municipal corporation of jalandhar (mcj) water supply division ...

Municipal Corporation of Jalandhar (MCJ) 

MUNICIPAL CORPORATION OF JALANDHAR (MCJ) 

WATER SUPPLY DIVISION 

REQUEST FOR PROPOSAL 

FOR 

APPOINTMENT OF CONSULTANTS FOR SCADA / TELEMETRY AND 

INTEGRATION OF TUBEWELLS/WASTE WATER DISPOSALS IN JALANDHAR 

CITY 

Commissioner 


Jalandhar 

Section 1: Instructions to Bidders - i -


INDEX 

SL. NO. CONTENTS PAGE NO. 

1 Data Sheet 

2 DEFINITIONS AND ABBREVIATIONS 

3 Notice Inviting Tender 

Section – 1 – Information to Consultants 

Section – 2– Terms of Reference 

4 Appendices 

Section 1: Instructions to Bidders - ii -


DATA SHEET 

Tender Inviting authority Commissioner, Municipal Corporation of Jalandhar, 

Jalandhar 

Name of the Work 

APPOINTMENT OF CONSULTANTS FOR 

SCADA / TELEMETRY AND INTEGRATION 

OF TUBEWELLS/WASTE WATER DISPOSALS 

IN JALANDHAR CITY 

Start Date for the Sale of Tender 

Documents 

Last date & Time for Sale of Tender 

documents 

Cost of Tender Document 

Date and Time of Pre-Bid 

Conference, if necessary 

Last date and time for submission of 

Bids 

Opening of Bids 

Place of Opening of Technical 

Proposal 

Earnest Money Deposit (EMD) 

Mode of EMD Deposit or Payment 

of Cost of Tender Document 

Contact Person and Designation 

15/9/2010 

04/10/2010, 13:30 hrs 

Rs. 500 (Rupees Five Hundred only) in cash or by 

Demand Draft In FAVOR OF “Commissioner, 

Municipal Corporation, Jalandhar” and payable at 

Jalandhar 

27/9/2010, 03:30 PM. 

04/10/2010, 03:30 PM. 

04/10/2010, 04:00 PM. 

Mayor office of MCJ Jalandhar 

Rs. 50,000 (Rupees Fifty thousand only) by Demand 

Draft in favor of - Commissioner, Municipal 

Corporation, Jalandhar and payable at Jalandhar 

Demand Draft in favor of Commissioner, Municipal 

Corporation of Jalandhar and payable at Jalandhar 

Superintending Engineer (O&M), Municipal Corporation of 

Jalandhar, Jalandhar 

Email: amardeep.dhaliwal@rediffmail.com 

Mobile: 09988824055 

Address for Communication Commissioner Municipal Corporation of Jalandhar, 

Jalandhar 144001 

Other important criteria specified by the Tender Inviting Authority: 

1. Detailed eligibility criteria is given in the Tender Document.Table:1 

2. Tender received after due date and time will be summarily rejected. 

Section 1: Instructions to Bidders - iii -


DEFINITIONS AND ABBREVIATIONS 

The following words and expressions shall have the meanings hereby assigned to them. 

1. “Contract” means the Conditions of Contract, the Employer’s Requirements, the Bid, 

Consultant’s Proposal, the Schedules, the Letter of Acceptance, the Contract Agreement 

and such further documents as may be expressly incorporated in the Letter of 

Acceptance or Contract Agreement. 

2. “Bid” means the Consultant’s offer to the Employer for the Services 

3. “Appendix to Bid” means the completed appendices comprised in the bid, 

wherever the term “Appendix to Bid” is used, this shall mean “Appendix to Technical Proposal” 

and/or “Appendix to Financial Proposal”, as may be appropriate. 

4. “Consultant’s Proposal” means the preliminary proposal submitted with the bid. 

5. “Schedules” means the information and data submitted with the Bid. 

6. “Schedule of Payments” means the Schedule designated as such (if any). 

7. “Letter of Acceptance” means the formal acceptance of the bid by the Employer. 

8. “Employer” means Commissioner, Municipal Corporation of Jalandhar, or authorized 

representative thereof. 

9. “Consultant” means the proprietary firm/company, who’s Bid has been accepted by the 

employer and the legal successors in title to such person, but not (except with the consent of 

the Employer) any assignee of such person. 

10. “Consultant’s Representative” means the person (if any) named as such in the Contract 

or other person appointed from time to time by the Consultant & notified as such to the Employer. 

11. “Arbitrator” means the person or persons named as such in the Contract, or other 

person or persons appointed from time to time by the Govt. of Punjab. 

12. “Services” means the services provided by the Consultant. 

13. “MCJ” means Municipal Corporation of Jalandhar. 

14. “Bidder” means a proprietary firm or a company incorporated under the Indian Law that 

plan to undertake to execute the project. 

15. “GoP” means Government of Punjab. 

16. “GOI” means Government of India. 

17. “EMD” means Earnest Money Deposit. 

18. “ULB” means Urban Local Body (also called as Municipal Body). 

19. “Commissioner” means Commissioner of Municipal Corporation of Jalandhar 

20. “SCADA Consultant” means the agency appointed to perform services for the MCJ under 

this contract. 

Section 1: Instructions to Bidders - iv -


SECTION -I 

NOTICE INVITING PROPOSAL 

CONTRACT NO: xxxxxx/xxxxxx/xxxxxxx/xxxxxxxxx/xxxx 

CONSULTANCY SERVICES FOR SCADA/TELEMETRY AND INTEGRATION OF 

TUBEWELLS IN JALANDHAR CITY 

1 The Municipal Corporation of Jalandhar (MCJ) invites Technical and Financial Proposals from 

interested firms to assist in preparing a detailed project report, preparation of bid document, 

evaluation of bids, award of contract and supervision of the contract for SCADA / Telemetry and 

integration of tube wells & Waste water disposals in Jalandhar city 

2 The request for proposal can be collected from the office of Superintending Engineer (O&M), 

Municipal Corporation, Jalandhar. 

3 The terms of Reference (TOR) and Data sheet mentioning the requirement of key professional 

staff are furnished in this bid document. 

4 Bid document will be available at our website for sale from 15/09/2010 to 04/10/2010. 

5 The last date of receipt of proposals is up to 3.30 pm on 04/10/2010 and should be delivered at 

the address given in data sheet. Proposals received after the submission deadline will not be 

considered and returned un-opened. 

6 If required, the firms may obtain further information from the office of Superintending Engineer 

(O&M), on any working day between 10.00 hrs and 16.00 hrs, one week before the final date of 

submission of the proposal 

7 The Tender document shall be available for sale against non-refundable payment of Rs. 500 

(Rupees Five Hundred only) by cash/demand draft drawn in favour of “Commissioner, Municipal 

Corporation of Jalandhar” and payable at Jalandhar. The Tender Document is not transferable to 

any other bidder. Firms, who downloads the RFP from the official website of the Corporation 

(www.mcjalandhar.in) shall have to submit the Cost of tender document (Rs 500/-) by a 

separate demand draft besides their EMD, while submitting their bids (tenders). Else, their 

tenders shall not be accepted. Although all efforts to update the website shall be made in time, 

however, all bidders, who have downloaded the RFP from the “website”, must inform MCJ, about 

their desire to bid, providing their email addresses, so that any addendum/communication could 

be sent to them also. Failure to indicate their intention of bidding to MCJ may deprive them of 

ongoing communications and clarifications from MCJ. 

8 Validity of submitted Bid (both Technical and Financial Proposals) shall be for 120 days after the 

last date for bid submission. 

9 Two cover Bidding procedure will be adopted and the Consultant will be selected in accordance 

with the procedures set out in the bidding document. 

10. Bid Security (Earnest Money Deposit -EMD) 

a. Bidders along with their Bids, shall have to submit a Bid security or EMD of Rs. 50000 

(Rupees Fifty thousand only), in the form of a Demand Draft in favor of “Commissioner, 

Municipal Corporation of Jalandhar” and payable at Jalandhar. 

b. The EMD would be refunded to all unsuccessful bidders at the expense of the Bidders within 

a reasonable time (normally on signing of agreement with successful bidder) consistent with 

the rules and regulations in this behalf. The EMD of successful bidder would be returned only 

after the successful fulfilment of the works, as specified under payment schedule. 

Section 1: Instructions to Bidders - v -


c. Bid without adequate bid security/EMD are liable for rejection without providing any 

opportunity to the bidder concerned. 

d. The above EMD held by the MCJ till it is returned to the unsuccessful Bidders will not earn 

any interest thereof to the bidder. 

