Lower School Handbook - Colorado Academy

COLORADO ACADEMY
2012-2013
Reeve Mitchell, 3L
Parent/Student Handbook

Lower School Principal
Administrative Assistant
Pre-Kindergarten
LOWER SCHOOL FACULTY
Lisa Ulsh, Ph.D.
Lyric McKnight
Roy Mills
Sheila Olson
Debra Hemmings Pritchard
Kindergarten Mary Hatfield Sarah Ingham
Leslie Webster Kass Patterson
1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
Art
Library
Math
Music
Physical Education
Science
Spanish
Technology
Before/After-School Programs
School Counselor
Diana Giarusso
Paula Osborne
Dawn Robinson
Cullen Brink
Jessica McCoy
Tina Rivera
Jay Leeuwenburg
Lori Noricks
Stephanie Stone
Jan Eckersley
Chris Hertig
Suzanne Kolsun Jackson
Ruth Larson
Mary Singer
Gary Varden
Carrie Diehl
Angela Hottinger
Maren Schwartz
Allison Peters
Renee Schonberger
Eric Augustin
Nora Golden
Alicia Knox
Bill Hall, Director of Athletics
Jenn Adams
Beth Folsom
Marcia Richards
Bob Ulrich
Jeff Goldstein
Diane Simmons
Stephanie Coyne
Sonnia Marsh
Bill Witt
Carol Rosberg
Kate O’Donnell

INTRODUCTION
The Colorado Academy Lower School encompasses grades Pre-K through five and is a community of
adults and children working together to expand and further the understanding and knowledge of all its
community members, but most importantly, the students. As with any group, it takes participation and
work on the part of all those in the community for our efforts to be the most effective. As we come
together, it is important to share information and establish procedures to enable each of us to function
in the most positive way.
This Handbook is designed to do just that. It is written with children in mind including ensuring their
safety and their learning through a wide variety of opportunities and experiences at this school. We
endeavor to support and nurture each and every child.
COLORADO ACADEMY MISSION STATEMENT
A dynamic liberal arts and sciences program that challenges students ethically, academically,
artistically, and athletically creates the foundation of Colorado Academy. Teachers, students,
parents, and staff foster trusting and respectful relationships, enhancing our thriving school
family. Students pursue excellence and seek to become life-long learners and contributors in
our local and international communities.
STATEMENT OF SCHOOL PHILOSOPHY
• The school balances challenge and demand with support and encouragement. In a nurturing
environment we cultivate in each student the confidence to experiment, think independently, and
work cooperatively with others.
• The school promotes intellectual excitement and inspires students to develop inquisitive and
self-directed minds.
• Students acquire tools to discover, analyze, and interpret the world.
• The school encourages students to become reflective citizens concerned with local and global
physical, social, cultural, and political environments.
• The school’s curriculum and admission philosophy fosters an understanding of and a respect for
people of diverse backgrounds and cultures.
• The school’s balanced liberal arts and sciences program and emphasis on character development
prepares students to be successful in colleges and universities commensurate with their interests and
abilities.
• The school develops students’ abilities and their desire to educate themselves beyond the limits
of their formal education and encourages them to view learning as a life-long endeavor.
CHARACTER AT COLORADO ACADEMY
Integrity is character’s heart. We strive for this virtue. We treat others with civility, respect, tolerance
and humility; and each of us takes responsibility for our actions, making sure each individual’s
actions enhance our school and the community. We develop self-awareness in students and aspire as
a school to serve the greater good.

