asg section f - examinations and other forms of assessment

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6 Examinations Officers 6.1 The University Examinations Officer is responsible for all administrative matters concerning examinations. These include: 6.1.1 the maintenance and interpretation of the University's General Regulations; 6.1.2 printing externally moderated examination papers and related security arrangements; 6.1.3 preparing timetables for examinations and making appropriate arrangements for candidates to sit examinations held in central locations; 6.1.4 appointing invigilators on the recommendation of Faculties; 6.1.5 presenting results to SPACE/RDC and, as appropriate, the Academic Standards and Quality Assurance Committee; 6.1.6 maintaining central records of marks and results; 6.1.7 issuing of certificates to candidates gaining awards of the University. The University Examinations Officer will advise Faculties on any matters concerned with examinations and assessment generally. 6.2 Each Faculty shall have a designated Examinations Officer who will be responsible to the Dean of Faculty. In a large or complex Faculty there may be two or more Examinations Officers. Their roles may be split in relation to first degree programmes and postgraduate taught programmes or, in the case of modular programmes, the role may be even more disparate. In all cases, it is important for responsibilities to be clearly defined and the individuals clearly identified. 6.3 Subject to the overall responsibility of the Dean of Faculty, the responsibilities of the Faculty Examinations Officer(s) will normally include: 6.3.1 preparing draft examination timetables and liaising with the University Examinations Officer; 6.3.2 arranging the preparation of draft examination papers; 6.3.3 arranging for the production of camera-ready copy of externally assessed papers and its delivery to the Academic Registry; 6.3.4 arranging for the checking of such papers when printed; 6.3.5 arranging for the printing and secure storage of examination papers which are not externally assessed; 6.3.6 proposing the names of invigilators for the Faculty's examinations; 6.3.7 arranging for papers etc to be marked in accordance with the agreed time schedule; 6.3.8 preparing mark sheets for meetings of the Board of Examiners and recording decisions thereon; 6.3.9 conveying mark sheets and examiners' recommendations to the Academic Registry; 6.3.10 retaining records of students' results; 6.3.11 informing candidates of the results of examinations and assessments. The Faculty Examinations Officer(s) will be the principal point of contact with the Academic Registry on any matter regarding the Faculty's examinations and other assessments. 10
7 Special Assessment Needs 7.1 The Director of Studies should be aware of any declared special learning and / or assessment needs of individual students in relation to the programme of study under his/her direction, for seeking appropriate advice on ways of addressing and resolving those needs and for advising students of the procedures for applying for special examination arrangements. 7.2 A Special Assessment Arrangements Committee is in place: • to consider the requirements with respect to examinations and other forms of assessment for students with special needs; • to consult Faculties of the University regarding their students’ special needs; • to decide what special arrangements should be made for the assessment of each student, so that, as far as possible, he or she is neither advantaged or disadvantaged in comparison with other students. 7.3 Students will be invited to make known to the Committee any documented or confirmed special needs by a published date in the first half of each semester. The appropriate procedure and designated dates will be published in the University’s Student Handbook and in all Programme Handbooks (Academic Standards Guidelines, Section D). The period of notice may be waived in unforeseen and exceptional circumstances. [The University’s Policy on Special Examination Arrangements is set out in Academic Standards Guidelines, Section D] 8 Setting of Examination Length, Papers, Marking and Moderation Formula for maximum examination length (written examination) 8.1 The University sets a maximum limit for written examination length. The scheme gives a maximum of 12 hours of exams per year for a student taking 20-credit or 30-credit modules. Therefore, programmes should use the following formula: 30- credit module = maximum of 3 hour exam 20, 15 and 10-credit = maximum of 2 hour exam The examination length stated should be inclusive of ‘reading time’. 8.2 The maximum time allowed should reflect the possibility that the assessment will be very largely based on the final exam. Broadly speaking, the intensity of teaching and learning will be the same, regardless of the size of the module, so that in principal a 20-credit module may have 2/3 the learning outcomes of a 30-credit module. There is a certain minimum "granularity" of an assessment, which argues against very short exams, even for 10-credit modules. 8.3 Associate Deans have authority to authorise exceptions to this level, where there is an academic necessity (not just an academic argument, or preference). Requests for a reduction in written examination length should be made via a programme’s Board of Studies and Associate Deans should report any proposed changes to the Quality & Standards Subcommittee. Preparation of Examination Papers 11
Page 1 and 2: Academic Standards Guidelines Secti
Page 3 and 4: 3 Boards of Examiners 3.1 For each
Page 5 and 6: 4.8.6 sufficient information on the
Page 7 and 8: 5.2 External report pro-formas will
Page 9: Figure 9 - External Examiners Repor
Page 13 and 14: 8.11 In February 2011 the Universit
Page 15 and 16: 9 Assessment and Feedback to Studen
Page 17 and 18: 11.6.8 personal data shall not be t
Page 19 and 20: 2 Evidence that relevant module con
Page 21 and 22: 50-59 • Demonstrates an adequate
Page 23 and 24: Appendix F3: University Policy and
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