11 Contract period for completion of the consultancy work is: 15 months 

Section 1: Instructions to Bidders - vi -


SECTION II – INSTRUCTIONS TO BIDDERS 

TABLE OF CONTENTS 

A. General 

1. SCOPE OF BID ............................................................................................................................................... 9 

2. ETHICS ........................................................................................................................................................ 9 

3. ELIGIBLE BIDDERS........................................................................................................................................ 9 

4. QUALIFICATION OF THE BIDDER ................................................................................................................... 9 

5. ONE BID PER BIDDER.................................................................................................................................. 10 

6. COST OF BIDDING ....................................................................................................................................... 10 

7. SITE VISIT................................................................................................................................................... 10 

B. Bidding Documents....................................................................................................................... 11 

8. CONTENT OF BIDDING DOCUMENTS ........................................................................................................... 11 

9. CLARIFICATION OF BIDDING DOCUMENTS.................................................................................................. 11 

10. AMENDMENT OF BIDDING DOCUMENTS.................................................................................................... 11 

C. Preparation of Bids........................................................................................................................ 12 

11. LANGUAGE OF BID.................................................................................................................................... 12 

12. DOCUMENTS COMPRISING THE BID .......................................................................................................... 12 

13. BID PRICES ............................................................................................................................................... 13 

14. CURRENCIES OF BID AND PAYMENT ......................................................................................................... 13 

15. BID VALIDITY........................................................................................................................................... 13 

16. BID SECURITY........................................................................................................................................... 13 

17. ALTERNATIVE PROPOSALS BY BIDDERS.................................................................................................... 14 

18. PRE-BID MEETING .................................................................................................................................... 14 

19. FORMAT AND SIGNING OF BID .................................................................................................................. 14 

D. Submission of Bids ....................................................................................................................... 15 

20. SEALING AND MARKING OF BIDS.............................................................................................................. 15 

21. DEADLINE FOR SUBMISSION OF BIDS........................................................................................................ 16 

22. LATE BIDS ................................................................................................................................................ 16 

23. MODIFICATION AND WITHDRAWAL OF BIDS............................................................................................. 16 

E. Opening and Evaluation of Technical Proposals .......................................................................... 17 

24. OPENING OF TECHNICAL PROPOSALS ....................................................................................................... 17 

25. PROCESS TO BE CONFIDENTIAL................................................................................................................. 17 

26. PRELIMINARY EXAMINATION OF TECHNICAL PROPOSALS AND DETERMINATION OF RESPONSIVENESS ..... 17 

27. EVALUATION AND COMPARISION OF TECHNICAL PROPOSALS ................................................................... 18 

28. CLARIFICATION OF TECHNICAL PROPOSAL ................................................................................................ 19 

29. INVITATION TO ATTEND OPENING OF PRICE PROPOSALS ........................................................................... 19 

F. Opening and Evaluation of Price Proposals .................................................................................. 19 

30. OPENING OF PRICE PROPOSALS ……… ................................................................................................... 19 

31. PROCESS TO BE CONFIDENTIAL ............................................................................................................... 20 

32. PRELIMINARY EXAMINATION OF PRICE PROPOSALS AND DETERMINATION OF RESPONSIVENESS .............. 20 

33. CLARIFICATION OF PRICE PROPOSALS........................................................................................................ 20 

34. CORRECTION OF ERRORS .......................................................................................................................... 20 

35. CONVERSION TO SINGLE CURRENCY ......................................................................................................... 21 

36. EVALUATION AND COMPARISION OF PRICE PROPOSALS ........................................................................... 21 

G. Award of Contract.......................................................................................................................... 22 

37. AWARD..................................................................................................................................................... 22 

38. EMPLOYER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS............................................ 22 

39. NOTIFICATION OF AWARD ........................................................................................................................ 22 

40. SIGNING OFAGREEMENT........................................................................................................................... 22 

Section 1: Instructions to Bidders - vii -


41. PERFORMANCE SECURITY......................................................................................................................... 22 

42. EXECUTION OF WORK ORDER.......................................................................................................... 23 

43. ASSIGNING OF TENDER WHOLE OR IN PART ................................................................................ 23 

44. REVIEW MEETINGS .............................................................................................................................. 23 

45. SUBMISSION OF DELIVERABLES ..................................................................................................... 23 

46. TERMINATION OF SERVICES ............................................................................................................ 23 

47. PAYMENT TERMS................................................................................................................................. 24 

48. OTHER TERMS AND CONDITIONS.................................................................................................... 24 

49. THE MINIMUM QUALIFICATION CRITERIA ARE AS FOLLOWS ................................................. 25 

TABLE-1- SUMMARY EVALUATION SHEET OF TECHNICAL PROPOSALS…………………….25 

TABLE-2- KEY PERSONNEL, THEIR EXPERIENCE…………………………………………………26 

50. PROPOSAL PRESENTATIONS............................................................................................................. 26 

51. NEGOTIATIONS WITH THE SUCCESSFUL BIDDERS ..................................................................... 27 

52. OUTLINE OF TAKS TO BE CARRIED OUT AND DELIVERABLES ................................................ 27 

SECTION-III...................................................................................................................................................... 29 

53. TERMS OF REFERENCE....................................................................................................................... 29 

54. DETAILED SCOPE OF CONSULTING SERVICES ............................................................................. 29 

SECTION-IV...................................................................................................................................................... 31 

55. APPENDIX-1 COVERING LETTER ON BIDDERS LETTERHEAD................................................... 31 

56. PROPOSAL FOR SELECTION AS PROJECT CONSULTANT............................................................ 32 

57. APPENDIX-2 GENERNAL INFORMATION........................................................................................ 34 

58. APPENDIX-3 SPECIFIC DETIALS ....................................................................................................... 36 

59. APPENDIX-4 FORM OF AGREEMENT ............................................................................................... 38 

60. APPENDIX-5 PERFORMANCE BANK GUARANTEE ....................................................................... 40 

61. APPENDIX-6 FINANCIAL OFFER FORMAT ..................................................................................... 41 

Section 1: Instructions to Bidders - viii -


SECTION II 

INSTRUCTIONS TO BIDDERS 

A. GENERAL 

1. Scope of Bid 1.1 The Municipal Corporation of Jalandhar (MCJ) through the 

Office of the Commissioner, Jalandhar, (hereinafter referred to 

as the Employer), wishes to receive Bids for providing: 

Consultancy services for SCADA / Telemetry and integration 

of tube wells in Jalandhar city 

1.2 The successful bidder will be expected to complete the works, 

within fifteen (15) months from the date of commencement of 

the Works. 

2. Ethics 2.1 The Employer requires that the bidders observe the highest 

standard of ethics during the procurement and execution of 

such contracts. In pursuance of this policy, MCJ will; 

(a) reject a proposal for award if it determines that the bidder 

recommended for award has engaged in corrupt or 

fraudulent practices in competing for the contract in 

question; and 

(b) recognize a Bidder as ineligible, for a period determined 

by MCJ, to be awarded a contract funded with its funds if 

it at any times determines that the Bidder has engaged in 

corrupt or fraudulent practices in competing for, or in 

executing, another contract with the Employer 

. 

3. Eligible Bidders 3.1 This Invitation to Bid is open to bidders only who have 

requisite experience and qualifications. The bidder should have 

imparted consultancy services (Strategy, advisory, 

implementation, Project Management) including assistance to 

utilities in design/engineering, installation, testing & 

commissioning of at least one (1) or more SCADA Projects in 

last ten years. At least one of these projects should have been in 

successful operation for at least one year. 

4. Qualification of the Bidder 

4.1 To be qualified for award of Contract, bidders shall: 

(a) 

submit a written power of attorney authorizing the 

signatory of the bid to commit the bidder; and 

4.2 Bids submitted by association of two or more firms as partners 

shall comply with the following requirements: 

(a) the bid, and in case of a successful bid, the Form of 

association shall be signed so as to be legally binding on 

all partners; 

(b) one of the partners shall be authorized to be in charge; 

and this authorization shall be evidenced by submitting a 

Section 1: Instructions to Bidders - 9 -


power of attorney signed by legally authorized 

signatories of all the partners; 

(c) the partner-in-charge shall be authorized to incur 

liabilities, receive payments and receive instructions for 

and on behalf of any or all partners of the association and 

the entire execution of the contract; 

(d) The designated lead partner of the association or the joint 

venture shall be liable for the execution of the Contract in 

accordance with the Contract terms, and a relevant 

statement to this effect shall be included in the 

authorization mentioned under (b) above as well as in the 

Bid Form and the Form of Agreement for joint venture; 

(e) A copy of the agreement/association entered into by the 

partners shall be submitted with the Technical Proposal; 

and 

5. One Bid per Bidder 5.1 Each bidder shall submit only one bid either by itself, or as a 

partner in a joint venture or as association member. A bidder 

who submits or participates in more than one bid will be 

rejected and disqualified. 

6. Cost of Bidding 6.1 The bidder shall bear all costs associated with the preparation 

and submission of its bid and the Employer will in no case be 

responsible or liable for those costs, regardless of the conduct 

or outcome of the tendering process. 

