Registrar - Student Affairs - University of Utah

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Year In Review more efficiently process other requests. The Veteran Services Division has connued to increase ulizaon of PeopleSo through various upgrades in order to streamline processes for cerfying veteran enrollment. They also worked closely with the newly created Veteran Support Center on campus to create a more veteran friendly University. A new mass email system was created that is linked with PeopleSo to create informave emails that are sent to students each semester reminding them of their responsibilies and providing informaon about GI Bill procedures. The database was upgraded within PeopleSo to include more advanced search features that are now used for mulple queries and data mining. The Student Systems Division implemented prerequisite checking for the Exercise and Sports Science department, Accounng, and most of the College of Fine Arts. Preparaons are underway to implement enforcement for Wring, ESL, Health Promoon and Educaon, and the remainder of the School of Business. Addionally, transfer arculaon is beginning to be included in the prerequisite checking process. The division has also performed system cleanup of PeopleSo transcript data for the first me by purging older informaon. The Scheduling Division remodeled the front office area to add a customer service counter. Remodel work was also done in FMAB, JFB, and NS. The work included flooring, painng, lighng, air condioning, railing and chair installment. Space inventory changes include the loss of six classrooms in MBH, and one classroom in MEB. Addional space was added, including three rooms in Spencer Fox Eccles Business Building and one room in OSH. Many classes in the JFB were moved because of safety issues. This year’s Grand Kerfuffle event was scheduled and held on the President’s Circle green space. Scheduling instuted a new deadline for major class changes, pushed back the date for open event scheduling to allow more flexibility with class scheduling, and added new tools to the website which include a stac class schedule for the current term, class search, seang available informaon, and course catalog search. A new Student Filming Applicaon was created, along with a new Race Applicaon. The Nursing Simulaon Center was set up to be scheduled through Astra, office personnel gained the ability to grant security access to NS and OSH 275 using C‐cure system, and a new program was implemented to manage city permied events. There was an increase in Astra Users, adding 24 new users bringing the total to 115 while 29 user accounts were expired. 6
Year In Review The Opcal Imaging Division created and configured two new cabinets on SIRE. The graduaon cabinet is now being ulized by the Graduaon Division and records are currently being uploaded. The other new cabinet is a confidenal area that requires extra security. This cabinet is subject to Director level approval before records are released and can only be viewed by authorized individuals. Another license was purchased for SIRE Capture which enables its use for verifying images and assists greatly in processing efficiency. The Permanent Academic Records imaging project has progressed to records of students whose last name begins with ‘J’. Compared to last year’s data, overall roune processing within the division increased by thirty‐nine percent. 7
Page 1: Office of the Registrar 2011-2012 A
Page 5: Mission Statement The Registrar’s
Page 8 and 9: Year In Review The division of Enro
Page 13: Appendix A - Organizational Chart 2
Page 17: Appendix B - Hires and Resignations
Page 21: Appendix C - Staff Involvement 2011
Page 25: Appendix d - Vital Statistics 2011-
Page 28 and 29: Undergraduate Enrollment Comparison
Page 30 and 31: Leave of Absence 2009‐2010 3 20 2
Page 32 and 33: Breakdown of verifications processe
Page 34 and 35: Grade changes and blank grades to e
Page 36 and 37: Late adds after census date 260 250
Page 38 and 39: Repeated class petitions 20,000 18,
Page 40 and 41: Degrees awarded - five year compari

Registrar - Student Affairs - University of Utah

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