Gloria Christi Preschool/Daycare Parent Handbook “Let the little ...

Gloria Christi Preschool/Daycare
Parent Handbook
“Let the little children come to me”
Mark 10:14
Gloria Christi Lutheran Church
1322 31 st Ave
Greeley, CO 80634
www.gloriachristi.org
970-353-2554

WELCOME
Welcome to Gloria Christi Lutheran Preschool/Daycare. You and your child are beginning an important
adventure in your lives, and I am happy that you have chosen to share this time with us. I would like to
assure you that our staff is dedicated to providing a positive Christian experience for your child in a
secure and loving environment. Our goal is to help children grow in their knowledge of and relationship
with Jesus Christ and the world around them, while preparing them socially and academically for school.
This handbook contains a great deal of important information, including policies and procedures that help
to keep our facility running smoothly. Please keep it in a convenient place for quick reference. If at any
time you have questions or concerns, feel free to contact a teacher or myself.
Director
Behold, children are a heritage from the LORD,
The fruit of the womb is a reward. Psalm 127
To the parents of Gloria Christi Lutheran Preschool/Daycare children:
Children are indeed a heritage from the LORD Himself. God loves life and is the author of life in
abundance. And so even when sin and death came into this world from the common parents of all
humanity, Adam and Eve, the Lord made provision to restore eternal life to all, for as many as believe in
Christ receive it through His Word. So we seek to fulfill the ‘Great Commission’ of the Lord Jesus to
make disciples of Jesus in all nations through both Gloria Christi Lutheran Church and our
Preschool/Daycare. We rejoice in the sending of children to our long-running preschool daycare that has
been recognized in Weld County as one of the best.
Our teachers and staff stand ready to proclaim Christ in Word and reflect Him in their deeds. While we
seek to do many of the important things that nearly all preschool strive to do in readying children for their
school careers, we also seek to introduce them to the basics of the Christian faith as Lutherans historically
confess it. In this we seek to communicate to the changeless truths of the Christian faith in a simple way
to the children entrusted to us for their preschool years. We also cordially invite you to consider visiting
Gloria Christi Lutheran Church to hear the Word of God and to send your children to Sunday School with
us as well.
In Christ Jesus the Savior of the world,
Pastor John Frahm
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The Preschool/Daycare,
a Mission of
Gloria Christi Lutheran Church
Gloria Christi Lutheran Church is part of the Lutheran Church Missouri Synod (LCMS). The Voters’
Assembly of Gloria Christi Lutheran Church has commissioned the Board of Christian Education to
oversee the operation of the Preschool/Daycare (PS/DC). This board is accountable to the Church Council
and ultimately the Voters’ Assembly and members of Gloria Christi Lutheran Church.
The congregation supports the preschool/daycare as an outreach and service to our community. Our pastor
leads the children in a weekly chapel service. He is available to the children and families for spiritual
guidance. Members of the congregation support the PS/DC additionally with their time, talents, and
prayers.
LICENSE INFORMATION:
General Information
Gloria Christi Preschool/Daycare is licensed by the State of Colorado, Department of Human Services.
We can accept children ages 3 through 12 years old. Children shall be toilet trained (no pull-ups or
diapers) and able to use our facility’s restrooms independently. The only exception is a medical situation
or disability. In this case, the parents, director, and Board of Education shall be in agreement that the
center and staff can meet the needs of the child.
Gloria Christi does not discriminate on any basis of race, sex, religion, abilities or national origin.
Children with special needs are accepted providing the parents, director and Board of Education agree that
the center can adequately meet the child’s needs.
Our teachers and assistants are required to have the appropriate early childhood education and experience
as set by the State of Colorado. They are also required to continue their education throughout the year to
stay current with the latest ideas and developments. A staff member, certified annually in First Aid and
CPR, is available at the center at all times.
The Staff to Child ratio, set by the State of Colorado, is as follows:
Children age 3 to 4 years
Children age 4 to 5 years
Children age 5 to 12 years
At least 1 staff member for every 10 children
At least 1 staff member for every 12 children
At least 1 staff member for every 15 children
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HOURS AND DAYS OF OPERATION
The center is open Monday – Friday from 6:00 AM – 6:00 PM for daycare.
