cast member can be manually entered in the Miles column. Once the MagicPay button 

is clicked, this number will be multiplied by the rate you established for this pay type in the Deal Memo 

section of the time card. The calculated amount will be displayed in the MagicPay grid, along with the 

account number you established for this pay type in the Deal Memo section of the time card. 

November 10, 2006 - 11 -

Copy/Paste Hours 

Now click on the “1 st ” in the COPY COLUMN (on the far left). This will copy the Day 1 hours into 

memory. Now click on the “2 nd ” in the PASTE COLUMN. The hours from Day 1 will be pasted onto the 

Day 2 line. Note that the DATE and Work Status info will be the same as Day 1 – you will need to correct 

these. 

November 10, 2006 - 12 -

Contract Players 

As with daily and weekly players, contract players (whose work is governed by SAG Schedule F) are set up 

using the Autopaste Schedules feature. There is a contract tracker and calculator feature located in the 

lower right hand corner of the worksheet. 

To calculate the weekly rate for a Contract player, you must enter these three 

(3) numbers: 

1) The contract total 

2) The total number of days in the contract 

3) The number of days in the work week 

After entering the numbers in appropriate fields, click the Get Weekly Rate 

link to calculate the weekly rate. The result is displayed in the Rate field on 

the left side of the Worksheet. 

Note the field at the bottom of the Update Contract Totals window to include 

6 th and 7 th days’ pay: 

The Ceiling option adds the day rate on 6 th and 7 th days, such as $950.00. The 

Premium adds the day rate multiplied by the overtime rate; for example, 

$950.00 x 1.5 = $1,425.00. 

If you find that your first efforts contain errors, you can click on the Clear 

Contract link to remove all the data entered and calculated so far and start 

over. 

Once the time card is completed (that is, the Magic Pay button has been 

clicked, all the results confirmed and any corrections or additions performed) 

and approved for payment, click on the 

button to display the total amount paid to date, the 

number of days and weeks used up and the number of days and weeks left in 

the contract. 

November 10, 2006 - 13 -

Meal Penalties 

Whenever the hours you enter result in the calculation of meal 

penalties, the penalties will be displayed in the grid to the right of the 

MagicPay grid. To pay them, click the Pay Meals button above and to 

the left of the grid. Clicking on the AM Penalties and PM Penalties 

links will display a grid showing the applicable rates for meal 

penalties; you can edit the rates here. Click on the Worksheet button to 

return to your most recently displayed time card after visiting this 

grid. 

Calling Grace: While the program will always calculate meal 

penalties, you have the option of telling the program whether or not to 

pay them. If you want to override what is displayed in the MP column 

(the red number), just change the number displayed in the Units 

column (the blue number) and click the Pay Meals button again. This 

will re-calculate the meal penalty amount. If no penalty is to be paid, 

type “-” in the Units column. 

The amount displayed in the Total Meals column is what will be 

displayed on the time card and added to the Non-Pensionable Total 

line located to the left and below the meal penalty grid. 

Use the Notes field located below the weekly hours calendar to 

keep track of the days when grace was called. 

Note the Hourly vs. Meals checkbox to the left of the Meal Penalties 

grid. Checking this box will cancel payment of any calculated meal 

penalties. Instead, payment of an amount equal to the Money Break 

divided by the number of hours included in the players’ contract pay 

rate will be calculated. So, instead of one meal penalty of $25.00, a 

day player with a Money Break of $1,474.00 would be paid $184.25 if 

this box were checked. Exercise caution in using this feature. 

Forced Call 

The Forced Call grid is located to the right of the Overtime grid. 

You may change the blue number in the Rest Period Hours field, 

but not the red numbers calculated by the program. In the picture, 

the cast member began a days’ work after a break of only 10.25 

hours after the prior work day ended, so a forced call of 1.75 hours 

has been assessed. The amount payable will be displayed in the 

MagicPay grid, on the Force Call line. 

November 10, 2006 - 14 -

Per Diems 

Per Diem account numbers and amounts are entered into the grid displayed at the lower right of the 

Worksheet. You can enter separate taxable and non-taxable per diems. Use the AutoPay Advance Per Diem 

checkbox to pay equal and opposite amounts of taxable and non-taxable per diems. 

You must enter the per diems into the MagicPay grid manually when split coding a time card that 

contains night premiums. Click in the lockbox at the end of the row to insure that these entries are not 

lost during any subsequent recalculations of the time cards. 

Note the Override Autopay Hold/Travel/etc. Days checkbox. If it’s checked, hold and travel days are not 

counted as days worked; the default (unchecked) insures that these calculate as days worked. 

Agency Fees 

Agency Fees can be dealt with in one of two ways: 

1) The first way is to enter the percentage, such as “.1” (10 Percent), in 

the Agency % field and enter an account number in the field below it. 

The result of the calculation will be included in the Pensionable Total 

line displayed on the time card. 

2) The second way is to include the agency fee in the pay rate itself. To 

do this, enter a percentage, such as “.1” (10 Percent), in the Agency % 

field and then click the Adjust Rate link directly below it. This will 

automatically add 10% to the contract amount displayed in the Contract 

Tracker. If the Contract field is empty, then 10% will be calculated on 

the number displayed in the Rate field. The Hide Agency Fee 

checkbox will automatically be checked to suppress display of the 

agency fees on the time card. 