7. Site Visit 7.1 The bidder is advised to undertake due diligence by visiting 

MCJ operational area i.e. tubewells and waste water disposals 

and obtain for itself on its own responsibility all the 

information that may be necessary for preparing the 

proposal/bid and entering into a consultancy contract for the 

works. However, all the costs of such visits shall be at the 

bidder’s own expense. 

7.2 The bidder and any of its personnel or agents will be granted 

permission by the Employer to enter upon its premises i.e. 

tubewells/Waste water disposals and areas for the purpose of 

such inspection, but only upon the express condition that the 

bidder, its personnel and agents, will release and indemnify the 

Employer and its personnel and agents from and against all 

liability in respect thereof and will be responsible for death or 

personal injury, loss of or damage to property and any other 

loss, damage, costs and expenses incurred as a result of the 

inspection. 

7.3 The Employer may conduct a Pre-Bid Meeting if required 

referred to in Clause 18. 



B. BIDDING DOCUMENTS 

8. Content of Bidding 

Documents 

8.1 The bidding documents are those stated below, and should be 

read in conjunction with any Addenda issued in accordance 

with Clause 11: 

Section I: Invitation for Bids 

Section II: Instructions to Bidders 

Section III Terms of Reference 

Section IV Appendices 

8.2 The bidder is expected to examine carefully the contents of 

the bidding documents. Failure to comply with the 

requirements of bid submission will be at the bidder’s own 

risk. Pursuant to Clause 28, bids which are not substantially 

responsive to the requirements of the bidding documents will 

be rejected. 

8.3 Bidders are informed that the information which may be 

provided by the Employer is only for bidders’ information and 

the Employer does not warrant either its accuracy or 

sufficiency. The bidder is responsible to inspect and examine 

the available information and data, and to have satisfied 

himself, so far as practicable, before submitting the bid as to 

the form and nature of this bid, and all other risks, 

contingencies and circumstances which may influence or affect 

the Bid. 

9. Clarification of Bidding 

Documents 

10. Amendment of Bidding 

Documents 

9.1 A prospective bidder requiring any clarification of the bidding 

documents may notify the Employer in writing at the 

Employer’s address indicated in the Invitation for Bids/Data 

sheet. The Employer will respond to any request for 

clarification which it receives not later than seven (7) days 

prior to the day of Pre Bid Meeting. Copies of the Employer’s 

response will be forwarded to all purchasers of the bidding 

documents, including a description of the inquiry, but without 

identifying its source. 

10.1 At any time prior to the deadline for submission of bids, the 

Employer may, for any reason, whether at its own initiative or 

in response to a clarification requested by a prospective bidder, 

modify the bidding documents by issuing addenda. 

10.2 Any addendum thus issued shall be part of the bidding 

documents pursuant to Sub-Clause 9.1, and shall be 

communicated in writing or by fax to all purchasers of the 

bidding documents. Prospective bidders shall acknowledge 

receipt of each addendum and shall be a part of the bid. 



10.3 To afford prospective bidders reasonable time in which to take 

an addendum into account in preparing their bids, the 

Employer may extend the deadline for submission of bids, in 

accordance with Clause 21. 

C. PREPARATION OF BIDS 

11. Language of Bid 11.1 The bid, and all correspondence and documents, related to the 

bid, exchanged between the bidder and the Employer shall be 

written in the English language. 

12. Documents Comprising 

the Bid 

12.1 The bid submitted by the bidder shall comprise two envelopes 

submitted simultaneously, one containing only the Technical 

Proposal and the other Price Proposal 

12.2 The Technical Proposal shall comprise: 

1) General Requirements including power of attorney, association 

letters or letter of intent of joint venture formation, individual 

bidder’s company information, project experience, financial 

strength and any other relevant information regarding the 

concerned project, 

2): Employer’s Requirements covering all the details – including 

Approach/Methodology and Work plan, Comments on Terms of 

Reference (TOR), Project Schedule, and personnel assignment 

Schedule and short CVs of proposed personnel working on the 

project. 

3) Other Details 

(iv) 

(v) 

(vi) 

(vii) 

(viii) 

(ix) 

Bid Security in a separate envelope; 

Original Power of Attorney for authorized signatory 

for this bid; 

Bid Form for Technical Proposal, signed by the 

authorized signatory; 

Appendix (1,2&3) to Tender, signed by the 

authorized signatory; 

In the case of Joint Venture, a copy of document 

confirming Intent to form Joint Venture. 

Any other information/data required to be submitted 

in the Technical Proposal by the bidders in 

accordance with these Instructions to Bidders. 

12.3 The Price Proposal shall be comprised of the fully completed 

Price Proposal Forms provided with the Bid. Without limiting 

the generality of the foregoing, the Price Proposal shall 

contain the following: 

(i) Bid Form for Price Proposal; signed by the authorized 

signatory; 

(ii) Appendix:6 to Tender, signed by the authorized 

signatory; 



(iii) Schedule of Prices and Schedule of Payments ; 

(iv) Any other materials required to be completed and 

submitted by bidders in accordance with these 

Instructions to Bidders. 

13. Bid Prices 13.1 Unless stated otherwise in the bidding documents, the Contract 

shall be for the entire consultancy services. 

13.2 The bidder shall give a lump sum price for the consultancy 

services contract. 

13.3 The bidder should make themselves familiar with the Tax laws 

of India before submitting the price bid. 

13.4 The rates and prices quoted by the bidder are fixed and not 

subject to any adjustment during the performance of the 

Contract. 

14. Currencies of Bid and 

Payment 

14.1 The price shall be quoted by the bidder in Indian Rupees only 

14.2 Payment of the Contract Price shall be made in the Indian 

Rupees Only. 

15. Bid Validity 15.1 Bids shall remain valid for a period of 120 days after the last 

date for bid submission. 

15.2 In exceptional circumstances, prior to expiry of the original bid 

validity period, the Employer may request that the bidders 

extend the period of validity for a specified additional period. 

The request and the responses thereto shall be made in writing. 

A bidder may refuse the request without forfeiting its bid 

security. A bidder agreeing to the request will not be required 

or permitted to modify its bid, but will be required to extend 

the validity of its bid security for the period of the extension, 

and in compliance with Clause 17 in all respects. 

16. Bid Security 16.1 The bidder shall furnish, as part of its bid, a Bid 

Security/Earnest Money in the amount of Rs 50,000/- (Rupees 

fifty thousand only). 

16.2 The bid security shall, be in the form of cash/ demand draft, 

from a scheduled bank in favour of commissioner Municipal 

Corporation Jalandhar and payable at Jalandhar. 

16.3 Any bid not accompanied by an acceptable bid security/EM 

shall be rejected by the Employer as non-responsive. 

16.4 The bid security/ EMD would be refunded to all unsuccessful 

bidders at the expense of the Bidders within a reasonable time 

(normally on signing of agreement with successful bidder) 

consistent with the rules and regulations in this behalf. 

16.5 The bid security of the unsuccessful bidder will be returned 



when the bidder has signed the agreement and performance 

guarantee has been executed. 

16.6 The bid security/ Earnest Money may be forfeited: 

(a) if the bidder withdraws its bid during the period of bid 

validity; or 

(b) in the case of a successful bidder, if it fails within the 

specified time limit to sign the Agreement, or 

(c) if the bidder is determined, at any time prior to the award 

of contract, to have engaged in corrupt or fraudulent 

practices in competing for the Contract; or. 

(d) in giving effect to any other provisions given in the 

Instructions to Bidders. 

17. Alternative Proposals 

by Bidders 

17.1 Bidders shall submit offers which comply with the documents. 

The attention of bidders is drawn to the provisions of Clause 28 

regarding the rejection of bids which are not substantially 

responsive to the requirements of the bidding documents. 

18. Pre-Bid Meeting 18.1 The bidder or its official representative is invited to attend a 

pre-bid meeting, which will take place at: 

Office of the Mayor/Commissioner 


Jalandhar, 

on the date and at the time given in the Data sheet. 

18.2 The purpose of the meeting will be to clarify issues and to 

answer questions on any matter that may be raised at that stage. 

18.3 The bidder is requested to submit any questions in writing to 

reach the Employer not later than 7 days before the meeting. 

18.4 Minutes of the meeting, including the text of the questions 

raised and the responses given, will be transmitted without 

delay to all purchasers of the bidding documents. Any 

modification of the bidding documents listed in Sub-Clause 

9.1 which may become necessary as a result of the pre-bid 

meeting shall be made by the Employer exclusively through 

the issue of an Addendum pursuant to Clause 11 and not 

through the minutes of the pre-bid meeting. 

