ENROLMENT PACKAGE - Meridan State College - Education ...

Office Use Only
STUDENT NAME:
EQ ID: YEAR : CLASS: COMMUNITY:
INTERVIEW DATE:
INTERVIEW
TIME:
INTERVIEW WITH:
PROPOSED START DATE:
ENROLMENT PACKAGE
PREP – YEAR 12
2013
1

Dear Parents and Carers
Welcome to Meridan State College. This is the next stage in what is a life long journey of learning
and discovery for your child.
Meridan State College is an innovative P-12 learning community that engages and supports a
futures-orientated education, challenging students to excel and be creative, active and respected
citizens in an evolving global society. The College is committed to providing an education that:
embodies excellence in teaching and learning
is strategically planned
is inclusive and
sets high expectations for all students.
Today you have received your enrolment package which includes vital information that supports
and enables your child’s enrolment at Meridan State College.
Parents/Carers are required to make an enrolment interview with one of our Principals/Deputy
Principals before enrolment can commence.
If your family resides outside of the school management boundary, your enrolment cannot be
considered for processing unless an exemption has been applied for and approved by the Exemption
Committee, chaired by myself as College Director.
48 hours prior to the enrolment interview, parents are required to return completed enrolment
paperwork and the necessary supporting documentation to the main Executive office. Enrolment
interviews are held on Wednesday mornings by appointment. If necessary, alternative times can be
arranged.
Please note that if any part of the enrolment form is not completed or supporting documentation
not provided, the enrolment interview cannot occur until the necessary paperwork is completed
and received.
As this is an official Education Queensland document, the Principal reserves the right to render a
student’s enrolment invalid, if incorrect information is provided in the enrolment application.
We welcome you to our learning community and look forward to working in partnership with you to
ensure the best possible educational outcomes for your child.
Regards
Julie Kornmann
College Director

ENROLMENT CHECKLIST
No enrolment interview can progress until all required documentation is completed and
provided to the school 48 hours prior to the interview.
New Enrolment Re-Enrolment Repeating Year Level
Re-enrolment and repeating students must be approved by Principal
Enrolment Agreement
All sections must be completed and signed including enrolment,
enrolment agreement and permission forms (media, chaplaincy, ICT
agreement)
Parent
Checklist
Please
Office
Use
Only
Student Resource Scheme
SRS form completed
Payment attached (if cash or cheque)
Finance – new enrolment form
PREP Enrolment Interview Sheet (as applicable)
Acceptable Proof of Residency
Evidence of residential address of parent / carer must be provided
eg. Current phone or electricity bill, current long-term tenancy
agreement, contract of sale, etc
Statutory Declarations (as required)
Relevant Legal Guardianship Documentation
Eg. Custody, foster etc. Only copies of court orders are acceptable
Student’s School Report
– most recent
Transfer Certificate
From student’s previous school.
Will be provided by QLD state schools only.
Student Transfer Note
To be completed if student is enrolling from (A) QLD Non-State School
or (B) Interstate Transfer
Original Birth Certificate
(Office to sight original and take a copy)
Passport and Visa for student and parent/carer (if born overseas)
(Office to sight original and photocopy relevant sections)
3

ENROLMENT QUESTIONS AND ANSWERS
Question
Who can attend Meridan State College
Answer
All students living within the boundary and
students who have been granted an exemption.
My child has been verified with a disability as a
Special Education student. How can I enrol
him/her
Are uniforms compulsory
How do I purchase the College uniform
What do we need to bring to the Enrolment
Interview
How do I get information about bus timetables
and bus routes
My child is in Middle/Senior School, how do I
know what subjects my child has been given
What should I bring on the first day of school
Where do I go on the first day
You need to contact the Principal for an
interview prior to an enrolment interview.
Yes and able to be enforced under the
Education Act 2006.
‘Ys Clothing’ Uniform Shop: Monday,
Wednesday and Friday 8:00am -10:00am.
They accept cash, cheque or Credit Card.
The Retail Shop is located in the Ancillary
Services Building near Client Services.
P&C Pre-Loved Shop: Tuesday and Thursday
afternoon 2:00pm – 3:30pm and Friday between
8:15am – 10:00am. Located in Multipurpose
Undercover Area.
See checklist on previous page. Please note
that if all information required is not provided
prior to enrolment interview, the interview
will not proceed.
Phone Bus Link 5476 6622.
Website: www.buslinkqld.com.au
They will receive a timetable on their first day
of school.
Stationery (as per stationery list) and for Middle
and Senior students their Student Handbook
Diary (provided on Day One or at enrolment
interview)
With the exception of arrival on the first day of
the year when you will be advised of specific
arrangements, you are required to report to the
Executive Centre and you will be taken to your
classroom.

