Commonwealth of Virginia Single Audit Report for the Year Ended ...

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COMMONWEALTH OF VIRGINIA Resolution of Prior Year Audit Findings For the Year Ended June 30, 2011 Fiscal Page Finding CFDA State Questioned Year Number Number Title of Finding Number Agency Costs Current Status U. S. Department of Education 2010 37 10-33 Promptly Remit Unclaimed Financial Student Aid Funds Student DCC $3,710 Resolved Financial Aid Cluster 2010 37 10-34 Improve Cash Management of Student Loan Funds Student DCC - Resolved Financial Aid Cluster 2010 38 10-35 Consistently Verify Financial Information Student PHCC - Resolved Financial Aid Cluster 2010 39 10-36 Resolve Excess Cash Balances Student PHCC $36,420 Resolved Financial Aid Cluster 2010 39 10-37 Promptly Return Title IV Refunds Student PHCC - Corrective action is ongoing. Financial Aid Cluster 2010 40 10-38 Document Reconciliation of Federal Reports to College Student DCC, PHCC, - Resolved (DCC, PHCC) Records Financial WCC Corrective action is ongoing. (WCC) Aid Cluster 2010 41 10-39 Improve Grant Monitoring and Oversight Research and CWM - Corrective action is ongoing. Development Cluster 2010 42 10-40 Properly Process Return of Title IV Calculation for Student DCC - Resolved Unofficial Withdrawals Financial Aid Cluster 2010 43 10-41 Ensure Title IV Refund Calculations are Accurate Student VSU - Resolved Financial Aid Cluster 2010 44 10-42 Improve Timeliness of Sub-Recipient Monitoring 81.042 DHCD - Resolved Reports 2009 48 09-46 Comply with Federal Regulations for Exit Counseling Student NSU - Resolved Financial Aid Cluster U. S. Department of Energy 2009 49 09-47 Continue Improving Fiscal Monitoring of Subrecipients 81.042 DHCD - Resolved U. S. Department of Health and Human Services 2010 45 10-43 Improve Timeliness of Eligibility Determination Vocational DRS - Corrective action is ongoing. Rehabilitation Cluster 2010 46 10-44 Obtain Valid Social Security Numbers Medicaid DMAS - Corrective action is ongoing. Cluster DSS 2010 48 10-45 Establish Enforcement Mechanisms for Foster Care 93.659 DSS - Corrective action is ongoing. and Adoption Payments 2006 41 06-33 Establish Control Mechanisms for Foster Care 93.658 DSS See Finding Number 10-45. and Adoption Payments 49
COMMONWEALTH OF VIRGINIA Resolution of Prior Year Audit Findings For the Year Ended June 30, 2011 Fiscal Page Finding CFDA State Questioned Year Number Number Title of Finding Number Agency Costs Current Status 2005 31 05-22 DSS See Finding Number 06-33. 2010 48 10-46 Coordinate Independent Peer Reviews 93.958 DBHDS - Resolved 2009 58 09-57 Require Independent Peer Reviews DBHDS See Finding Number 10-46. 2009 50 09-48 Strengthen Inventory and Billing Controls Medicaid VITA - Corrective action is ongoing. 2008 61 08-58 VITA See Finding Number 09-48. Cluster 2009 51 09-49 Establish and Document Procedures for Classifying VITA - Resolved Assets in Service Option 5 2008 59 08-55 VITA See Finding Number 09-49. 2009 52 09-50 Improve Policies and Procedures over Asset Inventory Medicaid VITA - Corrective action is ongoing. Cluster 2009 53 09-51 Improve Reporting to Allow Comparison of Revenue Medicaid VITA - Resolved versus Allowable Costs Cluster 2008 57 08-52 VITA See Finding Number 09-51. 2009 53 09-52 Establish and Document Procedures for the Creation of Medicaid VITA - Resolved Rate Structures Cluster 2008 57 08-53 VITA See Finding Number 09-52. 2009 54 09-53 Improve Process for Establishing Rate Tiers Medicaid VITA - Resolved Cluster 2008 58 08-54 VITA See Finding Number 09-53. 2009 55 09-54 Notify Oversight Entities of Rate Changes Medicaid VITA - Resolved Cluster 2009 55 09-55 Equitably Distribute Virtual Inventory Costs to Agencies Medicaid VITA - Resolved Cluster 2009 57 09-56 Ensure Hours are Entered Correctly 93.558 DSS - Resolved 2009 59 09-58 Improve Coordination between Local Social Workers 93.558 DSS - Resolved and the Division of Child Support Enforcement 2008 60 08-56 Improve Process over Properly Reporting Medicaid VITA - Resolved Imputed Revenues Cluster 2008 61 08-57 Establish and Document Procedures Surrounding Medicaid VITA - Resolved Miscellaneous Charges Cluster U. S. Department of Veterans Affairs 2007 46 07-34 Establish a Complete Information Security Plan to N/A DVS - Resolved Comply with COV Security Policy U.S. Election Assistance Commission 2010 47 10-47 Improve Federal Financial Status Reporting Process 90.401 SBE - Resolved 50
Page 1 and 2: COMMONWEALTH OF VIRGINIA SINGLE AUD
Page 3 and 4: - T A B L E O F C O N T E N T S - P
Page 5 and 6: INDEPENDENT AUDITOR’S REPORT ON I
Page 7 and 8: REPORT ON COMPLIANCE WITH REQUIREME
Page 9 and 10: prepare the financial statements. T
Page 11 and 12: 84.318, 84.386 Educational Technolo
Page 13 and 14: We further recommend that Motor Veh
Page 15 and 16: Not including the specific access o
Page 17 and 18: ABC is required by the Commonwealth
Page 19 and 20: We recommend that Motor Vehicles de
Page 21 and 22: Management Plan for Corrective Acti
Page 25 and 26: 11-10: Improve Information Security
Page 27 and 28: We recommend that DMV dedicate the
Page 29 and 30: 11-14: Improve Microsoft SQL Server
Page 31 and 32: 11-16: Refine Estimates and Report
Page 35 and 36: ecord of the individuals receiving
Page 37 and 38: We recommend that Social Services d
Page 39 and 40: alternative solutions with the Depa
Page 41 and 42: U.S. DEPARTMENT OF EDUCATION 11-23:
Page 49 and 50: COMMONWEALTH OF VIRGINIA Resolution
Page 51: COMMONWEALTH OF VIRGINIA Resolution
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COMMONWEALTH OF VIRGINIA Schedule o
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is classified as direct expenditure
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Federal Department Detail Amount Ex
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$205,061 are not included in the ac
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financial assistance will be reflec
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CFDA # Federal Program Name Amount
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COMMONWEALTH OF VIRGINIA CONTACT LI
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