18.5 Bidders are advised to attend the pre-bid meeting. However, 

non-attendance at the pre-bid meeting will not be a cause for 

dis-qualification of a bidder. Bidders who do not attend the 

pre-bid meeting assume the responsibility to comply with 

modifications to the bidding documents mentioned in sub- 

Clause 19.4 above and which are communicated through an 

Addendum pursuant to Clause 11. 

19. Format and Signing of 

Bid 

19.1 The bidder shall prepare one original and one Copy of the Bid 

documents comprising the bid as described in Clause 13 of 

these Instructions to Bidders, bound with the volume 

containing the Form of Bid, and clearly marked “ORIGINAL” 

and “COPY” as appropriate. In the event of discrepancy 



between them, the original shall prevail. To avoid discrepancies 

between the original and the copies, copies shall be 

photocopies of the original bid documents where possible. 

19.2 The original and all copies of the Technical bid shall be typed 

or written in indelible ink and shall be signed and sealed by a 

person or persons duly authorized to sign on behalf of the 

bidder. All pages of the bid and all entries where amendments 

have been made shall be initialled by the person or persons 

signing the bid. 

19.3 The bid shall contain no alterations, omissions or additions, 

except those to comply with instructions issued by the 

Employer, or as necessary to correct errors made by the bidder, 

in which case such corrections shall be numbered and initialled 

by the person or persons signing the bid. 

D. SUBMISSION OF BIDS 

20. Sealing and Marking of 

Bids 

20.1 The bidder shall seal the original Technical Proposal and the 

copy of the Technical Proposal in separate sealed envelopes, 

clearly marking each one as “ORIGINAL – TECHNICAL 

PROPOSAL” and “COPY – TECHNICAL PROPOSAL” as appropriate. 

These envelopes shall be placed in another sealed envelope, 

clearly marked with “ORIGINAL AND COPY OF TECHNICAL 

PROPOSAL”. The original Bid Security/Earnest Money shall be 

placed in a separate sealed envelope within the envelope for the 

original Technical Proposal and a copy of the Bid Security/EM 

shall be placed in a separate sealed envelope within the envelope 

containing the copy of the Technical Proposal. The Financial 

proposal/Price proposal, as prescribed in the Tender should be 

filled up and sealed in a separate envelope clearly marked 

“FINANCIAL PROPOSAL/PRICE PROPOSAL” and submitted 

along with technical proposal, all in an outer envelope. The 

address of the bidder should be clearly written on the cover of the 

financial proposal. Both the Technical Proposal (original & copy) 

and Financial Proposal should be submitted in a single outer 

cover, sealed. 

20.2 The fully completed Financial proposal/price proposal shall be 

submitted which will remain stored sealed until the Technical 

Evaluation is complete. The Price proposal shall only be opened 

only for the technically qualified bidders. 

20.3 All pages of the documents shall be signed and stamped by the 

authorized signatory of the Bid, in accordance with Clause 20. 

The documents shall be enclosed with ‘Original’ or “Copy of 

the Technical Proposal or Price Proposal as described in 

Clause 12. 

20.4 The outer envelope/cover(contains Technical Proposal(original 

&copy) and Financial proposal) shall: 

(a) be addressed to the Employer at the following address: 

Office of the Commissioner, 




Jalandhar. 

(b) bear the following identification: 

Bid for: Appointment of consultants for SCADA / 

Telemetry and integration of tube wells in Jalandhar city 

DO NOT OPEN BEFORE …………. [Bidder to insert 

time and date for bid opening, per Sub-Clause 21.1]. 

20.5 In addition to the identification required in Sub-Clause 21.1, 

the outer envelope shall indicate the name and address of the 

bidder to enable the bid to be returned unopened in case it is 

declared “late” pursuant to Clause 23. 

20.6 If the outer envelope is not sealed and marked as above, the 

Employer will assume no responsibility for the misplacement 

or premature opening of the bid. 

21. Deadline for submission 

of Bids 

21.1 The Bids must be received by the Employer at the address 

specified above not later than the time and date mentioned in 

the Invitation for Bids/Data sheet. 

21.2 The Employer may, at its discretion, extend the deadline for 

submission of bids by issuing an addendum in accordance with 

Clause 11, in which case all rights and obligations of the 

Employer and the bidders previously subject to the original 

deadline will thereafter be subject to the deadline as extended. 

22. Late Bids 22.1 Any bid received by the Employer after the deadline for 

submission of bids prescribed in Clause 21 will be rejected and 

will be returned unopened to the bidder. 

23. Modification and 

Withdrawal of Bids 

23.1 The bidder may modify or withdraw its bid after bid 

submission, provided that written notice of the modification or 

withdrawal is received by the Employer prior to the deadline 

for submission of bids. 

23.2 The bidder’s modification or withdrawal notice shall be 

prepared, sealed, marked and delivered in accordance with the 

provisions of Clause 21, with the outer and inner envelopes 

additionally marked “MODIFICATION” or “WITHDRAWAL”, as 

appropriate. A withdrawal notice may also be sent by fax, but 

must be followed by a signed confirmation copy. 

23.3 No bid will be modified by the bidder after the deadline for 

submission of bids. 

23.4 Withdrawal of a bid during the interval between the deadline 

for submission of bids and the expiration of the period of bid 

validity specified in the Form of Bid may result in the 

forfeiture of the bid security pursuant to Clause 16. 



E. OPENING AND EVALUATION OF TECHNICAL 

PROPOSAL 

24. Opening of Technical 

Proposals 

24.1 The Employer will open the Technical Proposals, including 

modifications made pursuant to Clause 23, in the presence of 

bidders' representatives who choose to attend, at the time 

opening of bids on the date /address given in Data sheet. The 

bidders' representatives who are present shall sign a register 

evidencing their attendance. 

24.2 The Price Proposal will remain unopened and will be held in 

the custody of the Employer until the time of bid opening of 

the Price Proposals. The time and date and location of the bid 

opening of the Price Proposals for technically qualified 

bidders will be advised in writing by the Employer. 

24.3 Envelopes marked "WITHDRAWAL" or “MODIFICATION” 

shall be opened and read out first. Bids for which an 

acceptable notice of withdrawal has been submitted pursuant 

to Clause 23 shall not be opened. 

24.4 The bidders’ name, bid modifications and withdrawals, and the 

presence or absence of the requisite bid security and such other 

details as the Employer may consider appropriate, will be 

announced and recorded by the Employer at the opening. The 

bidders' representatives will be required to sign this record. 

24.5 The Employer shall prepare minutes of the bid opening, 

including the information disclosed to those present in 

accordance with Sub-Clause 24.4. 

25. Process to be 

Confidential 

26. Preliminary 

Examination of 

Technical Proposals and 

Determination of 

Responsiveness 

25.1 Information relating to the examination, clarification, 

evaluation and comparison of bids and recommendations for 

the award of a contract shall not be disclosed to bidders or any 

other persons not officially concerned with such process until 

the award of the successful bidder is announced. Any effort by 

a bidder to influence the Employer’s processing of bids or 

award decisions may result in rejection of the bidder’s bid. 

26.1 Prior to the detailed evaluation of bids, the Employer will 

determine whether each bid (i) meets the eligibility criteria of 

(ii) has been properly signed; (iii) is accompanied by the 

required securities; (iv) is substantially responsive to the 

requirements of the bidding documents; (v) provides any 

clarification and/or substantiation that the Employer may 

require pursuant to Clause 29. 

26.2 A substantially responsive bid is one which conforms to all the 

terms, conditions and specifications of the bidding documents, 

without material deviation or reservation. A material deviation 

or reservation is one (i) which affects in any substantial way 



the scope, quality or performance of the Works; (ii) which 

limits in any substantial way, inconsistent with the bidding 

documents, the Employer’s rights or the bidder’s obligations 

under the Contract; or (iii) whose rectification would affect 

unfairly the competitive position of the other bidders 

presenting substantially responsive bids. 

26.3 If a bid is not substantially responsive, it will be rejected by 

the Employer, and may not subsequently be made responsive 

by correction or withdrawal of the nonconforming deviation 

or reservation. 

27. Evaluation and 

Comparison of 

Technical Proposals 

27.1 The Employer or evaluation committee constituted by the 

Commissioner will carry out a detailed evaluation as per Table 

1 of the bids in order to determine whether the bidders are 

qualified and whether the technical aspects are substantially 

responsive to the requirements set forth in the bidding 

documents. In order to reach such a determination, the 

Employer will examine the information supplied by the 

bidders and other requirements in the bidding documents, 

taking into account the following factors: 

(a) Experience 

(i) determination will evaluate the Bidder’s experience 

information submitted in the proposal based 

upon the experience in similar works.( Appendix 

2 &3) 

(b) Qualification 

(i) determination will evaluate the Bidder's qualification 

information submitted in the proposal based 

upon the qualification criteria(Table 2) given in 

the document, to confirm that the minimum 

qualification requirements are being met; and 

(c) Technical 

(i) Overall completeness and compliance with the 

Employer's Requirements including such other 

information as the Employer deems necessary and 

appropriate technical merits. 