You may wish to consider using the “No Agency” time card, which 

does not display an agency fee. To view and print this time card, first 

click the Time Card button on the upper navigation bar; the No 

Agency time card button which will be displayed. Click on it. 

November 10, 2006 - 15 -

MagicPay 

• Now that you’ve entered all the required info, you’re ready to click the MagicPay button. When you 

click the MagicPay button, Time Cards clears the Pay Breakdown grid, calculates the information 

you’ve entered and displays the results. If you’ve entered account numbers in the Deal Memo area at 

the bottom of the Worksheet, they will be pasted into the Pay Breakdown grid automatically. Keep 

an eye on the results when you expect a forced call or meal penalties – depending on how many 

pay items there are for the record in question, you may have to add certain of these manually. 

After clicking MagicPay, you can add any lines of pay information you wish or edit the MagicPay 

results. If you add or edit any lines, click in the “lock box” to the right of the Totals column to insure 

that your changes are preserved during any subsequent re-calculations from clicking on the Magicpay 

button again. 

Duplicating Time Cards 

Now that you’ve reviewed paying cast members for a single week, it’s time to prepare for the next week’s 

payroll. While you may not have exactly the same cast from one week to the next, duplicating the first 

week’s records might present the best way to move forward. 

November 10, 2006 - 16 -

Duplicating One Time Card 

There are two ways to duplicate time cards: 1. an exact duplicate containing all the info on the time card, or 

2., a duplicate with Employee Info only (the Employee Info is reproduced, but the work hours, MPVs, and 

lines of detail on the Pay Breakdown are not). 

Duplicate the time card now using the Duplicate Card button on the navigation bar. This will create an 

identical card except the Week Ending will default to the millennium (“1/1/2000”) and the status will default 

to “Pending”. Let’s pretend this new time card is a recurring cast member who gets paid the same every 

week and change the week ending date to 8/12/2006. Now we need to change the individual dates to reflect 

the new week ending. Click in the first row of the DATE column, type in “08/07/2006” and then click the 

DATE link right above it. 

Change the Status to “Completed” and you’re done (if “Completed” is not present as an option in the list, 

double-click in the field to enter it). Although the Status is “Completed”, you can still edit the time card later 

if required. Like other fields in the time card, the Status field will accumulate a list of the words you’ve 

entered in it. Take advantage of this by adding terms such as “Submitted”, “Approved”, “Layoff”, 

“Pay Difference”, “Paid” and the like as you need. You can use these terms in the Status field as the basis 

of a search of your database using the Find function. 

November 10, 2006 - 17 -

Duplicating One Time Card – INFO ONLY 

When you click the Duplicate Info Only button, a new time card is created and all the Employee Info is 

copied forward, but the work hours, MPVs, and lines of detail on the Pay Breakdown are not. Now, just key 

in the new hours and click on MagicPay. 

Duplicating Last Weeks’ Payroll 

Click on the Reports button in the navigation bar. Then click on Mass Timecard Duplication in the 

Report Title column at the left side of the main window. This will display a list of the time cards in your 

database. Normally, you could have thousands of time cards and you would perform a Find of the items 

from last week’s payroll to duplicate, based on W/End date or perhaps the contents of the TAG: field. For 

this tutorial, we will duplicate a few time cards you’ve created. 

To duplicate multiple time cards at once: 

• Use your mouse to click in the red checkboxes next to the names of the people for whom you want 

new time cards. 

• For speed, you can use the Select All Checkboxes button. Then un-check any unwanted time cards. 

• Click the Duplicate All Checked Time Cards button. 

• A series of confirmation messages will be displayed as follows. 

Click the Yes button. 

November 10, 2006 - 18 -

Duplicating Last Week’s Payroll (continued) 

Another screen will be displayed: 

Enter the information requested and click the OK button. 

• Supply the info requested in the next screen and click the OK button. 

November 10, 2006 - 19 -

Duplicating Last Week’s Payroll (continued) 

• A message will appear, asking you how you want to duplicate the time cards: Exactly the same or 

Info Only As stated previously, duplicates are identical in all aspects to the records you have 

selected. “Info Only” time cards are duplicates without the hours worked, MPVs, and Pay 

Breakdown information. 

Respond as appropriate. 

Complete the fields and click the OK button. The program will create the new time cards and then display them in the 

main window. 

November 10, 2006 - 20 -

Finding Your Time Cards 

IMPORTANT NOTE: Since you don’t have the data shown below in your database, simply read on or use a 

week ending that exists in your database of time cards. 

Notice above, there are many weeks of time cards in your database: You just want to Find the 8/6/2005 time 

cards. To do so, you must perform a Find and bring back only the time cards tagged as week ending 

8/6/2005. 

This takes three steps: 

1. Enter “Find Mode” by clicking the magnifying glass. This will give you a blank record 

to input data. 

2. You can search in any field; however you would only search in the Week Ending field if you wanted 

to bring up an entire week’s worth of time cards. You would enter 8/6 (it always defaults to the 

current year) or 8/6/2005 in the Week Ending field. 

3. Once you entered Find Mode, a new “Find” button appears directly below the Rolodex. 

Use this button to execute your Find (Bring back all time cards based on the criteria you entered). 

November 10, 2006 - 21 -

Finding Your Time Cards (continued) 

The result would be all time cards with the week ending tagged as 8/6/2005: 

Replace Field Contents 

This feature is like a fire: it can warm you up or burn you. Make very sure you are using it with the correct 

Found set of time cards. Check twice, because once performed, it cannot be undone. 

