Download Tender Form for Agra Fort Website - Uttar Pradesh Tourism

OFFICE OF THE DIRECTOR GENERAL
DIRECTORATE OF TOURISM
Paryatan Bhawan, C-13, Vipin Khand,
Gomtinagar, Lucknow,
Uttar Pradesh
Price Rs. 200/-
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TECHNICAL BID
FOR DESIGN, DEVELOPMENT, HOISTING AND MAINTENANCE OF
AGRA FORT WEBSITE
1.0 NAME OF THE WORK Design, Development, Hosting, Maintenance and
Support for the AGRA FORT Website
2.0 EARNEST MONEY(Please specify Rs. 10,000/- (Rupees Ten Thousand Only)
Name of the Bank , D. D. No & date)
3.0 LAST DATE AND TIME 25-08-2010 by 3:30 p.m.
4.0 DETAILS OF THE APPLICANT :
(a). Name of the applicant firm :
(Attach company Profile)
(b). Name of the proprietor / Director :
(c). Year of inception :
(d). Address of the registered Office :
(e). Telephone Numbers :
(f). Fax Number :
(g). E-mail :
(h). Turnover of Previous Year :
(i).
Check List for Enclosures:
i. Company Profile
ii. Empanelment letter with UPDESCO /
UPLC
iii. Copy of work orders (minimum 5) of
similar work done for other
organizations.
iv. Copy of audited balance sheet of
three previous years(2007-08,08-
09,09-10.
v. Income tax clearing certificate for
the last three years.
vi. Copy of Service Tax Certificate
vii. Trade Tax registration certificate
viii. Copy of ISO 9001:2008 certificate
IX. Copy of PAN letter
ix. Earnest Money Deposit.

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5.0 GENERAL INSTRUCTIONS :
5.1 UP Tourism, Lucknow invites tenders for “Design, Development, Hosting,
Maintenance and Support for the Agra Fort Website”.
5.2 All tenders strictly in the prescribed form should be submitted before the Date &
Time of submission, as specified, along with this tender, duly signed and
stamped, as a token of acceptance of terms and conditions of this tender.
5.3 All tenders shall be either type written or written neatly in indelible ink.
5.4 Technical and Price Bids have to be submitted in separate sealed covers. The
envelope containing Technical Bid should indicate ‘Technical Bid’ and the
envelope containing ‘Price Bid’ should indicate ‘Price Bid’. Both the envelopes
should be kept inside another single envelop.
5.5 The sealed tender envelope should be superscribing “Tender for Design,
Development, Hosting, Maintenance and Support for the Agra Fort Website”
5.6 Price Bid shall be opened only for those bidders who qualify in Technical bid.
5.7 Each envelope should indicate the bidder’s complete address.
5.8 The firm will have to quote price bid including taxes and duties if any as per the
Price Bid format enclosed in the tender form.
5.9 The EMD has to be deposited by demand draft or pay order of a Scheduled
Bank in favour of Director General Tourism, U.P. payable at Lucknow.
5.10 The Director General Tourism, U.P. shall have the right to accept or reject any or
all tenders without assigning any region thereof.
5.11 The website has to be designed and developed within 15 days from the date of
work order which will be launched for trial for next 15 days.
6.0 PRE-QUALIFYING REQUIREMENTS :
6.1 The Bidder should be registered or empanelled with Information Technology and
Electronics Dept. of Uttar Pradesh through either U.P. Electronics Corporation
Ltd. or U.P. Development Systems Corporation Ltd. (Enclose a copy of
empanelment letter)
6.2 The Bidder should have development and support centre located locally in
Lucknow / Agra.
6.3 The Bidder should have an experience of at least 5 years in website maintenance
and development of similar web based applications.
6.4 The bidder must be an established and experienced company/firm who regularly
undertakes similar work. The Bidder should have designed and maintained at
least 5 static / dynamic websites of Government Departments or other reputed
Institutions. (Enclose copy of work orders)
6.5 The bidder has adequate financial stability and status to meet the obligations
under the Contract, for which he will be required to submit a copy of the audited
Balance Sheets of the previous three financial years (2007-08,2008-09, 2009-
10), with minimum turnover of Rs. 10.00 Lakhs per annum.
6.6 The bidder should submit Income tax return certificate for the last three years.