TABLE OF CONTENTS
After-School Care ................................................................................................................ 2
After School Ends ................................................................................................................ 1
Attendance Policy ................................................................................................................ 2
Before-School Care ............................................................................................................. 2
Before School Starts ........................................................................................................... 1
Colorado Academy Bus ..................................................................................................... 16
Communication ................................................................................................................... 9
Conduct ................................................................................................................................ 4
Counseling Services .......................................................................................................... 13
Dress Code ........................................................................................................................... 7
Dual Households ................................................................................................................. 2
Expectations and Responsibilities of Parents .................................................................... 10
First Day of School .............................................................................................................. 1
Harassment .......................................................................................................................... 8
Homework Plan ................................................................................................................. 12
Illness ................................................................................................................................... 3
Learning Challenges .......................................................................................................... 13
Library ............................................................................................................................... 16
Lost and Found .................................................................................................................. 16
Medications ......................................................................................................................... 3
Mental Health and Wellness Policy
and Procedures for Individuals at Risk ................................................................................. 15
Parent Association ............................................................................................................. 16
Parent Help on Field Trips................................................................................................. 12
Parking/Carpool at the Lower School................................................................................ 17
Pets .................................................................................................................................... 17
Phone Numbers ................................................................................................................... 2
Pre-K Parent Information ............................................................................................. 18-23
Recess and the Playground .................................................................................................. 6
Reporting Procedures .......................................................................................................... 8
School Expectations of Children ......................................................................................... 4
School Hours ....................................................................................................................... 1
School Supplies ................................................................................................................... 1
School Telephone ................................................................................................................ 4
Snow Day/School Closure Policy ........................................................................................ 4
Swimming Pool Regulations ............................................................................................. 16
Transcripts ......................................................................................................................... 11
Tutoring Policy .................................................................................................................. 13
Visitors to Lower School ................................................................................................... 11

SCHOOL HOURS
Lower School classes begin each day at 8:10 a.m. (a first bell rings at 8:05 a.m.) and are dismissed in the
afternoon at 3:30 p.m. Students are not expected to be in classrooms before 7:50. If parents find it
necessary to drop children off before 7:50, they can take them to Before School Care. Similarly, students
who are on campus after 3:40 p.m. should attend the After School Care program.
Office hours on school days are 7:45 a.m. to 4:00 p.m. On days when classes are not in session, such as
faculty workdays, the Lower School office will be open from 8:30 a.m. to 3:45 p.m.
SCHOOL SUPPLIES
Students do not need to bring their own general classroom supplies, as these are provided by the school,
but should carry a tote or backpack large enough to hold a 9x12 notebook. Please note that large bags
or any wheeled “pilot’s case” style backpacks are not permitted in the Lower School; the lockers are
small and cannot accommodate them, and wheeled packs can be both disruptive and obstructive in
the hallways.
BEFORE SCHOOL STARTS
Students begin to arrive in the Lower School anytime after 7:50 a.m. Many adults are in the Lower School
building from 7:50 a.m. on, and are available to assist students should the need arise. There is not,
however, any formal supervision of students until the 8:05 bell. Teachers may not be in their classrooms
during this time and, if they are, are likely to be involved in preparation and set-up activities for the day.
Children who are in the building during this time need to know that the same rules of appropriate
behavior apply as during school hours. Similarly, children may play on the playground only if an adult is
actively supervising them. They are expected to follow the rules of safety and courtesy that their teachers
would expect of them during a classroom recess. Students who arrive on school grounds before 7:50 a.m.
should report to the Before School Care program.
AFTER SCHOOL ENDS
Children that do not go home on the bus are expected to be picked up promptly – by 3:40 p.m.at the latest.
Students may not wait in the building after that time for their parents, or at any time in other areas away
from supervision. Children may play on the Lower School playground after 3:40 p.m. only if the parent or
other adult responsible for them is actively supervising them. The school has an after-school program
available, and students that are still on the grounds at 3:40 p.m. will be taken to the After-School Program,
where they can be appropriately supervised. Parents will be billed in accordance with the After School
Program rates. If you find you will be unavoidably detained, please call the Lower School office as early as
possible so that we can notify your child. With the exception of scheduled extracurricular programs, the
Lower School is cleared and locked at 4:30 p.m. for maintenance. Lower School policies for after-school
care have been established for the purpose of assuring the safety and well being of all students. Parent
support of these policies is both necessary and appreciated.
It is important for children to be confident and comfortable about where they should be and what they are
to do. If there is to be a change in the normal end-of-the-day routine for a child, be sure he or she
understands it clearly. Please send a note or email to your child’s teachers and, if your child is on a bus or
in a car pool, make sure all those people know about the change. You may notify our Transportation
Department by calling 303-914-2540.
