Annual Report 2008/2009 - Umalusi

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Report on Operations (continued) PROGRAMME G1: Finance and Administration (F&A) This programme maintains a sound and credible finance and accounting system, which is monitored by the Council’s Audit Committee, EXCO and the Council. The finance function also includes asset and facilities management. Outcome Key performance indicator Target Performance results Finance and accounting systems maintained and improved Accounting systems in line with PFMA maintained and improved Policy implemented in terms of PFMA and various committees’ requirements Internal and external audits met compliance requirements and improved systems 90% of debt collected 93% of debt collected Investments wisely managed Investments were made with the Corporation for Public Deposits (CPD) at the Reserve Bank in line with prescribed policy Assets carefully managed Assets were timeously labeled and verified during the year. Asset register up to date Supply-chain management system maintained and improved Procure goods and services within policy regulations Creditors paid on time Organisation adequately resourced Creditors were paid within 30 days Goods and services were sourced on time Building and security systems maintained and improved Alterations effected to accommodate organisational requirements Alterations in accordance with action plan Additional parking areas were completed The undercover parking bays on northern side of the building were converted into additional office space OCEO office space remodeling has commenced and the project is expected to be completed in the 2009/2010 financial year Buildings and security systems managed against the budget and management requirements Preventativemaintenance programme implemented Building re-painted and ongoing maintenance implemented CCTV equipment was installed Metal detector installed at front entrance Security guard stationed at front entrance Staff-parking area fenced off with palisade fencing and access through the gate is controlled to valid tag-holders Building power-supply systems managed per management requirements Note: Please refer to the Acronym list on page 2. Emergency power backup implemented Back-up generator plant installed UPS power supply installed Makoena Mokgadi Sebongile Mkhatshwa Irene Thobejane Fhatuwani Ramuvhudu Louisa Nomatye Matlhodi Mathebula 3 4 U M A L U S I A N N U A L R E P O R T 2 0 0 8 / 9
Report on Operations (continued) PROGRAMME G2: Human Resource Management and Development (HR) Outcome Key performance indicator Targets Performance results Human resources managed and developed HR policies realigned, amended and made available electronically HR policies in terms of labour legislation to ensure good labour practices implemented and maintained HR policies and procedures completed, electronically available and maintained HR plan developed and implemented Ongoing as per organisational needs Plans implemented in line with changing education environment and new mandate Recruitment, selection, placement, termination Ongoing as required Recruitment in line with time frames and policies Staff and contract-workers service benefits managed Ongoing per policy Effective and efficient administration and adherence to service benefit policies Staff development processes in place Performance management processes managed Staff performance evaluated March 2009 Staff performance evaluated annually and performance awards adjudicated Skills and competency shortcomings identified and training programmes implemented Staff development strategies in place Training programmes implemented Training was provided for administrative cadre bi-weekly. Staff participated in the various inhouse and off-site training courses and workshops WSP / report submitted to the ETDP SETA Internal training conducted Submitted to ETDP SETA within timelines EAP programme administered The EAP was expanded to include a wellness day for all staff members General services provided Reception, cleaning and telephone services maintained and improved Reception, telephone and cleaning services provided and maintained – ongoing Maintained reception, telephone and cleaning services Cleaning services contract recently renewed and managed according to policy Document Management System implemented Central Registry conceptualised and development commenced Document Management System and Registry established Project planning, information audit and file plan developed and approved Note: Please refer to the Acronym list on page 2. Simon Mosaka Kgabo Mmola Johanna Choba Sam Gohla Pinkie Pule 3 5 U M A L U S I A N N U A L R E P O R T 2 0 0 8 / 9
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Page 4 and 5: Acronyms ABET Adult Basic Education
Page 6 and 7: “Umalusi renewed its focus on mai
Page 8 and 9: “I was filled with great pride ab
Page 10 and 11: Letter from the outgoing Chief Exec
Page 12 and 13: “This is not the time for resting
Page 14 and 15: DR MAFU S RAKOMETSI PROF M FOURIE P
Page 16 and 17: Corporate Governance Report (contin
Page 18 and 19: “Umalusi’s work was effected wi
Page 20 and 21: Report on Operations (continued) Wh
Page 22 and 23: Report on Operations (continued) Ou
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Page 30 and 31: Report on Operations (continued) EM
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Page 34 and 35: Report on Operations (continued) JE
Page 38 and 39: Annual Financial Statements For the
Page 40 and 41: Report of the Independent Auditors
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Page 44 and 45: Statement of Financial Position At
Page 46 and 47: Notes to the Annual Financial State
Page 50 and 51: Intangible assets are initially rec
Page 52 and 53: 2. Property, plant and equipment No
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Page 58 and 59: Detailed Statement of Financial Per
Page 60 and 61: Human Resources Management and Deve
Page 70: Staff 2008 to March 2009 Management

Annual Report 2008/2009 - Umalusi

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