(ii) overall other information, provision of the additional 

information to be provided in the Technical 

Schedules; 

(iii) Each submitted proposal shall be scored for a 

maximum of 100 marks and only Bidders scoring a 

minimum 75 marks out of 100 will be considered 

qualified and recommended for opening of the price 

proposal. 

(iv) Financial bids/price bids of non-qualifying bidders 

(receiving less than 75% marks in technical 

evaluation) shall not be opened and shall be returned, 

once the contract has been awarded. The decision of 

the commissioner will be final and binding in this 

regard. 



27.2 Pursuant to Sub-Clause 28.1, information provided by the 

Bidders will be evaluated to determine whether the technical 

aspects are substantially responsive to the requirements set 

forth in the bidding documents. 

27.3 The Employer wishes to clarify that despite whatever is 

proposed by the Bidder, the successful Bidder shall be required 

to conform in all respects to the requirements of the Contract, 

and all proposals shall be subject to the approval of the 

Employer’s representative. Acceptance of the Bidder’s 

proposal for the purposes of bid evaluation and award of 

tender shall not be construed as approval by the Employer. All 

details will subsequently be subject to the approval of the 

Employer’s representative during execution of the Contract. 

No claim for additional payments shall be entertained, other 

than in accordance with the Contract. 

28. Clarification of 

Technical Proposals 

29. Invitation to Attend 

Opening of Price 

Proposals 

28.1 The Tender Evaluation Committee may undertake “oral” 

(telephonic included) clarifications with the bidders. The primary 

function of clarifications in the evaluation process is to clarify 

ambiguities and uncertainties arising out of the evaluation of the 

bid documents. Oral clarifications provide the opportunity for the 

committee to state its requirements clearly and for the bidder to 

more clearly state its proposal. The committee may seek inputs 

from their professional, technical faculties in the evaluation 

process. However, no additional documents will be allowed to 

be submitted by the bidder after the formal submission of the 

bid and the clarifications, if any have to be provided/referred 

from documents already submitted. 

29.1 At the end of the evaluation of Technical Proposals by the 

Employer, the Employer will invite bidders who have 

submitted substantially responsive Technical Proposals 

(obtaining more than or equal to 75 Marks out of 100) and 

who have been determined as being qualified for award to 

attend the bid opening of the Price Proposals. Bidders shall be 

given reasonable notice of bid opening the Price Proposal. 

F. OPENING AND EVALUATION OF PRICE 

PROPOSALS 

30. Opening of Price 

Proposals 

30.1 The Employer will open the Price Proposals of all bidders who 

have submitted substantially responsive Technical Proposals at 

the time and date at the location advised to the bidders or as 

mentioned in the data sheet. The bidder's representatives who 

are present shall sign a register evidencing their attendance. 

30.2 The bidder’s names, the bid prices, the total amount of each 

bid, any discounts, and such other details as the Employer may 

consider appropriate, will be announced and recorded by the 



Employer at the opening. Any bid price or discount which is 

not read out and recorded at the opening of Price Proposals will 

not be taken into account in bid evaluation. The bidder's 

representatives who are present will be required to sign the 

record. 

31. Process to be 

Confidential 

32. Preliminary 

Examination of Price 

Proposals and 

Determination of 

Responsiveness 

31.1 Information relating to the examination, clarification, 

evaluation and comparison of Price Proposals and 

recommendations for the award of a contract shall not be 

disclosed to bidders or any other persons not officially 

concerned with such process until the award of the successful 

bidder is announced. Any effort by a bidder to influence the 

Employer’s processing of bids or award decisions may result in 

rejection of the bidder’s bid. 

32.1 Prior to the detailed examination of the Price Proposals, the 

Employer will determine whether each opened bid (i) has been 

properly signed; and (ii) is substantially responsive to the 

requirements of the bidding documents. 

32.2 A substantially responsive bid is one which conforms to all 

terms, conditions and requirements of the bidding documents 

without material deviation or reservation and includes 

amendments and changes, if any, requested by the Employer 

during evaluation of bidder’s technical proposal. A material 

deviation or reservation is one (i) which affects in any 

substantial way the scope, quality or performance of the 

Works; (ii) which limits in any substantial way, inconsistent 

with the bidding documents, the Employer’s rights or the 

bidder’s obligations under the Contract; or (iii) whose 

rectification would affect unfairly the competitive position of 

the other bidders presenting substantially responsive bids. 

32.3 If a Price Proposal is not substantially responsive it will be 

rejected by the Employer, and may not subsequently be made 

responsive by correction or withdrawal of the nonconforming 

deviation or reservation. 

33. Clarification of Price 

Proposals 

33.1 To assist in the examination, evaluation and comparison of 

Price Proposals, the Employer may, at its discretion, ask any 

bidder for clarification of its bid, including breakdowns of unit 

rates. The request for clarification and the response shall be in 

writing or oral, but no change in the price or substance of the 

bid shall be sought, offered or permitted except as required to 

confirm the correction of arithmetic errors discovered by the 

Employer in the evaluation of the bids in accordance with 

Clause 34. 

34. Correction of Errors 34.1 Price Proposals determined to be substantially responsive will 

be checked by the Employer for any arithmetic errors. 

Arithmetical errors will be rectified on the following basis. If 

there is a discrepancy between the unit rate and the total cost 

per item that is obtained by multiplying the unit rate and 

quantity, the unit rate shall prevail and the total cost per item 

will be corrected unless in the opinion of the Employer there is 



an obvious misplacement of the decimal point in the unit rate, 

in which case the total price as quoted will govern and the unit 

rate will be corrected. If there is a discrepancy between the 

total bid amount and the sum of total costs per item, the sum of 

the total costs per item shall prevail and the total bid amount 

will be corrected. If the bidder has offered a discount 

expressed as a percentage of the quoted price, such discount 

will be applied to the corrected bid price. 

34.2 The amount stated in the Form of Bid for Price Proposal will 

be adjusted by the Employer in accordance with the above 

procedure for the correction of errors and shall be considered 

as binding upon bidder. If the bidder does not accept the 

corrected amount of bid, its bid will be rejected, and the bid 

security may be forfeited in accordance with sub-Clause 16.6. 

35. Conversion to a Single 

Currency 

36. Evaluation and 

Comparison of Proposals 

35.1 Not Applicable – All the Bid Price shall be in Indian Rupees 

only. 

36.1 The Employer will evaluate and compare only the bids 

determined to be substantially responsive in accordance with 

Clause 32. The Financial Bids of the technically qualified 

bidders will be evaluated as per mentioned below. 

a. The Total Value of the Financial bid shall be arrived by the 

following method 

Total Value = Fixed Fee + maximum value of Out of Pocket 

expenses as given by bidder + any applicable taxes 

c. The list of Bidder will be ranked in ascending order (i.e.) Bidder 

quoting the lowest price in terms of Total value (L1) will be 

ranked first and so on. 

d. The L1 bidder will be awarded the contract. 

e. However, the MCJ does not bind itself to award the contract to 

the bidder(s) offering the lowest price. 

36.2 The Employer reserves the right to accept or reject any 

variation, deviation and other factors which are in excess of 

the requirements of the bidding documents or otherwise result 

in the accrual of unsolicited benefits to the Employer shall not 

be taken into account in bid evaluation. 

36.3 If the bid of the successful bidder is seriously unbalanced in 

relation to or substantially above the Engineer’s estimate of 

the cost of work to be performed under the Contract, the 

Employer may require the bidder to produce detailed price 

analyses for any or all items of the Schedule of Prices, to 

demonstrate the internal consistency of those prices with the 

construction methods and schedule proposed. 



G AWARD OF CONTRACT 

37. Award 37.1 Subject to Clause 39, the Employer will award the Contract to 

the bidder whose bid has found lowest as explain in clause 36. 

38. Employer’s Right to 

Accept any Bid and to 

Reject any or all Bids 

38.1 Notwithstanding Clause 38, the Employer reserves the right to 

accept or reject any bid, and to annul the bidding process and 

reject all bids, at any time prior to award of Contract, without 

thereby incurring any liability to the affected bidder or bidders 

or any obligation to inform the affected bidder or bidders of the 

grounds for the Employer’s action. 

39. Notification of Award 39.1 Prior to expiry of the period of bid validity prescribed by the 

Employer, the Employer will notify the successful bidder that 

its bid has been accepted. This letter (hereinafter and in the 

Conditions of Contract called the “Letter of Acceptance”) shall 

name the sum which the Employer will pay the Consultant in 

consideration of the Terms of Reference as prescribed by the 

Contract (hereinafter and in the Conditions of Contract called 

“the Contract Price”). 

39.2 The notification of award will constitute the formation of the 

Contract. 

