Snow Mountain Ranch Group Planning Guide for June 2013

INSIDE 

Information and forms to assist you in planning your stay at Snow Mountain Ranch. 

JUNE 2013 – MAY 2014 

Serving Groups, Conferences, 

Retreats, Family Reunions 

and Celebrations. 

SNOW MOUNTAIN RANCH 

Planning Guide 

Photo: Phil Frigon 

Snow Mountain 

Ranch is the 

place for bringing 

together family 

and friends. 

Inside you’ll find helpful information on planning your stay, 

group activities, meal options and forms you’ll need to 

complete prior to your stay. Our Program Department can 

customize recreational packages, educational activities and 

spiritual worship for your group. 

FOR ADDITIONAL COPIES OF THIS GUIDE PLEASE VISIT YMCAROCKIES.ORG.


YMCA of the Rockies puts Christian Principles into practice through 

programs, staff and facilities in an environment that builds healthy spirit, 

mind and body for all. 

TABLE OF CONTENTS 

3 Group Leader Timetable 

4 Meal Options 

9 Activities 

15 Faith-based Programs 

15 Summer Day Camp 

16 Area Information 

FORMS 

5 Meeting Room & Equipment 

6 Refreshments, Food & Grills 

7 All-you-can-eat Summer Cookouts 

8 Billing Information Agreement 

8 Sales Tax-Exempt 

10 Group Activities 

12 Group Room Roster 

13 Adult Waiver of Liability 

14 Child Waiver of Liability 

CONTACT INFORMATION 

Phone: 970-887-2152 

Extensions: 

Conference Office ...................................................x4127 

Chaplain ......................................................................x4003 

Food Service .............................................................x1701 

Nordic Center ............................................................x4173 

Program Department ..............................................x4135 

Fax: 303-449-6781 

(Please include a cover sheet.) 

Emails: 

Conference Department 

smrconference@ymcarockies.org 

Program Department 

Katie Block, Program Director 

kblock@ymcarockies.org 

Janene Ayer, Assistant Program Director 

jayer@ymcarockies.org 

SHIPPING FOR YOUR EVENT 

FedEx and UPS 

Snow Mountain Ranch–YMCA of the Rockies 

Group Name 

Booking # 

Attn: Program Office 

1101 County Road 53 

Granby, CO 80446 

HELPFUL INFORMATION 

Plan Ahead 

Lodging, meeting rooms and activities fill up quickly. In order to ensure you get the 

most out of your stay, plan in advance by submitting your Request Forms early. Our 

Conference Coordinators are here to help you with planning your itinerary and any 

special needs such as wheelchair accessibility and first-floor rooms. Your group can 

be divided according to interests and levels, or activities can be planned that the 

entire group can enjoy. Let your group participants know about their recreational 

choices, activities and worship opportunities by directing them to ymcarockies.org. 

Alcohol 

We do not sell or serve alcoholic 

beverages and alcohol is not allowed in 

common areas. You may bring your own 

and consume it in your lodge room, 

cabin or meeting room. 

Computers 

Computer areas are located at the 

Buckboard Grill and the library. 

Free wireless is available in the 

Administration building, all lodges, and 

in six, seven and eight-bedroom cabins. 

Maid Service 

Service is limited. Please ask your 

Conference Coordinator for details 

pertaining to your accommodations. 

Payment & Cancellations 

Full payment is due at check-out. 

We accept Visa, MasterCard, Discover, 

American Express, checks and cash. 

Please discuss your payment options 

with your Conference Coordinator. 

If you are a travel agent, full payment 

is due 45 days prior to arrival. You 

must report the guaranteed number of 

rooms, cabins, campsites and nights by 

the date shown on your contract. If you 

cancel after this date, you will incur a 

cancellation fee and your deposit will 

be forfeited. 

Quiet Hours 

For the comfort of all guests 

please respect our quiet hours from 

10 PM–7 AM. 

Self-service Laundry 

Coin operated laundry is located behind 

the swimming pool. Please see your 

guest bulletin for hours. 

PRINTED ON RECYCLED PAPER. MM 1.2K / 11-12 

2 CARING • HONESTY • RESPECT • RESPONSIBILITY • FAITH

GROUP LEADER TIMETABLE 

You may reserve accommodations up to TWO YEARS in advance for summer and ONE YEAR in advance for winter. Call Group 

Sales at 800-777-9622. Please review your contract for accuracy and record important dates below for easy reference. 

Upon Making a Reservation 

1. Pay Deposit 

You will receive a contract via email. Please sign and return 

with initial payment. The deposit is due when you confirm your 

reservation with Group Sales. 

Amount paid $ 

Six Months Prior to Arrival 

1. First Cancellation Date 

This is the first deadline to cancel reserved rooms and cabins. Please 

contact the Conference Office with your final attendance numbers. 

Contract Date (see contract): 

2. Meeting Room & Equipment Request 

Complete and submit the Meeting Room & Equipment Request Form 

on page 5. Meeting rooms are assigned on a space-available basis. 

3. Wheelchair Accessible or First-floor Room Request 

Please identify this request on the Room Roster Form on page 12, 

or call the Conference Office as soon as possible. 

Sixty Days Prior to Arrival 

1. Reserved Activities* 

Many activities are FREE and you can make arrangements to 

participate in them once your group has arrived. To reserve 

activities please complete the Private Group Activities Request 

Forms on pages 10–11. 

* Activities must be cancelled two weeks prior to the reserved date or you will be 

charged full price. 

2. Final Cancellation Date 

Your deadline to cancel reserved rooms, cabins and nights is on your 

contract. Failure to meet this deadline will result in forfeiture charges. 

Please contact the Conference Office with your final numbers (see 

your contract for penalties). 

