View RFQ - Loudoun Water

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Loudoun Water Request for Qualifications RFQ# 2013-057-220A III. SELECTION PROCESS 1. Step 1: Request for Qualifications. a. Advertisements The official announcement of the Project has been placed in the legal announcement section of newspapers serving Loudoun Water’s jurisdiction, specifically the Washington Post and the Loudoun Water website. Interested parties will be sent the full Request for Qualifications document (RFQ), by contacting the Procurement Department, Loudoun Water, 44865 Loudoun Water Way, Ashburn, VA 20147. The RFQ will also be made available from Loudoun Water's website, www.loudounwater.org. b. Briefings A Pre-submittal Briefing will be scheduled for July 9, 2013. The briefing will allow Loudoun Water’s staff to answer potential Proposers’ questions in person and will be followed by written addenda, if needed. c. Communications Communications to the Proposers, outside of the briefing and the interview, shall be in writing, and shall be distributed to all invitees simultaneously. All communications to Loudoun Water shall be directed to the Procurement Department and shall include the Project Title. d. Late Statement of Qualifications It is the responsibility of the firm to ensure the Procurement Department receives the submittal by the proposal due date and time. No submittals or modifications to submittals will be accepted after the requested time on the proposal due date. Late SOQs will be returned to the Proposer, if the container is properly identified with the firm's return address. e. Evaluation of RFQ Proposals Loudoun Water will determine whether Proposers are either “qualified to bid” or “not qualified to bid” on the Project per Loudoun Water Procurement Policy and the Virginia Public Procurement Act (§ 2.2-4317 of the Code of Virginia). Loudoun Water will notify all applicants whether or not they have been determined as qualified to bid within 60 days after the deadline for receipt of the Statement of Qualifications. f. Number of Finalists The number of Proposers that Loudoun Water selects will be based solely on the qualifications of the Proposers. The Loudoun Water Evaluation 6 of 30
Loudoun Water Request for Qualifications RFQ# 2013-057-220A Committee will make the final decision on the firms determined to be qualified. g. Notifications The Proposers will be notified of the Evaluation Committee’s decision in writing. h. Honoraria No honorarium will be given to prospective Proposers submitting Statement of Qualifications. 2. Step 2: Invitation for Bid. a. Allowable Bidders for the IFB Only Proposers accepted in Step 1 of the procurement process will be allowed to submit bids for Step 2 of the procurement process. Pre-qualified Bidders will be asked to submit a price proposal for the Project IFB. b. Briefing Loudoun Water will conduct a briefing for all of the pre-qualified bidders. The briefing will include an explanation of the Invitation for Bid (IFB) and an overview of the Project and may include a tour of the site. The briefing will include an opportunity for questions and answers, with publication and distribution of the attendance list and the Q&A’s to all pre-qualified bidders. c. Evaluation of IFB The evaluation criteria for the IFB will be based solely on the low bid as defined in the IFB. d. Honoraria No honorarium will be given as part of the IFB. 3. General Provisions a. Loudoun Water's Right to Change Schedule and/or Terminate Procurement Termination and/or a change of schedule of a selection process can occur, and Loudoun Water reserves the right to do so, when necessary. No compensation will be provided to Proposers if the RFQ / IFB schedule is altered or terminated by Loudoun Water. b. Request for Copies Copies of the RFQ may be obtained by calling Loudoun Water Procurement Department between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday or forwarding an email request to procurement@loudounwater.org. 7 of 30
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