March 2012 - Nebraska Department of Roads

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Local Ledger Page 2 Soft Match Bridge Credits (Continued from page 1) credit, or if you plan to use soft match credit for a Federal-aid project in the next year, organize and retain all related project documentation until our reviews are complete. FHWA has determined that soft match project documentation must be retained for three (3) years after the closeout and final payment for the Federal-aid project for which credit was used. Detailed expense, consultant and resource agency coordination documents will be required for full soft match credit to be granted by NDOR. If this situation applies to your county, we will soon be contacting you to schedule soft match project documentation reviews. The important message at this time is to retain ALL documentation for your soft match projects. The 2004 policy will need to be revised and approved by FHWA before NDOR can accept new project applications. No timeline is available for completing the revision. More information about the FHWA Bridge Soft Match Review Report and NDOR’s response, follow the link below to LPD’s Current Updates & Info page: http://www.transportation.nebraska.gov/gov-aff/ current-updates.html Local Projects Division Website Redesign In response to feedback about the difficulty navigating the LPD website, a complete redesign of the site was recently completed. Follow the link below to visit our new site: http://www.roads.ne.gov/gov-aff/index.html Navigate the new site using the drop down menu on the top right side of the title bar on each page. Information on the new site is organized by categories including Preliminary Engineering, Project Initiation, Emergency Relief, and Consultant Procurement. There is also a new page with an alphabetized master list of all documents, forms, samples, and templates. Click this link to go directly to that page: http://www.roads.ne.gov/gov-aff/master-list.html Subscribers to any pages on the old site have been moved to the new Current Updates & Information page. You will not need to re-subscribe to receive emails when information is updated/ changed. If you have any questions or comments about the new LPD web site, please contact Kari Ruse, LPD Quality Management Coordinator, 402-479-3859 or email kari.ruse@nebraska.gov. Local Projects Division Another new feature of the site is a Search button that searches only LPD web pages as opposed to the entire NDOR site. The Search button is located on the upper left corner of each page.
Local Ledger Page 3 Locally Funded Procurement Procedure To initiate the locally funded procurement process, the LPA should indicate their intention to use local funds on the DR-530 (if known at that time). In addition, the RC must submit written notification to the NDOR LPD Project Coordinator (PC) stating the intent to use local funds and in which specific phase of the project. The PC will issue a Notice-to-Proceed for every locally funded project phase. The LPA must select a firm that has been approved by NDOR to perform the scope of services required. The selection must be qualifications based. After the procurement process is completed, the LPA will submit the following documentation to the PC for review: 1. Public Notice and solicitation documentation 2. Selection memo, justifying the ranking of firms based on qualifications (If fewer than three (3) firms responded, forward documentation efforts made and steps taken to seek additional firms) 3. Justification memo for any instances when negotiations were terminated 4. Agreement, including scope of services and final consultant fee proposal 5. LPA Certification statement that all local laws and ordinances were followed 6. Conflict of Interest Forms from both the LPA and Consultant. The LPA is required to use NDOR’s template for LPA/Consultant Locally Funded Professional Services Agreement. The PC will forward the template to the LPA following a review of the solicitation documentation. For more information about the locally funded process contact your PC or refer to Chapter 4 of the LPA Guidelines Manual. Status of MUTCD Compliance On August 31, 2011, FHWA published a Notice of Proposed Amendment that proposed to eliminate, revise, or extend existing compliance dates for traffic control devices in the Manual on Uniform Traffic Control Devices (MUTCD). FHWA is currently analyzing the comments and expects to publish the final rule in the Summer of 2012. Until then, State and local agencies are advised to focus efforts on long-range planning for the maintenance and upgrade of existing traffic control devices. Agencies should not focus on compliance dates that may be extended or eliminated. Threatened & Endangered Species Project Reviews The Threatened & Endangered (T&E) Matrix Programmatic Agreement between NDOR/FHWA/ USFWS/NGPC has been finalized. As a result, NDOR will not be required to forward all T&E project reviews to the Federal Highway Administration (FHWA). If the project review is not forwarded to FHWA, the Overview of Effects sheets will not be signed by a representative from their office. The new agreement will shorten the review and approval process during the environmental phase of project development.
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March 2012 - Nebraska Department of Roads

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