Contract Date (see contract): 

30 Days Prior to Arrival 

1. Submit Itinerary or Agenda 

Thirty days prior to your arrival submit your itinerary or agenda to 

the Conference Office, please include meeting room times and audio 

visual needs. 

2. Submit Tax Exempt Affidavit (if applicable) and Billing 

Information Agreement (page 8). 

Three Weeks Prior to Arrival 

1. Submit Room Roster (date to submit) 

Complete the Room Roster Form on page 12. 

2. Order Refreshments, Food & Grills 

Refreshments can be delivered to your meeting room, sack lunches 

can be provided for outings and summer cookouts can be arranged 

by request (see pages 6–7). Grills can be delivered to your cabin or 

fire ring. 

Arrival at Snow Mountain Ranch 

1. Check in hours: 3 PM or later 

Accommodations will be ready at 3 PM or later. During peak 

season, accommodations may not be available until 6 PM. 

Group leaders should arrive prior to the group in order to confirm 

last minute details, check the Room Roster and pick up room keys. 

Group members may check in individually if arrangements are made in 

advance (preferably 60 days in advance). Registered guests are free 

to use the facility until accommodations are ready. 

2. Check out: 10 AM 

All groups check out at the front desk. Full payment is required at 

check out. You will receive an invoice detailing all charges posted to 

the master account. If advance arrangements were made for guests 

to pay their own expenses, individual invoices will be provided. 

2013 FAMILY REUNION 

EDUCATIONAL TOURS 

Do you want to organize a family reunion but afraid of planning it 

Snow Mountain Ranch is offering special weekends to stay in our lodging, 

try our dining services and receive a personalized tour of our facilities. 

Select dates in October available. 

CALL NOW! 888-690-9622 

ymcarockies.org 3

SCHLESSMAN 

COMMONS HOURS 

SPRING, SUMMER & FALL 

Breakfast 

Lunch 

Dinner 

7 AM – 9 AM 

11:30 AM – 1 PM 

5 PM – 7:30 PM 

Schlessman Commons 

SKI SEASON 

Breakfast 

6:30 AM – 9 AM 

MEAL OPTIONS 

Lunch 

Dinner 

11:30 AM – 1 PM 

5 PM – 7:30 PM 

All-You-Can-Eat Meals 

All meals in the Schlessman Commons Dining Room are served buffet-style. Individuals in each group 

receive paper meal tickets that must be presented at each meal. A fee will be charged to replace lost 

tickets. Special meals or menus must be arranged in advance. If you have food allergies or special 

dietary concerns, please contact our Food Service Department at (970) 887-2152, x1701. 

Enjoy delicious 

all-you-can-eat 

buffet-style 

meals! 

Catering & Special Events 

For information about our catering options, please call 970-887-2152, x1701. Snow Mountain 

Ranch offers a variety of indoor and outdoor venues for weddings, receptions and special catered 

events. For more information please contact our Food Service Director at 970-887-2152, x1701. 

Special meals or menus must be arranged in advance. Boxed meals can be ordered a day ahead (see 

page 7) and should be picked up by the group leader during meal hours in the dining room. 

Other Dining Options 

Buckboard Grill & Grocery 

Administration Building 

Providing snacks, sandwiches, hot grill items and a small variety of grocery supplies. 

Skinny Ski Café at the Nordic Center 

Open Ski Season 

Stop by on a snowy day for a hot soup bread bowl, hot cocoa or a high energy snack. 

The Café is the perfect place to relax after a day in the snow. 

Summer Cook-outs 

Tuesday and Wednesday evenings 

All-you-can-eat. Enjoy an evening of food and fun! Advance reservation required. 

See page 7 for more information. 

Buckboard Grill 

Skinny Ski Café 


MEETING ROOM & EQUIPMENT REQUEST FORM 

Meeting rooms are assigned on a firstcome, 

first-served basis, according to group 

size, needs, room availability and date 

request is received. 

Please make copies of this form for each 

meeting room/breakout room needed. 

Additional meeting room space may be 

reserved at a rate of $3 per person/per 

day/per meeting room, based on availability 

(minimum charge $25 per day). Chairs and 

tables are provided at no additional charge. 

GROUP NAME: 

GROUP SIZE: 

BOOKING NO: 

EMAIL: 

DATE/TIME: / NO. OF CHAIRS: NO. OF TABLES: 

WHEELCHAIR ACCESSIBLE YES NO 

DO YOU HAVE A BAND* YES NO 

IF YES, WHAT TIME WILL THEY BE PLAYING 

PLEASE LIST ANY ADDITIONAL NEEDS: 

Please remove this page, complete and then make copies of all forms before mailing. 

If your group is staying in cabins, a meeting 

room IS NOT included in your lodging fee. 

If you would like to request a meeting 

room, a rate of $6 per person/per day 

will be applied (minimum of $50 per day). 

Additional charges may apply. Availability is 

not guaranteed. 

SUBMITTING FORMS 

Please fill out this form and return to the 

Conference Office SIX MONTHS prior to 

your arrival. 

Fax: 303-449-6781 

Please include a cover sheet. 

U.S. Postal Service 

Snow Mountain Ranch 


Booking # 

Attn: Conference Office 

PO BOX 169 

Winter Park, CO 80482 

FedEx and UPS 



Booking # 





Telephone 

888-592-9622 

970-887-2152, x4127 

Email 


CHOOSE A ROOM SET-UP (for custom set up, please submit a drawing request): 

Meeting rooms are from the time of check-in to noon the day of departure. 

Early/late use may be reserved for an additional fee. 