Preschool is held from 9 AM - 11:30 AM for all children present.
All children at the center during preschool hours attend preschool. Alternate school age activities are
provided during school breaks. We typically follow Greeley School District 6 calendar and operate
daycare only on days that Greeley’s schools are closed. Refer to the current calendar, which outlines
holidays and other days the center is closed.
The Preschool & Daycare generally closes for:
New Year’s Eve (early closure)
New Year’s Day
Good Friday
Memorial Day
Independence Day (Gov’t. Schedule)
Labor Day
Thanksgiving Day
Christmas Eve (early closure)
Christmas Day
The Board of Education may determine other closures as needed for staff development activities. These
days will be communicated on the yearly calendars.
Mission and Goals
Gloria Christi Preschool/Daycare is a part of the educational program of Gloria Christi Lutheran Church.
We are established to “Train up a child in the way he should go and when he is old, he will not depart
from it” (Proverbs 22:6). Gloria Christi Preschool/Daycare adheres to words of Christ, “Let the little
children come to me” (Mark 10:14). Therefore, our ministry to the children is focused in this way.
The mission of Gloria Christi Preschool and Daycare is to provide a Christ-centered and nurturing
environment in which children flourish individually through the developmental process.
Our goals are to follow God’s Word in teaching and training children. We pray that our children’s lives
will be anchored in Christ, so that they may grow and be strong in the power of His might. An important
part of each day is the emphasis on the Lord’s love and presence. We strive to prepare each child for the
next step in his or her educational future. As we teach various skills and content areas, we do so from a
perspective of God’s love and forgiveness.
Development is a continuous process, individual to each child. Growth follows an orderly sequence, and
it takes place at various speeds; the rate of development varies at different ages for different children.
Consequently, it is necessary to be aware not only of the normal developmental characteristics of a child,
but also of the characteristics above and below the norm. In our school we observe, teach, and pray for
each child. We aim to ensure that each child completes our program and moves on ready for the world
beyond preschool in all developmental areas. We especially aim to give them the great comfort and
knowledge that they are the forgiven children of God.
Revised August 2011 3

CHAPEL
While in our care…
At least one morning per week, the children gather in the Sanctuary for a devotional service led by our
pastor. Parents and any other visitors are welcome to attend as well. Contact your child’s teacher for the
specific time and day.
NUTRITION
Each day the Preschool/Daycare provides a morning snack during preschool hours, lunch following
preschool, and an afternoon snack following naptime and elementary school dismissal. Children may eat
breakfast at the center, until 8:30 AM, if it is provided and prepared by the parent. Children arriving after
8:30 AM will need to wait for the morning snack time.
The following table prayer is said before each meal or snack:
“Come Lord Jesus, be our Guest,
and let these gifts to us be blessed. Amen.”
Meal and snack times are a relaxed, transitional time in which the children have time to socialize and
practice table manners.
A child may bring a lunch from home; the food shall be stored in a container marked with the child’s first
and last name and placed in the refrigerator. Please notify your child’s teacher if your child brings food
from home. If the staff assess that the meal brought from home does not adequately meet the nutritional
standards that we follow, items may be removed or added as needed.
Lunch is served at approximately 11:30 AM. Children arriving after 11:30 should have already eaten or
made prior arrangements with the staff.
The center follows the guidelines of the Child and Adult Care Food Program through the State of
Colorado and sponsored by the United States Department of Agriculture. The USDA prohibits
discrimination in its programs and activities on the basis of race, color, national origin, sex, age, or
disability. (Not all prohibited bases apply to all programs.) Person with disabilities who require alternative
means for communication of program information should contact the USDA’s Target Center at (202) 720-
2600 (Voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W,
Whitten Building, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (202) 270-
5964 (voice and TDD). USDA is an equal opportunity employer.
