Postalsoft Business Edition User's Guide 8.00c ... - SAP Help Portal

Introduction
Definitions
Import: Add records from a separate file to your database.
Export: Create a separate file of records from your database.
Reasons to import and
export files
You can import files into the software so that you can perform a variety of tasks
on those incoming records. For example, you can:
• Parse name and address data
• Correct addresses
• Assign gender codes, prefixes, and greetings
• Find and process duplicate records
• Presort and calculate postage
• Print address labels in presort order
• Print container labels
• Generate USPS and other reports
You may, in turn, export these processed files. For example, you may want to sell
the list to another company or export to Microsoft Word Mail Merge documents.
Import
You can import an entire file or just certain records; choose File > Import. You
can import data even though the incoming list may differ in its layout. The list
you import may have:
• Different field names, sizes, or types
• Additional or fewer fields than your data file
• Fields in a different order
• First and last names in one field
• City, state, and ZIP Code in one field
• ZIP Code and ZIP+4 extension in separate fields
• Separate fields for each address component
Export
You can export all or just some records from your database to another file. To
access the Export option, choose File > Export.
If you want to export a file for use with a specific program, check the
documentation for that program to find out what formats it can read.
36 Business Edition User’s Guide