Postalsoft Business Edition User's Guide 8.00c ... - SAP Help Portal

Field kinds Split fields Merge fields
Company name Name (to be parsed) 5-digit part of ZIP Code
Street address line 1 City + State + ZIP Code 4-digit part of ZIP Code
Street address line 2
City
State
ZIP/ZIP+4 (98765-4321)
ZIP/ZIP+4 no dash (987654321)
ZIP 5-digit part only
ZIP 4-digit add-on part
City + State
City + ZIP Code
State + ZIP Code
When you map an imported field to one listed in the Field Kinds column, the
software can identify any data not appropriate for that field. See “How the
enhanced import works” on page 45. Also see “Examples of unidentifiable data”
on page 46.
The split and merge fields have special actions when you map to them.
Split fields
The split fields break up data in multi-line fields into discrete fields. For example,
if you have one field in your imported file that contains city, state, and ZIP Code,
you can map this field to the City+State+ZIP Code field. The software parses this
data into the discrete city, state, and ZIP Code fields that you set up in your
Record Layout.
Merge fields The merge fields combine the discrete 5-digit ZIP Code field and the discrete 4-
digit ZIP Code field from your imported file into one ZIP/ZIP+4 field in your file.
Cannot map fields twice
The same importing rules still apply for the enhanced import as the basic import
process. Therefore, you cannot map two different imported fields to the same
destination field, even when using a split or merge field.
Finish your import
After you have set up your field mappings, click the Finish button. The software
processes your import file. Large files may take longer with the enhanced import
process than they would with the basic importing process. You can view the
progress bar during processing.
When the import is complete, choose View > Data Sheet to see the changes to
your input file, and to scan for any errors. You may have to fix certain records
yourself if the software could not identify the data.
Examples of
unidentifiable data
Common cases of unidentifiable data:
• Typographical errors
• Data entered in the wrong field
• State names entered rather than state abbreviation
• Address, city, and state combined in one field.
46 Business Edition User’s Guide