REST TIME
State licensing requires that any child in our care for over four hours needs to have a rest time. Our rest
time is from approximately 12:45-2:45 PM daily. All children who have not yet completed their
Kindergarten year are encouraged to sleep. Older children may be asked to rest quietly or will be provided
with an alternative activity.
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The center provides a sleeping cot with a protective cover. Please provide at least one small blanket,
which will be sent home each Friday for laundering. Children may also bring their soft, noiseless, comfort
toy for sleeping. Please ensure that clean sleep items are returned each Monday to the Center.
CHANGE OF CLOTHING
Please keep a full set of extra clothing in your child’s cubby at all times. Check periodically to make sure
the clothing still fits and that it is appropriate for the current season.
PERSONAL BELONGINGS
Each child is designated a place for their personal belongings. Toys from home should stay at home.
While the center makes every effort to safeguard personal belongings, we are not responsible for any lost
or broken items. Money should not be brought to the school unless requested by the Director.
Teachers may have “Show-and-Tell,” which would be the exception to the “no personal toys at school
policy.” On these days, toys remain in the child’s cubby except for sharing time. No guns, war toys, toys
of destruction, or toys that depict ghosts, witches, and the like are allowed at any time.
BIRTHDAYS/HOLIDAYS
Birthdays and holidays may be celebrated at Gloria Christi. Please make arrangements with your child’s
teacher for any special treats or activities that you wish to provide for these times. We are a Christcentered
school and will carry out the Christian emphasis in celebration of the holidays. We may allow
costumes for the Harvest Party in October; however, no evil, demonic, or violent character costumes or
accessories will be permitted.
CLOTHING/DRESS
Please send children in comfortable, simple clothing that children can easily fasten on their own. Keep in
mind that children will paint, use markers, glue, and other messy objects on a regular basis and that
children, including little girls will be playing ball games and hanging upside down on monkey bars while
outside on the playground. Shorts should always be worn under dresses. The playground rocks also cause
discomfort when caught between toes and sandals. Tennis shoes are recommended.
Please dress your child appropriately for the weather; children will spend time outside daily except in very
severe weather. Also, keep in mind the ever-changing Colorado weather; it is easier to take off layers than
to find extra clothing. Finally, please label all clothing items that may not stay on your child all day. This
will help you to avoid lost items.
PARENT TIME
We ask that parents visit the center, get to know your child’s teacher, and assist in any way you can.
Volunteer hours are always appreciated. Teachers can always use your help preparing materials, making
copies, cutting things out, etc. Your child will appreciate your participation as well.
Our center also conducts fundraising projects throughout the year. Your time and efforts in these projects
directly benefit the preschool/daycare and your child. Donations are also a great way for parents to
participate. Please save those toilet paper rolls, baby food jars, or other objects frequently used for art
projects.
Revised August 2011 5

MOVIES/VIDEOS
On occasion, videos will be used for quiet time and/or as part of the curriculum. Only “G” rated movies
will be shown or occasionally, previewed “PG” movies with notification to parents/guardians. In the
event of a trip to the movie theater, the name of the movie and rating will be posted on the permission
slip. Children are supervised at required ratios during these times.
CONFERENCES
Parents are encouraged to ask for a conference with their child’s teacher at any time they feel necessary.
Parent/Teacher conference days will be held for children enrolled in preschool at least one time per school
year. Teachers, the Director, and/or parents may request additional conferences throughout the year as
needed.
COMMUNICATION
Please pay attention to the several avenues of communication in our center. All communication to parents
will be placed in the family’s folder on the upstairs bulletin board. Notices will be posted on the parent
board located on the door to the preschool/daycare, and also in the sign in/out area. Any changes to our
policies and procedures will be in writing. You may also receive calls from “Member Caller,” an
automated phone service we use to notify families in the event of cancellation or emergency. That number
is 1-888-996-3623.