PRIVACY AGREEMENT
Enrolment
The Department of Education collects this information for the purpose of school enrolment and
student management. Personal information collected by the Department is protected by the
Queensland Government’s Information Standard 42 – Information Privacy. However, in accordance
with Information Sharing Protocols and Memoranda of Understanding, some of this information may
be passed on to government agencies. Some of these state government agencies include
Queensland Health, Queensland Transport, Queensland Police Service and Department of Families.
The commonwealth government, through Centrelink, may require information for matching
purposes in relation to the payment of study assistance benefits to some students. Personal
information on the enrolment form can be disclosed to other third parties without the individual’s
consent where authorised or required by law.
Attendance/Achievement/Behaviour
While students are enrolled in and attend state schools, school staff will collect personal
information about their academic performance, attendance and behaviour for the purpose of
monitoring their educational progress and providing educational programs to suit the needs of the
student. Year 11 and 12 student details and academic profiles will be passed on to the Queensland
Studies Authority for the purpose of processing Queensland Certificate of Education (QCE) and
Tertiary Entrance Statements. Year 3, 5 and 7 student names are passed on to the Queensland
Studies Authority for the purpose of issuing individual reports in relation to the assessment of
numeracy and literacy skills of students. This personal information can be disclosed to other third
parties without the individual’s consent where authorised or required by law.
Wellbeing, Protection and Safety
During a student’s attendance, the Department of Education may also collect personal information
that relates to the wellbeing, protection and safety of the student. This personal information may
be passed on to agencies such as Queensland Health, Queensland Police Service and Department of
Families in accordance with Education Queensland’s Student Protection Policy and other policies
relating to student behaviour. This personal information can be disclosed to other third parties
without the individual’s consent where authorised or required by law.
Children and Young People in the Care of the State – Data/Matching
The Department of Education and Department of Families conduct a data-matching program to
improve school achievement outcomes for children and young people in care. The data-matching
program involves a comparison, through a unique identifier, of certain personal information of
children and young people in care and those children of similar age in the general school student
population, including those who have specific needs. This personal information may include:
achievement levels; retention rates; age; school year levels; school disciplinary absences; and
student movement between schools. You may obtain further information about the Queensland
Government’s privacy regime contained in Information Standard 42 – Information Privacy at
http://www.iie.qld.gov.au/informationstandards. If you have any questions about privacy or
access to information, you may contact Education Queensland’s Privacy Contact Officer on 3237
0546.
5

What is Education Queensland’s role
The Department of Education, known as Education Queensland, operates the state education
system through a network of more than 1300 sites and administers grants and funding on behalf of
the Government to the non-state school sector and universities. The department also provides
advisory, monitoring and regulatory functions and strategic support to these areas.
Why does your privacy need protecting
Every day, a vast amount of personal information is given to State Government departments and
agencies. The Queensland Government respects your privacy and has established rules to ensure
that your personal information is protected.
The Government’s privacy policy (Information Standard 42 – Information Privacy) stipulates that
personal information be collected, stored, used and disclosed under very strict guidelines to
prevent it from being misused or passed on without your permission.
Education Queensland is committed to protecting your privacy.
What is personal information
Personal information is an opinion or information about a person, whether true or false, that
identifies or could identify the person. This information may be recorded in a document, or form
part of a database. Examples of personal information include (but are not limited to) your date
and place of birth, race or ethnicity, religion, financial record, criminal record or medical record.
Sometimes personal information about a person can reveal their identity even if their name is not
mentioned.
How does the privacy policy work
In all your dealings with Education Queensland, staff will make sure that your privacy is protected.
Any personal information collected must be:
• directly related to, or necessary for, a lawful purpose or function of the agency;
• relevant, up-to-date and complete;
• collected fairly and lawfully; and
• stored safely and securely.
Generally, your personal information must be used only for the purpose for which it was collected
or a directly related purpose, unless you have otherwise given permission.
The privacy principles do not apply to personal information contained in documents concerning
covert police activity, witness protection, disciplinary actions and misconduct, whistleblowers and
Cabinet and Executive Council matters. This is because the law overrides privacy principles in
particular cases.
Under what other circumstances can Education Queensland disclose your personal information
If you consent, or if disclosure is: permitted by law; essential for law enforcement; or believed to
be necessary to prevent or lessen an imminent threat to health or life.
Education Queensland may disclose limited information (for example, name, contact details,
attendance, achievement etc) about you to other parties for the purpose of issuing achievement
awards, processing certificates, statements or reports in relation to assessments.
Listed below are agencies Education Queensland may give relevant personal information to where
needed or authorised under law. The guidelines for release of personal information are strict.
Personal information may be disclosed to:
Queensland Health or its nominated Health Providers, Queensland Transport, Queensland Police
Service, Aboriginal and Torres Strait Islander Policy, Department of Employment and Training,
Department Families, Disability Services Queensland, Department of Housing, Department of
Justice and Attorney-General, Sport and Recreation Queensland, Centrelink and research
organisations under contract to Education Queensland.

