Procedure - MSU Human Resources

SUPPORT STAFF
Support Staff Reclassification Process
Procedure
A department wishing to reclassify a position will need to submit a completed Staffing Request Form
through EBS, which will be routed to MSU Human Resources Staffing Services.
The request is to contain: a concise description of job responsibilities, including a breakdown in
percentage of such responsibilities; minimum requirements to perform the responsibilities of the
position, to include education and experience consistent with the classification description; and a
summary of the job responsibilities. A letter of justification from the supervisor/department/Unit HR
representative is highly recommended.
• The department may request a classification that they feel is appropriate based on the new
duties/responsibilities of the position.
• The department may also submit a staffing request form without a requested classification.
MSU Human Resources Staffing Services will review all requests for appropriate classification and
salary/wage. This will include:
• Reviewing the request considering: duties/responsibilities and skill/knowledge requirements for
entry into the classification.
• Analyzing the request by reviewing pertinent material/data and/or through discussions with the
department/MAU representatives and/or employee.
• Making comparisons with same or similar classifications in the University classification system
or with other employers as necessary.
• Determining whether position responsibilities:
• fit the current classification,
• require creation of a new classification,
• require revision to an existing classification, or
• result in no change or reclassification.
MSU Human Resources Employee Relations will be notified when a position changes bargaining groups
in order to communicate the change to the appropriate Union.
MSU Human Resources Staffing Services will notify the Staffing Coordinator and/or the employee’s
supervisor of the final determination.
Analysis of the position may result in a final determination of:
• higher or lower grade level
• no change in grade level or classification
• new or revised classification, or
• change in employee group
The hiring department should be prepared to implement MSU Human Resources Staffing Services
determination.
Maximum amount of retroactivity of the effective date is 30 days from receipt in MSU Human
Resources Staffing Services.
Last Revised 2/7/13 Page 1 of 2

Reclassifications that require a bargaining group change (i.e. APA to APSA) cannot be effective
retroactively.
Additional tools available to Staffing Coordinators:
• MSU Classification Search
• MSU Pay Ranges by Bargaining Group
• MSU Union Contracts by Bargaining Group
Last Revised 2/7/13 Page 2 of 2