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Municipal Corporation of Jalandhar (MCJ) DEFINITIONS AND ABBREVIATIONS The following words and expressions shall have the meanings hereby assigned to them. 1. “Contract” means the Conditions of Contract, the Employer’s Requirements, the Bid, Consultant’s Proposal, the Schedules, the Letter of Acceptance, the Contract Agreement and such further documents as may be expressly incorporated in the Letter of Acceptance or Contract Agreement. 2. “Bid” means the Consultant’s offer to the Employer for the Services 3. “Appendix to Bid” means the completed appendices comprised in the bid, wherever the term “Appendix to Bid” is used, this shall mean “Appendix to Technical Proposal” and/or “Appendix to Financial Proposal”, as may be appropriate. 4. “Consultant’s Proposal” means the preliminary proposal submitted with the bid. 5. “Schedules” means the information and data submitted with the Bid. 6. “Schedule of Payments” means the Schedule designated as such (if any). 7. “Letter of Acceptance” means the formal acceptance of the bid by the Employer. 8. “Employer” means Commissioner, Municipal Corporation of Jalandhar, or authorized representative thereof. 9. “Consultant” means the proprietary firm/company, who’s Bid has been accepted by the employer and the legal successors in title to such person, but not (except with the consent of the Employer) any assignee of such person. 10. “Consultant’s Representative” means the person (if any) named as such in the Contract or other person appointed from time to time by the Consultant & notified as such to the Employer. 11. “Arbitrator” means the person or persons named as such in the Contract, or other person or persons appointed from time to time by the Govt. of Punjab. 12. “Services” means the services provided by the Consultant. 13. “MCJ” means Municipal Corporation of Jalandhar. 14. “Bidder” means a proprietary firm or a company incorporated under the Indian Law that plan to undertake to execute the project. 15. “GoP” means Government of Punjab. 16. “GOI” means Government of India. 17. “EMD” means Earnest Money Deposit. 18. “ULB” means Urban Local Body (also called as Municipal Body). 19. “Commissioner” means Commissioner of Municipal Corporation of Jalandhar 20. “SCADA Consultant” means the agency appointed to perform services for the MCJ under this contract. Section 1: Instructions to Bidders - iv -
Municipal Corporation of Jalandhar (MCJ) SECTION -I NOTICE INVITING PROPOSAL CONTRACT NO: xxxxxx/xxxxxx/xxxxxxx/xxxxxxxxx/xxxx CONSULTANCY SERVICES FOR SCADA/TELEMETRY AND INTEGRATION OF TUBEWELLS IN JALANDHAR CITY 1 The Municipal Corporation of Jalandhar (MCJ) invites Technical and Financial Proposals from interested firms to assist in preparing a detailed project report, preparation of bid document, evaluation of bids, award of contract and supervision of the contract for SCADA / Telemetry and integration of tube wells & Waste water disposals in Jalandhar city 2 The request for proposal can be collected from the office of Superintending Engineer (O&M), Municipal Corporation, Jalandhar. 3 The terms of Reference (TOR) and Data sheet mentioning the requirement of key professional staff are furnished in this bid document. 4 Bid document will be available at our website for sale from 15/09/2010 to 04/10/2010. 5 The last date of receipt of proposals is up to 3.30 pm on 04/10/2010 and should be delivered at the address given in data sheet. Proposals received after the submission deadline will not be considered and returned un-opened. 6 If required, the firms may obtain further information from the office of Superintending Engineer (O&M), on any working day between 10.00 hrs and 16.00 hrs, one week before the final date of submission of the proposal 7 The Tender document shall be available for sale against non-refundable payment of Rs. 500 (Rupees Five Hundred only) by cash/demand draft drawn in favour of “Commissioner, Municipal Corporation of Jalandhar” and payable at Jalandhar. The Tender Document is not transferable to any other bidder. Firms, who downloads the RFP from the official website of the Corporation (www.mcjalandhar.in) shall have to submit the Cost of tender document (Rs 500/-) by a separate demand draft besides their EMD, while submitting their bids (tenders). Else, their tenders shall not be accepted. Although all efforts to update the website shall be made in time, however, all bidders, who have downloaded the RFP from the “website”, must inform MCJ, about their desire to bid, providing their email addresses, so that any addendum/communication could be sent to them also. Failure to indicate their intention of bidding to MCJ may deprive them of ongoing communications and clarifications from MCJ. 8 Validity of submitted Bid (both Technical and Financial Proposals) shall be for 120 days after the last date for bid submission. 9 Two cover Bidding procedure will be adopted and the Consultant will be selected in accordance with the procedures set out in the bidding document. 10. Bid Security (Earnest Money Deposit -EMD) a. Bidders along with their Bids, shall have to submit a Bid security or EMD of Rs. 50000 (Rupees Fifty thousand only), in the form of a Demand Draft in favor of “Commissioner, Municipal Corporation of Jalandhar” and payable at Jalandhar. b. The EMD would be refunded to all unsuccessful bidders at the expense of the Bidders within a reasonable time (normally on signing of agreement with successful bidder) consistent with the rules and regulations in this behalf. The EMD of successful bidder would be returned only after the successful fulfilment of the works, as specified under payment schedule. Section 1: Instructions to Bidders - v -
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