Square Theater Classroom U-Shape Picnic 

Custom (indicate below) 

Equipment Rental (limited availability) 

TYPE OF EQUIPMENT PRICE (PER DAY) HOW MANY DATE TIME 

PA (speakers, 1 microphone) $ 50 

Wired Microphone $ 10 

Wireless Microphones (2) $ 30 

Microphone Lapel $ 50 

Microphone Stand $ 10 

Music Stand $ 10 

Overhead Projector $ 20 

Slide Projector $ 20 

Screen $ 10 

LCD Digital Projector w/screen $ 50 

32" TV $ 25 

DVD Player $ 25 

VCR $ 20 

Portable CD Player $ 25 

Easel $ 10 

Flip chart or Whiteboard & Easel $ 15 

Podium $ 20 

Extension Cord/Powerstrip $ 5 

8' x 4' Stage Sections (up to 25) $ 20 each 

Setup Change of Meeting Room $ 50 

(after initial set-up) 

Special requests must be made prior to arrival for telephones, electrical and tents. Wireless is available in many areas, check 

with the Conference Office. 

* Bands must be finished by 11 PM. Quiet hours are from 11 PM – 7 AM. 

ymcarockies.org 5

REFRESHMENTS, FOOD & GRILLS REQUEST FORM 

Refreshments can be delivered to your meeting room between 7 AM and 8:30 PM. 

Deliveries outside of regular hours will be charged $20 per hour. 


Please make additional copies of this form, 

one for each order. Fill out the forms and 

return to the Conference Office THREE 

WEEKS prior to your arrival. 

Fax: 303-449-6781 





Booking # 


PO BOX 169 


FedEx and UPS 



Booking # 





Telephone 

888-592-9622 

970-887-2152, x4127 

Email 


FOOD ALLERGIES: 

YMCA of the Rockies makes every attempt to identify 

ingredients that may cause allergic reactions for those 

with food allergies. Every effort is made to instruct our 

food production staff on the severity of food allergies. 

There is also a possibility that manufacturers of the 

commercial foods we use could change the formulation 

at any time without notice. Guests concerned with food 

allergies need to be aware of this risk. We will do our best 

to accommodate your needs. Snow Mountain Ranch will 

not assume any liability for adverse food reactions to 

foods consumed, or items one may come in contact with 

while eating at any of our food service establishments. 

Please keep in mind that our menu is subject to change 

without notice. 

For additional information please contact Food Service at 

970-887-2152, x1701. 

FOR INTERNAL USE ONLY 

(PLEASE MAKE ADDITIONAL COPIES FOR MULTIPLE ORDERS.) 

GROUP NAME: 

DELIVERY LOCATION: DATE/TIME: / 

NO. OF PEOPLE: BOOKING #: 

EMAIL: 

Refreshments and Snacks 

NOTE: One (1) Gallon serves 16 people 

Coffee regular ($16 per gallon) Brownies (dozen) ($ 7 per dozen) 

Coffee decaf ($16 per gallon) Doughnuts (dozen) ($ 7 per dozen) 

Hot chocolate ($16 per gallon) Muffins (dozen) ($ 7 per dozen) 

Lemonade ($ 8 per gallon) Cookies (dozen) ($ 7 per dozen) 

Lemonade (sugar-free) ($ 8 per gallon) 

Hot cider 

($12 per gallon) 

Hot tea 

($ 6 per gallon) 

Iced tea 


Hot water 


Cold water 


Ice 

($ 3 per 6 lbs.) 

Chips & Salsa ($ 4 per person) No. of people 

Fruit Tray ($ 4 per person) No. of people 

Fruit Bowl ($ 4 per person) No. of people 

Naked ® Juice ($ 3.50 per juice) No. of people 

Food Breaks 

1. Sunrise Special ($8 per person) No. of people: 

Includes bagels, cream cheese, yogurt, bananas, granola, 

milk, coffee and assorted Naked ® juices 

2. Scream for Ice Cream ($5 per person) No. of people: 

Select two flavors of ice cream: 

vanilla chocolate strawberry 

Select three toppings: 

chocolate caramel strawberry nuts sprinkles 

3. Health & Fitness On The Go ($10 per person) No. of people: 

Includes meat and cheese tray, assorted breads and 

condiments, fruit tray, coffee, iced tea and lemonade 

4. Choc-O-Holic ($4 per person) No. of people: 

Includes chocolate chip cookies, brownies, chocolate milk 

or hot chocolate and coffee 

5. Apple of your Eye ($4 per person) No. of people: 

Includes basket of crispy apples, apple-cranberry muffins, 

coffee and hot apple cider or apple juice 

6. Great Get-Together ($4 per person) No. of people: 

Includes Boulder Chips, popcorn, fresh apples and regular or 

sugar-free lemonade 

7. Special Requests: 

To Grill/Conference Service File: 

Initials: 

Date: 

Total posted to Maestro: $ 


Fruit Baskets 

REQUESTED BY: 

OCCASION: 

DELIVER TO: 

DATE/TIME: / 


1. Garden of Eden / $20 per basket No. of baskets: 

Apples, oranges, grapes, strawberries, peaches, pears, nectarines, bananas, 

kiwi and other seasonal fruit, bottled water 

2. Tropical Fruit Medley / $20 per basket No. of baskets: 

Pineapple or cantaloupe, apples, grapes, strawberries, bananas, kiwi and 

other seasonal fruit 

3. Deluxe Fruit Basket / $40 per basket No. of baskets: 

Pineapples, apples, oranges, grapes, strawberries, kiwi, bananas, etc., 

sparkling cider, classic cookies 

Boxed Meals 

All orders must be placed with Conference Services at x4127 by 1 PM 

the day prior to your scheduled pick-up. For special dietary needs 

please call x1701. 

Boxed meal orders can be picked up anytime after breakfast on your pickup 

date. Group leaders can arrange to pick up lunches at the Aspen Dining Room 

during meal hours (see page 4). 

PICKUP DATE: 

GROUP NAME: 

1. Turkey Boxed Lunch No. $ 10 per meal* 

Includes turkey sandwich, chips, fruit, sweet snack, drink, condiments 

2. Peanut Butter & Jelly Boxed Lunch No. $ 10 per meal* 

Includes sandwich, chips, fruit, sweet snack, drink 

* No additional charges if on meal plan. 