If you wanted to change all your week ending time cards from 6/25/05 from “Pending” to “Completed”, you 

could do it in a few seconds. 

Step 1: Find the time cards you want to change, then click the Card List button on the navigation bar. 

Step 2: Change any one of the time cards from Pending to Completed. 

Step 3: Select the Records menu and click on Replace Field Contents…. Follow the instructions displayed 

and they will all be changed in a few seconds. 

You can use this feature to change the data in any field for the entire Found set of records (or even the entire 

database). Again, this procedure cannot be undone. 

November 10, 2006 - 22 -

Sorting Records 

Right-click in any field in any window and select Sort Ascending (or Descending) to sort the current found 

set of time cards. Check out the Scripts menu for a selection of multi-level sorting options. 

Recovering Damaged Files 

Should your computer crash when Showbiz Time Cards is open, you will likely see this warning displayed: 

“This file is damaged, use the recovery command to fix this problem.” 

Alternatively, you may see a message displayed stating, “SAG_Cards .S60 is damaged and cannot be 

opened. Use the recover command to recover this file.”. Under no circumstances should you continue to 

edit your records or create new ones – this will only compound the existing problem. Stop immediately 

and take the following steps. If you are uncertain as to how to proceed, contact your Showbiz software 

support person. 

WINDOWS 

You need to find the application file, most likely accessible by following this file path: 

My Computer / (C:) drive / Program Files / Showbiz Solutions / Showbiz SAG Cards 6.0 /Showbiz SAG 

Cards 6.0.EXE. 

Left click once to highlight the file. Then hold down the Ctrl key and the Shift key at the same time. 

Now left double-click the file to launch the Recover Damaged File window. Once this window appears, 

select the Time Cards file to recover. Note: The performance of this feature still inconsistent. You may 

have to try it a couple times to get it to work. 

MACINTOSH 

You need to find the application file, most likely accessible by following this file path: 

Showbiz SAG Cards 6.0 (folder) / Showbiz SAG Cards 6.0.EXE. Left click once to highlight the file. Then 

hold down the option key and the Applet key at the same time. Now, left double-click the file to launch the 

“Recover Damaged File” window. Once this window appears, select the Crew Cards file to recover. Note: 

The performance of this feature still inconsistent. You may have to try it a couple times to get it to work. 

November 10, 2006 - 23 -

Printing Time Cards 

Next to the Worksheet button is the Time Card button. This is the button to click on when you want to print 

the time cards. Click the Time Card button now. 

Notice the Print All button on the lower right of the navigation bar. If you want to print all your currently 

Found time cards, use Print All. If you want to print only the time card that is currently displayed, use the 

Print One button. Use the No Agency button to print a card which does not display the Agency Fee and the 

No Agency or Pay button to print a card which omits both the Agency Fee and the MagicPay grid 

calculations and totals. Make sure that your printer is set to use the “Landscape” printing orientation 

when printing time cards. In the screenshot below, this setting is accessible from the Properties button. 

Further, note the dropdown list next to Print: offers three options. 

November 10, 2006 - 24 -

Printing Time Cards to PDF 

Once all of your time cards have been created, you can create a PDF of them for printing and signing or for 

emailing to your payroll processing company. In order to do this, you must have a PDF writing program 

installed on the computer on which you are using Showbiz Time Cards. Although Adobe Acrobat 

(http://www.adobe.com/products/acrobatstd/) has become the standard program for creating PDFs, there 

are free or low-cost alternatives. PrimoPDF and PDF995 are available from www.primopdf.com and 

www.pdf995.com respectively. After you have installed your PDF writing program, it’s name will appear in 

the dropdown list available from the Name: field in Time Cards’ Print window. After you’ve selected this as 

your printer and clicked on the OK button, the PDF writing program will present you with selections for 

print quality, file name and file location. The PDF of your time cards will be displayed after you’ve made 

these choices and then you can either print these for signing by the employees and/or supervisors, or close 

the file and send it as an email attachment to your payroll processing company. 

Exporting Your Time Cards 

First, make sure you have the time cards you want to send are in Found status. Refer to the Finding Your 

Time Cards section of this tutorial on page 21. To create an export file of your time cards and send them to 

yourself or somebody else, choose one of the time card layouts accessed when you click the Time Cards 

button on the navigation bar. Under the Scripts menu, select Export Time Cards. Follow the instructions 

to create a Filemaker Pro Runtime file you can send to anyone who has the current version of the software. 

E-Mailing Your Time Cards 

Before you e-mail your time cards, make sure you have “Found” the time cards you want to send – See 

“Finding Your Time Cards”. Assuming you have “Found” the appropriate time cards, there are two ways to 

e-mail your time cards: 

1. Print to PDF and attach the PDF to an e-mail 

a. Go to the “Time Card” layout. Use the “Print All” button in the upper right hand corner. 

Assuming you’ve already installed our free PDF creator from www.ShowbizSolutions.com, 

select “PimoPDF” from the “Printer” menu and follow the saving instructions. This will 

generate an Adobe Acrobat PDF that any payroll company can read and print. 

2. Export the Time Cards to a file and e-mail the file to Media Services. 

a. Go to the “Time Card” layout. Under the Scripts menu select Export Time Cards. Follow 

the instructions and this will create a file you can attach to an e-mail and send to Media 

Services. 

