Volunteer and Work Experience Policy - Devon Partnership NHS Trust

Appendix 1 - Recruitment of Volunteers
Recruitment of Volunteers
If you wish to recruit a volunteer into your department you will need to follow the process below.
Please note that the NHS Employment Standards are also mandatory when taking on volunteers.
Please ensure that you read the Managers Guidance – Essential Checks required at interview. You
will need to ask prospective volunteers to bring documents confirming their identity and address to
interview.
Standard process for recruiting a volunteer
Any requests for Volunteer placements need to come into the Employment services mailbox -
dpn-tr.EmploymentServices@nhs.net
Employment services will send out an application form which needs to be completed and
returned to Employment Services.
Employment services will contact relevant Managers to see if a placement is available.
If a placement is identified the local manager will need to look over the application and arrange
an interview/ meeting to discuss the placement.
The local manager may need to allocate a mentor for each placement student.
Successful candidates will be sent/ required to –
o complete an honorary contract,
o complete a confidentiality form,
o complete a health declaration,
o Complete a CRB form (if applicable)
o Provide eligibility to work,
o Read the Immunisation policy HR17 and a CRB form (if applicable).
o Provide References
o Provide ID
o
All paperwork needs to be returned to Employment services before a placement can begin and
the offer of the placement is conditional until these checks are completed and are satisfactory.
Placement is to be reviewed at 6 monthly intervals.
If you have any queries in relation to this process or the checks required please contact Employment
Services on 01392 663915.
Please ensure you notify Employment Services if there are any changes to the volunteers
placement or if the placement is terminated.
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