Port Phillip SEMP (Part 1) - Parks Victoria

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10 IMPLEMENTATION, REVIEW AND REVISION 10.1 Implementation procedures for Management Plan The management plan will be implemented by working through the Implementation Plan. As actions are completed any changes to policy, procedures and required action will be incorporated into Parks Victoria’s management and operating systems. 10.2 Process for involvement of tenants, licensees and service providers One of the key actions within the Implementation Plan is to establish forums and opportunities to encourage and enable tenants and licensees to work with Parks Victoria in a whole of port approach to safety and environmental management. Specifically working groups will be established for the local ports to provide a forum for information sharing and consulting and encouraging tenants to be involved in the implementation of these plans. More than one group may be required in Port Phillip given the geographic spread of tenants. 10.3 Internal review and update of management plans Parks Victoria will undertake an internal review of the Safety and Environment Management Plans on an annual basis as part of its audit program. A clear procedure will be developed and will outline the program and methodology for the review to ensure that planned arrangements are being implemented and participating staff are appropriately trained. Any altered or additional actions will be incorporated into the Regional Action Plan for the City and Bays Region. Both of these processes will address the following: • Currency • Progress in implementing risk reduction measures • Adequacy of current controls • The need to update any or all sections of the plan. Additional reviews will be considered whenever any of the following occur: • Incidents and near miss incidents • Changes to key legislation and regulations • Changes in the nature, scale or extent of port activities. Parks Victoria will undertake an external third party review of the Safety and Environment Management Plan every three years as required by the Port Services Act (1995). Port activities will be included into the Corporate Risk Profile which is reviewed on an annual basis by the Parks Victoria Board’s Internal Audit and Risk Committee. Current systems and processes within Parks Victoria will be examined for their adequacy to implement the SEMPs and maintain the controls identified in the SEMPs. Any gaps will require the modification of systems. 28 Safety and environment management plan for the local port of Port Phillip
CONSULTATION PROCESS SUMMARY 11 A comprehensive communications plan was developed to identify all the internal and external stakeholders that needed to be consulted for this process. Public consultation. – January 2005 A database of key groups, organisations, businesses, port users and tenants was compiled from information provided by Parks Victoria staff. Letters were sent to the following segments of the community to inform them of, and encourage them to, contribute to the development of the Safety and Environment Management Plans for both local ports. Parks Victoria tenants on port land 85 Peak groups including agencies 54 User groups 143 Community groups 47 Mooring/berthing permit holders 1625 (a cross section) Information was placed on Parks Victoria’s website and an email address provided for feedback. Tenants were provided with additional information on controls for activities that may occur on their site. A summary of the feedback from public consultation concerning both local ports is in Appendix 8 Feedback was received from 14 individuals, 5 community groups, 7 port user groups or clubs, 4 tenants and 5 peak groups. All information gathered was analysed and incorporated into the SEMP. Any issue not covered by the SEMP or not managed by Parks Victoria was forwarded to the appropriate agency or organisation for action. Risk assessment workshop – December 2004 Parks Victoria staff from around the bays and those working in relevant areas were invited to the workshop. Key peak groups were invited to attend. Invitees were: Victorian Yachting Council VR Fish Marine and Coastal Community Network Tourism Alliance Dive Industry Victoria EPA Surf Lifesaving Victoria Australian Power Boat Association Scuba Divers Federation Victoria This workshop was used to familiarise the attendees with the risk assessment process and to involve them in group discussions on identifying hazards and assessing risks for both local ports. Risk assessments - February 2005 A second small workshop with Parks Victoria staff was held to complete the risk assessments for all the activities, fully or partially managed by Parks Victoria, occurring in both local ports. Other adjacent or overlapping ports Meetings were held with Port of Melbourne, Port of Geelong and the Victorian Regional Channels Authority. Draft SEMP public comment period – April/May 2005 A public notice was placed in local papers within the areas immediately adjacent to Port Phillip Bay inviting comments on the draft report with a focus on key activities, hazards and suggested action. Key stakeholders were sent a copy for comment. The submission period was for four weeks. All comments were assessed against the Ministerial Guidelines for relevance, inclusion or omission. Feedback was received from 5 peak groups, 1 local council and 4 port users or clubs. The comments received are summarised in Appendix 8. Marine Safety Victoria Gippsland Ports DSE – Alps and Coasts Unit and Marine Unit Boating Industry Association Safety and environment management plan for the local port of Port Phillip 29
Page 1 and 2: S A F E T Y A N D E N V I R O N M E
Page 3 and 4: FOREWORD Parks Victoria is the loca
Page 5 and 6: SUMMARY 1 1.1 Purpose of plan Parks
Page 7 and 8: SUMMARY cont’d The management pla
Page 9 and 10: INTRODUCTIONcont’d 2.1 Local Port
Page 11 and 12: PORT DESCRIPTION 3 3.1 Areas of man
Page 13 and 14: ORGANISATIONAL STRUCTURE 4 4.1 Port
Page 15 and 16: RISK ASSESSMENT 6 Effective managem
Page 17 and 18: HAZARD IDENTIFICATIONcont’d Score
Page 19 and 20: CONTROL MEASURES FOR ACTIVITIES 8 T
Page 21 and 22: RISK TREATMENT AND MANAGEMENT - IMP
Page 27: RISK TREATMENT AND MANAGEMENT - IMP
Page 31 and 32: APPENDICES 14 Figure 1 1a Map of Lo

Port Phillip SEMP (Part 1) - Parks Victoria

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