Special Techno-Commercial Terms and conditions. - BHEL Bhopal

ANNEXURE – 1 TO ENQUIRY No. E7533023
SPECIAL TECHNO-COMMERCIAL TERMS & CONDITIONS
Vendors to give acceptance / fill relevant data against each of the following clause:
Sl.No.
1.1
Terms & Conditions
Confirm that material shall be supplied exactly as per BHEL specification.
Any deviation shall be clearly brought-out in the technical offer.
1.2 Material must be as per QAP Plan (QAP No. QC/TCB/QAP/BO/41 Rev 01)
2.0
Confirm that, “For Destination” rate on “Door Delivery” basis inclusive of
“Packing & Forwarding” charges (if any) have been quoted. The taxes and
duties shall be paid extra as applicable at the time of dispatch. Transit
insurance shall be arranged by you.
Please note that the offer is to be submitted in Two Part Bid System.
Vendor’s
Remarks
Part I i.e. the Techno-Commercial Bid shall be the unpriced bid
comprising of the Technical and Commercial terms only.
Part II, the Price bid shall be submitted in a separate envelope. Only
Price bid must contain the unit rate of the item.
Both the bids are to be enclosed in a single envelope super-scribing
the Enquiry Number and the Due Date of opening.
3.0
The bids should be submitted in our tender room addressed to Sr. Manager
(MM-Coordination), BHEL, 2 nd Floor, Administrative Building, P.O. Piplani,
Bhopal – 462022, India, so as to reach on or before 11.00 AM on
25.06.2013, super-scribing our enquiry No. E7533023 and the date of
tender opening on the envelope. Tenders shall be opened on the same
day at 02.00 PM. Late tenders shall not be entertained.
Bidders are requested to quote in two part for Two Bid Enquiries.
However, for quotations submitted in single bid against our
requirement of two bid will be considered only if the bid is technocommercially
accepted without seeking any clarifications from the
vendor. Otherwise the bid is liable to be rejected.
4.0 Techno Commercial Bid (Part I) must contain :
All technical terms and technical datasheet and conformance to each clause
4.1
of our specification
The Special techno-commercial terms and conditions shall be read in
conjunction with BHEL’s Standard Terms and Conditions of Enquiry for
Indigenous vendors Form No. MM5505 Rev-06 & Form No. MM5527 Rev-
4.2 03. This is available in MM B2B site (under heading “Menu”) on BHEL
Bhopal’s website www.bhelbpl.co.in. Wherever difference in terms &
conditions is there, the terms & conditions mentioned in this Annexure will
prevail.
5.0 Price Bid (Part II) must contain the unit rate of the items only.
6.0
Validity : The offer should be valid for a period of minimum 90 days after the
tender opening date.
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ANNEXURE – 1 TO ENQUIRY No. E7533023
SPECIAL TECHNO-COMMERCIAL TERMS & CONDITIONS
Vendors to give acceptance / fill relevant data against each of the following clause:
7.0 Distribution of PO
7.1
Order will be split in the ratio of 70:30 to L1:L2 on L1 rates. L1 rates will be
counter offered to L2 vendor for balance 30 % quantity. If the rates are
accepted, the order for 30 % quantity will be placed on L2 vendor. If L2
vendor refuses to accept this rate L1 rate will be counter offered to L3 vendor
and so on. If all vendors refuse to accept L1 rates , then order for balance 30
% quantity will be placed on L1 Vendor.
7.2 Ordering will be done on individual items L1 basis.
8.0
Please confirm that the following have been considered and clearly
mentioned in the Techno Commercial bid (Part I):
8.1 Excise duty percentage. %
8.2 Excise duty amount (Modvat) will be passed on to BHEL.
8.3
VAT/CST percentage (BHEL will issue ‘C’ form, please ask for C forms on
quarterly basis at cform@bhelbpl.co.in).
8.4
In your price you have taken care to pass on VAT (where ever applicable) to
BHEL.
