Day Trip or Overnight Stay Checklist (254kb PDF)
Day Trip or Overnight Stay Checklist (254kb PDF)
Day Trip or Overnight Stay Checklist (254kb PDF)
You also want an ePaper? Increase the reach of your titles
YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.
Child Safe Environment <strong>Checklist</strong><br />
<strong>Day</strong> trip <strong>or</strong> overnight stay<br />
Use this checklist to help you properly plan any trips to scheduled<br />
activities so that your young participants are well looked after and kept<br />
safe from potential harm. There is space provided to rec<strong>or</strong>d relevant<br />
inf<strong>or</strong>mation <strong>or</strong> to indicate that the task has been completed.<br />
Name of <strong>or</strong>ganiser:<br />
<strong>Trip</strong>/location:<br />
Date of travel:<br />
Team/group<br />
Supervis<strong>or</strong>(s) name(s):<br />
<strong>Day</strong> trip<br />
Purpose of<br />
the trip:<br />
Communication<br />
with parents<br />
Competition Training Social Other_ ___________________<br />
This should be in the f<strong>or</strong>m of a written notice<br />
with a signed acknowledgment from a parent/<br />
guardian returned to the <strong>or</strong>ganisation.<br />
Yes/No<br />
Done<br />
Drop off/pick up times<br />
Destination/venue<br />
Competition details<br />
Requirements (if any) of parent<br />
Permission slip<br />
What equipment is/may be required<br />
Other<br />
Communication<br />
with children<br />
Provide a brief written summary/checklist.<br />
Expectations<br />
Rules<br />
What to bring
Transp<strong>or</strong>t<br />
Details in written<br />
f<strong>or</strong>m f<strong>or</strong> drivers<br />
and supervis<strong>or</strong>s<br />
Provide a brief written summary checklist.<br />
Expectations<br />
Rules<br />
What to bring Tick Yes once all is communicated<br />
Type - public/private car<br />
Directions<br />
Yes/No<br />
Done<br />
23<br />
15<br />
Journey times<br />
Stopping points & what to do if convoy splits up<br />
Supervision<br />
Drivers checked<br />
Insurance<br />
Seat belts<br />
Supervision and<br />
staffing<br />
Supervis<strong>or</strong>s should meet to discuss & tick yes when<br />
actions are completed.<br />
Ratio of staff to children<br />
Names of staff<br />
Number of participants, male and female<br />
Specialist care - who, f<strong>or</strong>, requirements<br />
(Name)______________________________<br />
Role/responsibility<br />
Emergency<br />
procedures<br />
Provide a written<br />
summary sheet<br />
with contact<br />
numbers in case<br />
of emergency<br />
Injury and <strong>or</strong> Illness.<br />
First aid kit/who will carry it<br />
(Name)_____________________________:<br />
Ambulance cover (group/individuals)<br />
Specific medical notifications (advice of)<br />
Administering medication (who/what/how)<br />
Injury rep<strong>or</strong>ting procedures (should an injury<br />
occur)<br />
Permission to provide medical services<br />
Other<br />
Participant: who to contact in an emergency<br />
Do supervis<strong>or</strong>s know what action to take if a<br />
child becomes sick <strong>or</strong> is injured
<strong>Overnight</strong>/longer stay - some additional things to consider<br />
Yes/No<br />
Done<br />
Cost<br />
All aspects to<br />
be provided in<br />
writing to<br />
parent/guardian<br />
Tick yes when parent/guardian acknowledges<br />
receipt of inf<strong>or</strong>mation.<br />
F<strong>or</strong> travel<br />
Payment schedules<br />
Meals and <strong>or</strong> extra spending money<br />
Security<br />
Accommodation<br />
Supervis<strong>or</strong>s need<br />
to meet, discuss<br />
and assess the<br />
suitability of<br />
accommodation<br />
Provide inf<strong>or</strong>mation to parent/guardian<br />
Location, type and configuration (eg three to<br />
a room)<br />
Supervision and ratio<br />
Catering<br />
Suitability f<strong>or</strong> groups - age and size<br />
Accessibility<br />
Laundry<br />
Catering<br />
Type of catering<br />
may determine<br />
what needs a tick<br />
Food requirements - special diets, allergies<br />
What<br />
Where<br />
When meals will be taken<br />
Access to snacks and drink<br />
Arrival<br />
Most actions<br />
should have been<br />
in written f<strong>or</strong>m<br />
pri<strong>or</strong> to departure<br />
Check sp<strong>or</strong>ting venue<br />
Arrange group meetings<br />
Rules, plans<br />
Contact details - athlete to coach<br />
Phone numbers - contact with home<br />
Departure<br />
Head count!<br />
Confirm arrival<br />
Confirm you have everything and “everyone”<br />
Plan in place if child is not picked up<br />
Review of<br />
travel / trip<br />
\What w<strong>or</strong>ked well<br />
Problems/issues
Change language