Standard Hire Agreement Form 2012 - Centenary State High School ...

Education Queensland
Item 1a: Name of Business
2012 AGREEMENT
TO HIRE EDUCATION QUEENSLAND FACILITIES AT
CENTENARY STATE HIGH SCHOOL
1 MOOLANDA STREET, JINDALEE Q 4074 PHONE 3373 4555 FACSIMILE 3373 4500
PART 1 - APPLICATION
Item 1b: Contact Name
ABN Number
Item 2: Address
Postcode
Item 3: Postal Address
Postcode
Item 4: Telephone
Home: Work: Mobile:
Item 5: Facsimile
Email
Item 6: Venue needed
(See plan in part 4.)
Item 7: Equipment needed
Item 8: Activity venue and equipment will be used for
Item 9: Date when venue and equipment needed.
Time when venue and equipment needed (include setting up time)
Item 10: Will liquor be consumed, supplied, or sold at the venue
Centenary State High School’s school policy does not provide for venue hirers to consume, supply or sell liquor at the school.
(See clauses 5.9 to 5.13 and section 7 of Part 2 of this agreement.)
Item 11: Certificate of Currency of Public Liability Insurance
Certificate of Currency – Public Liability Insurance for $10 million Attached to License Agreement Received (Date)
Item 12: Bond
Bond Refunds (See Condition 4. Cancellation and Refunds on page 2 of this form.)
$600.00 Please indicate if the refund can deposited directly into your account. Yes No
Item 12a: Bank Details for Refund of Bond
BSB Number
Account Number
Account Name
Item 13: Hire fee
Item 14: Signature
Date
The person signing warrants that they have authority to sign this agreement for the person named in Item 1.
OFFICE USE ONLY
Item 15: Office Use Only
Application approved by Education Queensland Yes No
Signature of authorised officer of Education Queensland Date Signed / /
Item 16: Office Use Only. (This item only applies where liquor is to be consumed, supplied, or sold at the venue, see section 7 of Part 2.)
Have the Parents and Citizens given approval for liquor to be consumed, supplied, or sold at the venue Yes No Not Applicable
Signature of authorised officer of Parents and Citizens Association (Only required where liquor is to be consumed, supplied, or sold at the venue.) Date Signed / /
Hire Agreement PMU Document 31 May 2012
Page 1 of 4
Initials _______________

PART 2 - STANDARD CONDITIONS
1. MEANING OF WORDS
"Booking"
The date and time specified in Item 9 when you
need the venue and the equipment (if any)
"Bond" The bond specified in Item 1.
5. CONDITIONS OF USE
"Equipment" The equipment specified in Item 7.
Use
"Fee" The fee specified in Item 2.
5.1 You and your employees, agents, visitors, and invitees must --
"Activity" The activity specified in Item 8.
(a) Use the venue and the equipment for the activity on the date
"Premises" The venue and the land on which the venue is
situated as shown on the plan in Part 4.
(b)
and between the times specified in Part 1;
Not use the premises for any illegal purpose or, in our opinion,
"Social function" An event or occasion to which persons are invited
to by you or on your behalf.
(c)
objectionable purpose;
Not cause a nuisance, or interfere with the reasonable peace,
"Venue"
The venue specified in Item 6 and shown on the
plan in Part 4.
comfort, or privacy of other users of the premises or
neighbours of the premises;
"We", "us" or "our" The owner or trustee of the premises, which is
either the State of Queensland or the corporation
sole The Minister for Education of Queensland as
the case may be.
(d)
(e)
Not use the premises other than the venue and routes of
access to and from it;
Enter and exit the venue through the openings or gates and
on the paths shown on the plan in Part 4;
"You" The person or persons named in Item 1.
(f) Not park on the premises;
(g) Not smoke inside the venue, if the venue is a building;
2. INTERPRETING THIS AGREEMENT
2.1 This agreement consists of the following, which make up and govern
the entire agreement between you and us --
(a) Part 1 - the Application on page 1;
(b) Part 2 - the Standard Conditions starting on page 2;
(c) Part 3 - the Special Conditions starting on page 5;
(d) Part 4 - the plan of the premises on page 6;
(e) The written approvals referred to under clause 7.1.
2.2 If two or more persons are named in Item 1 their responsibilities
under this agreement binds them jointly and each of them
separately. For example, we may ask one person to pay money owing
to us under this agreement, without asking the other.
2.3 A reference to --
(a) A person includes a reference to an entity recognised by a
law, for example, a corporation;
(b) A clause is a reference to a clause in this agreement;
(c) A numbered item is a reference to the item with that number
in Part 1.
2.4 A term in Part 2 overrides a term in Part 3 to the extent that they are
inconsistent.
