Receptionist Job description - Finalweb

NORTHLAND LUTHERAN HIGH SCHOOL
Receptionist Job Description
Division/Department:
Location
Administrative
Office
Job Title
Reports to
Receptionist
Administrator
Level/Grade
Type of position:
Full-time
Part-time
Contractor
Intern
Hours___20___ / week
200 work per year
GENERAL DESCRIPTION
Receptionist, first contact greeter, performing diversified secretarial functions. Must possess the following skills:
• Must have a Christian and caring attitude toward students, parents, visitors, and employees
• Excellent written/oral communication skills
• Typing minimum of 65 WPM/O errors
• Knowledge of general office equipment
• File system maintenance
• Must be able answer phones with a pleasant helpful tone and operate a phone system
• Word processing and general computer training
• Must be proficient in Microsoft Word (required), and Excel (preferred)
• Must demonstrate the ability to learn new software programs both independently and with training
• Must be able to direct people to people who can give them needed help
WORK EXPERIENCE REQUIREMENTS
− Two or more years experience in administration or related job field preferred
EDUCATION REQUIREMENTS
− High school diploma or GED
− Advanced clerical skills
F:\OFFILES\Job Duties and Descriptions\Receptionist Job description.doc

Division/Department:
Location
Administrative
Office
Job Title
Reports to
Receptionist
Administrator
REVIEWED BY Rick Grundman Title Administrator
APPROVED BY
Title
DATE POSTED
DATE HIRED
List of Duties
Take attendance, track missing students, record attendance on School Minder, send reports for students with 6
11 absences
Send thank you to supporters
Permanent Transcripts, updated and accurate in School Minder
Schedule students, maintain schedules
Set up database for School Minder
Maintain student files
Transfer students in and out
Prepare student registration forms
Do student recruitment supplies
Laidlaw reporting
DCE Reporting
Wausau School District reporting
Maintain Prospect Lists
*Maintain positive school climate
Maintain locker list
*Answer phones, take messages, use voice mail system, track down students for phone calls, use PA during breaks
*Maintain a positive attitude and be pleasant at all times!!!
*Keep Principal and Vice Principal aware of all situations
Create Hot lunch forms and circulate
Record Hot lunch on Microsoft Excel
*Answer questions from teachers
*Dispense medication after parent approval or if student has it in their file, record date, time dose in student file.
Maintain Emergency care and student accident forms
*FILE, bills, student forms, newsletters, updates, deposits, many misc. Direction should come form Admin Assistant
Maintain Prospect forms and prospect packets.
Send prospect pockets to new people and Initial parent contact
*Write student passes
F:\OFFILES\Job Duties and Descriptions\Receptionist Job description.doc

Attend chapel
*Mailings, several throughout the year. Direction will be given.
*Secretarial support for development & administration
Keep the Registration forms stocked
Maintain student files of registration forms missing
*Keep office area neat and organized and user friendly
Send out other items as they arise – under direction of Administrative Assistant
Order Sports Awards
Record Fire Drills and Inspection Files
*Address student issues as needed (Direct Students to appropriate staff member))
Order Service folder bulletins
Order special paper for mailings
Send thank you to supporters
Keep supply closet stocked for faculty use
Send out Director reports as needed
Order Office Supplies (Approved by Administrator)
Bulletin Boards as time allows
• * = Shared Duties
See also excel file
F:\OFFILES\Job Duties and Descriptions\Receptionist Job description.doc