If children travel to and from school with a sibling, make sure that each sibling knows that he/she will not
be going home with one another at the end of the day. Because the end of the school day is such a busy
time, please make every effort to call the Lower School office to communicate a schedule change before
3:00 p.m.
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BEFORE-SCHOOL AND AFTER-SCHOOL CARE
This program is housed in Cottage #37, at the east end of the CA Campus. Parents may drop their children
off at 7:15 a.m. or as early as 7:00 a.m. if arrangements are made ahead of time. The After-School Care
Program runs from 3:30 p.m. to 6:00 p.m. The program is age-appropriate and offers time for indoor and
outdoor activities, snacks, and for older children, study time. This program is open to students in Pre-
Kindergarten through fifth grade. State regulations limit the number of four-year-old children we can
serve; therefore, consideration will be given to greatest need for this service. The direct phone line for this
program is 303-914-2565; voice mail messages can be left 24 hours a day.
CURRENT PHONE NUMBERS
Parents must keep the school informed of telephone changes at work or at home in case of emergency. If a
parent is going to be away from home for an extended length of time, please leave some forwarding
address and telephone number where you can be reached, as well as information on who will be
responsible for the child and how they may be reached in case of illness or other emergency. A note to the
classroom teacher can be helpful to a child who may be anxious during a parent’s absence.
DUAL HOUSEHOLDS
In order for CA to most effectively communicate with parents and support each student, it is important for
teachers and administrators to be aware of children who spend time in dual households. Please be sure to
communicate to CA about primary caregivers in the event of an emergency, and whether special coparenting
arrangements exist. If there are court-ordered guidelines regarding visitations, picking up a child
from school, parent involvement in field trips or other issues, please include the school in your
communications loop. These situations can be stressful for parents and confusing for children, and your
help in minimizing the school’s phone calls to you for clarification is very important. Unless otherwise
specified, each parent for whom the office has current contact information will receive a copy of your
child’s report card as well as and other informational mailings and electronic communications during the
year.
ATTENDANCE POLICY
Colorado Academy’s Attendance Policy: If there is an accumulation of absences or tardies which appear
excessive in relation to the progression of the school year, a letter will be sent from the principal’s office
calling the situation to the attention of the family and asking that attention be given to correcting this
obstacle to learning. Keep in mind that this communication is a gentle reminder intended to assist
families. A protracted serious illness is of concern more for the health of a child than the days missed from
school. If the tardies and/or absences continue to increase in a way that seems excessive given the time of
the year, a call from the principal may be in order. In some cases where the pattern of missed school
continues after a call has been made, the contract for another school year may be held in a probationary
status or not issued.
School is the work of students, and it is parents who help set that as a priority. When a student misses
school, there is a negative impact on both the class and the student. Though a child may complete missing
assignments, he or she cannot make up what is missed over the course of a school day, including
interactions with peers, discussions, and collaborative work. Vacations and extended trips that result in
days of missed school result in missed opportunities for learning.
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Reporting an Absence
It is the parents’ responsibility to call or email the Lower School office if a child is going to be kept home
because of illness. The direct phone number to the Lower School Office is 303-914-2555; email
lyric.mcknight@coloradoacademy.org If communicating by email, please feel tree to copy the message to
your child’s homeroom teacher. The beginning of the day is a busy time in the Lower School, so we may
not be able to take your call in person; voice mail, however, is available 24 hours a day. If you reach the
Lower School voice mail, please leave the child’s name, name of the caller, and the reason for the absence.
If you require a return call, please leave the number where you may be reached. If a child is marked absent
and we do not hear from parents by 8:45 a.m., the Lower School Office will initiate a call home. If a delay
causes your child to be later than this to school, please contact us. During inclement weather, we are
aware that students may arrive a few minutes late. On these days, students are not counted tardy, and there
is no need on those days to notify the office as you are driving in. The school should be notified ahead of
time of any anticipated tardiness such as a doctor or dental appointment, though please make every effort
to schedule these outside of class time. As we try to foster habits of punctuality in our students, we remind
parents that the first bell of the classroom day sounds at 8:05 a.m., and students are expected to be at their
desks when the second bell rings at 8:10.
