Commonwealth of Virginia Single Audit Report for the Year Ended ...

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COMMONWEALTH OF VIRGINIA Resolution of Prior Year Audit Findings For the Year Ended June 30, 2011 Fiscal Page Finding CFDA State Questioned Year Number Number Title of Finding Number Agency Costs Current Status Department of Social Services 2010 18 10-10 Improve and Comply with Information Security N/A DSS - Corrective action is ongoing. Program 2009 25 09-18 DSS See Finding Number 10-10 2010 24 10-18 Continue Improving System Access N/A DSS - Corrective action is ongoing. 2009 34 09-30 DSS See Finding Number 10-18 2010 30 10-24 Finalize Responsibilities for Infrastructure Security N/A DSS - Corrective action is ongoing. State Corporation Commission 2009 9 09-01 Improve Accounts Receivable Reporting N/A SCC - Resolved 2009 11 09-03 Improve Controls over the Payroll Process N/A SCC - Resolved 2009 11 09-04 Improve Processes over Wage Employees N/A SCC - Resolved 2009 12 09-05 Properly Complete Employment Eligibility N/A SCC - Resolved Verification Forms 2009 17 09-10 Establish Sufficient Controls over the Revenue N/A SCC - Resolved Process 2009 24 09-17 Improve the Information Systems Security Program N/A SCC - Resolved 2009 40 09-38 Improve Firewall Controls N/A SCC - Resolved State Lottery Department 2010 14 10-06 Improve Information Systems Security Program N/A SLD - Resolved Virginia Port Authority 2010 16 10-08 Improve IT Security Program N/A VPA - Corrective action is ongoing. Department of Alcoholic Beverage Control 2010 19 10-11 Improve Information Technology Policies and N/A ABC - Resolved Procedures 2009 27 09-20 Improve Information Security Program ABC See Finding Number 10-11 2010 26 10-19 Improve Systems Access Processes and Monitoring N/A ABC - Corrective action is ongoing. 2009 27 09-19 Improve Compliance with Information Security ABC See Finding Number 10-19. Program 2010 30 10-25 Use Automated Workflow Process N/A ABC - Resolved 2010 31 10-26 Improve Database Security Monitoring N/A ABC - Resolved 2009 35 09-31 Improve Database Security ABC - See Finding Number 10-26. 2008 23 08-15 ABC See Finding Number 09-31. 47
COMMONWEALTH OF VIRGINIA Resolution of Prior Year Audit Findings For the Year Ended June 30, 2011 Fiscal Page Finding CFDA State Questioned Year Number Number Title of Finding Number Agency Costs Current Status Virginia Information Technologies Agency 2008 44 08-38 Establish Data Collection Standards for Service Level N/A VITA - Resolved Agreements Timely 2008 44 08-39 Improve Communication with Customers N/A VITA - Resolved 2008 45 08-40 Perform Root-Cause Analysis of Service Delivery N/A VITA - Resolved Failures 2008 45 08-41 Improve Process for Resolving Billing Discrepancies N/A VITA - Resolved Department of Motor Vehicles 2010 12 10-05 Enhance Information System Security Program N/A DMV - Corrective action is ongoing. 2009 23 09-16 Improve Information System Security Program N/A DMV - Resolved 2008 31 08-22 Improve Information Security Program DMV See Finding Number 09-16. Department of Transportation 2010 20 10-12 Imrpove Contingency and Disaster Recovery Plan N/A VDOT - Resolved Compliance FINANCIAL REPORTING FINDINGS Department of Accounts 2009 19 09-11 Improve Financial Reporting Processes N/A DOA - Resolved Department of Behavioral Health and Developmental Services 2010 10 10-03 Accurately Report Energy Contract Debt to the N/A DBHDS - Resolved Commonwealth's Controller Virginia Retirement System 2010 9 10-02 Complete Written Policies and Procedures and Review N/A VRS - Resolved Process for Financial Reporting 2009 20 09-12 Improve Written Policies and Procedures and Review VRS See Finding Number 10-02 Process for Financial Reporting 2008 21 08-12 Improve Written Policies and Procedures over VRS See Finding Number 09-12. Financial Reporting FEDERAL COMPLIANCE FINDINGS U. S. Department of Defense 2010 32 10-27 Improve Compliance with Eligibility Requirements in 12.404 DMA - Resolved Challenge Program 2010 33 10-28 Improve Segregation of Duties over Challenge Accounts 12.404 DMA $120,000 Resolved 2010 33 10-29 Improve Internal Controls over Payroll Procedures 12.401 DMA - Resolved and Recordkeeping 2010 34 10-30 Improve Internal Controls over the I-9 Process 12.401 DMA - Resolved 2010 35 10-31 Strengthen Recording and Tagging of Equipment 12.401 DMA - Corrective action is ongoing. 2010 36 10-32 Improve Internal Controls voer Small Purchase Charge 12.401 DMA - Resolved Cards 48
Page 1 and 2: COMMONWEALTH OF VIRGINIA SINGLE AUD
Page 3 and 4: - T A B L E O F C O N T E N T S - P
Page 5 and 6: INDEPENDENT AUDITOR’S REPORT ON I
Page 7 and 8: REPORT ON COMPLIANCE WITH REQUIREME
Page 9 and 10: prepare the financial statements. T
Page 11 and 12: 84.318, 84.386 Educational Technolo
Page 13 and 14: We further recommend that Motor Veh
Page 15 and 16: Not including the specific access o
Page 17 and 18: ABC is required by the Commonwealth
Page 19 and 20: We recommend that Motor Vehicles de
Page 21 and 22: Management Plan for Corrective Acti
Page 25 and 26: 11-10: Improve Information Security
Page 27 and 28: We recommend that DMV dedicate the
Page 29 and 30: 11-14: Improve Microsoft SQL Server
Page 31 and 32: 11-16: Refine Estimates and Report
Page 35 and 36: ecord of the individuals receiving
Page 37 and 38: We recommend that Social Services d
Page 39 and 40: alternative solutions with the Depa
Page 41 and 42: U.S. DEPARTMENT OF EDUCATION 11-23:
Page 49: COMMONWEALTH OF VIRGINIA Resolution
Page 53 and 54: COMMONWEALTH OF VIRGINIA Resolution
Page 55 and 56: COMMONWEALTH OF VIRGINIA Schedule o
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COMMONWEALTH OF VIRGINIA Schedule o
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is classified as direct expenditure
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Federal Department Detail Amount Ex
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$205,061 are not included in the ac
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financial assistance will be reflec
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CFDA # Federal Program Name Amount
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COMMONWEALTH OF VIRGINIA CONTACT LI
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