IMPORTANT: Make sure to double-check how many time cards you are sending. You wouldn’t want to 

include any time cards that have already been paid. 

November 10, 2006 - 25 -

Importing Your Time Cards 

Use this function to load exported time card files created by yourself or someone else with the same version 

of the software. Select the Scripts menu, then click on Importing Time Cards. An illustrated tutorial on the 

subject will be displayed in the main program window. 

If brief, the steps are as follows: 

1. Click on the File menu, then select Import Records and click on the File option. A File Open 

window will be displayed. 

2. Locate your file using the relevant controls, such as the dropdown list and Up One Level button. 

Highlight the file name and click the Open button. The Import window will be displayed. 

3. In the Import window, you must open the Arrange by: dropdown list and re-select “matching 

names”. Click the Import button. The Import Options window will be displayed. 

4. In the Import Options window, make sure that the Perform Auto-enter options while importing 

box remains UN-checked and that the Keeping them in the original record button IS checked. 

Click the Import button and the records will be loaded into Showbiz Time Cards. 

Copy List of Cards to Paste in Excel 

You *must* have Excel open when copying the data or the paste will not be performed. Open Excel on 

your PC and then select Showbiz Time Cards. Under the Scripts menu, select Copy All Time Cards (to 

Paste in Excel). This will copy all the currently Found records into memory, so make sure you are presently 

browsing a list of time cards or have them displayed as one of the Reports (refer to the Reports section on 

pages 37 through 46). Then, select Excel and click on Edit and then on Paste. Be aware that this process 

does not paste the column headers from Time Cards and that there will be some editing required to 

create a useful and attractive arrangement of the pasted data. 

November 10, 2006 - 26 -

Reports 

Click on the Reports button on the Navigation bar to display a list of all the reports you can create and print 

with Time Cards. 

Some points to note as you explore the Reports: 

All of the reports can also be accessed by clicking on the Layout button in the left margin. 

All of the records displayed in the list have a navigation button next to the leftmost column. Click on it to 

visit that records’ Worksheet. 

Clicking on a column header will sort the records in ascending order using that columns’ content as sorting 

criteria. 

Right-clicking in any column will display a menu containing sort options and options to edit the appearance 

of the text in the column (font, size, color, etc.) 

Use the Omit button 

to remove any card in a list from Found status. 

Certain reports are described as “Lists” and this is fitting in that each is essentially a list of all your most 

recently Found records, with the data arrayed in a number of useful ways. Review the following material for 

a brief description of each report and a screenshot using identical info to see what each report can do with 

your data. 

Cast List 

Print a cast list directly from the program or quickly copy and paste it into Excel. Click on the Reports 

button, then on EMP Contact List. Then click the Find Unique Set of Time Cards button on the navigation 

bar. This will locate most recent time card for each person based on their social security number and the 

week ending date. 

To copy and paste this (or any other report) into Excel, click on Scripts, then select Copy All Time Cards 

to Paste in Excel. You *must* have Excel open when copying the data or the paste will not be 

performed. 

November 10, 2006 - 27 -

Reports (continued) 

Contract Information 

Displays a list of all the currently Found employee records, indicating the complete name, Social Security 

number, contract type, SAG schedule, project type, role and location for each one. 

EMP Address List 

Displays a list of all the currently Found employee records, indicating the complete name, address and 

primary phone number for each one. The Latest column is used for the Find Unique Set of Time Cards 

feature (see page 46) and is not a data entry or searchable column. Note the designations it displays: 

Needs SS# - the record lacks a Social Security number in the relevant field. 

Unique – these cards will be selected and displayed when you click the Find Unique Set of Time Cards 

button. 

Duplicate – any cards so designated will not be selected and displayed when you click the Find Unique Set 

of Time Cards button 

EMP Contact List 

Displays a list of all the currently Found employee records, indicating the complete name, title, department 

and all phone numbers for each one. 

November 10, 2006 - 28 -


EMP Information Misc. 

Displays a list of all Found records with columns for week ending, time card status, name, Social Security 

number, account number, title, start date and contract type. 

Mass Time Card Duplication 

Displays a list of all the currently Found time cards, along with instructions on how to use these to create a 

new set of payroll records. This functionality is one of the major time-saving features of Showbiz SAG Time 

Cards: duplicate last weeks’ cards to create a new set of time cards for your entire crew and then begin 

entering, copying and pasting the work hours for the most recent work week. 

Rate Report 

Displays a list of employee info for all Found records, with columns for rates of pay per hour, day and week, 

plus SAG schedule type, role and account number. 

November 10, 2006 - 29 -


Time Card Checklist 

Displays a list of all Found records, with a checkbox to indicate if the employee turned in their time card and 

a signature line for the employee to confirm receiving the corresponding paycheck. Handy for production 

offices which permit paycheck pickup rather than mailing them out. 

Day 1 through Day 7 Work Hours 

Displays a list of all Found records for each day of the work week, including columns for call, meal and 

wrap times, as well as meal penalties incurred. 

Day 1 through Day 7 Labor Estimates 

Displays a list all Found records for each day of the work week, indicating total hours, meal penalties, 

payments for labor including fringes and other relevant info. 

November 10, 2006 - 30 -


Weekly Labor Estimates 

Displays a list of all Found records, with an Omit button available to remove any record not relevant to the 

week under consideration. The list is followed by a table which displays each day of the work week and the 

corresponding total hours, meal penalty costs and labor costs including fringes. 