Data Matching
Education Queensland passes some personal information collected on to Centrelink for data
matching purposes in relation to entitlements to Centrelink-administered payments; for example,
study assistance benefits. The Data-matching Program (Assistance and Tax) Act 1990 and the
Social Security Administration Act 1999 authorises Centrelink to compare the personal information
they hold to ensure that payments are being paid correctly. Education Queensland and the
Department of Families conduct a data-matching program to improve school achievement outcomes
for children and young people in care.
The data-matching program involves a comparison of certain personal information of children and
young people in care and those children of similar age in the general school student population,
including those who have specific needs. Personal information may include achievement levels,
retention rates, age, school year levels, school disciplinary absences and student movement
between schools.
Can you have access to personal information held by the Government
Yes. You can apply under the Freedom of Information Act 1992 to access, or to correct personal
information held by State Government departments and agencies. This can be done by writing to
the FOI Coordinator, Education Queensland, PO Box 33, Brisbane Albert Street, Q 4002 or telephone
(07) 3237 0546.
Worried about privacy
If you have a question about privacy, confidentiality or access to information, contact Education
Queensland’s Privacy Contact Officer.
If you believe that Education Queensland has breached your privacy or confidentiality, you can
make a complaint to the department’s Privacy Contact Officer. Your complaint will be taken
seriously and investigated thoroughly.
How do I find out more
For further information contact Education Queensland’s Privacy Contact Officer on (07) 3237 0546
or email InformationPrivacy@qed.qld.gov.au or write to the Privacy Contact Officer, Education
Queensland, PO Box 33, Brisbane Albert Street, Q 4002.
A copy of the Queensland Government’s privacy policy and principles is available by accessing the
Education Queensland’s website www.education.qld.gov.au/home/privacy.htm
7

ENROLMENT AGREEMENT
This enrolment agreement sets out the responsibilities of the student, parents or carers and the
school staff about the education of students enrolled at Meridan State College.
Responsibility of student to:
attend school regularly, on time, ready to learn and take part in school activities
act at all times with respect and show tolerance towards other students and staff
work hard and comply with requests or directions from the teacher and principal
abide by College rules, meet homework requirements and wear the College uniform
respect the school environment.
Responsibility of parents to:
attend open evenings for parents
let the College know if there are any problems that may affect your child’s ability to learn
inform the College of reason for any absence
treat College staff with respect and tolerance
support the authority and discipline of the College enabling your child to achieve maturity,
self discipline and self control
abide by College policy regarding access to College grounds before, during and after school
hours
advise Principal if your child is in the care of the state or you are the carer of a child in the
care of the state
inform the College if your child’s living arrangements change and provide details of new
home address and phone number.
Responsibility of school to:
develop each individual student’s talent as fully as possible
inform parents and carers regularly about how their children are progressing
inform students, parents and carers about what the teachers aim to teach the students each
term
teach effectively and to set the highest standards in work and behaviour
take reasonable steps to ensure the safety, happiness and self-confidence of all students
be open and welcoming at all reasonable times and offer opportunities for parents and
carers to become involved in the school community
clearly articulate the school’s expectations regarding the responsible behaviour plan for
students and the school’s dress code policy
ensure that parents and carers are aware of the school’s insurance arrangements and
accident cover for students
advise parents and carers of extra-curricular activities operating at the College in which
their child may become involved, for example, Program of Chaplaincy Services; religious
instruction
ensure that the parent is aware of the College’s record-keeping policy including the creation
of a transfer note should the student enrol at another school
set, mark and monitor homework regularly in keeping with the College’s homework policy
contact parents and carers as soon as is possible if the College is concerned about the
child’s school work, behaviour, attendance or punctuality
deal with complaints in an open, fair and transparent manner
consult parents on any major issues affecting students
treat students and parents with respect and tolerance.