40. Signing of Agreement 40.1 At the same time that the Employer notifies the successful 

bidder that its bid has been accepted, the Employer will send 

the bidder the Form of Agreement (Appendix: 4) provided in 

the bidding documents, incorporating all agreements between 

the parties. 

40.2 Within 7 days of receipt of the Form of Agreement, the 

successful bidder shall sign the Form and return it to the 

Employer. 

41. Performance Bank 

Guarantee (PBG) 

41.1 The successful bidder shall at his own expense deposit an 

unconditional and irrevocable Performance Bank Guarantee 

(PBG) from a scheduled bank in suitable format(Appendix:5), 

payable on demand, for the due performance and fulfilment of 

the contract by the bidder, with the Commissioner, MCJ within 

fifteen (15) working days of the date of notice of award of the 

contract or prior to signing of the contract whichever is earlier, 

a. This Performance Bank Guarantee will be for an amount 

equivalent to 10% of contract value. All incidental charges 

whatsoever such as premium; commission etc. with respect to 

the performance bank guarantee shall be borne by the bidder. 

The Bank Guarantee shall be valid for a period of 18 months 

from the date of signing of contract. If the accepted Bidder 

fails to furnish the bank guarantee within the above said 

period, the EMD remitted by him will be forfeited by the 

MCJ and their tender will be held void. The PBG furnished 



by the Bidder in respect of their tender will be returned 

to him at the end of the contract period subject to submission 

of all reports to satisfaction of the concerned department and 

MCJ. 

b. If the Bidder failed to act up on to the tender conditions or 

backs out when their bid has been accepted, their PBG 

mentioned above will also be forfeited in favor of MCJ. 

42.Execution of Work order 

42.1 The successful Bidder should nominate and intimate to the MCJ, 

the name of their “Official” assigned for the project. The 

successful Bidder should ensure that the “Official” is fully 

familiarized with the terms and conditions of the Tender, Scope 

of Work and the guidelines. 

43. Assigning of Tender whole 

or in part 

43.1. The successful Bidder shall not assign or make over the 

contract, the benefit or burden thereof to any other person or 

persons or body corporate. They shall not underlet or sublet to 

any person(s) or body corporate for the execution of the 

contract or any part thereof. 

44. Review Meetings. 

44.1. Consultant/ successful Bidder shall organize weekly/fortnightly 

review meetings with the commissioner to review functionality 

issues and progress of work. The frequency of meetings will be 

intimated by the consultant in consideration of requirements in 

the interest of the project. Consultant would prepare the minutes 

of the review meetings mentioning the issues discussed, 

decisions taken on them and appropriate level at which these 

requires to be resolved. 

45.Submission of Deliverables 

46.Termination of Services 

45.1. The submission of Deliverables should be made strictly in 

accordance with the Scope of Work in the Tender Document 

and should get necessary approval from MCJ. If the delivery is 

not affected as per tender, the MCJ shall have the right to 

cancel the order, forfeit PBG and take any such action which 

will be deemed fit in such circumstances. 

46.1 The MCJ reserves the right to terminate the services of the 

consultant, if it finds their services/outputs unsatisfactory, at 

any stage during the contract period by giving a notice of 

fifteen (15) days. The consultant shall then be paid for the work 

completed, as per the fees quoted till that stage of the 

assignment as part of response to this tender document. 



47. Payment Terms-- 

1. Submission of Inception 

Report (after acceptance of 

report on “As on study” 

covering the detail as 

defined in the RFP). 

2. Submission and 

acceptance of deliverables 

(DPR) 

3. Submission and 

acceptance of deliverables 

Model RFP. 

4. Selection of vendor 

finalized. 

5. Completion of Successful 

Implementation by vendor. 

The following table gives the schedule of payments, which shall be 

milestone based. 

10% of the contact value 





6. Submission of Final Project 

evaluation report on 

implementation of the SCADA 

Project by the vendor. 

48. Other Terms and 

Conditions 


48.1. During the evaluation process, the MCJ reserves the right, to 

request additional information/clarification from bidders. Such 

request and response to the same shall be purely of a clarifying 

nature, with no impact on the substantive content, quality or cost 

of the services offered. 

a. All supporting materials (including all data, material, and 

documentation originated and prepared for the MCJ pursuant to 

this RFP, and including correspondence relating to this RFP) 

shall, upon delivery to the MCJ become the property of MCJ. 

b. The final decision would be based on the technical capacity and 

pricing. The MCJ does not bind itself in selecting the firm 

offering lowest prices. 

c. The Bids should be submitted neatly and all corrections, overwritings 

should be avoided. In extreme cases, all over-writings 

must be attested with seal. 

d. MCJ reserves the right to reject any or all the tenders without 

assigning any reason, to relax or waive any of the conditions 



stipulated in the terms and conditions of tender as deemed 

necessary in the best interest of Municipal corporation for good 

and sufficient reasons. 

e. MCJ will not pay any increase in duties, taxes and surcharges on 

account of any revision by the Government after expiry of the 

stipulated delivery period in the work Order. 

f. The successful Bidder selected against this tender and all their 

affiliated companies/firms cannot participate in the Operating 

Agency Tender for project implementation/rollout to be initiated 

as part of this Consultancy activity. 

g. Arbitration: In case of any dispute, the matter will be referred to 

an Arbitrator under "Arbitration and Conciliation Act 1996". The 

arbitration shall be held in Jalandhar only and the Courts at 

Jalandhar only shall have jurisdiction in relation thereto. 

49: The minimum qualification criteria are as follows: 

• The proprietary firm/agency/Company should have carried out at least one such 

works of SCADA design and implementation management. The cost of SCADA 

implementation (managed by the firm) should not be of less than 1.5 crores 

• The annual turnover of the firm/agency/company/proprietary from consulting for last 

2 years should not be less than 10 lakes (1 million) per annum. MCJ could ask for 

audited financial statements. 

A technical proposal shall not be considered for further evaluation (financial), if it fails to 

achieve the minimum technical score of 75 marks out of 100 as indicated earlier. 

Table 1: Summary Evaluation Sheet of Technical Proposals. 

Sr. No. Criteria Maximum Score 

I Experience of the firm 40 

Experience of automation works in water/wastewater 

projects – one project involving design and 

implementation supervision of SCADA system with an 

estimated cost of Rs 1.5 crores 

II Proposal 30 

Work Plan (10) 

Approach and methodology (20) 

III Proposed Staff (Team Leader, Procurement Expert) 25 



Qualifications (For Team Leader- Master’s degree in 

Instrumentation 3 marks (however if the experience is strong 

in SCADA, the qualification may be relaxed to Bachelor’s 

degree), Procurement cum Institutional Expert: Masters 

degree - 2 no.) 

Experience – overall experience in relative field 

(Team Leader – Total Instrumentation Experience > 8 years = 

12 marks; Procurement cum institutional experience >8 years 

= 8 marks) 

(5) 

(20) 

Sr. 

No 

iv Presentation to the Technical Committee 5 

Total 100 

NOTE-The Technical proposal to be submitted by the firm/company should clearly 

reflect the works assigned under evaluation Criteria to avoid any ambiguities while 

awarding marks. (Appendix 3) 

Table: 2 KEY PERSONNEL, THEIR EXPEREINCE, EDUCATIONAL AND REQUIRED 

MINIMUM QUALIFICATIONS. 

Designation Qualification Degree 

1. Instrumentati 

on and 

Controls. 

2. Procurement 

Cum 

Institutional 

Expert 

Graduate 

Engineer with 

PLC and 

SCADA 

certification. 

Instrumentatio 

n and Control / 

electronics 

Engineering. 

No. of 

Positions 

Minimum 

Years of 

Experience 

Minimum and 

Specific 

Experience 

1 8 years Water treatment, 

water supply, and 

wastewater 

treatment plant 

PLC, SCADA 

experience. A 

centralized SCADA 

experience for large 

projects will be 

considered a plus. 

B.E., MBA Civil 1 8 years Water and waste 

water treatment / 

water supply 

projects 

3. Additional required position may be suggested by the bidder 

50 Proposal Presentations. The Tender Evaluation Committee of MCJ may invite 

the eligible bidders to make a presentation to MCJ at a date, time and location 

determined by the MCJ. The purpose of such presentations would be to allow the 

bidders to present their proposed solutions to the committee and the key points in 

their proposals. 



51. Negotiations with the Successful Bidder 

MCJ reserves the right to further negotiate with the Successful Bidder. While negotiating, 

the following aspects may be considered: 

1 Further reduction in consultancy charges for undertaking the Work – justifications for 

charges may be questioned and negotiated. 

2 Advancing the delivery schedule 

3 Additional services 

4 Phasing of the Payment Schedule based on actual work load 

52. Outline of Tasks to be carried out and Deliverables. 

Any work, as and when required for smooth and timely execution of the project 

may be supported by the SCADA Consultant. MCJ shall make all possible efforts 

to provide support and help to the extent possible; however the final 

responsibility of the same shall rest with the consultants. 