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6.7 The tenderer should be ISO 9001:2008 certified for Software Design,
Development & Website Services. (Enclose a copy)
6.8 The tender should have a Service Tax Registration No. (Enclose a copy)
6.9 The bidder should be registered with UP Trade Tax Department. (Enclose a
copy of TIN No.)
6.10 Copy of the Permanent Account Number (PAN). . (Enclose a copy)
6.11 Earnest money shall be in the form of Demand Draft of Rs. 10000/ -(Rupees Ten
Thousand only) in the favour of “Director General, Tourism” payable at
Lucknow.
7.0 SCOPE OF WORK
a) Domain Name Registration and Web Space Setup
b) Designing of the Flash Intro & Home Page with graphics & Flash animation and
its approval.
c) Preparing and approval of Links & Navigation Structure.
d) Designing of inner pages as per the new layout and colour scheme approved.
e) Approval of the inner pages.
f) Testing of website with W3 Validator tools and other softwares.
g) Hosting of final site on the Web Sever.
h) Annual Maintenance, Updation and Support for the website.
i) Hoisting has to be done on LINUX server.
7.1 WEBSITE DESIGNING:
The website shall be designed in English and have options for Hindi / French /
German / Spanish / Japanese / Korean / Russian / Urdu. It will start with an intro film
in Macromedia Flash with light music in background and Voice over. The film will be
for 5 to 10 seconds duration approx. When the film run is over, the home page opens
automatically.
The home page will be designed using Flash, Java Script, XML, HTML, CSS etc. and
all the latest tools. The inside pages will be designed using the same scripting and
designing techniques. The website will have static and dynamic pages. It should be
compatable on all the major browers namely Internet Explorer 6.0 and above,
Netscape7, Firefox, Opera, Safari and Chrome.
Various links and sub-links will be provided on the Home Page for going to various
sections of the site. Navigation will be user friendly and a viewer can go from any link
to any part of the website. Each page will be complete in itself in navigation.
Video Clippings can also be included if desired in streaming format. Connectivity to
other sites can also be given though this site for the purpose of additional
information. The link structure and contents can be finalized after mutual discussions.

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7.2 CONTENT MANAGEMENT:
The content on Homepage will be distributed as to grasp the visitor's attention,
encourage the exploration of website and allow easy access to the most important
information on the website. The website should be oriented towards its prospective
audience i.e. citizens, foreign tourists, businesses, government departments as well
as government employees. The content aimed must be in simple language, too long
or too short pages should be avoided. It should not require an extra piece of software
to access or, if required, should be auto-downloadable. The text portion is designed
in HTML with graphics in JPEG or GIF format. Flash animations may be used. For
large documents (with multi-column text, forms, tables, graphs), Application Forms
etc. format used all over the world is Portable Document Format (PDF).
It has to be noted that since the web users can directly reach the inside pages of the
website using the search engines and there is no guarantee that they shall enter the
site through the Home Page, each page in the website must have a self-contained
complete navigation facility and should be capable of taking the viewer to any part of
the website.
Website Elements and Site Structure :
Intro : -
· Panoramic Effects.
• Jahangiri Palace.
• Dewan-e-Khas.
• Dewan-e-Aam.
• Musamman Burj.
• Khas Mahal.
• Angoori Bagh.
• Sheesh Mahal.
• Moti Masjid.
• Shivaji Ki Jail.
• Yamuna front Road View..
• View of Taj from Agra Fort.
• Various View .
Web Pages: -
a. Home.
b. Profile.
· About Agra Fort.
• History
• Agra Fort Story
• Overview.
• Architecture.
• Calligraphy
• Structure.
o Interior Decoration.
o Exterior Decoration.