ILLNESS
If a child arrives at school with a fever, it will be assumed that the child is contagious. The child will be
isolated in the office and parents will be called to pick up the child. We also ask that children who
experience diarrhea, nausea, or vomiting the night before remain home from school until that event is at
least 24 hours in the past. It is in the best interest of your child not to send him or her to school if they are
ill or if they have a fever. Students must be free of a fever for at least 24 hours before returning to school,
or if a doctor prescribes antibiotics for a child’s illness, he/she must be on that medication for 24 hours
before returning.
COLORADO ACADEMY MEDICATION POLICY
Medication may be administered to students by the school nurse, health assistant, or other school
designee only when the following requirements are met. For purposes of this policy, the term
“medication” includes both prescription and non-prescription medication. The term “non-prescription
medication” includes but is not limited to over-the-counter medications.
• Medication shall be in the original properly labeled container. If it is a prescription
medication, the student’s name, name of the medication, dosage, how often it is to be
administered, and name of the prescribing health care practitioner shall be printed on the
container.
• The school shall have received written permission to administer the medication from the
student’s health care practitioner with prescriptive authority under Colorado law.
• The school shall have received written permission from the student’s parent/guardian to
administer the medication to the student. Preventative measures such as use of sunscreen or
bug spray require parent/guardian authorization only.
• The parent/guardian shall be responsible for providing all medication to be administered to the
student (including over-the-counter medication).
Any medications you wish to have your child take at school must be brought to the nurse’s office in the
Lower School and must be in the original container labeled with the child’s name and the name and
dosage of the medication. Authorization forms can be downloaded from the CA website.
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Please note: Although the return of the non-prescription form is mandatory for all students, parents may
choose to decline authorization by signing in the waiver box at the bottom of the form. In this case, no
doctor’s signature is required.
Doctors’ authorization for prescription medication can be faxed to the school (303-914-2575), and we can
fax a blank form to your doctor’s office on request. Forms are available for download on the CA website.
SNOW DAY/SCHOOL CLOSURE POLICY
The school is committed to being open every scheduled school day if it is safe to do so. On the very rare
occasion that CA closes due to inclement weather, the closing will be posted on the school home page
(www.coloradoacademy.org). Additionally, the closure will be announced on the following Denver media: 850
KOA Radio and Television Channels 2, 4, 7, 9 and 13. In addition, a school closure message will be recorded on
the following number: 303-986-1501. These messages should be in place by 6:00 a.m.
Please remember that, even if CA is holding classes as usual, it is always within each parents’ judgmen to
decide whether it is safe or prudent to send or drive their child to school. The same would hold true of a
decision to pick up a child earlier if weather deteriorates during the school day. We ask that you notify the
Lower School if you choose to keep your child home due to weather, just as you would in the case of
illness.
SCHOOL TELEPHONE
Students may use the telephone in the Lower School lobby with teacher permission for necessary
communications with parents. However, parents are asked to support the staff in its efforts to discourage
students from making social arrangements that require phone communication during the school day.
Lower School students are not to carry or use cell phones at school.
STUDENT CONDUCT
Behavior in the Colorado Academy Lower School is based on respect for the rights of others, kindness,
awareness, safety, and pride in our school. Behavior is governed by two rules: you cannot hurt yourself,
and you cannot hurt others. More than that, however, our expectations of student conduct are aligned with
the concepts of character development that underlie all of our guiding principles for students. As adults,
we are striving for integrity in our students; for children we simplify those expectations and emphasize the
following characteristics:
• Respect – Uses good manners. Is considerate and polite to others.
• Responsibility – Takes care of self and belongings and can be counted on by others.
• Honesty – Truthful in the things we say and do.
• Kindness – Nice to others.
• Good Citizenship – Doing things which are helpful to your family, your school, or your
neighborhood.