Discipline
Gloria Christi Preschool/Daycare staff looks to God’s Word for discipline guidelines. We believe in a
loving, yet firm discipline that teaches. We are consistent in our discipline. No physical punishment is
used. Since each child is unique, we look to his or her individual needs. Some methods that we use are:
problem solving, positive reinforcement, redirection, natural consequences, time-outs, visits to the
Director’s office and notes or phone calls to parents. In the event that a behavior is endangering others,
suspension or termination of the child’s care may be necessary.
Parent/Teacher communication is extremely important in the discipline process. If consistent behavior
problems occur, the staff will enlist parental involvement. If problems still persist, parents, staff, and
Director may be requested to work together in planning and implementing a behavior plan for the child.
The Board of Education reserves the right to terminate care of a child for persistent behavioral issues that
cannot be resolved once various attempts and methods have been exhausted, for significant behaviors that
endanger other children or staff either physically or mentally, or for behaviors that interfere with the
ability of the staff, children, and other families to maintain the philosophies and goals of this mission.
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Curriculum
We provide various learning and interest centers, encouraging and stimulating natural curiosity. We also
have structured educational experiences in art, music, drama, movement, math, science, language, health,
safety, cooking, and nutrition. Our curriculum, based on High Reach, is academically age and
developmentally appropriate, and focuses on the following developmental goals.
SPIRITUAL: Lovingly share with the child God’s saving Word so that he or she experiences love and
forgiveness in Jesus Christ, and responds in faith and love to God and others.
EMOTIONAL: Encourage, support, and help the child to grow in positive life-awareness, living
confidently as God’s child.
SOCIAL: Provide an environment in which the child understands and strengthens relationships with
others.
PHYSICAL: Provide activities in which the child regards his or her body as a gift of God and grows in
perceptual motor skills and physical development.
INTELLECTUAL: Involve the child in appropriate experiences to enhance discovery, communication,
conceptualization, and creativity.
Here at Gloria Christi Lutheran Preschool/Daycare, Christian living is a way of life, not just a Bible
lesson. In our program, we use prayer throughout the day. Bible lessons and songs are included as part of
the regular curriculum. We encourage children to incorporate personal prayer in their lives, and parents
are encouraged to support and continue this practice with their children at home.
Admissions
A child shall be 3 - 12 years old to enroll at Gloria Christi Lutheran Preschool/Daycare. We do not have
child-sized bathrooms or changing facilities and therefore are not in a position to accept children who are
in pull-ups and/or diapers, or children who cannot independently use the bathroom facilities. Parents of
children with disabilities or medical conditions may request a meeting with the Director and Board of
Education to determine if the facility meets the needs of their child who is not able to do these tasks.
The following forms shall be completed and on file at the center by the child’s first day of attendance:
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Pre-Registration Form
Registration fee
Enrollment Application
Release and Emergency Information
Parental Permission Form
Certificate of Health with physician’s signature
Record of Immunizations – complete for child’s age
Revised August 2011 7

Parents or guardians are required to immediately notify the center, in writing, of any changes in
information such as doctor, home and work phone numbers, employment changes, marital status, or
emergency names and phone numbers.
IMMUNIZATION
Every child entering Colorado public and private schools, including preschools and daycares, shall
provide a completed Colorado Department of Public Health and Environment Certificate of
Immunization.
Parents or guardians are required to keep all medical forms on file current. Annual physicals are required
for the children. If an enrolling child has special health care needs, the child’s parent or guardian shall
provide a health care plan from the child’s health care provider.
REGISTRATION
The school-year and summer programs are separate. Non-refundable registration fees are due with the
registration form each August for the school-year session and each May for the summer session. Preregistration
forms and fees are required each session for current students to guarantee continued
enrollment.
PRESCHOOL TUITION
Financial Arrangements
Preschool payment is due on the first day of each month, except the enrolling month when it is due the
first day of school. A five-day grace period will be allowed for payments, after which the account will be
considered delinquent.
A late fee of $10 per month will be assessed if payment is made after the 5 th . If payment is not made by
the 15 th , the child will not be allowed to remain in the school. These policies are strictly enforced unless
other arrangements have been made with the Director.