I accept the rules and regulations of the Meridan State College as stated in the College policies that
have been provided to me as follows:
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Responsible Behaviour Plan for Students
Student Dress Code
Homework Policy
School Charges and voluntary contributions (Student Resource Scheme – SRS)
Student usage of internet, intranet and extranet
Absences
School Excursions
Complaints management
Parent Notice for Religious Instruction in School Hours
Parent / Guardian Consent form for Voluntary Student Participation in Program of
Chaplaincy Services
Department insurance arrangements and accident cover for students
Consent to use Copyright Material, Image, Recording or Name
Appropriate Use of Mobile Telephones and other Electronic Equipment by Students
I acknowledge that information about the College’s current programs and services have been
explained to me.
NAME SIGNATURE DATE
Student
Parent/Carer
Administration
9

CONSENT FORM – STUDENT USAGE OF INTERNET, INTRANET AND EXTRANET
TO BE COMPLETED AND SIGNED BY STUDENT AND PARENT/CARER
To ensure our students are well equipped to function in, and contribute fully to our current society and
information economy, Meridan State College and Education Queensland are responding to the
innovation directions of the Smart State Strategy through Smart Classrooms. This strategy focuses
innovative programs and resources used by the College, teachers and students. An essential tool for our
College in the provision of innovative educational programs is the utilisation of intranet, internet and
network services. This includes the growing number of Virtual Classrooms our students utilise through
the Learning Place and the integration of these technologies in the investigation and collaboration
phases of many curriculum programs. Therefore, access to these technologies is an increasingly
essential part of the modern educational program provided in schools.
In order to maintain a safe and supportive learning environment, students need to accept the
responsibility that comes with being given access to these resources, and understand that this access will
be removed if not used appropriately.
Conditions of Use: Meridan State College ICT Network, Facilities and Equipment
I agree to use the Meridan State College ICT network, facilities and resources to:
Complete assigned class work and assignments set by teachers
Develop literacy, communication and information skills
Author text, artwork, audio and visual material for publication on the Intranet or Internet,
solely for educational purposes as supervised and approved by the college
Conduct research for school activities and projects; communicating with other students,
teachers, parents or experts in relation to school work
Access online references such as dictionaries, encyclopaedias
Collaborate, research and learn through Education Queensland’s e-learning environment
I understand that it is not acceptable, and will NOT use the Meridan State College ICT network,
facilities and resources to:
Download, distribute or publish offensive messages or pictures
Use obscene or abusive language to harass, insult or attack others
Deliberately waste printing and Internet resources
Damage computers, printers or the network equipment
Violate copyright laws which includes plagiarism
Use unsupervised internet chat
Use online email services (e.g. hotmail), send chain letters or Spam e-mail (junk mail)
Divulge their usernames and passwords to any other individual (e.g. a student should not
give their fellow students their username and/or password).
Use another student or staff member’s username or password to access the school’s
network, including trespassing in another person’s files, home drive or e-mail.
Divulge personal information (e.g. name, parent’s name, address), via the internet or e-
mail, to unknown entities or for reasons other than to fulfil the educational program
requirements of the school.
Make deliberate attempts to access restricted files, disrupt the College network system,
destroy data or gain unauthorised data.
I also understand that it is not acceptable, and will NOT:
Use images of students in the College uniform, or images taken at College
activities/lessons, without the permission of the College Executive Team (eg. Putting
photos or video taken at school on My Space, YouTube, Facebook or other social
networking sites).
Use USB or other memory storage devices to bring non-educational files onto the College
network (eg games, music, images…).
Deliberately waste printing and Internet resources.

Damage computers, printers or the network equipment.
Use College resources to play games, access or play unauthorised music, download
applications or other forms of software, or to procure without the express permission of
the College Executive Team.
Use personal devices to create wireless hotspots to circumvent the secure College network.
I further understand that access to the Meridan State College network by student’s wholly privately
owned ICT devices could compromise the integrity of the Education Queensland network, and is
therefore not permitted.
Students need to be prepared for the possibility of unanticipated access to harmful information,
materials or approaches from unknown persons via the internet (e.g. SPAM or viruses and Trojans with
other files from the net). It is therefore a condition of use that students must report accidental access
to offensive, illegal, harmful information and approaches from unknown persons via the internet to the
supervising teacher or school staff member.
Meridan State College reserves the right to restrict/remove student access to the intranet, extranet,
internet or network facilities if parents or students do not adhere to this network, facilities and
equipment usage policy. This may also include other college behavioural consequences (eg. Suspension)
as outlined in College’s Responsible Behaviour Plan for Students and as seen as appropriate by the
College eLearning Head of Department, Community Leaders and members of the College Executive
Team.
ICT Network, Facilities and Equipment Agreement
The College and the Department monitor access to and usage of the ICT network. For example, e-mail
monitoring will occur to identify inappropriate use, protect system security, maintain system
performance, determine compliance with State and departmental policy and determine compliance with
State and Federal legislation and regulation.
Student Agreement
I understand that the school’s ICT network provides me with access to a range of essential learning tools,
including the internet. I understand that the internet can connect me to useful information stored on
computers around the world. While I have access to the school’s ICT network: I will use it only for
educational purposes; I will not undertake or look for anything that is illegal, dangerous or offensive; and
I will not reveal my password or allow anyone else to use my school account.
Specifically in relation to internet usage, should any offensive pictures or information appear on my
screen I will close the window and immediately quietly inform my teacher, or at home tell my
parents/guardians.
If I receive any inappropriate emails at school I will tell my teacher or if I receive any at home I will tell
my parents/guardians.
When using e-mail or the internet I will not:
reveal names, home addresses or phone numbers – mine or that of any other person;
use the school’s ICT network (including the internet) to annoy or offend anyone else.
I understand that if the school decides I have broken the rules for using its ICT network, appropriate
action will be taken, which may include loss of access to the network (including the internet) for a
period of time.
______________________________________________ (Student’s name)
____________________________________ (Student’s signature) ____________ (Date)

