MIDDLEBURY COMMUNITY SCHOOLS Regular Board Minutes 4 ...

MIDDLEBURY COMMUNITY SCHOOLS
Regular Board Minutes
4:05 p.m. Jefferson Elementary
March 13, 2007
CALL TO ORDER – President Delores Merrick called the March 13, 2007 school board meeting to order at 4:05 p.m. with all
members present. Others in attendance included Superintendent Jim Conner, Jane Allen, Director of Curriculum and
Instruction, Shirley Meyer, Director of Business Services, Craig Baker, Director of Buildings, Grounds and Transportation, and
representatives of the Middlebury Independent, Elkhart Truth and Goshen News.
MINUTES APPROVED – Mr. Weadick moved and Mr. Heims seconded a motion to approve the February 20, 2007 School Board
Meeting minutes and Executive Session minutes as presented. The motion was unanimously approved.
PRESENTATION BY JEFFERSON ELEMENTARY – Mr. Stevens, principal at Jefferson Elementary talked about how PL 221 has
impacted their school. PL221 began in the 2002-03 school year and it was decided that they begin the program by focusing
on English and Language Arts. Goals have been met and percentages in student learning have increased dramatically.
Patti Mosness, physical education teacher, presented a powerpoint presentation on how the PE program has changed for
elementary students.
CLAIMS APPROVED FOR PAYMENT – Mr. Weadick moved and Mr. Heims seconded a motion to approve two claim lists and an
interim list for payment as presented. The motion was unanimously approved. See correlated file.
EXPRESSIONS FROM PATRONS – None
UPDATE ON BUILDING PROJECT – Mr. Baker gave the following update on the building project:
• The roofs are completed on the stair towers
• Roof on media center is done
• Work is continuing inside, duct work, air handlers, etc.
Mr. Pladson indicated he and Mr. Weadick had gone on two construction tours with Mr. Baker and was excited to see how the
high school was progressing. He wanted to set up another time for a walk-thru and it was decided that this would be done
after spring break. All board members and media are invited to attend the walk-thru.
RESULTS FROM A RE-BID OF 3 ACCOUNTS FOR THE NEW HIGH SCHOOL – Mr. Conner requested approval of the notice of
publication be approved for the re-bidding of portions of the pool and auditorium. Mr. Heims moved and Mr. Weadick
seconded a motion to approve the notice of publication and ordered filed as presented. The motion was unanimously
approved. Mr. Joe Hoffman, from CCI, presented information regarding 3 accounts that were re-bid on February 23, 2007
(Exhibit A). Mr. Weadick moved and Mrs. King seconded a motion to approve the contractors as successful bidders for
account 1140 Lee Company Republic Lockers; account 1180, J.R. Clancy, Inc.; and account 1720 to Herman and Goetz, Inc.
and for the construction manager to issue letters of intent subject to financing to the contractors. The motion was unanimously
approved. Mrs. King moved and Mr. Pladson seconded a motion to approve the resolution assigning construction bids
(Exhibit B) be adopted. The motion was unanimously approved. See attachment, Exhibits A and B.
READING ADOPTION – Mr. Stamm, Principal at Middlebury Elementary, talked about the reading adoption committee and how they
determined what books to purchase. Mr. Weadick moved and Mr. Pladson seconded a motion to approve the reading
adoption as presented. The motion was unanimously approved.
TITLE 1 FUNDS – Mrs. King moved and Mr. Heims seconded a motion to approve a request to apply for Title I funds as presented.
The motion was unanimously approved.

NHS DONATIONS – Mr. Pladson moved and Mrs. King seconded a motion to approve the list of donations to NHS as presented. The
motion was unanimously approved. See correlated file.
SUPERINTENDENT’S CONTRACT – Mr. Weadick moved and Mr. Heims seconded a motion to approve the Superintendent’s contract
with the salary increase in line as the other administrators. The motion was unanimously approved.
SMALL CLAIMS COURT RESOLUTION – Mr. Heims moved and Mr. Pladson seconded a motion to approve Myra Miller to represent
the school corporation in small claims court for the purpose of book rental collection as presented. The motion was
unanimously approved.
WAGE COMMITTEE REAPPOINTMENT – Mr. Heims moved and Mrs. King seconded a motion to appoint Mitch Miller and Shirley
Meyer to the wage committee as presented. It was noted this committee is for the construction projects. The motion was
unanimously approved.
PERSONNEL - Mr. Heims moved and Mrs. King seconded a motion to approve the following personnel action:
• Resignation of Lisa A. Steele, bus driver (regular route)
• Resignation of Lisa DeWyse, special education assistant at HMS
• Resignation of Joyce DeJong, temporary special education assistant at JES
• Emergency leave for Charlene M. Post, guidance secretary at HMS, 16 hours
• Emergency leave for Teresa Yoder, aide at JES, 2 hours
• Emergency leave for Deborah Doeden, media assistant at Middlebury Elementary, 8 hours
• Emergency leave for Nathan Wickey, teacher at NHS, 1 day
• Emergency leave for Karen Baldini, teacher at HMS, 2 days
• Emergency leave for Byron Warkentin, teacher at MES, 1 day
• Emergency leave for Cinnamon Short, teacher at MES, 2.5 days
• Emergency leave for Phil Berkey, teacher at NHS, 1 day
• Emergency leave for Lori Luken, teacher at MES, .5 day
• FMLA leave for Jennifer Smith, OVE Counselor – April 16, 2007 to end of school year
• FMLA leave for Jamie Fisher, teacher at MES, March 30, 2007 to end of school year
• Employment of Debra K. Pietrzak, bus driver
• Employment of Shonne Harkrider, 4.5 building assistant at HMS
• Employment of Tracie Gannon, Cafeteria Manager at HMS (2007-08 school year)
• Employment of Aida Welker, 7.5 hour building assistant/special education assistant at Heritage Middle School
• Employment of Amy Allberry, LA teacher at NHS (covering a FMLA leave)
• Employment of Jennifer Cripe, special education teacher at HMS (covering a FMLA leave)
• Employment of Ted Lantz, asst. track coach at NHS
• Employment of Lavonne K. VanderWeide, temporary special education teacher at JES
• Employment of Tamara Bullock, asst. girls track coach at NHS
• Resignation from Steve George, Athletic Director at NHS, asking to be re-assigned to teaching position at NHS.
• Unpaid leave for Jennifer Smith, OVE Counselor, August 14, 2007 to January 7, 2008
• Unpaid leave for Jamie Fisher, teacher at MES, 2007-2008 school year.
The motion was unanimously approved.
FIELD TRIPS - Mr. Pladson moved and Mr. Weadick seconded a motion to approve the list of field trips as presented. The motion
was unanimously approved.