There are no adjustments to monthly preschool tuition regardless of the number of days the child attends,
vacations, school closures, or holidays. The fee is the same per month throughout that session as
preschool costs are based on the cost of the whole session and divided by the number of months in that
session.
DAYCARE FEES
Daycare fees are due by Wednesday of each week for that week. Any fee not paid by 6:00 PM on
Wednesday will result in a $10 late fee. Fees left unpaid will result in the removal of the child from our
daycare program and/or referral of the account to collections without additional notice. After termination
of the child’s care, if there is an unpaid balance, weekly late fees will continue for two weeks regardless
of the circumstance for termination.
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RETURNED CHECKS
There is a $25 fee charged for all returned checks. If there are more than two returned checks from the
same party in a year, payments will then need to be in cash, money order, or cashier’s check.
CREDIT FOR ABSENCE DUE TO ILLNESS
There is no credit given for typical, occasional absences due to illness. However, in the event of an
extended illness the following will apply: no credit for the first week of absence, 50% credit for the
second week, and 100% for all following weeks. To receive credit, please present a doctor’s verification
of illness.
VACATIONS AND HOLIDAYS
Vacation time is given to school-year and year-round students and accrues at the rate of one day per full
month enrollment up to a maximum of ten days. Vacation does not apply to summer-only students. The
actual vacation time will be equivalent to twice (2 times) the child’s contracted number of days attended
each week. (Example: Child attending three days per week will earn six vacation days.) If a child’s
enrollment status changes to “drop-in,” vacation time is no longer available.
No credit is given for listed holidays, and vacation time may not be used on a holiday. In the event the
center is closed for other reasons, credit will be given. Vacation time may be used five consecutive days at
a time and is limited to one week during the summer program.
Please give the Director written notice at least two weeks prior to your vacation in order to receive
credited vacation days. If your child has an irregular schedule, the Director will average the number of
days attended and prorate vacation time for you.
LATE PICK-UP/ EARLY DROP-OFF FEES
There is a charge of $10 per child per ten minutes and any portion thereof for children not picked up at
their dismissal time. Examples: Ten minutes late for 1 child = $10 fee. One minute late for 2 children =
$20. Eleven minutes late for 1 child = $20 fee. Eleven minutes late for 2 children = $40 fee. Early dropoff
fees are assessed for children prior to 8:45 AM for preschool. Late pick-up fees are assessed after 6:00
PM for daycare and after 11:35 AM for preschool. The full amount of this fee is charged upon the first
full minute of each late occurrence.
The third occurrence of late pick-up or early drop-off in one month results in a $20 fee for the first ten
minutes, or any portion thereof, per child and accrues as stated above. The $20 per ten minutes will be
charged on the third occurrence in each month and any following occurrences in that same month.
CHANGE IN ENROLLMENT STATUS
A child may be withdrawn during a session with two week’s written notice to the director.
Parents/Guardians are responsible for their contracted fees for those two weeks. There will be a $10 reenrollment
fee during the same session, a regular registration fee during a new session. A two-week notice
is unnecessary if a child is not registered for the next session. However, if a registration form is not
received for the next session (Fall or Summer), it will be assumed that the child will not be attending and
may lose their spot, if the center or classroom is full.
Revised August 2011 9

Enrollment at Gloria Christi is “at will” for both the center and the families enrolled. Either party shall
give a two-week notice before terminating care except in the event of non-payment or in the event that a
student is suspended or permanently dismissed from the center.
SUPERVISION
Safety
State licensing regulations for staff-to-child ratios, previously listed, are kept at all times. Staff count
children on a regular basis and keep a clipboard with a daily attendance sheet.
In the event of a lost child:
On campus: the Director will notify parents/guardians and police if the child is not found within 20
minutes, as all available staff continue to search for the child without leaving other children
unattended. The event would then be investigated internally and reported by the Director to the
required authorities, which are Weld County Social Services and Colorado Department of Human
Services.
Off campus: Gloria Christi personnel will immediately notify facility staff, the Director, the child’s
parents/guardians and authorities. The event would then be investigated internally and reported by the
Director to the required authorities, which are Weld County Social and Colorado Department of
Human Services.