BBQ Grill Rental 

Propane grills can be delivered to your cabin or picnic area. 

Lunch hours: 9 AM–3 PM, Dinner hours: 4–10 PM 

Extra Large Grill (12’x 3.5’ cooking surface) 

Delivery and pickup: $100 per meal or $200 per day 

DELIVERY DATE: 

DELIVERY TIME: 

LOCATION: 

PICK-UP DATE: 

PICK-UP TIME: 

ALL-YOU-CAN-EAT 

SUMMER COOKOUTS 

Plan early—we start taking 

reservations in February! 

Enjoy an evening of food and fun at the Mountain Air Cookout 

Shelter! Cookouts are Tuesday and Wednesday nights from 

the second weekend of June through the second weekend in 

August. The shelter accommodates 200 people; your group 

may be sharing the space with others. Reservations are in 

half-hour increments, but feel free to stay as long as you like. 

MENU OFFERINGS: 

Steak, roasted chicken, hamburgers, hot dogs, veggie burgers, 

corn on the cob, baked beans, potato salad, corn bread, 

watermelon, lemonade, water and iced tea. 

Once we receive this form, our Conference Office will contact 

you to confirm your cookout date. 

GROUP NAME: 

BOOKING #: 

GROUP LEADER: 

PHONE: 

BEST TIME TO CALL: 

EMAIL: 

Large Grill (10' x 4' cooking surface) 




LOCATION: 

PICK-UP DATE: 

PICK-UP TIME: 

Medium Grill (5' x 2' cooking surface) 




LOCATION: 

PICK-UP DATE: 

PICK-UP TIME: 

Small Grill (2’2” x 10” cooking surface) 




LOCATION: 

PICK-UP DATE: 

PICK-UP TIME: 

Group Cookout 

No. of adults ON meal plan x $ 6/pp = $ 

No. of adults NOT on meal plan x $20/pp = $ 

No. of children (ages 6–12) 

NOT on meal plan x $15/pp = $ 

Requested Cookout Date: 

Requested Cookout Time: 

5 PM 5:30 PM 6 PM 6:30 PM 7 PM 

CANCELLATION POLICY: 

To cancel due to inclement weather you must contact Food Service by noon 

the day of your cookout by calling x4122 or x4127. 

ymcarockies.org 7


BILLING INFORMATION AGREEMENT 

During your discussion with Group Sales, an 

agreement is made to the type of contract 

you will create for your group/family reunion. 

If you choose the Online Reservation option, 

each of your attendees will make their 

own reservation online under your agreed 

contract and each are responsible for their 

own payments. If you decide not to choose 

this option, then you as group leader are 

responsible for collecting all payments from 

your attendees and will pay the total balance 

due at departure. Any changes to the billing 

plan created for your group must be received 

by the Conference Office at least THIRTY 

DAYS prior to arrival. NO CHANGES TO 

THE BILLING WILL BE MADE AFTER 

THAT DATE. 

ALL REUNION CABINS WILL BE BILLED AS 

A UNIT PRICE AND THE TOTAL CHARGE 

WILL BE THE RESPONSIBILITY OF THE 

GROUP LEADER. UNIT PRICE WILL NOT BE 

SPLIT AMONG INDIVIDUAL GUESTS. 


Please make a copy and send via: 

Fax: 303-449-6781 





Booking # 


PO BOX 169 


FedEx and UPS 



Booking # 





Telephone 

888-592-9622 

970-887-2152, x4127 

Email 


GROUP NAME: 

CONTACT NAME: 

BOOKING #: 

ARRIVAL DATE: 

DEPARTURE DATE: 

Online Reservation Option/Each Attendee Responsible For Their Own Reservation 

Each attendee will make their reservation online and be responsible for any balance due. Any 

additional charges that are made as a group, such as refreshments, group activities, cookouts, etc. 

will be charged to the master reservation and are the responsibility of the group leader. 

Group Leader Pays All 

The group leader will present Snow Mountain Ranch with a room roster at least THREE WEEKS prior 

to arrival and will be responsible for payment of all charges incurred during their stay. All charges will 

be listed on the master invoice. 

Group Leader Makes Reservations/Individuals Pay 

The group leader will present Snow Mountain Ranch with a room roster at least THREE WEEKS 

prior to arrival. Each attendee will be responsible for their room charges and incidentals and will pay 

the balance due at departure. Any additional charges made as a group, such as refreshments, group 

activities, cookouts, etc. will be charged to the master reservation and are the responsibility of the 

group leader. Along with the room roster, I agree to provide the Conference Office with: 

1. Addresses and phone numbers for all attendees. 

2. The amount of any booking fees that have been applied to the master reservation that you would 

like applied to each individual reservation (Booking fees were paid at the time of contract signing). 

Please list the above on a separate piece of paper and attach to this form. 

I, the undersigned, agree to the billing terms specified above and understand that no changes will be 

made within THREE WEEKS of check in or during my stay. I also understand that FULL PAYMENT IS DUE 

AT CHECK-OUT. 

Signature: 

MANDATORY AFFIDAVIT OF TAX STATUS 

Date: 

ANY GROUP that makes purchases from the YMCA of the Rockies must complete this affidavit and 

declare their tax status. An original of this affidavit must be completed, signed and submitted prior to 

check-in for each visit. 

We DO NOT qualify as non-taxable under Colorado law or we do not have appropriate documentation 

to that end. We agree to pay all applicable taxes associated with the charges incurred for goods and 

services provided by the YMCA of the Rockies (complete items 3 through 9 below). 

We DO qualify as non-taxable or tax exempt under Colorado law as outlined below. I understand and 

declare, under penalty of perjury, that the following statements are true: 

• The name of our tax exempt organization is included (in-part or full) in the name on this reservation. 