• Facts (Construction, building type, time, no. of
workers etc.)
• Impressions (What others have said about Agra
Fort)
• About Akbar/Jahangir/Shahjahan
• Shivaji’s Story.
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c. Origin & Inspiration.
d. Myths.
e. View of Agra Fort.
• Night View.
• Day at Agra Fort .
• Best Time to Visit.
f. Route from Various Stations / Cities / States / Country.
• Route Map.
• Travel Mode.
• Travel Fare.
g. Tourist Information.
• Overview.
• Accessibility.
• Place of Interest.
• Travel Information.
• Accommodation.
• Restaurant.
• Sports & Recreation.
• Shopping.
• Top up Center.
• Internet Accessibility.
• Banks, Post & Telegraph.
• Hospitals.
• Excursion.
• Toll Tax.
• Picture Gallery.
• Video Clips
• City Map.
• Weather information
• Exchange rates.
h. Ticketing
• Overview.
• Outlet
• Pricing.
i. Entry.
• Overview.
• Timing.
• Gates to enter.
• Route from gates.
• Vehicle from gates.
j. Guide Available.
• From where to hire.
• Guide rates.
k. Facilities inside Agra Fort.

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l. Accommodation.
• Overview.
• Tariff / Class.
• Centers / Hotels/ Paying Guest Houses
m. Tourist Places.
• Near by Places / Monuments to visit.
• Route map.
• Travelling Mode.
• Travelling Fare.
n. Hire Travel Agency.
• Package Tour.
• Festive Tour.
• Weekend Tour.
o. Upcoming Events.
• Taj Mahotsav.
• Other Festivals.
• Festival organized by U.P.Tourism.
p. Your page.
• Feed Back.
• Contact Us.
q. UNESCO – World Heritage
r. F A Q
s. Related Links.
• U. P Tourism
• UPTours
• Incredible India
• Other related links
t. Advertise with us
Dynamic Features: -
a. Search Engine.
b. Visitor Track.
c. Feedback form.
d. Query form.
e. Contact us form.
f. Link to Taj Mahal website and UPSTDC website.

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8.0 TERMS AND CONDITIONS
8.1 The firm under agreement shall contact the Officer-In-Charge and receive
the information with respect to the above, from time to time.
8.2 They may receive some of the information through e-mail or fax.
8.3 The Firm under agreement shall publish the received information within 24
hours of receipt of information. However some information of very urgent
nature shall have to be uploaded immediately
8.4 It is not the binding of Tourism Department that all the information is made
available in electronic format. The firm under agreement shall have to
digitize the received information through its own manpower and arrange
itself the equipments used such as scanners if required for proper
execution of the work.
8.5 Detailed web statistics of the visitors on the site is required which should
include hourly, daily, weekly, monthly report of traffic, search engine and
keywords report, browser reports, etc.
8.6 Control Panel for the Mail Interface and Web Interface has to be handed
over to Tourism Department. Training for the use of same has to be
provided.
8.7 Domain Name rights have to be handed over to Tourism Department.

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PRICE BID
FOR WEBSITE DESIGN, DEVELOPMENT, HOISTING,
MAINTENANCE & SUPPORT
Please specify your prices of the below particulars. Price should be quoted separately for each job.
Sl.
No.
Specifications
1. Domain Name Registration
2. Web Server space and setup (5GB) + Mail
Space (5 GB) with PoP Mail a/c + Database
support
3. Flash Intro which includes :
• Panoramic Effects
• Voice over effect
• AgraFort in films
4. Designing of Home Page with Flash
banner animation
5. Content writing
6. Photography & Videography
7. Designing of Web pages (Approx. 200 A
4 pages) in English (Unicode) in A-4 size
which includes:
• Testing of website with W3 Validator
• Visitor Track
• Feedback form
• Query form
• Contact us form
8. Search Engine Optimization
9. Website Maintenance, Updation and
Operational Training and Support
10 SUB TOTAL
Amount Rs.
(One year)
Amount Rs.
(Three years)
11. Service Tax
12. GRAND TOTAL
13. Extra for each language
( French/German/Spanish/Russian/
Korean/ Japanese)
(Rates should be quoted on a seperate
sheet alongwith signature & seal of the
firm.)
Date :
[Signature of authorized representative]
with Seal of the Firm
Name :
Designation :