November 10, 2006 - 31 -

Printing Reports 

Next, click the “Worksheet List” button. This is a basic report in the program. When printing, use the 

“Print” button in the upper right hand corner. It is programmed to choose a landscape layout and “Records 

Being Browsed” – meaning, print all Found records. 

Next, click the Reports button. This will bring up a window with a plethora of reports for printing. Select 

the “Rate Report”. You can print this or “Copy All Time Cards (to Paste in Excel)” using the Scripts menu 

at the top of the screen. Once copied, you can paste into Excel. 

IMPORTANT NOTE: By copying and pasting two different reports into two different Excel worksheets, 

you can create your own custom reports by inserting a column in say, report A, and pasting into that column 

information from report B. 

Printing Reports to PDF 

To print your reports to PDF, download our FREE PDF CREATOR from www.ShowbizSolutions.com. 

You’ll find it on our “Products” page. Once you SAVE the file to your desktop, close all applications. Then 

double-click the file to install the program. Once installed, in your print window, simply change your printer 

selection to PrimoPDF. Now, instead of printing to your printer, you are printing to a PDF file that can be 

attached to any e-mail and read by all. 

November 10, 2006 - 32 -

Menu Commands 

As with all software, the Menu Bar provides you with controls to both govern the appearance of the 

program and perform operations with the data you’ve entered. The sections below specify the options 

available from each menu and describe the intended purpose of the option or the action that will be 

performed when you select it. 

File Menu 

File Options – Opens a control panel which allows you to customize the response of the “Spelling Checker”. 

Many users prefer to leave it “Off” (the default setting), but you may allow it to either trigger an audible 

“beep” or flash the menu bar when questionable spellings are encountered. 

Change Password – You may assign password protection to the Showbiz program with this option. If you 

are creating a password for the first time, use “showbiz” (no quotes) as the “Old Password” and then use the 

“New” and “Confirm” fields for your new password. 

Print Setup – Opens the Print dialogue box, which displays your currently selected printer and print options 

such as orientation, paper size, printer and network settings. 

Print – Opens the Print dialogue box, which displays your currently selected printer and print options such 

number of copies and print range. Clicking on the Properties button will open the Print Setup dialogue 

described above. 

Import Records – Showbiz SAG Cards allows you to import data for use in your work. 

File: Use this option to import time card files sent to you by other SAG Cards users or stored on your 

hard drive. The files to import must have been created using SAG Cards version 5.0 or greater. 

Click on Scripts/Import Time Cards to view the steps required to do this. 

Folder: Click on this option to import movie, picture or text files from a specific folder on your hard 

drive. 

XML Source: Using this option allows you to import data from an XML source and use an XSL style 

sheet, either from a file or from a web site address. 

Export Records – Select this option or click Scripts/Export Time Cards to save your time card records 

database to a folder outside of the Showbiz program directory. Be sure to specify “Filemaker Pro Runtime” 

in the “Save as type” field when using this feature. 

November 10, 2006 - 33 -

File Menu (continued) 

Save/Send Records As – Opens a window which permits you to save your currently Found records as an 

Excel file and email them. 

Send Mail – Opens a window which permits you to send email without closing or minimizing the program. 

Fields for recipients, cc, bcc and message text are provided, along with an option to attach files. Handy for 

sending a PDF of your time cards, or an exported database file. 

Save a Copy As – Allows you to save a duplicate of the present files under a new file name. Be sure to 

specify “Filemaker Pro Runtime” in the “Save as type” field when using this feature. 

Exit – Closes the program. You may also use the CTRL + Q key combination to close the program. 

November 10, 2006 - 34 -

Edit Menu 

Undo – Removes the most recent data you entered and reverts the field which it occupied to its previous 

state. 

Cut – Removes the selected data and makes it available to paste into another field. 

Copy – Creates a duplicate of the selected data and makes it available to paste into another field. 

Paste – Places the most recently cut or copied data into the currently selected field. 

Paste Special – Allows you to paste the most recently cut or copied data in the currently selected field as 

unformatted text. 

Clear – Deletes the contents of the currently selected field(s) and does not preserve them for further use such 

as 

pasting. 

Select All – Automatically makes the contents of the main window ready for further operations such as 

copying. 

Find/Replace – Opens the Find/Replace dialogue box, which allows you to define text you want to search 

for, where you’d like to search for it and what you want to replace it with. 

Spelling – Opens the “Spelling” dialogue box, which allows you to define where you want to check spelling 

and what source against which to check them. 

Object – Not Applicable. 

Export Field Contents – Allows you to save the contents of the presently selected field to a folder of your 

choosing under a file name which you create. 

Preferences – Opens the Preferences dialogue box, which contains five tabs that allow you to change 

settings governing the appearance of the program and the amount of memory used by the program. 

November 10, 2006 - 35 -

View Menu 

Browse Mode (default) – Leave this setting on when you want to use the Next/Previous 

“Rolodex” control in the left margin to flip through the items contained in your database. 

Note that Browse Mode may also be enabled by clicking on the Pencil button in the upper 

left margin just below the toolbar: 

Find Mode – Permits you to enter a few characters in any field and click on the Find button displayed in the 

left margin to display those items which contain data matching that which you entered. Note that once the 

item(s) are found, that the program will revert to the Browse mode. Note that Find Mode may also be 

enabled by clicking on the Magnifying Glass button in the upper left margin just below the toolbar: 

Preview Mode – Will display on your monitor what the printed worksheets, time cards, etc. will look like. 

