Postalsoft Business Edition User's Guide 8.00c ... - SAP Help Portal

Fine-tune your layout
You can design your layout exactly the way you want. To edit an existing layout,
choose File > Properties > Database.
Make custom fields
If you need a field in your layout that is not one of the default or predefined fields,
you can create it by choosing the Normal Field kind and giving the field a name
and other properties of your choice. See the online help topic, “Add a field to the
layout of new .mdf file.”
Copy another file’s
layout
You can adopt another file’s layout if it fits in with how you want to manage your
new file. When you copy another file’s layout, you are only copying the other
file’s field properties, not the contents of those fields. After copying another file’s
layout, you can make any necessary changes, such as adding or deleting fields.
The following elements are copied from the other file’s layout:
• Settings in Print > Printing Options, including options in the Printers and
Printer Fonts tabs
• Presort settings in Tools > Presort > Sort Settings
• Data form design
• Field components (such as length, type, kind, and so on)
• CASS mailer information
• Database options set in File > Properties > Document > Database input
Add fields to your
layout
You can have up to 255 fields in your layout. You can add predefined fields or
your own fields (custom fields) to the beginning, middle, or end of the layout. See
“Fields” on page 309.
Delete fields from
your layout
You can remove predefined or custom fields from the layout if you know that you
won’t need or use those fields. For example, you may not need the Phone field,
which is included in the default layout.
!
Caution: If you delete a field from your layout and the database file already
contains records with information in that field, you will permanently lose all
information in that field.
Change a field’s
properties
You can change the property of a field that is already in your layout. For example,
if you discover you have given a character-type field a numeric-type property,
you can go back to your layout and change the type to character. See the online
help for complete instructions.
Reuse job settings
with a different
database
If you would like to use the same job settings but with a different database, you
can choose a different database file for the current mailing description file. This
database file must have the exact layout as the current layout; you will not be able
to switch databases unless the layout is exactly the same.
To choose a different database file, choose File > Properties > Document, and
click Browse.
34 Business Edition User’s Guide