• Any payments for non-taxable goods and services will be made with a check, drawn on the tax exempt 

organization’s bank account, or with a credit card in name of the tax exempt organization. 

• The tax exempt organization listed has not and will not receive any reimbursement through direct 

payment, collection or donation from any individuals or other organization for the use or consumption 

of said goods and services (complete items 1 through 9 below). 

1. Name of Tax-Exempt Organization 2. Sales Tax-Exemption No. 

3. Group Name (as it appears on your YMCA of the Rockies contract) 

4. Booking # 5. Dates of Reservation 6. Today’s Date 

7. Name (Print) 8. Signature 9. Title 

No changes to tax status will be made once your reservation is checked-in. The YMCA of the Rockies WILL NOT make any 

adjustments to taxes assessed; rather it will be the responsibility of the organization to settle any tax adjustments with the State 

of Colorado (see colorado.gov for more information). 


FREE ACTIVITIES * 

The following activities are included in 

your stay, depending on the season! In 

winter enjoy ice skating, snow tubing and 

sledding at our Winter Fun Park. 

Year-round: 

basketball, billiards, foosball, indoor pool, 

indoor roller rink, table tennis, volleyball 

Spring (weather dependent), 

Summer and Fall only: 

bocce ball, croquet, hiking, horseshoes, 

ladderball, miniature golf, playgrounds, 

pumptrack, sand volleyball, tennis, tetherball, 

18-hole disc golf 

Winter: 

ice skating, snow tubing, sledding 

OTHER ACTIVITIES 

Self-scheduled, fee required. 

Fishing & Fly Fishing 

Fishing areas are located on our property. 

No license is required at Gaylord Reservoir. 

Equipment rental is available at the Program 

Building. Please call 970-887-2152, x4235. 

Group Photos by Dill 

Advance reservation required. 

Photos by Dill: 800-874-3455 

photosbydill.com 

Get the group together and arrange for 

a professional photo. Locations available 

throughout Snow Mountain Ranch. 

WINTER ACTIVITIES 

Nordic Center 

Our Nordic Center offers more than 100 km of 

cross-country and snowshoe trails, which can 

accommodate everyone from the first-time 

cross-country skier and snowshoer to the elite 

racer, as well as skiers with special needs. For 

your convenience we offer cross-country ski 

and snowshoe rentals on-site. 

The Nordic Center’s full-service ski shop is 

where you’ll find deals on group lessons, 

private lessons, and snowshoes, skate skis, 

and classic ski rentals. We also have the latest 

cross-country ski gear and apparel for sale. 


Family Programs 

Please pick up a copy of our Program Bulletin 

at check-in. You’ll find information on 

scheduled activities, musical performances, 

dancing, wildlife education, family campfires, 

night hikes and other family fun! 

Historical Sites 

The Rowley Homestead lets you experience 

the way life was as a Rocky Mountain rancher 

in the late 1800s and early 1900s. 

Indoor Swimming Pool 

Lifeguards are on duty during all scheduled 

pool times. Cameras, camera phones and video 

equipment are not allowed in the pool area or 

locker rooms. 

• 25-yard heated pool and adult lap time 

• aquatic climbing wall 

• sauna and showers 

Library 

Stop by the library for a great selection of 

books and games. Wi-Fi and computers are 

available for use. 

Trail Running/Walking 

Snow Mountain Ranch offers miles of beautiful 

trails for running and walking. 

* In most cases, children must be accompanied by 

a responsible adult 18 years or older. May require 

refundable deposit for equipment rental. 

Horse Activities 

Trail rides, wagon rides and sleigh rides, all 

ages and levels. Advance reservation required. 

Sombrero Stables: 970-887-1999 

Explore our beautiful trails by horseback. 

Children age 6 and older may ride their 

own horse. We offer breakfast rides, lunch 

and dinner rides and wagon or sleigh rides. 

Helmets available upon request. Pony rides are 

also available for children ages 5 and under. 

Mountain Biking 

Explore our miles of scenic trails summer and 

fall. Full or half day rental fee includes bike and 

helmet. 970-887-2152, x4020 

Portable Climbing Wall 

Available May 2013 

Reserve our portable 32 ft. high climbing 

wall for your group or reunion. For more 

information please call the Program 

Department at 970-887-2152, x4135 

White Water Rafting 

Off-site. Advance reservation required. 

For a wet and wild ride reserve a full or halfday 

white water adventure trip through Mad 

Adventures at 800-451-4844. 

Email: fun@madadventures.com 

madadventures.com 

Call 970-887-2152, x4173 or visit 

SnowMountainRanchNordic.com. 

Shuttles to Winter Park Ski Area 

Shuttles are available to the Winter Park Ski 

area for groups of 15 or more. To schedule 

a shuttle for your group please call the 

Conference Department at 970-887-2152, 

x4127. 

Downhill Ski Rentals 

Downhill ski and snowboard rental packages 

are available on-grounds at Snow Mountain 

Sports. Please call 888-234-6259 for more 

information. 

Snowshoe Guided Hikes 

Explore our winter wonderland! To schedule 

please call the Program Department at 

970-887-2152, x4135 to schedule. 

ymcarockies.org 9

GROUP ACTIVITIES REQUEST FORM 

A Snow Mountain Ranch representative will contact you to confirm program dates and times based on 

availability. Reservations must be made at least THREE WEEKS in advance. Please fill out this form, 

make a copy and return it to the Conference Office. Bookings are on a first come, first served basis. 

GROUP NAME: 

RESERVATION NO.: 

ARRIVAL DATE: 

DATE SUBMITTED: 


CONTACT NAME: 

PHONE (DAY): 

EMAIL: 

PHONE (EVENING): 

FAX: 

CONTACT ADDRESS: 

CITY/STATE/ZIP: 

CANCELLATION POLICY 

All groups not canceling activities at least 

TWO WEEKS prior to your scheduled date 

will be charged for the full amount of the 

activity. 