1. As is study: Consultant shall carry out a “As is” assessment of the tubewells 

and waste water disposal systems in operation within MCJ area s for preparing 

A Detailed Project Report f o r t he SCADA system. The scope of “ As is” 

study should cover the following: 

A. Collection of data pertaining to Tubewells & Waste water disposal 

systems, focusing on Electrical equipment i.e. starters/control 

panel/ distribution network and identification of adaptation requirements 

etc. for the project after field survey of the town/city. 

B. Identification of MCJ requirements based on techno-commercial approach 

with the reliability & cost benefit analysis. 

C. Study of IT system/Telemetry/communication medium being established 

for ensuring integration with proposed SCADA. 

D. Prepare a roadmap for automation of tubewells & waste water disposals of 

the project area to utilize the full potential of SCADA project after field 

survey of the tubewells & waste water disposals network of the town / city 

and identification of the missing infrastructure. 

2. DPR preparation: The Consultant shall assist MCJ in preparation of DPR 

for the design and implementation of the project. The design shall include 

remote site connectivity details, existing system details and connectivity to 

SCADA, required instrumentation and SCADA and Specifications for electromechanical, 

instrumentation & automation works for SCADA. 

3. Preparation of detailed RFP: Consultant shall be responsible for framing 

the model RFP in line with „As-is study & specific project 



requirements of the MCJ for atomization of tubewells &waste water disposals. 

The Consultant should ensure that the offered solution is seamlessly integrated 

with IT system / Telemetry/communication medium ( being established), 

under SCADA System. 

4 Assistance to M C J i n selection of vendor: Consultant shall assist in 

tendering, pre-bid conference, interaction with bidders & clarification of 

queries and technical evaluation, etc. 

5 Assisting MCJ in project management of SCADA System: Consultant 

shall supervise the implementation process carried out by the Vendor in 

line with the RFP. Consultant shall assist MCJ in design, engineering, 

installation, testing & commissioning of the proposed SCADA System till 

completion. 

6 Coordination with MCJ for resolving implementation issues/ queries: 

Consultant shall be assisting MCJ for resolving implementation issues and 

for preparing responses to the queries raised by the Vendor related to 

SCADA during implementation in the respective project area. The Adequate 

support will be provided by the MCJ to the Consultant. 

7. Handhold the MCJ for successful implementation of the SCADA 

Project. This would include handholding the MCJ during the 

validation/verification of successful implementation of the SCADA Project 

by the vendor. 



Section III: 

TERMS OF REFERENCE FOR CONSULTANTS 

PURPOSE 

The prime objective of this Consulting Services is to design and manage implementation of a 

techno-economical feasible solution for Integration of tube wells and waste water disposal in 

Jalandhar city using SCADA /Telemetry. 

Specific Scope of Consulting Services includes but not limited to: 

(a) Prepare master plan for linking tube wells within Jalandhar city to a centralized 

SCADA monitoring station to be set up at corporation premises 

(b) Prepare master plan for linking water, waste water treatment facilities within 

Jalandhar city to the centralized SCADA monitoring station 

(c) Detailed out the systems proposed under (a) and (b) along with alternate cost 

models, and finalize them (in consultation with MCJ) using efficient operational 

system requirements, cost effectiveness and budget limitations of MCJ 

(d) Prepare tender/RFP documents for Vendor Selection; assist the MCJ in the 

evaluation of bids and award of contract. 

(e) Monitor and Supervise implementation of the contract. 

(f) Prepare an institution development program focusing on business process 

reengineering, restructuring/realignment and assist in delivering of required 

trainings etc. so as to smooth take-over of the systems by MCJ 

DETAILED SCOPE OF CONSULTING SERVICES 

1) Prepare a Detailed Inception Report 

Prior to undertaking any engineering work the Consultants shall prepare an inception report 

for the project. This inception report shall be prepared upon review (“AS IS” Study) of 

existing water supply/ tube wells within the MCJ area, Consultant’s approach and 

methodology in completing the project along with project delivery schedule. 

2) Selection of Telemetry/communication medium 

In consultation with the MCJ staff, the Consultant shall assess availability of sites within MCJ 

area for the selection of site for Central SCADA location as well as telemetry/communication 

medium for data transfer from remote sites to the central location. The primary focus in 

selecting the telemetry medium shall include but not limited to: techno-economical feasibility, 

life time cost analysis, availability of telecommunication infrastructure, budgetary constraints 

of MCJ etc. 



3) Conduct Survey and assessment of the tube wells 

Consultant shall conduct survey at the selected site(s) to aid in the design and implementation 

of SCADA /Telemetry and Integration of tube wells in Jalandhar city. The consultant shall 

also develop a detailed project report on possible integration of water and wastewater 

treatment facilities with the central SCADA facility. 

4) Develop Designs, Bid documents for SCADA /Telemetry and Integration of tube wells. 

Consultant shall prepare alternate cost estimates for the design and implementation of the 

project. The design shall include remote site connectivity details, existing system details 

and connectivity to SCADA, required instrumentation for SCADA, specifications for 

electro-mechanical, instrumentation & automation works for SCADA/Telemetry and for 

integration of tube wells. Having discussed and finalized them in consultation with MCJ, 

bid/contract documents shall be prepared for the implementation of the project. The 

consultant shall also assist MCJ in evaluation of bids, award of contract and monitoring and 

supervision during implementation of the contract by the Vendor. Therefore, the 

consultancy also includes 

1. Project management during the project development phase after selection of vendors 

to ensure to adherence to the project timelines and requirements. 

2. Monitor the site preparation and development by the selected vendor at 

Tubewells/waste water disposal plant (the actual work of site preparation, 

instrumentation, software development etc. are not in the scope of work of 

consultant). 

3. Measure the project benefits as against the objectives and goals. 

4. Conduct a final project appraisal report. 

5) Develop Institutional development program 

In consultation with the MCJ staff, the Consultant shall assess the current processes and 

institutional structure within MCJ and develop an institutional development program 

encompassing business process reengineering needs, structural improvements as well as 

training needs for the corporation. 

6) Develop training program on SCADA 

Prepare training plan & conduct training programs for MCJ staff on SCADA & automation so 

as to take over its operation on implementation. 

NOTE: Overall, the total scope of work needs to be planned in two phases. The 

Phase I shall consist of major assessment, design and development of 

SCADA/AUTOMATION for MCJ and preparation of DPR and its finalization 

besides statutory/regulatory works and planning for institutional measures. 

Phase II consists of “Management of implementation and Evaluation”. 



Section IV 

Appendix 



Appendix 1: Covering Letter on bidder’s letterhead requesting selection as 

Project Consultant 

Date : Reference : 

To 

The Commissioner 

Municipal Corporation, 

Jalandhar. 

Sub: Proposal for Selection as Project Consultant. (APPOINTMENT OF 

CONSULTANTS FOR SCADA / TELEMETRY AND INTEGRATION OF 

TUBEWELLS IN JALANDHAR CITY) 

Dear Sir, 

1. We, the undersigned, having carefully examined the referred RFP, offer to Propose 

for the selection as Project Consultant, in full conformity with the said RFP. 

2. We have read the all the provisions of RFP and confirm that these are acceptable to 

us. 

3. We further declare that additional conditions, variations, deviations, if any, found in 

our proposal shall not be given effect to. 

4. We agree to abide by this Proposal, consisting of this letter, Technical and 

Commercial Proposals, the duly notarized written power of attorney, and all 

attachments, for a period of 120 days from the date fixed for submission of Proposals 

as stipulated in the RFP and modifications resulting from contract negotiations, and it 

shall remain binding upon us and may be accepted by you at any time before the 

expiration of that period. 

5. Until the formal final Contract is prepared and executed between us, this Proposal, 

together with your written acceptance of the Proposal and your notification of award, 

shall constitute a binding contract between us. 

6. We declare that we do not have any interest in downstream business, which may 

ensue from the RFP prepared through this assignment. 

7. We hereby declare that all the information and statements made in this proposal are 

true and accept that any misrepresentation or misinterpretation contained in it may 

lead to our disqualification. 



8. We understand you are not bound to accept any proposal you receive, not to give 

reason for rejection of any proposal and that you will not defray any expenses 

incurred by us in bidding. 

9. Banker’s Cheque/Demand draft No.__________ Dated ________ drawn on 

Commissioner, Municipal Corporation, Jalandhar and Payable at Jalandhar for Rs. 

50,000/- is enclosed towards EMD. 

Signature………………………………………….. 

In the capacity of ……………………………….. 

Duly authorized to sign proposal for and on 

Behalf of ………………………………………… 

Date…………………………….. 

Place……………………………. 