Parent / Carer Agreement
I understand that the school provides my child with access to the school’s ICT network (including the
internet) for valuable learning experiences. In regards to internet access, I understand that this will give
my child access to information on computers from around the world; that the school can not control
what is on those computers; and that a small part of that information can be illegal, dangerous or
offensive.
I accept that, while teachers will always exercise their duty of care, protection against exposure to
harmful information should depend finally upon responsible use by students/my child. Additionally, I will
ensure that my child understands and adheres to the school’s appropriate behaviour requirements and
will not engage in inappropriate use of the school’s ICT network. Furthermore I will advise the school if
any inappropriate material is received by my student child that may have come from the school or from
other students
I believe _____________________ (name of student) understands this responsibility, and I hereby give my
permission for him/her to access and use the school’s ICT network (including the internet) under the
school rules. I understand that students breaking these rules will be subject to appropriate action by the
school. This may include loss of access and usage of the school’s ICT network for some time.
______________________________________________ (Parent/Guardian’s name)
____________________________________ (Parent/Guardian’s signature) ____________ (Date)
The Department of Education, Training and Employment through Acceptable Use of the Department’s
Network and Information, Communication and Technology (ICT) Network and Systems is collecting your
personal information in accordance with the Education General Provisions Act 2006 in order to ensure:
• appropriate usage of the school network; and
• appropriate usage of mobile private devices within the school network.
The information will only be accessed by authorised school staff to ensure compliance with Acceptable
Use of Department's Information, Communication and Technology (ICT) Network and Systems. Personal
information collected on this form may also be disclosed to third parties where authorised or required by
law. Your information will be stored securely. If you wish to access or correct any of the personal
information on this form or discuss how it has been dealt with, please contact your child’s school. If you
have a concern or complaint about the way your personal information has been collected, used, stored
or disclosed, please also contact your child’s school.
CONSENT – TO USE COPYRIGHT MATERIAL, IMAGE, RECORDING OR NAME
1 CONSENT GIVEN

On behalf of the individual identified in Section 6 of this Consent Form (the Individual), the person or
persons signing this Consent Form (the Signatory)* grant consent to the Department of Education,
Training and Employment (the Department) and to any other Department or Agency of the State of
Queensland (the State) to use, record and disclose the Individual’s:
name, image and other identifying information (personal information); and
copyright material, including their written, artistic or musical works or video or sound recordings
(Individual work).
*Note: If the Individual is under 18 years of age, the Signatory must be a parent or guardian of the
Individual. The Individual must also sign if he or she is under 18 and able to give and understand the
consent. If the Individual is 18 or older, the Signatory and the Individual will be the same person.
2 PURPOSE
This consent applies to any use, recording or disclosure of the Individual’s personal information or
Individual work, in connection with the Department or the State, for the following purposes:
any activities engaged in during the ordinary course of the provision of education and training (including
assessment) or other purposes associated with the operation and management of the Department or
the Individual’s school or TAFE Institute;
public relations, promotion, advertising, media and commercial activities;
use by the media in relation to the Individual’s participation in school or TAFE activities or community
events, including, for example, dramatic or musical performances, sporting activities and award
cermonies; and
any other activities identified in further schedules attached to this Consent Form.
3 DURATION
This consent will continue:
for an Individual under 18 years of age, until the Individual turns 18; or
until the Individual revokes consent by writing to the Principal of the school or the Institute Director of
the TAFE Institute, or, in the case of employees, by writing to the District Office;
and where more than one of these events may apply, until the first event occurs.
Despite the above, if, at the time such an event occurs, the Department or the State is using the
Individual’s personal information or Individual work, or the State has entered into contractual obligations in
relation to that material, the consent will continue in relation to that material until the use by Department or
the State is complete or until the contractual obligations come to an end.
4 UNDERSTANDINGS
‘Use’ includes:
- to create, make copies of, reproduce or retain in any form, including by camera, video, digital
recorder, webcam, closed circuit television, mobile phone or any other device; and
- to distribute, publish or communicate in any form, including in newsletters and other print media,
television and the internet,
in whole or in part, and to permit other persons to do so.
The Department or the State will not pay the Signatory or the Individual for giving this consent or for the
use of the Individual’s personal information or Individual work.
This Consent Form revokes and replaces all previous consent forms in relation to the Individual.
Nothing in this Consent Form limits the rights that the Department or the State reserve in relation to the
use of the Individual’s personal information, Individual work or other intellectual property under any
other law.

