Volunteer and Work Experience Policy - Devon Partnership NHS Trust

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Appendix 2 - Recruitment of Work Experience Students Recruitment of Work Experience Students If you wish to recruit a Student into your department you will need to follow the process below. Please note that the NHS Employment Standards are also mandatory when taking on Students. Please ensure that you read the Managers Guidance – Essential Checks required at interview. Standard process for recruiting a Work Experience Student. Recruitment of Work Experience Students All students wishing to undertake the annual work experience programme must apply through their school. Ad-Hoc requests need to go to Employment Services who will seek suitable placements where possible. Students need to apply for a placement using the application form available through Employment Services. The completed application must be returned to Employment services at Wonford House, Exeter. These will then be considered, and short listed candidates will be invited for an interview. All candidates will be informed if they have been successful and given feedback if they were unsuccessful. Up to 5 students will be selected through interview for the annual programme. Successful candidates will be sent, via post/email, an honorary contract, a confidentiality form and a health declaration form. Paperwork needs to be returned to Employment services 4 weeks before the placement starts. On completion of the placement the student will be sent an evaluation form. The student will also be asked to complete a student evaluation form which can be given to the student for personal profiles. If you have any queries in relation to this process or the checks required please contact Employment Services on 01392 663915. 10
Appendix 3 - Confidentiality CONFIDENTIALITY Please read carefully and sign below. All information concerning the Trust’s patients and their information must be treated as strictly confidential at all times, unless disclosure is expressly authorised by your Head of Department. Misuse of or a failure to properly safeguard confidential data will result in the termination of your work experience placement with immediate effect. Personal information concerning members of staff may be divulged only with their consent or if the giving of it is a necessary part of official procedure. Unauthorised disclosure of confidential information will result in the termination of your work experience placement with immediate affect. Under no circumstances may any information be given to representatives of the media on any subject concerning the Trust’s facilities, its patients or staff, without the written authority of the Chief Executive. I hereby declare that I fully understand what is meant by the term "Confidentiality" and I undertake never to divulge information to anyone without the authority of the Ward or Department Manager. I understand that to do so may result in legal action. I accept the condition implied by signing this form and failure to comply with my obligations will result in my placement being terminated. Student’s signature………………………………………………………. Print Name……………………………………………………………….. Date……………………………………………………………………….. 11
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Volunteer and Work Experience Policy - Devon Partnership NHS Trust

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