Foreign Travel Policy.pdf

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6. Entitlements 6.1 Daily Allowance entitlements as applicable to different grades of employees in a different country is listed below: For Tour upto 15 days in one location: Grades Class Countries Eligibility for accomodation upto (per day in USD) DA (intra city travel , food tips, laundry etc.) Total eligibility (per day in USD) M1 – M2 A Upto 275 Upto 100 Upto 375 B Upto 225 Upto 75 Upto 300 M3 – M4 A Upto 250 Upto 75 Upto 325 B Upto 200 Upto 50 Upto 250 M5 – M6 A Upto 200 Upto 75 Upto 275 B Upto 175 Upto 50 Upto 225 M7 & Below A Upto 175 Upto 75 Upto 250 B Upto 150 Upto 50 Upto 200 For China eligibility will be as below: Grades Eligibility for accomodation upto (per day in USD) DA (intra city travel, food tips, laundry etc.) Total eligibility (per day in USD) M1 – M2 Upto 175 Upto 75 Upto 250 M3 & Below Upto 150 Upto 50 Upto 200 For Tour More than 15 days: Level Class Countries Eligibility for accomodation upto (per day in USD) DA (intra city travel, food tips, laundry etc.) Total eligibility (per day in USD) M1 – M2 A Upto 225 Upto 100 Upto 325 B Upto 200 Upto 75 Upto 275 M3 – M4 A Upto 200 Upto 75 Upto 275 B Upto 175 Upto 50 Upto 225 M5 – M6 A Upto 175 Upto 75 Upto 250 B Upto 150 Upto 50 Upto 200 M7 & Below A Upto 150 Upto 75 Upto 225 B Upto 130 Upto 50 Upto 180 Policy No. HRC/0007 Date: 24/10/2007
For China eligibility will be as below: Grades Eligibility for accomodation upto (per day in USD) DA (intra city travel , food tips, laundry etc.) Policy No. HRC/0007 Date: 24/10/2007 Total eligibility (per day in USD) M1 – M2 Upto 150 Upto 75 Upto 225 M3 & Below Upto 130 Upto 50 Upto 180 6.2. Employees are requested to make use of company owned guest houses Wherever such facility may be available. In such case the employee will be eligible to claim only the DA. 6.3. Employees who are on Overseas training wherein the employee is provided with accomodation by the organizers the employee will be eligible to claim the DA only. 7. Procedure / Internal Approvals 7.1. Employees going on tour abroad have to make a requisition for foreign exchange advance and ticketing on the Overseas Travel Request form (Annexure I). The requisition has to be approved by the Business Head / Department Head and then forwarded to HR. HR in turn will authorize the same and send for the approval of the Promoter Directors. The approved copy of the same is to be forwarded to the concerned Finance / Administration department for arrangement of foreign exchange , visa and ticket. 7.2. All employees shall route all travel and stay requests through travel desk. All Travel requisitions / e-requisitions have to be made in the prescribed format (Annexure II). The requisition has to be approved by the Business Head / Department Head and then forwarded to HR. HR in turn will authorize the same and send for the approval of the Promoter Directors. The approved copy has to be forwarded to travel Desk. The travel desk will then arrange for the tickets / visa and ensure that suitable insurance coverage against certain risk including medical emergencies is provided .The Company will be responsible for arranging the insurance coverage. 7.3. Where local metros and other suitable conveyance is available, employees should use such services as part of their routine local conveyance. Local conveyance is included as part of the Daily Allowance. 7.4. All employees traveling on international trips exceeding 7 days should necessarily take an International Sim card The same will be Issued by the Administration Department, after due Instruction from HR dept. Necessary approval from the Business Head / Departmental Head. The requisition should reach the administration department atleast 7 working days in advance. 7.5. The Overseas Travel Request should provide the following documents as applicable in Duplicate towards training, conferences, etc. A communication from the Institution / Business House in the Host Country \ Indicating:
Page 1: FOREIGN TRAVEL POLICY 1. Objective
Page 5 and 6: 9. Kit Allowance 10. General Kit al
Page 7 and 8: Date : Division to be Billed: _____

Foreign Travel Policy.pdf

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