Delta Sigma Theta Sorority, Inc

3.0 GENERAL EMAIL
∆ Confidential information should not be sent in an electronic message.
∆ When sending emails to multiple people or to groups including members of the sorority and
non-members, use the ‘bcc’ (blind carbon copy) option to specify addresses. This will allow
each recipient of the message to see only his or her own email address.
∆ Do not forward email that includes the previous recipients’ email addresses.
∆ The email addresses of sorors, chapters, or officers should not be given out without the explicit
permission of those individuals. Addresses should not be sold, and the addresses should be
used for official Sorority business only.
∆ Sorors should use a personal email account, not their professional/work email account, to
receive sorority information. This personal account should not be shared with non-sorority
members, such as spouses, relatives, or friends.
∆ The Sorority's public motto cannot appear in email to prevent its inappropriate use.
Use personal email accounts rather than work accounts
3.1 CHAPTER EMAIL ACCOUNT
∆ Should be checked at least weekly.
∆ All chapters should have a chapter account to communicate with National Headquarters.
∆ The specific email addresses for the chapter or addresses reserved for chapter officers should
be passed on to the new officers at the end of each sorority year. The current username and
passwords, access information, and any other information pertaining to the account should be
provided to the new officer(s).
∆ The following officers should have access to the chapter email account: President and
whomever she deems necessary, and Advisor (for collegiate chapters). If the email account is
associated with the chapter website account, create a separate user id password for the chapter
Web Master.
Delta Internet Guidelines October 2011rev Page 11