If a child runs from a teacher, or attempts to leave the supervised area without permission, parents will be
notified at the end of the day. Other measures may be necessary depending the severity each incident.
Due to our building’s layout, several special supervision rules apply:
Bathroom Policy: Adult visitors, who are not staff, should be directed to the bathrooms near the Church
Secretary’s office. If an adult chooses to use the restrooms in the hallway, a staff member shall ensure that
the restroom is free of children and if necessary, remain in the hallway outside the restrooms until any
child has exited.
There will always be one teacher per eight children stationed in the hallway, just outside of the restrooms,
during group use. More than eight children will necessitate one staff member be stationed at the entrance
to each the boys’ and the girls’ restrooms. No more than three children may be in the restroom at a time.
When one child leaves activities to use the restroom, a staff member shall have the restroom entrances in
his or her line of sight and shall witness the child entering and exiting the restroom as well as the child’s
return to activities. In this situation, only one child may be in the restroom at a time. Staff use bathroom
passes to monitor the number of children in the restrooms.
When restrooms are used for changing clothes, only one child should be in a restroom at a time. This rule
also applies to any room used for changing clothes. A staff member shall be in line of sight and sound of
any changing room. Children are not allowed to go to the church’s adult restrooms unless escorted by an
adult.
Other Supervision: All children shall be actively supervised at all times. A staff member shall lead the
children to the sanctuary, Agape Center, or outdoors anytime a group is transitioning to one of these
places. At no time shall any child be allowed to leave the building or go outside without being in the line
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of sight of a staff member. Children shall remain with a parent when they are picked up. They may not go
to other parts of the building or leave the building without the parent or designated pick-up person.
All entry doors are either locked or supervised by church or preschool/daycare personnel. No one shall
enter the childcare areas without permission from the church secretary or preschool personnel.
Closing policy: At the end of each day, the closing staff member will review the attendance and signin/out
sheets to ensure that each child has been picked up. The closing staff person will also conduct a
walk-through of the building prior to leaving to ensure no child remains on campus.
PICK UP AND DROP OFF POLICY
It is important that preschoolers arrive by 9:00 AM on their scheduled days. Please notify the director or
your child’s teacher of any absences, late arrivals, or early pickups.
For each child’s safety, all children shall be escorted into the center by the adult who signs in with a full
signature or other approved method. Please ensure that a staff member is aware of the child’s arrival.
Only persons authorized on the Release and Emergency Information sheet will be allowed to pick up and
sign out each child. Each child shall be signed in and out daily with a full signature or other approved
method. We reserve the right to check identification of any person picking up each child.
If there is an unauthorized person whom you fear may attempt to pick up your child, please notify the
director. IT IS LEGAL FOR EITHER PARENT TO PICK UP A CHILD UNLESS THERE IS AN
OFFICIAL RESTRAINING ORDER ON FILE.
Procedure to allow someone other than those listed on your paperwork to pick up your child:
1. The parent/guardian will be contacted immediately to provide verbal and/or written information.
2. If the parent/guardian cannot be reached, and we do not have release permission, the child will not
be able to leave the center with that individual.
3. If the requesting individual becomes insistent on removing the child from the center, the
supervisor in charge is obligated to call law enforcement.
Late Pick-Up:
1. If a child is in our care for more than 10 minutes after the center’s posted closing time, an attempt
will be made by staff to call the parents or guardians at all phone numbers provided.
2. If a parent/guardian cannot be contacted within 20 minutes of the center’s closing, staff will call
all emergency contacts to find an authorized person to pick up the child.
3. If a child remains at the center for 30 minutes past closing, and no contact with parents, guardians,
or other authorized persons is made, center staff will contact the Director. At this time, the
decision may be made to contact authorities such as social services or law enforcement.
4. Fees for “late pick-up” will be assessed according to the current fee schedule.
VISITORS
Parents and visitors are welcome in our center at any time. We ask that all visitors check in with the
Director or a teacher, and sign in on the visitor’s log. An ID is required of all persons unknown to the
staff.