Appendix 2: General Information 

Date: 

Reference: 

A. Name of Agency 

B. Contact 

a) Address 

b) Telephone Number 

c) Fax 

d) Mobile 

e) Email 

f) Website 

C. Locations and Addresses of office 

D. Turnover 

a) Indian 

b) Overseas 

a) Financial Turnoveri. 

2007-08 

ii. 2008-09 

b) Consultancy related Turnover 

i. 2007-08 

ii. 2008-09 

( Firm/company should provide appropriate evidence for the same.) 

E. Number of Full Time Professionals in the Organization 

a) Management 

b) Consulting 

F. Details of Authorized Person 

G. Legal Status 

H. Experience regarding SCADA/ automation works in water/wastewater projects 

(other projects may also be indicated separately) 

a) Project No. 1 

i. Name of Department/Ministry; 

ii. Address 

iii. Contact Person 

iv. Project name and scope 

v. Duration of Assignment-Start date /End date 

vi. Order value of the project 

b) Project No. 2 

i. Name of Department /Ministry 

ii Address 

iii Contact Person 



iv 

v 

vi 

Project name and scope 

Duration of Assignment-Start date/End date 

Order value of the project 

c) Detail of additional Projects (if any) on similar points 

Signature………………………………………….. 




Date…………………………….. 

Place……………………………. 



Appendix 3: Specific Details (For technical proposal) 

Date: 

Reference No.: 

Bidders are required to submit the following specific information/details for carrying out 

the activities of work under the project: 

1. Past Relevant experience in SCADA: 

[Provide details of relevant experience in SCADA/ automation works in 

water/wastewater projects] 

2. Past Relevant experience in Procurement: 

[Provide details of relevant experience in RFP preparation &vendor selection for 

water/wastewater/SCADA/automation projects] 

3. Understanding of the activities of work involved: 

[Provide details of your understanding regarding activities of work involved as Project 

Consultant in executing the SCADA/Automation project in water/wastewater, based 

on the broad areas of work outlined in the RFP] 

4 . Methodology for execution: 

[Describe a specific methodology to implement the Project] 

5. Profiles of key people involved: 

[Provide the profiles of key people/core members who will be involved in 

the assignments (having relevant experience) as per format given below] 

S. No Item Details 

1. Name 

2. Role in current project 

3. Whether Primary/Secondary 

4. Current job title 

5. Experience in yrs. 

6. Number of years with the organization 

7. Current job responsibilities 



8. Educational Background, Training/Certifications 

9. Summary of Professional / Domain experience 

10. Highlights of assignments handled and significant 

accomplishments 

11. Certification and Signature 

6. Work Plan: 

[Provide a detailed work plan reflecting each milestone, deliverable and related task 

along with resource allocation, effort estimate, and time schedule to ensure that the 

work is completed in time. The proposed work plan should reflect the activities/ tasks 

of the methodology proposed, showing a good understanding of the assignments to 

be undertaken and ability to translate them into feasible working plan] 

Signature………………………………………….. 




Date…………………………….. 

Place……………………………. 



Appendix: 4 Form of Agreement (Format) 

CONTRACT FOR CONSULTING SERVICES 

This Contract (hereinafter together with all appendices attachments and forming an integral 

part thereof called the Contract) is made on this ………………………. Day of the month of 

…………… 2010……between the Municipal Corporation of Jalandhar (MCJ) on the one 

hand (Hereinafter called the “Employer”) and, on the other hand xxxxxxxxxxxxxxxxxxx 

(name of consultant(s)) and (name of consultants) and (name of consultants) (hereinafter 

called the “Consultants”), each of which will be jointly and severally liable to the Employer 

for all the consultants obligations under this Contract. 

WHEREAS 

(a) the Employer has requested the Consultants to provide Consulting services as 

defined in the General conditions of Contract attached to this contract 

(herein after called the Services”). 

(b) the Consultants, having represented to the Employer that they have the required 

professional skills, and personnel and technical resources, have agreed to provide 

the Services on the terms and conditions set forth in this Contract 

(c) the consultant to be employed will be selected in accordance with the guidelines 

under MCJ rules and regulations 

NOW THEREFORE the parties hereto hereby agree as follows: 

1. The following documents attached hereto shall be deemed to form a integral part of 

this Contract: 

(a) The General Conditions of Contract: 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

(i) 

Terms of reference 

Instruction to consultants 

Financial proposal 

Letter of acceptance issued by the employer 

Acknowledgement by the consultants on the receipt of letter of acceptance 

Signed copies of the proceedings/minutes of negotiation meeting held by the 

employer 

List of all addendums to the RFP, if any and notifications issued by the 

employer 

List of communications issued by the employer and replies furnished by the 

consultants for the same. 



2 The mutual rights and obligations of the Employer and the Consultants shall be as set 

forth in the Contract in particular: 

(a) The Consultants shall carry out the Services in accordance with the provisions of 

the Contract: and 

(b) The Employer shall make payments to the Consultants in accordance with the 

Provisions of the Contract. 

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their 

Respective names as of the day and year first above written. 

For and on behalf of (name of Employer) 

For and on behalf of (name of 

Consultants) 

------------------- ----------------- 

(Authorized Representative) 


Note: If the Consultants consist of more than one entity, all these entities should appear 

as signatories, e.g. in the following manner.) 

For and on behalf of each of the Members of 

(name of member) 

(name of member) 

---------------- ----------------- 





Appendix: 5 

PERFORMANCE BANK GUARANTEE 

To: ______________________________________________ [name of Employer] 

_________________________________________ [address of Employer] 

WHEREAS _________________________ [name and address of Bidder] (hereinafter 

called "the Bidder") has undertaken, in pursuance of Contract No. _____ dated 

________________ to execute __________________________ [name of 

(hereinafter called "the Contract"); 

AND WHEREAS it has been stipulated by you in the said Contract that the Bidder 

shall furnish you with a Bank Guarantee by a recognized bank for the sum specified 

therein as security for compliance with his obligations in accordance with the 

Contract; 

AND WHEREAS we have agreed to give the Bidder such a Bank Guarantee; 

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to 

you, on behalf of the Bidder, up to a total of ____________________ [amount of 

guarantee] ___________________________ [in words], such sum being payable in 

the types and proportions of currencies in which the Contract Price is payable, and we 

undertake to pay you, upon your first written demand and without cavil or argument, 

any sum or sums within the limits of ____________________ [amount of guarantee] 

as aforesaid without your needing to prove or to show grounds or reasons for your 

demand for the sum specified therein. 

We hereby waive the necessity of your demanding the said debt from the Bidder 

before presenting us with the demand. 

We further agree that no change or addition to or other modification of the terms of 

the Contract or of the Works to be performed there under or of any of the Contract 

documents which may be made between you and the Bidder shall in any way release 

us from any liability under this guarantee, and we hereby waive notice of any such 

change, addition or modification. 

This guarantee shall be valid until three month from the date of completion of the 

Consultancy Contract i.e. 18 months from the date of signing of agreement. 

Signature and seal of the guarantor _____________________________ Name of 

Bank ____________________________________________ Address 

____________________________________________ 

Date 

____________________________________________ 

An amount shall be inserted by the Guarantor, representing the percentage of the 

Contract Price specified in the Contract including additional security for unbalanced 

Bids, if any and denominated in Indian Rupees. 



Appendix: 6` FINANCIAL OFFER FORMAT 

(To be typed on the letter head of the Agency) 

NAME OF WORK: CONSULTANCY SERVICES FOR SCADA / TELEMETRY 

AND INTEGRATION OF TUBEWELLS IN JALANDHAR CITY, 

I/We state that – 

1. The financial offer is unconditional 

2. Rates quoted are valid for 120 days from last date of 

submission of tenders and hold good for work under all 

conditions, site, moisture, all weather etc. 

3. The total quoted is inclusive of all duties, applicable taxes etc. 

on current rates. 

4. The firm has not been blacklisting/debarred by any 

central/state/multi-lateral funding agency in India 

5. The firm does not have any pending litigation in court of law with 

any state/central/multi lateral funding agency. 

6. The details of all on-going litigations with such agencies are 

enclosed. 

I / We have carefully studied the various components herein above with the scope of work 

and detailed activities and all other terms and conditions of this RFP and Terms of Reference 

(TOR). On the basis of that I/We hereby undertake to execute the said works. It is further 

certified that we have gone through your RFP and Terms of Reference (TOR) for the above 

said works and I/We have understood all the terms and conditions pertaining to the work. 

My/Our Total Financial Offer for executing the said work is Rs. _________________ (In 

words Rs. ____________________________________) (Details of offer indicating 

management fees (cost of key professionals), office consumable, cost of reimbursable, 

applicable duties and taxes etc. are enclosed). 

Signature………………………………………….. 




Date…………………………….. 

Place……………………………. 

END OF DOCUMENT

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