asg section f - examinations and other forms of assessment

4.8.6 sufficient information on the nominee's competence and experience to enable
the Senate Progression And Conferment Executive to make an informed
decision [In the case of an initial appointment, a nomination should be
accompanied by a signed Eligibility Form and a curriculum vitae];
4.8.7 the duration of the appointment or re-appointment, up to 3 consecutive years
in the first instance, with automatic progression to one final year 1 ;
4.8.8 the date from which the appointment will be effective (usually the beginning
of the academic year in which the appointee will take up his/her duties).
4.9 Once a nomination has been approved, the Assistant Registrar (Quality Support) will
write formally to the individual, offering him/her appointment. The letter of
appointment will:
4.9.1 specify the award-bearing programme(s) (or subject area(s)) for which the
individual is being appointed, together with any specific areas/modules of the
syllabus for which he/she is asked to take particular responsibility;
4.9.2 specify the period of appointment and starting date;
4.9.3 indicate the fee that the external examiner should receive and explain the
University's position with regard to the deduction of tax and NI at source, etc.;
4.9.4 request the appointee's NI number;
4.9.5 specify as a requirement the submission of an annual written report to the
Vice-Chancellor;
4.9.6 indicate that fees will not be paid unless the University receives an annual
written report.
4.10 With the letter of appointment, the Assistant Registrar (Quality Support) will send the
new appointee:
4.10.1 A copy of the Notes of Guidance and Regulations for External Examiners,
included within which are the Regulations for External Examining and
Regulations for Boards of Examiners;
4.10.2 a copy of the appropriate set(s) of General Undergraduate or Postgraduate
Regulations;
4.10.3 information on the level, structure and conditions of payment of fees and
travel/subsistence allowances (included in the Notes of Guidance and
Regulations for External Examiners).
4.11 Following an individual’s appointment, the University and the appropriate Faculty(-ies)
will be responsible for the induction of the external examiner and for communicating
with him/her throughout the academic year. If induction is not facilitated through the
University Induction Programme for External Examiners, which takes place annually for
newly-appointed external examiners, Faculties should contact external examiners and
make separate arrangements as necessary.
Induction by the Faculty should include:
4.11.1 sending him/her a copy of the up-to-date Programme Regulations;
4.11.2 sending him/her a copy of Faculty or Programme Handbooks, which outline
the aims objectives structure and content of the definitive programme and
other relevant information, including any relevant Subject Benchmark
Statement(s);
1
With effect from 1 September 2002, external examiners are now appointed for three years in the first instance.
Their appointments will be extended automatically for a fourth and final year unless the Examinations Office is
advised by the External Examiner or the Faculty/Department to the contrary.
5