Revised August 2011 11

INQUIRIES /COMPLAINTS
The Colorado Department of Human Services licenses Gloria Christi Lutheran Preschool/Daycare. A
copy of the current license is posted at the main entrance. To inquire about our license, or if you wish to
file a complaint, consult the Division of Childcare, 1575 Sherman Street, First Floor, Denver, CO 80203-
1714; (303) 866-5958 or 1-800-799-5876. Colorado Department of Human Services website is
http://www.colorado.gov/cs/Satellite/ CDHS-Main/CBON/1251575083520
CHILD ABUSE
If you believe that a child has been abused, you should seek immediate assistance from Weld Department
of Social Services. The telephone number to report child abuse is (970) 352-1551.
Colorado law requires that childcare providers report all known or suspected cases of child abuse or
neglect. If you desire a copy of our complete written policy, please contact the Director.
EMERGENCY PREPAREDNESS
Fire and tornado drills are conducted according to state regulations. In the event of a real situation,
students will be relocated to a designated safe area where they will be supervised. When it is safe to return
to the building, regular activities will be resumed. If authorities deem it unsafe to return to the building,
parents will be contacted to pick up their children. The center has a weather alert system.
In the event of a reverse 911 call or a neighborhood emergency which requires lockdown, we will notify
parents by phone using our automated call system. We will post a note on the doors, and you will be
required to call the center to gain entrance, if entrance is allowed.
INCLEMENT WEATHER
We use the Child Care Weather Watch Chart to determine the safety of outdoor play. Cold weather
decisions include an assessment of the temperature, wind-chill factor, and safety of the conditions on the
playground. Hot weather conditions assessment includes the amount of shade available, the safety of the
playground equipment, as well as the temperature and heat index. Please always have appropriate clothing
for your child as every attempt will be made to have outdoor time daily, even if only for a few minutes,
except on those rare, extreme days.
SCHOOL CLOSURES
Gloria Christi Preschool/Daycare follows the same guidelines as Greeley-Evans School District 6 for
closures due to weather. Please listen to local radio stations such as KFKA 1310 for closures, late starts,
or early releases. We will notify parents of school closures using our automated caller. The number
appearing on your caller I.D. is 1-888-996-3623. It will leave a message on voice mail if it does not reach
a person.
ACCIDENTS AND INJURIES
If a child is injured, a First Aid Certified teacher and/or the Director will assess the injury. First aid will
be given or emergency procedures followed as needed, and parents will be notified. A parent will be
notified immediately of any and all significant injuries to the head. If the staff judges the injury is an
emergency, paramedics will be contacted.
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Parents/Guardians are responsible to respond as soon as possible if contacted in regard to a child’s injury.
Please ensure that emergency numbers are kept up-to-date in the center’s files. Parents/Guardians accept
the responsibility for emergency/medical care if needed for their child due to injury or accident at Gloria
Christi.
TRANSPORTATION
During the school year, Gloria Christi Preschool/Daycare does not provide transportation in a vehicle to
or from any other schools or programs. We do provide a staff person to ensure the safety of Scott School
students in our care by walking them to and from school. We will only assist children to and from Scott
School at their normal start and dismissal times. Arrangements to take them early or pick them up at other
times due to extra-curricular activities will only be considered if staff is available without disrupting the
required staff-to-child ratio.
Please ensure that your child is familiar with the drop off and pick up point where they will meet our staff
each day. Also, please inform your child that he or she should go to that point directly after school. Staff
waits for children for five minutes following the dismissal bell. After five minutes, the staff and children
will return to Gloria Christi. Any child who did not show will be reported to the Director or staff person in
charge. Parents will be notified that the child did not get picked up from school by our staff.
FIELD TRIP TRANSPORTATION AND POLICY
We do provide transportation in the Gloria Christi Church van for field trips. The van is equipped with a
first aid kit, and the driver ensures that the vehicle is in safe, working condition prior to departure each
time the van is used.