The ‘Department’ and the ‘State’ include the officers and employees of the Department and the State
engaged in performing services for the Department and the State.
This consent extends to the Department and the State:
- disclosing the Individual’s personal information and Individual work to the Department’s and the
State’s agents, contractors and volunteers for the purpose of performing services for the
Department and the State; and
- permitting those persons to use, record and disclose such material to the same extent as the
Department and the State are entitled to deal with the Individual’s personal information and
Individual work.
5 LIMITATIONS ON CONSENT
The Individual or Signatory wishes to limit the consent in the following way:
6 DETAILS
Name of Individual
Address of Individual
Name of organisation, school or TAFE (at which the Individual is enrolled, employed or volunteers)
Signature of the Individual (if over 18 years of
age, or if under 18 years of age and capable of
understanding and giving this consent)
Date
/ /
Signature of the parent or guardian (required
if the Individual is under 18 years)
Date
/ /
Name of signing parent or guardian
Address of signing parent or guardian

7 NOTE
The Department will use its best endeavours to ensure the person signing this Consent Form is authorised
to do so, but takes no responsibility for circumstances in which it is misled as to the identity or authority or
ability of a person to provide consent.
If you require a copy of this signed Consent Form, or if you wish to revoke this consent, please contact the
Principal of the school or the Institute Director at which the Individual is enrolled or works or send a request
in writing to the District Office.
8 INFORMATION
What is this consent for
This Consent Form authorises the Department and the State to use the Individual’s personal information
and copyright material, together with information about the Individual’s participation in Departmental and
State initiatives, for any use by the Department and the State associated with the purposes identified in
Section 2 of this Consent Form. The consent covers the entire or partial use of the Individual’s personal
information and copyright material in conjunction with other words and images.
For example, the Individual’s personal information and copyright material may appear in school or TAFE
newsletters, magazines, websites and other school, TAFE, departmental or State publications, as well as
in television advertising, videos, brochures, forms, public relations displays, annual reports, press
advertising, internal documents such as manuals, websites, certificates and strategic plans, and posters
and other promotional material. There may also be occasions on which the Department may approve the
media, such as local newspapers and television stations, using information and copyright material in
relation to the Individual (for example, where the Individual is involved in dramatic or musical
performances, sporting activities or award ceremonies).
The Department has specific policies and guidelines in relation to publication of student images on the
Internet (see, for example, Web Publishing for Schools and Publishing Student and Staff Information on
School Web Sites). These policies and guidelines may be viewed at www.education.qld.gov.au.
What is copyright material
An Individual’s copyright material may include written work (e.g. stories and poems), paintings, pictures,
drawings, designs, photographs, videos, films, music, performance, recordings, computer programs,
websites, sculptures, fashion, metal- or wood-works made by them or to which they contributed. In the
case of students, it includes, but is not limited to, work that they create in the course of their studies during
the time they are enrolled at a State school. These materials may form part of their academic assessment
or be part of their studies generally and may attract copyright.
The Department understands that students and volunteers generally own the intellectual property rights in
the material they create and that this Consent Form is not meant to transfer the Individual’s ownership of
the intellectual property in their copyright material.
This Consent Form does not provide for copyright consent in relation to copyright works an
Individual creates in the course of employment (whether or not the material is created in normal work
hours or using departmental facilities or equipment). Where copyright material is created by a State
employee while performing their duties under the terms of their employment, the copyright is owned by the
State as the employer (section 35 Copyright Act 1968). There are limited exceptions to this including, for
example, where the copyright material is created by an employee pursuant to a prior agreement with the
employer.
Generally, the deciding factor is whether the employee is performing their official duties. In addition, section
176 of the Copyright Act 1968 applies where the work was created by or under the direction or control of
the State. However, moral rights may still apply to copyright material created by an employee. The
Queensland Public Sector Intellectual Property Guidelines provide further information on intellectual
property. If as an employee you have any further queries about the ownership of the intellectual property in
respect of the works you create you should contact the Legal and Administrative Law Branch.
What is personal information
Personal information includes information or opinions, whether true or not, about an individual whose