Note that Preview Mode may also be enabled by clicking on the Blank Page button in the upper left hand 

margin just below the toolbar: 

View as Form – Displays each time card and associated deal memo as one contiguous sheet. 

View as List – Displays all time cards and associated deal memos one after the other as you scroll down in 

the main window. 

View as Table – Displays all the info in each time card and deal memo on one line across the main window 

in a spreadsheet-like format. 

Toolbars – Either or both of the following toolbars may be displayed above the main program window. 

Standard: Displays common icons used in most programs, plus a few specific to Time Cards. If you are 

unsure of the function of any of them, simply position your mouse pointer over the icon to view a hint on its 

function. 

Text Formatting: Displays commonly used icons for altering the appearance of text entered in the 

program. As with many programs, numerous of the toolbar button functions are duplicated under the main 

menus. The text formatting functions, for example, are also available from the Format menu. 

November 10, 2006 - 36 -

View Menu (continued) 

Status Bar – Allows you to hide or display a narrow border at the bottom of edge of the program window 

which contains indicators about whether keyboard controls such as Caps Lock or Number Lock are engaged. 

Status Area – Shows or hides the controls in the left margin which indicate the View Mode, the layout of 

the forms in the main window and the number of records in your database. 

Text Ruler – Shows or hides a ruler in the space above the worksheet which can be used to edit the 

horizontal position of info entered into any field. Click and drag the “handles” at either end of the ruler to 

changing the position of the info. Note that the ruler cannot be used to edit the width of the fields. 

Zoom In – Allows you a closer view of the information displayed in the main window. You will see less of 

the info, but it will appear larger. 

Zoom Out – Allows you to decrease the size of the information displayed in the main window. You will see 

more of the info, but it will appear smaller. 

November 10, 2006 - 37 -

Insert Menu 

Picture – Not Applicable. 

Quicktime – Not Applicable. 

Sound – Not Applicable. 

File – Not Applicable. 

Object – Not Applicable. 

Current Date – Places the present month, day and year into the currently selected field. 

Current Time – Places the present hour, minute, second and AM or PM into the currently selected field. 

Current User Name – Places the present user’s name into the currently selected field. 

From Index – Opens the View Index dialogue box, which displays a list of all the entries made in the 

currently selected field in your database so far. For example: Silent Bit, Suit & Tie Guy or Betsy in the 

“Char.” field. You can then select any of these entries and use the Paste button to enter your selection into 

the field without having to re-type it. 

From Last Visited Record – Pastes the info from the most recently viewed record into the currently 

selected field. Note that this function is “field specific”. That is, it will paste ‘7’ from the CALL column on 

time card 1 into the CALL column of time card 2, but not into the Acct. # field of time card 2. 

November 10, 2006 - 38 -

Format Menu 

Font – Allows selection of fonts other than the default (Arial). 

Size – Allows selection of font sizes other than the default (9 point). 

Style – Allows you to alter the appearance of the selected font by use of italics, bolding, etc. 

Align Text – Allows you to change the horizontal position of text within any field. 

Line Spacing – Allows you to change the vertical spacing between lines of text within a field. The default is 

“Single” and will suffice for most fields. Clicking on the “Custom” option will open the “Paragraph” 

dialogue box, which permits you to make changes to text alignment, tabs, indentation and line spacing. 

Text Color – Allows you to change the color of the text which appears in the currently selected field. Note 

that fields in which the results of calculations are displayed cannot have their text color altered. Certain 

fields, such as Week Ending, have a “preset” color which cannot be changed. If you change the color for this 

field, the text will be displayed using the new color only when the field’s contents are being edited. 

Text – Opens a menu which contains all of the formatting options described above. This allows you to 

quickly make many changes to the appearance of selected text without having to go from one menu option to 

another. 

November 10, 2006 - 39 -

Records Menu (in Browse and Preview Modes) 

New Record – Creates a new, blank time card and/or deal memo. 

Duplicate Record – Creates a duplicate of the currently displayed record and inserts it after the last record in 

the database. The only difference between the duplicate and original records is that the duplicate has a Week 

Ending date of “1/1/00”. 

Delete Record – Permanently removes the current record from the database. This action cannot be 

undone, proceed with caution. 

Delete All Records – Permanently removes *all* records from the database. This action cannot be undone, 

proceed with caution. 

Show All Records – Displays all records in your database, including those previously omitted. 

Show Omitted Only – Displays only those records previously omitted. 

Omit Record – Removes the currently displayed record from view. 

Omit Multiple – Displays the “Omit Multiple” dialogue box, which allows you to omit any number of 

records, starting with the currently displayed record. 

Modify Last Find – Displays your most recently selected “Find” criteria, so that you can make a change to 

it and begin a new search in your database. 

Sort Records – Displays the “Sort Records” dialogue box, which allows you to define the sequence in which 

your time cards and deal memos are arranged for viewing in the database. Highlight the sorting criteria in the 

list at the left and use the Move button to add it to the “Sort Order” box at the right. Once you’ve established 

the sort criteria, you can highlight each item in the box at the right and use the radio buttons to determine in 

what order the criteria will be considered. 

Unsort – Returns your records to the order in which they were displayed prior to the most recent sorting. 

Replace Field Contents – Displays the “Replace Field Contents” dialogue box, which allows you to define 

what you’d like to replace the contents of the currently selected field with. 

