annual-report-2014

Division of
Administration
Robert Mullen, Director
SFY 2014 Major Expense Classes
$100,215,140
Prison Industries
(net) 0.3%
Other Expenses
5.1%
Grants 0.4%
Medical & Dental
10.6%
Equipment 0.2%
Facility
Operations
9.4%
Salaries and Benefits
74.0%
The Division of Administration
consists of Financial
Services, Contracts
and Grants Administration,
and Logistical Services.
The Financial Services’
staff are responsible for all
accounting, purchasing,
budgeting, and medical
payment processing for
the Department as well
as maintaining the inmate
banking system. The
Contracts and Grants staff
are responsible for the RFP
process and management
of numerous contracts and
grants administered by the
Department. Logistical
Services staff are embedded
in the three prison
facilities and are responsible
for all maintenance,
food service, laundry, and
warehouse functions of the
prisons, the Transitional
Work Center, and three
transitional housing units.
With the advent of State
Fiscal Year 2014 beginning
July 1, 2013, the Department’s
budget appropriation
included inherent
financial and operational
challenges. The final budget
appropriation reflected
65 unfunded positions
coupled with under appropriation
in overtime and
instate travel. These challenges
tested the financial,
operational, and staffing
limits of the entire Department.
When the State Fiscal
Year came to a close,
the Department successfully
met these challenges,
thanks to a cooperative
effort in managing this
budget at every level of the
Department.
In spite of reduced staffing
levels and the loss of
four accounting positions
to the NH Department of
Administrative Services’
Shared Services Center,
the Financial Services and
Contracts and Grants staff
did a commendable job as
they continued to execute
their duties in an efficient
and professional manner.
Although the Logistical
Services unit experienced
unplanned vacancies due
to unexpected retirements
and medical issues, the
staff did an exemplary
job. With minimal outside
contracted resources, the
maintenance staff continued
to keep the facilities
mechanically operational
as they face the daily
challenges of maintaining
the infrastructure of our
facilities. Concord maintenance
staff encountered
The final budget appropriation
tested the financial, operational,
and staffing limits of the entire
Department.
the daily challenges of
maintaining the structures
at the NH State Prison for
Men, as well as the Transitional
Work Center and the
Transitional Housing Units.
They, as well as the Berlin
and Goffstown maintenance
staff, keep the facilities
safe and operational.
The food services staff at
the three prisons continue
to provide an average of
8,000 meals a day with
minimal staffing resources.
Preliminary planning in
SFY 2014 for the construction
of the new Women’s
Prison has placed an
extraordinary demand
on the already stretchedthin
time of the Logistical
Services’ Administrator,
Jon Hanson, as he
oversees and coordinates
the many responsibilities
of the Logistics team.
Financial Services’ Grant
Coordinator Janet Belben
is to be commended as
she voluntarily stepped in
to provide clerical support
in Logistical Services when
a medical emergency created
a sudden vacuum in
their operations.
Grants SFY 2014
The DOC benefitted from
several grants this fiscal
year, both directly and
indirectly. The Department
received an Adult Basic
Education sub-grant from
the NH Department of Education
(DOE) in the amount
of $44,202 for the 2014
fiscal year for a part-time
GED teacher and teaching
materials.
Last year the Depart-
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New Hampshire Department of Corrections