2.5 The singular includes the plural and the plural includes the singular.
3. BOND
3.1 You must pay the bond at the time you sign this agreement.
3.2 You may pay the fee --
(a) At least 14 days before the booking; or
(b) At the time you sign this agreement; if you need the venue
within 14 days.
4. CANCELLATION AND REFUNDS
4.1 We will refund to you the bond and the fee paid if you cancel the
booking at least 14 days before the booking.
4.2 We may keep the bond and the fee paid if you cancel the booking
within 14 days of the booking.
4.3 We may cancel the booking and end this agreement --
(a) If you do not pay the fee on time; or
(b) At any time if --
(i) In our opinion the venue has become unfit or unsafe for
use for the activity;
(ii) You do not keep to the conditions of this agreement;
(iii) A person who we have refused entry to the premises
under clause 5.7(a) enters it; or
(iv) A person who we have directed to leave the premises
under clause 5.7(b) fails to do so.
4.4 We will refund to you the bond and the fee paid if --
(a) We cancel the booking under clause 4.3(b)(i); and
(b) In our opinion you or your employees, agents, visitors, or
invitees have not caused the venue to become unfit or unsafe
for use for the activity.
4.5 We will refund the bond to you if you have left the premises in a
condition to our satisfaction and you have kept to these conditions.
4.6 We are not liable for any loss or damage because of any cancellation
by us.
Hire Agreement PMU Document 9 November 2011
Page 2 of 4
(h) Not alter or make improvements to the premises;
(i) Not move or remove any fixture or fitting of the venue;
(j) Not bring animals on the premises;
(k) Keep to any other conditions of use signed on the premises.
Access
5.2 We will give you a key for each lock to gain access to the venue.
5.3 You must return all keys to us at the end of the booking.
5.4 You must at the end of the booking --
(a) Close and lock the venue's gates, windows and doors; and
(b) Switch off the venue's lights, fans, air conditioners, and other
electrical equipment used.
5.5 You must provide security staff for the venue, if we so require.
5.6 You do not have exclusive use of the venue and we may access the
venue at any time even when you are using it.
Entry and removal of persons
5.7 We may at any time --
(a) Refuse entry to you, or your employees, agents, visitors, or
invitees to the premises;
(b) Direct you, or your employees, agents, visitors, or invitees to
leave the premises.
Supervision
5.8 You may supervise and control your employees, agents, visitors, and
invitees on the premises.
Liquor – Not applicable at Centenary State High School
5.9 You must apply for an appropriate liquor permit under the Liquor Act
1992, if liquor will be supplied or sold at the venue.
5.10 For more information about the supply and sale of liquor, and liquor
permits, contact the nearest Liquor Licensing Division of the
Department of Tourism, Racing and Fair Trading.
5.11 No liquor is to be consumed, supplied, or sold at the venue unless --
(a) The activity is a social function;
(b) The Yes box in Item 10 has been ticked or crossed;
(c) We have approved in writing that liquor may be consumed,
supplied, or sold at the venue;
(d) The Parents and Citizens Association referred to in clause
7.1(b) has approved in writing that liquor may be consumed,
supplied, or sold at the venue; and
(e) You have shown to us the original of the permit referred to in
clause 5.9 before the booking starts.
5.12 We may take a copy of the permit shown to us under clause 5.11(e).
5.13 You must adhere to the conditions of the permit referred to in clause
5.9.
Things to be left clean and tidy
5.14 You must leave the premises and the equipment in a clean and tidy
condition, and in the same condition they were in at the start of the
booking. We may arrange for the cleaning of the premises and the
equipment at your cost if you do not clean them.
5.15 Furniture and equipment on or in the venue must not be moved,
unless, before the booking, you have received our approval to do
so. If we give our approval, you must put the furniture and
equipment back to its original position at the end of the booking.
5.16 You must remove from the premises all things, including rubbish,
brought on to the premises because of this agreement, at the end
of the booking. We may arrange for the things to be removed at
your cost if you do not remove them.
5.17 You must not use rubbish bins on the premises.

Initials _______________
Hire Agreement PMU Document 9 November 2011
Page 3 of 4
PART 2 - STANDARD CONDITIONS continued
Responsibility for damage etc.
5.18 You are responsible for --
(a) Damage, loss, or injury to any person or property; and
(b) The cost of any security or emergency call-out to the
premises;
arising from the activity and use of the venue and equipment.
5.19 We are not responsible for the things mentioned in clause 5.18.
5.20 You will indemnify us, our employees, and agents against all claims
for damages, loss, costs, or injury arising from the activity and the
use of the venue or equipment.