ANNOUNCEMENTS AND CORRESPONDENCE –
• HMS Mathcounts Team finished 7 th in the State. The first 10 finishers receive scholarships to Purdue University
and HMS student Michael Prough finished 11 th – it was a very close contest.
• NHS Boys swim team finished 7 th in State. Kevin Troyer finished 3 rd in the 500 freestyle; Logan Elliott finished 7 th
in the 100 backstroke and Mark Rushlow finished 8 th in the 100 butterfly.
• Nick Kovenko, junior at NHS, had the honor or performing in the Indiana All-State Band.
TRAVEL REQUESTS – The board reviewed the travel requests approved by the Superintendent.
EXPRESSIONS FROM BOARD MEMBERS – Mr. Weadick complimented the staff and Administration at MCS. They continue to out
perform, to exceed the norm, either in athletics or academics. The finances are in great shape and it’s nice to know we have
dedicated people, congratulations and keep up the good work.
OTHER BUSINESS - None
ADJOURNMENT - Mr. Pladson moved and Mr. Weadick seconded a motion to adjourn the March 13, 2007 meeting of the Middlebury
Community School Board of Trustees at 5:03 p.m. The motion was unanimously approved.
NEXT REGULAR MEETING - The next regular meeting of the Middlebury Community School Board of Trustees will be on Tuesday,
March 27, 2007 at the Administration Center at 4:00 p.m.
Executive Session Minutes
5:15 p.m. Jefferson Elementary
March 13, 2007
The Board of School Trustees discussed no items in executive session other than the subject matters specified in the public
notice. All members were present along with Mr. Conner, Superintendent and Mr. Baker, Director of Buildings, Grounds and
Transportation
Delores K. Merrick, President
Alvin J. Heims, Vice President
Joel Pladson, Secretary
Timothy Weadick, Asst. Secretary
Joanna King, Member

MINUTE EXCERPTS AND RESOLUTIONS
TO AWARD RE-BID ITEMS AND ASSIGN
CONTRACTS TO BUILDING CORPORATION
March 13, 2007
******************
The Superintendent reported that the notice to bidders for the portions of the pool and auditorium and
other items to be re-bid at the new high school had been published in The Goshen News and the Middlebury
Independent on [insert dates of publication]. Proofs of publication were presented to the meeting, and upon
examination were found to be in due form of law. On motion duly made, seconded, and unanimously carried,
said notice and proofs of publication thereof were approved and ordered filed.
It was reported that the re-bids construction items for the lockers and portions of the pool and
auditorium at the new high school have been received, and that the architect, construction manager, financial
advisor, and attorney for the School Corporation had reviewed such bids and accompanying documentation.
Joe Hoffman of Construction Control, Inc., the construction manager, presented the report of the lowest
responsible and responsive bids. On motion duly made and unanimously approved the contractors identified on
Exhibit A attached hereto were selected as the successful bidders. The Board authorized the construction
manager to issue letters of intent subject to financing to the contractors.
Randall Hesser, attorney for the school corporation, explained that the construction bids would need to
be assigned to the Middlebury Schools Building Corporation. The Building Corporation would use bond
proceeds to fund such contracts and complete the project. On motion duly made, the resolution attached as
Exhibit B was adopted.

EXHIBIT A
LIST OF CONTRACTORS

EXHIBIT B
RESOLUTION ASSIGNING CONSTRUCTION BIDS
WHEREAS, Middlebury Community Schools (the "School Corporation") has received bids for the
lockers and portions of the construction of a pool and auditorium at the new high school; and
BE IT RESOLVED, the construction bids relating to the Leased Premises are hereby assigned to the
Building Corporation.