asg section f - examinations and other forms of assessment

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4.11.3 the arrangements for submitting schemes of assessment and draft examination papers for approval; 4.11.4 advice on the schedule of assessments for the academic year (if not already included in the above) and the likely timing of examinations, viva voce examinations, etc, which will be subject to external moderation; 4.11.5 consulting and agreeing dates for meetings of the Board of Examiners and, in particular, for the final meeting; 4.11.6 sending at the appropriate time a report form and claim form for fees (completed by the Faculty) and for travel/subsistence expenses. It is recommended that, if a newly-appointed external examiner is unable to attend the University’s Induction for External Examiners, he/she be invited by the Faculty to visit the University to meet with staff and students and to discuss the programme and detailed arrangements for interaction between the external examiner and the Faculty. 4.12 At the completion of the assessment each academic year (normally within six weeks of the moderation of the final assessment for which they are responsible) and at the conclusion of their period of appointment, external examiners are required to submit to the Vice-Chancellor a written report on the assessment procedures and standards associated with the programme of study for which they are responsible. The report, employing a common pro-forma, invites comment upon: 4.12.1 the programme of study itself (clarity of programme aims and learning outcomes; the structure and content of the programme in relation to the general aims and learning outcomes); 4.12.2 the appropriateness of the method(s) of assessment for the stated learning outcomes (including knowledge, understanding, practical skills and key transferable skills, as appropriate) for the programme and / or individual modules; 4.12.3 the congruence of the programme/award with external points of reference (e.g., the Framework for Higher Education Qualifications, relevant benchmark statement(s), professional or statutory body standards); 4.12.4 the appropriateness of the marking criteria used, of marks awarded and the overall range of marks in relation to the marking criteria; 4.12.5 the consistency of marking within and between the modules/courses moderated; 4.12.6 quality and consistency of written feedback to students; 4.12.7 the organisation and administration of assessment procedures and the Faculty’s adherence to procedures, regulations and rules for the classification or division of awards. The pro- forma also includes a checklist which external examiners are asked to complete. 4.13 The University will expect the Chair of the Board of Examiners to have invited the external examiners to make their observations and comments verbally and directly during formal meetings of the Board. When, for any reason, an external examiner is unable to attend a meeting of a Board of Examiners, he/she should be invited, to give written feedback, prior to the meeting, on the assessments he/she has moderated. 5 External Examiners' Reports 5.1 Figure 8 illustrates the model system within the University for dealing with external examiners.’ reports described below. 6
5.2 External report pro-formas will be issued to External Examiners by the Quality Support Section of the Academic Registry on appointment, or by Faculties. Copies of the report pro-forma can be accessed on the University web site at: http://portal.surrey.ac.uk/registry/qaeo/externals 5.3 External examiners’ reports are generally regarded as confidential to the University but the report pro-forma indicates that they will be made available, for example, to representatives of the QAA and OFSTED, to appropriate statutory or professional bodies and to members of a Periodic Review Panel. External examiners' reports may be made available to any other person or persons outside the University only with the prior agreement of the University and of the authors. However, in accordance with the provisions of the Data Protection Act 1998, information within a report relating to named individual students or members of staff may also be made available to those individuals on request but in summary form. External Examiners are advised that information relating to individuals must be attached to the report as a separate, confidential annex. 5.4 External examiners' reports will be received on behalf of the Vice-Chancellor by the Senior Assistant Registrar (Quality Support), who will pass them immediately to the Registrar or his/her nominee. The Registrar or his/her nominee will arrange for copies to be made for distribution to the appropriate Dean of Faculty. The Registrar will draw to the attention of the Deputy Vice Chancellor (Academic Development) any matters of particular concern. 5.5 The Dean of Faculty will be responsible for ensuring that the reports are considered by the Board of Studies (and reported in the Annual Programme Review) and, where appropriate, by the Board of Examiners.. The reports may, if Faculties wish, be considered in summary form by the Board of Studies and Boards may choose to consider sensitive issues concerning named members of staff or students under “reserved business”. Actions arising from consideration of the external examiners.' reports should be recorded in the Minutes of the Board of Studies/Board of Examiners and promulgated through the University committees as appropriate. External examiners should be advised (preferably by letter from the Dean of Faculty) of the outcome of consideration of their reports and of specific actions which the Board of Studies has agreed to take. The Faculty’s response should be copied to the Quality Support Section, Academic Registry. 5.6 The Dean of Faculty will maintain a watching brief over all the programmes of study available within the Faculty. He/she may delegate this function to a person or group of persons acting on his/her behalf. The Dean of Faculty, the nominated person or group of persons, will be responsible for ensuring that reports are considered and acted upon. 5.7 External examiners' reports will ordinarily be considered as part of the documentation prepared by the Faculty for the periodic review of a programme of study. 5.8 Upon receipt of a completed claim form, the Assistant Registrar (Quality Support) will authorise fee payment to the external examiner in accordance with the scale of fees approved by the University from time to time. Reimbursement of travel and subsistence expenses will also be made by the Assistant Registrar (Quality Support) in accordance with current University rates. Receipts in support of claims for subsistence must be submitted by the external examiners. 5.9 No payment of a fee will be made unless and until the University has received an annual report from the external examiner. 5.10 In the event that an external examiner fails to submit an expected annual report, the Quality Support Section will issue a reminder. 7
Page 1 and 2: Academic Standards Guidelines Secti
Page 3 and 4: 3 Boards of Examiners 3.1 For each
Page 5: 4.8.6 sufficient information on the
Page 9 and 10: Figure 9 - External Examiners Repor
Page 11 and 12: 7 Special Assessment Needs 7.1 The
Page 13 and 14: 8.11 In February 2011 the Universit
Page 15 and 16: 9 Assessment and Feedback to Studen
Page 17 and 18: 11.6.8 personal data shall not be t
Page 19 and 20: 2 Evidence that relevant module con
Page 21 and 22: 50-59 • Demonstrates an adequate
Page 23 and 24: Appendix F3: University Policy and
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