Relookup Field Contents – Copies content from a source field into the currently Found records. Under 

development as of Version 6.0. 

Revert Record – Allows you to instantly undo multiple changes made to the currently selected record. This 

only applies to the currently selected record – the functionality is “reset” every time you select a new record. 

November 10, 2006 - 40 -

Requests Menu (in Find Mode only) 

Add New Request – Displays a blank record for you to enter search criteria into. Once you have entered 

your search criteria, click on the Find button to display the results of your request. Note that display of the 

results causes the View to change from Find Mode to Browse Mode. 

Duplicate Request – Creates a copy of the currently selected request. 

Delete Request – Removes the currently selected request from the database. 

Show All Records – Makes all records in the database available for browsing. Note that display of the 

results causes the View to change from Find Mode to Browse Mode. 

Perform Find – Searches the database and displays the results of a Request based on the search criteria you 

entered in the Request. Note that display of the results causes the View to change from Find Mode to Browse 

Mode. 

Constrain Found Set – Narrows the range of Found records based on criteria being more closely specified 

in a stored Find Request. Under development as of Version 6.0. 

Extend Found Set – Broadens the range of Found records using new criteria added to a stored Find Request. 

Under development as of Version 6.0. 

Revert Request – Allows you to instantly undo multiple changes made to the currently selected Request. 

This only applies to the currently selected Request, as the functionality is “reset” every time you select a new 

Request. Under development as of Version 6.0. 

November 10, 2006 - 41 -

Scripts Menu 

1 Copy All Time Cards (to Paste in Excel) – Copies the data in all current time cards in an Excelcompatible 

format. Click this script selection, then open Excel and simply use Edit/Paste (Ctrl + V) to 

automatically enter the data into your Excel sheet. Each time cards’ contents will be displayed in a single 

row. 

2 Export Time Cards – Opens the “Export Records to File” dialogue box. Make sure to select FileMaker 

Pro Runtime Files (*.S51) in the “Save as type” dropdown list. Once you have created these files, you can 

share them via email with other Time Cards users on your staff, or email them to Media Services for payroll 

processing. 

3 Importing Time Cards – Displays a window with detailed instructions on importing a Showbiz SAG 

Time Cards file. 

4 PAY MEALS ON ALL FOUND RECORDS – Calculates the Meal Penalties due on all the Found time 

cards. 

5 MAGICPAY ALL FOUND RECORDS – Calculates the gross for all Found time cards. 

6 Multi-level Sorting – this is a header which refers to the options outlined below. 

7 Sort by Week Ending, Last Name, First Name – Re-arranges the Found time cards using chronological 

order of week ending dates, alphabetical order of last names and then alphabetical order of first names as the 

sorting criteria. 

8 Sort by Week Ending, First Name, Last Name – Re-arranges the Found time cards using chronological 

order of week ending dates, alphabetical order of first names and then alphabetical order of last names as the 

sorting criteria. 

9 Sort by First Name, Last Name, Week Ending – Re-arranges the Found time cards using alphabetical 

order of first names, then alphabetical order of last names, then chronological order of week ending dates as 

the sorting criteria. 

0 Sort by Last Name, First Name, Week Ending – Re-arranges the Found time cards using alphabetical 

order of last names, then first names and then chronological order of week ending dates as the sorting 

criteria. 

Sort by Account, Last Name – Re-arranges the Found time cards using ascending account numbers and 

alphabetical order of last names as the sorting criteria. 

Sort by Department, First Name, Last Name – Re-arranges the Found time cards using ascending 

department numbers and alphabetical order of first names, then last names, as the sorting criteria. 

November 10, 2006 - 42 -

Window Menu 

New Window – Opens a new instance of the application in a new and separate pane. This new pane will be 

listed in the bottom of the Window menu and will be distinguishable from preceding panes by the addition of 

an incremented number in both the upper left-hand portion of the panes’ frame and also in the instance listed 

at the bottom of the window menu. The contents displayed in each pane may be different from that displayed 

in other panes. 

Show Window – Displays a list of the names of one or more windows which are presently hidden. Clicking 

on the name of one will cause it to be displayed. 

Hide Window – Removes the currently foremost window from display and places its name in the Show 

Window list. 

Minimize Window – Removes the currently foremost pane from display by condensing it down to a fraction 

of its usual size and placing it at the lower edge of the programs’ main window. 

Tile Horizontally – Places two or more instances of the application one above the other in the main program 

window. 

Tile Vertically – Places two or more instances of the application one beside the other in the main program 

window. 

Cascade Windows – Places two or more instances of the application one overlapping the other from upper 

left to lower right in the main program window. 

Arrange Icons – Not Applicable. 

November 10, 2006 - 43 -

Navigation Bar Commands 

The program’s Navigation Bar provides you with a number of buttons used to control the content which will 

be displayed in the main window, to create new records or to perform operations with the records you’ve 

entered. The sections below describe the intended purpose of each button or the action that will be performed 

when you click on it with your mouse. 

Worksheet 

Displays a single record containing all the information relevant to the work and pay of an employee for a 

specific week. This includes the employee’s pay rate, tax status and contact information, as well as the 

weekly work calendar, contract, meal penalty and allowance calculations and the pay breakdown grid. 

Use the Worksheet to enter the Employee Deal Memo / Information at the bottom of the screen and all their 

job, work and pay info at the top of the screen. 