Fax: 303-449-6781 





Booking # 


PO BOX 169 


FedEx and UPS 



Booking # 




Free Orientations 

You can request a Program Coordinator to come to your meeting room or Reunion Cabin and provide a 

brief overview of Snow Mountain Ranch and the activities listed on page 9 and 11. 

DATE REQUESTED: 

TIME REQUESTED: 

NO. OF PEOPLE: LOCATION: MEETING ROOM REUNION CABIN 

Self-led Campfire Fire Rings 

Gather around the campfire with your group for your own planned activities. One-hour time slots 

are available. For Program-led evening campfire rings please see page 11. Firewood is available for 

purchase. 


NO. OF PEOPLE: 


Softball Field 

Reserve our field for a game of softball, kickball, dogdeball and family games. 




Telephone 

970-887-2152, x4135 

Email 



Janene Ayer, Asst. Program Director 



ACTIVITY (FEE-BASED) FEE (PER SESSION) DATE SESSION (AM) SESSION (PM) NO. OF PEOPLE 

ARCHERY $36 9–10 AM 1–2 PM 4–5 PM 

Age: 5+ 10–11 AM 2–3 PM 5–6 PM 

Limit:12 guests per session 11 AM–12 PM 3–4 PM 6–7 PM 

CAMPFIRE RING (program led) $75 7–8 PM 8–9 PM 

Includes: s’mores, songs and skits 

CANOEING (Summer Only) $100 9–10 AM 1–2 PM 3–4 PM 

Age: Must fit in life jacket 10–11 AM 2–3 PM 4–5 PM 

Limit: 20 guests per session 

11 AM –12 PM 

Location: Gaylord Reservoir 

CLIMBING WALL $60 9–10 AM 1–2 PM 4–5 PM 7–8 PM 

Age: 4+ 10 AM–11 PM 2–3 PM 5–6 PM 8–9 PM 

Limit: 12 guests per session 3–4 PM 6–7 PM 


CRAFT SHOP $25/hr for up to 6–7 PM 7–8 PM 8–9 PM 

Group reservations 25 guests. Seasonal hours may vary; 

Age: All (16 and under require adult supervision) Additional guests please contact Program Department. 

Craft fee not included 

$1 per person. 

GUIDED HIKES** (carpooling) 

$30 per guide 

Group reservations 

Age: All (16 and under require adult supervision) 

Limit: 15 guests per guide 

Forest Ecology: 2 miles (easy) $30 9 AM–12 PM 1–4 PM 

Waterfall Hike: 3 miles (easy) $30 9 AM–12 PM 1–4 PM 

Beaver Ecology: 2 miles (easy) $30 9 AM–12 PM 1–4 PM 

Night Hike: 1 mile (easy) $30 Dusk (by season) 

Revelation Point: 3 miles (int) $30 9 AM–12 PM 1–4 PM 

HIGH CHALLENGE COURSE (May– Oct) $300 9 AM–12 PM 1–4 PM 5–8 PM 

Age: 10+ / Limit: 20 guests per session 

Weight limit: 200 lbs. 

Weather permitting, Zip line not included. 

If you have a desired learning outcome, please 

discuss with the Program Department. 

LOW CHALLENGE COURSE $200 9 AM–12 PM 1–4 PM 5–8 PM 


If you have a desired learning outcome, please 

discuss with the Program Department. 

FAMILY ZIP LINE (May– Oct) $150 9–10:30 AM 1–2:30 PM 4–5:30 PM 

35 ft. climb, 600 ft. zip 10:30–12 PM 2:30–4 PM 5:30–7 PM 

Weather permitting 

Age: 8+ / Limit: 15 guests per session 

Weight Limit: 250 lbs. 

HIGH ZIP LINE (May–October)* $150 9–10:30 AM 1–2:30 PM 4–5:30 PM 

55 ft. climb, 700 ft. zip 10:30 AM–12 PM 2:30–4 PM 5:30–7 PM 

Weather permitting 

Age: 10+ / Limit: 200 lbs. 


WINTER FUN PARK & PAVILION $75/hr 6–7 PM 8–9 PM 

Group Reservations 

7–8 PM 

SNOWSHOE HIKE (Winter Only) $180 per guide 9 AM–12 PM 1–4 PM 

Weather Permitting 

Age: 8+ / Limit: 15 guests per hike 

Location: Nordic Center 

Includes: snowshoe rental 

INDOOR POOL SESSION** $100/hr 1 to 2 hour sessions 1 to 2 hour sessions 

Age: All (children require adult supervision) 


*High Zip Line has limited weekday availability. ** Please call the Program Department at 970-887-2152, x4135 for details. 

ymcarockies.org 11

GROUP ROOM ROSTER REQUEST FORM 

USE THIS FORM IF YOU ARE A GROUP LEADER MAKING ROOM ASSIGNMENTS FOR YOUR GROUP. 

Please list the first and last name of each 

group member staying in a lodge room 

or cabin to ensure we are able to contact 

group members regarding phone calls 

and emergencies. List all children lodging 

with their parents. 

Room numbers are assigned at 

check-in. Some cabins do not have room 

numbers. Please indicate individual(s) 

arriving and/or departing on a different 

date. If rooms are for different dates, 

write the arrival and departure date next 

to that room. Record any booking fees to 

be transferred from leader to individual 

rooms prior to departure. 

KEYS WILL NOT BE ISSUED 

WITHOUT A COMPLETED ROSTER. 