8.5 Packing & Forwarding charges if any. %
8.6 Any other taxes/duties percentage. %
9.0 Terms of Payment :
9.1
“100% payment in 90 days (45 days in case of MSMED) after receipt &
acceptance at our works” is only acceptable.
No advance payment term shall be acceptable to BHEL.
In case payment gets delayed due to any reasons, over due interest
payment will not be made.
9.2
In case of any deviations to our specifications or non-acceptance of our
terms and conditions, BHEL reserves the right to either reject the offer or
suitably load the prices while calculating the landed total cost to BHEL.
Confirm your acceptance.
10.0 Delivery :
Delivery Lead time shall be quoted in No. of weeks with respect to PO date,
10.1
and also the delivery of subsequent lots to be quoted.
11.0 Penalty :
The suppliers shall strictly adhere to the lead time quoted in their offer. No
delivery extension shall be granted thereafter provided that the delay is
11.1 caused due to inevitable reasons. In case of delays in supplies, BHEL will
enforce penalty @0.5 % per week subject to maximum of 10% of the invoice
value. Confirm your acceptance.
11.2.
Except in case of standard force-majeure conditions, if material gets delayed
exceptionally beyond the scheduled delivery date, BHEL reserves the
option to cancel the order and procure the material from other sources at risk
and cost to vendor. Confirm your acceptance.
12.0 The rates are subjected to PVC as per the following details:
%
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ANNEXURE – 1 TO ENQUIRY No. E7533023
SPECIAL TECHNO-COMMERCIAL TERMS & CONDITIONS
Vendors to give acceptance / fill relevant data against each of the following clause:
12.1
12.2
12.3
12.4
12.5
12.6
13.0
14.0
Price applicable will be with PVC, based on final basic rate of Aluminium
Alloy Ingot declared by M/s NALCO on month to month basis.
For the purpose of Evaluation of the received offers the basic rate of
Aluminium Alloy Ingot (IA10) applicable for the month prior to the month of
tender opening will be considered. The rate for the month of April 2013 (as
on 01.04.2013) is Rs. 133.00 / Kg.
For the purpose of payments, PVC applicable will be based on the
Aluminium Alloy Ingot (IA10) basic rate applicable for the month prior to the
month of dispatch as per Purchase Order delivery.
In case there is a delay in supply of material by the supplier, lower of the
rates applicable, for the month prior to month of Purchase Order delivery and
the month of actual dispatch, will be considered.
In case the delivery is earlier to the Purchase Order delivery ( if “ early
delivery acceptable” is indicated in the remarks), the basic rate for the month
prior to the actual month of dispatch will be applicable.
The PVC Factor for the
Item No. 1 - 245 kv 300 CTL Flange will be 1 : 28
Item No. 2 - 245 kv 600 CTL Flange will be 1 : 43.5
Item No. 3 - 300 kv 300 CTL (245 KV High Creepage) Flange will be 1 : 33.5
Item No. 4 - 300 kv 600 CTL (245 KV High Creepage) Flange will be 1 : 48.5
Tests as specified in the specification AA 19950-Rev.03 , AA 19953-Rev 03
& QAP must be carried out and TC’s must be furnished along with the
supplies.
Material must be guaranteed for a period of 18 months from the date of
supply.
15.0 Vendor Qualifications:
15.1
15.2
15.3
Vendor should mentioned their manufacturing capacity and capacity which
shall be reserved for us per month in the event of placement of order.
Vendor should submit their past experience of execution of orders of similar
type of items. Documentary evidence to be submitted with enquiry.
New vendor who are not registered with BHEL , Bhopal must submit Supplier
Evaluation form. The form is available on our website www.bhel.com . The
form should be submitted duly filled along with the requested documents.
15.4 Vendor shall submit 2 nos. samples for approval before bulk supply
16.0
BHEL reserves the right for conducting Reverse Auction, hence please
confirm acceptance for participation in the Reverse Auction.
Date: Name of vendor :
Designation :
Seal: Phone number :
Mobile number :
Fax number :
Email :
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