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Loudoun Water Request for Qualifications RFQ# 2013-057-220A c. Inquiries Questions regarding this solicitation must be received in writing prior to the date and time indicated on the cover. Inquiries must identify the RFQ by title and due date. Loudoun Water will issue written addenda to any inquiries that alter the scope of the RFQ. All other contacts with Loudoun Water personnel concerning this solicitation are discouraged. Submit inquiries via email at procurement@loudounwater.org or by mail to: Procurement Department 44865 Loudoun Water Way Ashburn, VA 20147 Attn: Amy Bevins d. Employees Not to Benefit As a prerequisite for payment pursuant to the terms of the contract, there shall be furnished to Loudoun Water a statement that no employee of Loudoun Water has received or has been promised, directly or indirectly, any financial benefit, by way of fee, commission, finder's fee or in any other manner, remuneration arising from or directly or indirectly related to this contract. (see Representations and Certifications in Section V). e. ADA Reasonable Accommodation Clause If there is a need for any reasonable accommodation for any type of disability in order to participate in this procurement, please contact the Procurement Department to make arrangements. f. Statement of Qualifications become Property of Loudoun Water All submitted material becomes the property of Loudoun Water, and all submitted material may be published and/or displayed. Requests for confidentiality of proprietary information will be reviewed and confirmed by the Evaluation Committee. g. Proprietary Information SOQ sections containing trade secrets or proprietary information submitted by a Proposer in connection with a procurement transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, Proposer must invoke protection of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state reasons why protection is necessary. h. Non-conformance of Statement of Qualifications Statement of Qualifications submittals that fail to conform to the requirements of the RFQ may be considered non-responsive and the Proposer determined to be “not qualified to bid”. Loudoun Water reserves the sole right to request the submission of additional information or conduct 8 of 30
Loudoun Water Request for Qualifications RFQ# 2013-057-220A interviews to assist in the evaluation contained in a SOQ. Loudoun Water reserves the right to waive any irregularity or informality in the SOQs. Loudoun Water may, but is not required to, consider SOQs taking exception to the terms and conditions included in the RFQ; however, preference will be given to Proposers that do not take exceptions. i. Notice Required if Substantial Change from SOQ If a prequalified Applicant experiences a substantial change in its financial condition, ownership, corporate structure, personnel or specified subcontractors after the Statement of Qualifications has been submitted and prior to the completion of the Step 2 Invitation for Bid process, the Applicant shall notify Loudoun Water in writing of the change at the time the change occurs or as soon as practical thereafter. Loudoun Water reserves the right to determine if the change by Applicant results in a change of qualification. Failure to notify Loudoun Water of a substantial change prior to the bid submission may constitute grounds for rejection of a bid. j. Execution of Agreement In the event the selected firm does not execute an agreement within thirty (30) days of the notice of award, Loudoun Water may give notice to such firm of its intent to award work to the next most qualified firm, or firms, or to conduct a new proposal process and proceed accordingly. k. Compensation Proposers will not be compensated for the cost of proposal preparation whether or not an award is consummated. 9 of 30
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