CONTRACT/BOOKING #: 

BOOKING #: 

GROUP NAME: 

GROUP LEADER: 

ARRIVAL DATE: 


CODES: A = ADULT C = CHILD (AGES 6 -12) I = INFANT (PLEASE INDICATE BY CIRCLING BELOW) 

Room No.: Crib: Y N Room No.: Crib: Y N 

Deposit: $ Handicap: Y N Deposit: $ Handicap: Y N 

Name: 

A C I Name: 

A C I 

Name: 

A C I Name: 

A C I 

Name: 

A C I Name: 

A C I 

Name: 

A C I Name: 

A C I 


Please make additional copies of this form, 

one for each order. Complete and return 

form(s) to the Conference Office THREE 

WEEKS prior to your arrival. 

Name: 

Name: 

Name: 

A C I 

A C I 

A C I 

Name: 

Name: 

Name: 

A C I 

A C I 

A C I 

Fax: 303-449-6781 





Booking # 


PO BOX 169 


FedEx and UPS 



Booking # 





Telephone 

888-592-9622 

970-887-2152, x4127 

Email 


Room No.: Crib: Y N 

Deposit: $ Handicap: Y N 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 



Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 



Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 



Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 

Name: 

A C I 


SNOW MOUNTAIN RANCH ASSUMPTION OF 

ADULT RISK/WAIVER OF LIABILITY FORM 

ADULTS 18 YEARS AND OLDER. PLEASE READ BEFORE SIGNING. 


PLEASE MAKE A COPY OF THIS FORM 

AND HAVE EACH PERSON ENROLLED IN 

THE FOLLOWING ACTIVITIES READ AND 

SIGN THIS WAIVER. 

Activities requiring a signed waiver: 

• Climbing Wall 

• High Challenge Course 

• Sledding, tubing, ice skating 

• Zip Line 



Scan and email: 



Fax: 303-449-6781 





Booking # 


PO BOX 169 


FedEx and UPS 



Booking # 





Telephone 

970-887-2152, x4135 

Email 





There are risks involved in this activity and/or these activities. You need not participate. It is your 

choice whether you participate in this activity or these activities and to what level. Our philosophy 

is “Challenge By Choice,” which means you select the degree of challenge (if any) to which you will be 

exposed. However, in order for you to participate at any level in this activity or these activities you 

must sign this document, and your signature forever waives your right to sue the YMCA of the Rockies 

(and its directors, staff, employees and other contracted parties) for any injury (or death) you may 

suffer arising out of your participation in this activity or these activities. 

ACKNOWLEDGEMENT OF RISK 

I acknowledge that there are risks and hazards in any of the activities in which I have chosen to 

participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death, 

and property damage. These hazards include but are not limited to: falling from a height of up to 

50 ft. (climbing wall and high challenge course only); equipment failure; interference from other 

activities in the vicinity; high altitude (above 8,000 ft.); and rigorous physical activity and exhaustion. 

The activity or activities in which I have chosen to participate may include intense physical challenges 

which, aggravated by high altitude conditions, may place unusual demands on my bodily systems. 

I acknowledge that this is not an exhaustive list of the risks or hazards I may encounter, and that I 

may encounter unforeseen situations. 

CERTIFICATION OF FITNESS 

I certify that I am completely healthy (both physically and emotionally) and capable of participating in 

this activity or these activities. I have listed below any medical conditions that the YMCA should be 

aware of which may hinder my participation in the activity selected. However, I understand that it is 

solely my responsibility to determine whether there is any medical reason, including personal or family 

history of cardiac disease, why I should not participate in the selected activity. 

DO YOU HAVE ANY MEDICAL CONDITIONS THAT WE SHOULD BE AWARE OF THAT MAY HINDER 

YOUR PARTICIPATION No Yes If yes, please explain: 

WAIVER OF LIABILITY 

In order to participate in the activity or activities listed above, I forever waive my right to sue the 

YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any 

injury (including death) I may suffer arising out of my participation in this activity or these activities. 

I understand that by signing this document all liability of the YMCA (including its directors, staff, 

employees, and other contracted parties) to myself for any injuries (including death) I may suffer 

arising out of my participation in the activity or activities listed above will be forever extinguished. 

I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS 

ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT 

NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN 

INDUCEMENT TO SIGNING THIS DOCUMENT. 

Name of Participant (please print): 

Age: 

Address: 

City: State: Zip: 

Phone (H): 

Phone (W): 

Phone (C): 

Email: 

IN THE CASE OF EMERGENCY PLEASE CONTACT: 

Name: 

Phone (H): 

Phone (W): 

Phone (C): 

Email: 

Signature of Participant: 

Relationship: 

Date: 

ymcarockies.org 13

PLEASE MAKE A COPY OF THIS FORM 

AND HAVE EACH PERSON ENROLLED IN 

THE FOLLOWING ACTIVITIES READ AND 

SIGN THIS WAIVER. 

Activities requiring a signed waiver: 

• Climbing Wall 

• High Challenge Course 

• Sledding, tubing, ice skating 

• Zip Line 



Scan and email: 



Fax: 303-449-6781 





Booking # 


PO BOX 169 


FedEx and UPS 



Booking # 





Telephone 

970-887-2152, x4135 

Email 





SNOW MOUNTAIN RANCH ASSUMPTION OF 

MINOR CHILD RISK/WAIVER OF LIABILITY FORM 

ADULTS ON BEHALF OF A MINOR CHILD 17 YEARS OR YOUNGER. 

PLEASE READ BEFORE SIGNING. 

There are risks involved in this activity and/or these activities. Your child need not participate. It is your 

child’s choice whether your child participates in these activities and to what level. Our philosophy is 

“Challenge By Choice,” which means your child selects the degree of challenge (if any) to which your child 

will be exposed. However, in order for your child to participate at any level in these activities you must 

sign this document, and your signature forever waives your right (and your child’s right) to sue the YMCA 

of the Rockies (and its directors, staff, employees and other contracted parties) for any injury (or death) 

your child may suffer arising out of your child’s participation in this activity or these activities. 