identity is apparent or can reasonably be ascertained from the information or opinion. This includes the
Individual’s name, recording or image. It also includes the Individual’s educational information such as the
Individual's assessment and results, and health information and court orders provided to the Department,
where such information may enable the Individual to be identified.
Why is a Schedule used
A Schedule may be attached to this Consent Form describing a specific use of the Individual’s copyright
material or personal information, either because the use falls outside the purposes listed in Section 2 or to
confirm the consent in this form.
What happens to the Consent Form once it is completed and signed
The Consent Form is retained by the Department and it will be placed on the Individual’s file and or the
project file. The Individual or Signatory may request a copy of the signed form by contacting the Principal of
the school or the Institute Director of the TAFE Institute, or in the case of employees, by sending a request
in writing through the District Office.
What if I give my consent and later change my mind
This consent will be in effect for the period described in Section 3 of the Consent Form. The consent can
be modified or withdrawn at any time by writing to the Principal of the school or the Institute Director of the
TAFE Institute, or, in the case of employees, by writing to the District Office. However, any changes will
apply only from the date that the Department receives any consent withdrawal. Any existing material will
not be withdrawn from use if the Department or the State is currently using the material or where the
Department or the State has entered into contractual obligations in relation to this material. In such cases
the withdrawal will be effective after the Department or the State’s use is complete or after the contractual
obligations come to an end.
Privacy
Your consent to the recording, use and disclosure of the Individual’s personal information and Individual
work is required in accordance with the Copyright Act 1968 (Cth), the Education (General Provisions) Act
2006 and the Information Privacy Act 2009. Personal information will be stored securely. The Department
will only disclose the Individual’s personal information in accordance with your consent, except where
authorised or required by law. If you wish to access or correct any of the personal information on this form
or discuss how it has been dealt with, or if you have a concern or complaint about the way the Individual’s
personal information has been collected, used, stored or disclosed, please contact the relevant
organisation, school or TAFE Institute.

VOLUNTARY STUDENT PARTICIPATION IN PROGRAM OF CHAPLAINCY
CONSENT FORM – STUDENT PARTICIPATION IN CHAPLAINCY PROGRAM
Student Participation in Chaplaincy Program at Meridan State College
This school community provides a chaplaincy program endorsed by the College’s Parents and Citizens’ Association
and available on a voluntary basis to all students. Information about the school’s chaplaincy program is on the
College’s website. The chaplain is involved in a range of activities at this College which are free of religious or spiritual
content.
Parent consent, or in some cases, the student’s consent is required for participation in specific activities with
religious or spiritual content. If the College Director/Principal decides that the student has the appropriate
level of maturity and understanding to give informed consent, the student must sign this form themselves.
Otherwise, the parent must sign the form on the student’s behalf.
Please complete the form below:
Parent Name/s
Student Name (in full)
Student Name (in full)
The following Voluntary Student Activities With Religious or Spiritual Content require written
consent:
One-to-one meeting with chaplain for religious and spiritual support
Pastoral Care
If you DO wish to give consent for this student to participate in the above activities, please tick
boxes
(a) AND (b):
(a) I give consent for this student to participate in activities with religious or spiritual content.
(b) I understand that, where I agree that the student can participate in the chaplaincy program, this
information will be passed on to the school chaplain
.
OR, if you DO NOT wish to give consent for the student to participate in the above activities
please tick box (c):
(c) I do not give consent for the student to participate in activities with religious or spiritual content
The College newsletter and website will advise of any additional activities with religious or spiritual content in
the College, prior to commencement.
Parent / Carer Signature ____________________________________________Date ___________
Student Signature (if appropriate) ___________________________________ Date ___________
Privacy Notice
The Department of Education and Training is collecting student’s personal information in order to determine student
participation in the school’s Chaplaincy Program. This information will only be accessed by the school principal and, if
the student is participating in the program, the school chaplain. Student’s personal information will be recorded, used
and disclosed in accordance with s.426 of the Education (General Provisions) Act 2006 (Qld) and will not be given to
any other person or agency unless you have given the department permission or the disclosure is otherwise required
or permitted by law.
Office Use:
Retain original in student’s file and provide a copy of notice to the parent if requested.