5.21 You must pay, within the time set by us --
(a) For any damage to or loss of our property arising from the
activity and use of the venue or equipment;
(b) The charges that we decide if --
(i) You or your employees, agents, visitors, or invitees use
any part of the premises other than the venue;
(ii) You or your employees, agents, visitors, or invitees use
the premises outside the booking.
Advertising
5.22 No advertising material is to be erected or displayed on the
premises unless you have received our written approval to do so
before the booking.
5.23 Advertising to promote the activity at the venue must not be used
unless you have received our written approval to do so before the
booking.
5.24 As a guide, we will not approve advertising that --
(a) Is of a nature that might imply that we are involved with or
endorse the thing advertised;
(b) Refers to the premises other than to show the location of the
venue;
(c) Is in our opinion objectionable.
Warranties
5.25 We do not warrant that the venue and the equipment are fit,
suitable, or adequate for the activity and all warranties able to be
excluded by law are excluded.
5.26 You warrant that --
(a) You have satisfied yourself that the venue and the equipment
are fit for the activity;
(b) The venue and the equipment are in good condition; and
(c) You have been given adequate information about the venue
and the equipment to ensure its use without risk to any
person.
No rehire
5.27 You must not rehire the venue or give the benefit of this agreement
to someone else without our written approval.
6. SPECIAL CONDITONS
You and your employees, agents, visitors, and invitees must keep to any
special conditions specified in Part 3, as the context requires.
7. AGREEMENT
7.1 This agreements only comes into effect if --
(a) We approve your application in writing; and
(b) The Parents and Citizens Association has approved in writing --
(i) The activity;
(ii) Liquor being consumed, supplied, or sold at the venue;
and
(iii) The conditions of this agreement.
7.2 Clause 7.1(b) only applies if --
(a) The activity is a social function; and
(b) Liquor is to be consumed, supplied, or sold at the venue;
(c) The premises is a school and
(d) The school has a Parents and Citizens Association.
7.3 We will promptly let you know in writing whether --
(a) We have approved your application; and
(b) If applicable, the Parents and Citizens Association has
approved the things mentioned in clauses 7.1(b)(i), 7.1(b)(ii)
and 7.1(b)(iii).
7.4 We will give this agreement to the Parents and Citizens Association
for their approval.
PART 3 - SPECIAL CONDITIONS
PLEASE OBSERVE OUR SAFETY RULES &
IN ORDER TO PRESERVE THE SURFACE AREAS IN PAC AND SRC
PLEASE NOTE THE FOLLOWING
1. Public risk liability or personal accident insurance to
the value of $10,000,000 must be held by the hirer, a
copy to be presented to Centenary State High School.
No responsibility for injury or accident will be accepted
by the school.
2. Facilities and equipment are to be treated with due
care.
3. Centenary SHS encourages players and coaches only on
the playing area in the Sport and Recreation Centre.
This is a safety issues. Spectators are welcome to view
from the mezzanine level, foyer area or outside the
back doors.
4. All children must be appropriately supervised at all
times, particularly on the mezzanine level of the Sport
and Recreation Centre. No running, climbing or
wrestling on the mezzanine please.
5. Intoxicating liquor, drugs and smoking are prohibited
on the school premises.
6. Vehicles that enter the school grounds are to travel
only on designated roads and to park only in
designated parking areas.
7. All vehicles are to keep to the speed limit of 15km per
hour.
8. The roundabout outside the PAC and SRC buildings is
for drop off purposes only. This is a no parking zone
and no cars are to be here for longer than two minutes.
9. Advertising on Centenary State High School property or
premises for private, commercial or propaganda
purposes is not permitted.
10. Food and drink may only be consumed in areas
designated for this purpose.
11. No food or drink is allowed within the Performing Arts
Centre or the playing courts of the Sports and
Recreational Centre.
12. Only joggers and flat shoes (no black soles) are to be
allowed on the playing court area of the Sport and
Recreation Centre.
13. Rubbish must be disposed of in the appropriate
containers and/or removed from the premises at the
end of each daily occupation.
14. Any school apparatus/furnishing moved by the hirer or
their members shall be replaced in the same order and
condition by the hirer at the end of each daily
occupation.
15. No fixtures are to be moved from their places without
the consent of the Principal.
16. The hirer must observe and follow all noise regulations
as per the Brisbane City Council, Queensland Police and
Queensland State Government stipulations.
17. The hirer agrees to the payment of any costs incurred
by Centenary SHS on their behalf for failing to alarm a
building/venue or that directly results in a site visit by
security personnel.
END OF PART 2 - STANDARD CONDITIONS

PART 4 - PLAN OF VENUE – CENTENARY STATE HIGH SCHOOL