ACKNOWLEDGEMENT OF RISK 

I acknowledge that there are risks and hazards in any of the activities in which my minor child has chosen 

to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death 

and property damage. These hazards include but are not limited to: falling from a height of up to 50 ft. 

(climbing wall and high challenge course only); equipment failure; interference from other activities in 

the vicinity; high altitude (above 8,000 ft.); and rigorous physical activity and exhaustion. The activity 

or activities in which my minor child has chosen to participate may include physical challenges, which, if 

aggravated by high altitude conditions, may place unusual demands on my minor child’s bodily systems. I 

acknowledge that this is not an exhaustive list of the risks or hazards my minor child may encounter, and 

that my minor child may encounter unforeseen situations. 

CERTIFICATION OF FITNESS 

I certify that my minor child is completely healthy (both physically and emotionally) and capable of 

participating in the activity or activities. I have listed below any medical conditions that the YMCA should 

be aware of which may hinder my minor child’s participation in the activity or activities selected. However, 

I understand that it is solely my responsibility to determine whether there is any medical reason that my 

minor child should not participate in the selected activity. 

DOES THE PARTICIPANT FOR WHOM YOU ARE SIGNING HAVE ANY MEDICAL CONDITIONS THAT 

WE SHOULD BE AWARE OF THAT MAY HINDER HIS/HER PARTICIPATION No Yes 

If yes, please explain: 

WAIVER OF LIABILITY 

In order that my minor child may participate in the activity or activities listed above, I forever waive 

my right (and my child’s right) to sue the YMCA of the Rockies (including its directors, staff, employees 

and other contracted parties) for any injury my minor child may suffer arising out of my minor child’s 

participation in these activities. I understand that by signing this document all liability of the YMCA 

(including its directors, staff, employees, and other contracted parties) to myself and my minor child 

for any injuries my minor child may suffer arising out of my minor child’s participation in the activity or 

activities listed above will be forever extinguished. 

I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS 

ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT 

NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN 

INDUCEMENT TO SIGNING THIS DOCUMENT. 

Name of Participant (please print): 

Address: 

City: State: Zip: 

Phone (H): 

Phone (W): 

Phone (C): 

Email: 

Age: 

IN THE CASE OF EMERGENCY PLEASE CONTACT: 

Name: 

Phone (H): 

Phone (W): 

Phone (C): 

Email: 

Signature of Participant: 

Relationship: 

Date: 


FAITH-BASED PROGRAMS 

The ministry at Snow Mountain Ranch wants to do 

our best to meet your specific needs. Our ordained 

chaplain offers year-round, on-site worship and 

customized spiritual programs for all faiths and ages. 

Please check our weekly schedule or contact the 

Chaplain Department for seasonal programs and/or 

to arrange a special service. 

If you haven’t booked a special event with us ahead of 

time, we offer last minute guided experiences such as: 

• Bible Studies 

• Communion hikes and/or private sessions 

• Family celebration services 

• Hikes and snowshoeing experiences 

• Prayer labyrinth at Hidden Sanctuary 

• Worship services 

• Family Celebration Services 

• Outdoor chapel 

Experience the natural beauty, 

warm ambiance and splendor 

of a wedding at 

Snow Mountain Ranch. 

We offer you the convenience of having your ceremony, reception, 

lodging and activities at one magnificent mountain location. 

Cafiero Photographers 

Photo: Heirloom Imagery 

Weddings at Snow Mountain Ranch 

970-812-1695, x 4227 

Whispering Pines Chapel 

Sunday Chapel Service 

Ecumenical Worship Celebration for all guests and 

ages. Music, devotional message, praise and worship, 

children’s message. See the Program Bulletin for time 

or call x4003. 

Communion and Vesper Services 

Scheduled seasonally 

For more information, please contact the 

Conference Dept. at 970-887-2152, x. 4127. 

SUMMER DAY CAMP 


Giving children a camp experience to remember! 

Let your child experience the wonder of camp and the opportunity 

to benefit from the self-confidence, trust, friendships, fun 

and memories created by the camp experience. 

Learn more at ymcarockies.org/smrdaycamp.htm 

ymcarockies.org 15

GUEST / AREA INFORMATION SNOW MOUNTAIN RANCH: 970-887-2152 

AREA INFORMATION 

Airport 

Denver International (DIA) 

303-342-2000 

800-247-2336 

flydenver.com 

Airport Shuttle 

Home James 

800-359-7503 

homejamestransportation.com 

Group Photos 

Photos by Dill 

800-874-3455 

photosbydill.com 

Hot Sulpher Springs 

800-510-6235 

Golf Courses 

Grand Lake Golf Course 

970-627-8008 

Pole Creek Golf Course 

970-887-9195 

Granby Ranch Golf Course 

800-757-7669 

Grand Elk Golf Course 

877-389-9333 

Medical 

Fraser Medical Clinic 

970-726-6778 

Middle Park Medical Center 

970-887-5800 

Timberline Family Practice 

970-887-1216 

Miscellaneous 

Snow Report 

303-825-SNOW 

Colorado Road Conditions 

877-315-7623 

National Park 

Rocky Mountain National Park 

970-586-1206 

Ski Areas 

Ski Granby Ranch 

800-757-7669 

granbyranch.com 

Winter Park Resort 

303-572-SNOW 

skiwinterpark.com 

Downhill Ski & Snowboard 

Rentals 

Snow Mountain Sports 

970-587-2152, x4149 

Snowmobiling 

On the Trails Rental 

888-627-2429 

White Water Rafting 

Mad Adventures 

800-451-4844 

FOR ADDITIONAL COPIES OF THIS GUIDE PLEASE VISIT YMCAROCKIES.ORG.

Snow Mountain Ranch Group Planning Guide for June 2013

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?