MERIDAN STATE COLLEGE – STUDENT MEDICAL PROFILE
Education Queensland Standardised Medical Condition Category List
Please use the below categories to describe your child’s medical conditions.
Acquired brain injury
Allergies /Sensitivities
Anaphylaxis
Airway/lung/breathing - Oxygen required (continuously/periodically)
Airway/lung/breathing - Suctioning
Airway/lung/breathing -Tracheostomy
Airway/lung/breathing -Other
Artificial feeding - Gastrostomy device (tube or button)
Artificial feeding - Nasogastric tube
Artificial feeding - Jejunostomy tube
Artificial feeding - Other
Asthma
Attention-deficit /Hyperactivity disorder (ADHD)
Bladder and bowel - Urinary wetting, incontinence
Bladder and bowel - Faecal soiling, constipation, incontinence
Bladder and bowel - Catheterisation (continuous, clean intermittent)
Bladder and bowel - Stoma site, urostomy, Mitrofanoff, MACE, Chair
Bladder and bowel - Other
Blood disorders - Haemophilia
Blood disorders - Thalassaemia
Blood disorders - Other
Cancer / oncology
Coeliac disease
Cystic Fibrosis
Diabetes - type one
Diabetes - type two
Ear/hearing disorders - Otitis Media (middle ear infection)
Ear/hearing disorders - Hearing loss
Ear/hearing disorders - Other
Epilepsy - Seizure
Eye/vision disorders
Endocrine disorder - Adrenal hypoplasia, pituitary, thyroid
Heart/cardiac conditions - Heart valve disorders
Heart/cardiac conditions - Heart genetic malformations
Heart/cardiac conditions - other
Mental Health - Depression
Mental Health - Anxiety
Mental Health - Oppositional defiant disorder
Mental Health - Other
Muscle/bone / musculoskeletal disorders - spasticity (Baclofen Pump)
Muscle/bone / musculoskeletal disorders - Other
Skin Disorders - eczema
Skin Disorders - psoriasis
Swallowing/dysphagia - requiring modified foods
Swallowing/dysphagia - requiring artificial feeding
Transfer & positioning difficulties
Travel / motion sickness
Other

Does your child suffer from any allergies and/or medical conditions the College should know about
(please circle) Y N If YES, please give details below
Does your child have any regular prescribed medication (long term only)
(please circle) Y N (If YES and this medication needs to be administered during college hours, a separate
medication form will need to be completed. Please obtain from Client Services.)
Name of Medication:
Allergy/Medical Condition 1:
Allergy/Medical Condition
Category:
(Please use list of Medical Condition
Categories listed )
Symptoms:
(Include specific medical condition
name if known and any symptoms
school should look for)
Management:
(Include any special instructions the
school should follow with regard to
this condition)
Allergy/Medical Condition 2:
Allergy/Medical Condition
Category:
(Please use list of Medical Condition
Categories listed)
Symptoms:
(Include specific medical condition
name if known and any symptoms
school should look for)
Management:
(Include any special instructions the
school should follow with regard to
this condition)
Doctor’s Details
Family Doctor’s Name Phone Number Address
Immunisation
Is your child’s immunisation up to date Name of last immunisation Year of last Tetanus
Needle
(please circle) Y N
Parent/Carer Name Signature Date
Agreement

REGISTRATION FOR NEWSLETTERS
All fortnightly editions of the College newsletter are electronic, coming to you via email and also on our
College website. This will allow you to access our College news text as well as still images and video
clip. Please register your email and your details below or go to the following link and register online.
The newsletter is our main source of communication between home and school. A limited amount of
paper copies will be available from Client Services each fortnight.
www.schoolzine.com.au/secure/meridan4560
(for College Newsletter)
Email address: _________________________________________________________________
Full Name: ____________________________________________________________________
Mobile: _______________________________________________________________________
PARENTS’ and CITIZENS’ ASSOCIATION
Hello and welcome to Meridan State College. We hope your family will enjoy your time here with us and
you will enjoy becoming a part of this wonderful school community.
The P&C Association is an integral part of the College and we are very proud of the role the parents have
played in shaping our school. We meet in the Rainforest Retreat on the second Tuesday of the month at
7:00pm Our meetings are a terrific way of finding out what is happening in the school and what is being
planned. All parents/carers and community members are welcome to attend.
There are many ways in which you can become involved in the school and as a family new to the area
this is also a great way to meet new people. You may like to help out in class room activities, in the
Resource Centre, in the café, coaching teams or fundraising. Please let us know if there is any other
area you may have some expertise and we will happily help you find some use for that. As our College is
still relatively new there are many areas where your help would be appreciated.
Meridan State College is a wonderful school to be a part of and we hope your children settle in well. The
P&C pre-loved Uniform Shop is open Tuesday, Thursday Afternoons 2:00 – 3:30pm and Friday mornings
from 8:15am -10:00am. Our Rainforest Café operates each day.
Below there are some areas for you to indicate where you may be able to help out, even if it is only once
a month, every little bit helps. Please fill it in and someone from that committee will be in touch with
you in the future. Thank you for your time.
Kind regards,
P&C Executive
pandc@meridansc.eq.edu.au
To the Meridan State College P&C:
Name: _________________________________
Phone: ____________________________
Email: _________________________________________________________________________
I would like to assist in:
Café Resource Centre Fundraising
Classroom activities Sports Coach (specify) Other (please specify)