Note that when you are entering info into a Worksheet, it is also being entered into a time card (see below). 

However, the Worksheet is the only record which contains the MagicPay button used for calculating the 

weekly pay. 

Worksheet List 

Displays a list of all of the currently Found records. 

You can click on the column labels to edit the Status and Project/Picture information. 

Clicking on the column labels for Prod. #, First, Last Name or Account # will automatically sort the records 

in ascending order. Use the Omit buttons to remove any record from Found status. 

Clicking on the button to the left of the W/End column 

the Worksheet for that record. 

for a particular record will automatically display 

November 10, 2006 - 44 -

Time Card 

Displays all the information entered into a Worksheet regarding an employee’s pay rate, job title, project and 

episode info and days/hours worked, as well as the pay breakdown grid. You can enter or edit info in any 

time card and it will be reflected in the corresponding Worksheet. 

Card List 

Similar to the Worksheet List, this displays a list of all of the currently Found time cards. 

Clicking in the W/End or Status fields will display a dropdown list containing all of the data which you’ve 

entered in that field for all the Found cards. You can click on one of these to change the fields’ contents in 

both the corresponding time cards and Worksheets. 

Although it does not possess a column label, there is an Omit button for each card, located to the right of the 

W/Fringes column. 

Right-clicking in any field will display a pop-up menu containing options for sorting the cards and for 

editing the appearance of each fields’ contents. 

Forms 

Displays a list of forms (Box Rental, Employee Info, etc.) from which to choose. Selecting any of these will 

display the form, pre-populated with the relevant information pasted in from the currently Found set of 

records. You can use the Next/Previous control to flip through these and click the Print button on the 

Navigation Bar to print one out for each employee. 

Note that all of the forms can also be accessed by clicking on the Layout button in the left margin. 

In addition to the forms, there is one other option: Meal Penalty Calculations. Selecting this will display a 

list of the MPVs which you can edit and then apply to the currently Found time cards. While you can 

certainly enter this material in the Worksheets or time cards themselves, the changes which you make here 

can be automatically applied to the corresponding time cards and Worksheets. 

November 10, 2006 - 45 -

Reports 

Click on the Reports button on the Navigation bar to display a list of all the reports you can create and print with Time 

Cards. 

All of the reports can also be accessed by clicking on the Layout button in the left margin. 

Refer to the Reports section, pages 27 through 32, for a complete list of all the reports and their functions. 

Find Unique Set of Time Cards (when viewing reports only) 

Use this to find the most recent time card for each Found record based on the Social Security number (one card only 

for each person). 

New Time Card 

Creates a new, blank time card, inserts it in the database after the last currently Found time card and displays 

it in the main program window. 

Duplicate Card 

Creates a copy of the currently displayed time card, inserts it in the database after the last currently Found 

time card and displays it in the main program window. The only differences between the duplicate and 

original time cards is that the duplicate has a Week Ending date of “1/1/00” and Status of “Pending”. 

Duplicate Info Only 

Creates a new time card which contains only the employee and project info duplicated from the currently 

displayed time card, inserts this new card after the last currently Found time card and displays it in the main 

program window. The new time card will have a Week Ending date of “1/1/00” and its’ Status will be 

“Pending”. 

Print 

Note: The Print button is only displayed after the Worksheet List, Time Card List, Forms or Reports buttons 

have been clicked on. 

Opens the Print dialogue box, which displays your currently selected printer and print options such number 

of copies and print range. Clicking on the Properties button will open the Print Setup dialogue box. 

November 10, 2006 - 46 -

Print One 

Note: The Print One button is only displayed after the Time Card button has been clicked on. 

Opens the Print dialogue box and automatically selects “Current record” in the Print: pulldown list. Clicking 

on the Properties button will open the Print Setup dialogue box. 

Print All 

Note: The Print All button is only displayed after the Time Card button has been clicked on. 

Opens the Print dialogue box and automatically selects “Records being browsed” in the Print: pulldown list. 

Clicking on the Properties button will open the Print Setup dialogue box. 

Find All 

Makes all of the records in your database available for browsing. If you are in the Worksheet List or Card 

List when you click on Find All, you will see each and every record displayed in the main window. If you 

are viewing the Worksheet or time cards one at a time in the main window, you will see the number in the 

Total: at left increase to account for the number of records which can now be browsed using the 

Previous/Next control. 

Find Mode 

Displays a blank record for you to enter search criteria into. Once you have entered your search criteria, 

click on the Find button at left to display the results of your request. Note that display of the results causes 

the View to change from Find Mode to Browse Mode. 

Modify Last Find 

Displays a blank record containing your most recently entered “Find” criteria, so that you can make a change 

to it and begin a new search in your database. 

Autopaste Schedules 

Clicking on any of this button will display the various SAG schedules available to be assigned to your time 

cards. Note that the contract under which you are producing your film may contain pay rates, rules and 

working conditions which are at variance with the “standard” terms included in the program. It is up to you 

to insure that the terms of your specific contract are adhered to when creating the time cards for your 

cast. 

November 10, 2006 - 47 -

SUPPORT 

Phone support with a live human being is available as follows: 

Toll Free: (877) 296-4929, 6AM to 3PM Pacific Standard Time, Monday through Friday 

Los Angeles office: (310) 440-9600 (ask for software support) 

24/7 Emergency Number: (818) 749-7873 

November 10, 2006 - 48 -

Showbiz Time Cards Users Guide - Showbiz Software

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