Parents are notified in advance of any trip the center will be taking and are required to sign permission for
their child to attend. If permission is not given for an individual child, that child will not be allowed to
attend the trip, and the parents may be required to pick up the child if there is not a staff member available
to stay at the center with the child. Children will be supervised at all times in the van and during the field
trips. State and Federal laws regarding child restraints (car seats and boosters) will be strictly adhered to.
These restraints will need to be provided by the parent on the day of the trip. Please contact the Director if
you have questions regarding these laws.
If a child arrives late for a field trip, it will be expected that the parent will meet the class at the field trip
location or will wait to drop off the child when his or her group has returned to the center. Trip locations
will be posted at the sign in/out table with the permission slip. Emergency information is carried with the
staff for children attending field trips.
Preschool children will be taken on field trips on occasion not to exceed one per month. School-age
children will be taken on field trips during the summer program and occasionally on other school
holidays. Children are considered school-age once they have completed Kindergarten. Parents are
responsible for additional fees needed for field trips, which must be paid in cash prior to the trip.
All school-age children are expected to attend the regularly scheduled field trips. The only circumstances
in which children are able to remain at the center is if the child is injured or too ill to attend. Any other
reason must be cleared with the Director.
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If there are financial concerns regarding field trip attendance please consult the Director, a Board of
Education member, the Pastor, or the Church secretary at least 3 days prior to the field trip. While no
guarantee can be made, it is occasionally possible for us to find some assistance on a case by case basis.
Health/Illness
Please make sure to inform the Director and/or your child’s teacher in writing of any medical, health,
ALLERGY, or medication needs your child may have upon enrollment and in the event of any new
situation including injuries sustained at home.
ILL CHILD
When you are aware that your child is ill, please inform the Director or teacher before leaving them at the
center. The child’s condition will be assessed, and a decision will be made as to whether or not they
should remain at the center that day.
As a standard rule, a child should remain at home anytime they are contagious. They should be fever- free
or on antibiotics for at least 24 hours before returning to the center for care.
Any child with a temperature of 100 degrees or more or who has visible signs of illness such as a
consistent cough or vomiting, will not be admitted or will be sent home.
Parents/Guardians will be notified in the event that their child has been exposed to any unusual or
seriously communicable conditions such as chicken pox, head lice, etc.
In the event that a child becomes ill at the center, they will be given a comfortable place to rest away from
the other children until a parent/guardian arrives to pick them up; they will not be left unsupervised.
MEDICATIONS
1. Any routine medication, prescription or non-prescription (over-the-counter) shall be administered
only with a current written order of a health care provider with prescriptive authority and with
written parental consent. Home remedies shall never be given to a child.
2. Medication shall be kept in the original container with the pharmacy label showing the
prescription number, the name of the medication, the date filled, the expiration date, the
physician’s name, child’s name, and directions for dosage. When no longer needed, medications
will be returned to parents/guardians or be destroyed.
3. In the case medication needs to be given on an ongoing, long-term basis, the written authorization
and consent forms shall be reauthorized on at least an annual basis. Any changes in the original
medication authorization require a new written order by the prescribing practitioner and a change
in the prescription label.
4. The person giving the medication will be certified in first aid, universal precautions and
medication administration. He or she will record medication dispensed at the center in a log,
which will be maintained at the center.
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5. All medication will be stored in a secure cabinet or refrigerator. Only certified staff will handle
medication.
6. Children are not allowed to bring medications to and from child care unless accompanied by a
responsible adult.
ALLERGIES
The center shall accommodate a child with known allergies and sensitivities. The center shall limit
exposure to known environmental allergies and sensitivities.
SUN SCREEN and INSECT REPELLENT
Written authorization shall be on file for center staff to apply sunscreen to their children’s exposed skin.
Parents may provide their own sunscreen and/or bug spray, but bottles shall be clearly marked with
child’s first and last name. If sunscreen is provided by the center the brand name will be posted and the
SPF will not be less than 30. All products will be applied in accordance with manufacturers’ label.
Thank you for allowing us to care for your child!
May God’s blessings be with you and your family.
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