Occasionally, students will need to be reminded about expectations and consequences of behavior.
Learning takes place best in the context of an orderly, respectful, and safe environment, and faculty and
staff work to create that. Inappropriate language, misbehavior, and safety issues are three things that
interfere with learning in classrooms. Teachers are the primary adults who monitor the behavior of
children in classrooms. They set the tone of the class and expectations for behavior. Both expectations and
consequences are age and developmentally appropriate. Teachers may seek the assistance of the Lower
School Principal to help resolve issues such as:
• Student disrespect for faculty or other adults assisting in our school.
• Blatant defiance from a child when asked to do something by an adult.
• Children physically fighting or hurting other children.
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All behavioral issues are handled on a case-by-case basis, with thought given to individual needs and
circumstances, support provided by parents, and a variety of other factors. On some occasions, a student
will meet with the Lower School Principal and a note may go home or a call be made to parents explaining
the infraction. In cases of repeated offenses, the school may send a student home, at which point a
conference with the student, his parent or parents, the teacher, and the Principal will be scheduled before
the student is allowed to return to the classroom. In some cases, a day’s suspension is given. The
consequence is commensurate with the offense, the age of the child, and previous circumstances.
Suspensions are used to make a serious point. Repeated suspensions for a similar offense would be a cause
for concern. As a school, we want to work with families in changing behaviors in children that interfere
with the learning climate of a classroom or pose problems of safety for children.
As a school we teach children that:
• mutual respect is fostered.
• the student will learn from his/her problems.
• the student will establish ownership of the problem.
• the student will be encouraged to make a decision.
• the student will solve the problem so it does not make a problem for others.
Indoors:
• Students should go directly from one class to the next and not keep others waiting. WALK; do not
run on walkways and in the halls.
• In the halls in any school building, quiet feet and voices are the rule. Others have work to do. Students
should keep hands to themselves. Shoes must be worn at all times.
• Bouncing balls are for outdoors, not indoors.
Recess and the Playground:
• The playground at the North end of the Gates Wing is intended primarily for the use of the
Kindergarten through 2nd grade students who occupy that wing, and may be used by older
students only at times that the younger children are not on the playground.
• Games on the playground should be open to all. Space and equipment should be shared equally.
• Lacrosse sticks and balls will not be allowed on the Lower School playground during the school
day. Only plastic or sponge baseball bats with tennis or wiffle balls (not hard balls!) may be used
during supervised class recesses.
• Snow is a lot of fun, but safety and courtesy considerations dictate that throwing of snow or
snowballs at school are not allowed. This rule applies to the entire campus at all times. Snow or
ice sliding on the playground is at the supervising teacher’s discretion and must be directly
supervised by him/her.
• Bring warm clothing during cold weather.
Lunch/Dining Hall:
• Students should enter the dining room quietly and with the entire class, according to the teacher’s
instructions.
• Students should take only the food that they will eat and eat the food they take.
• When children have eaten, they should wait to be dismissed by the teacher in charge, then return
their trays to the kitchen clean-up area on their way out of the dining hall. Students are expected to
talk softly and leave the area clean for the next person.
• During lunch recess, students must remain outside in a supervised recess area unless they have
permission from their teachers to be in their classroom, in which case classroom teachers will
supervise them. Students are not allowed in the classroom without their teachers being in the
classroom.
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Theatre:
• Students will enter and leave the theatre with their teacher by the door assigned to their class and
will sit with their classmates in the assigned area. They should wait to be dismissed when the
program has ended. All students should show respect to performers and audience by remaining
seated during the program, keeping their hands to themselves, eyes and ears open, and voices
turned off. Generous, respectful applause is appropriate when the performer is finished.
General:
• The school expects students to respect all school property including books, learning materials,
athletic equipment and all facilities. Return library books as soon as possible so others may read
and enjoy them. Respect the outdoor environment as well; keep sand in the sand box, put litter in
the receptacles provided, and do not pull on or hang from the trees or the soccer goals.
• Food in school is inappropriate unless a student has the teacher’s permission to share a treat with
the entire class.
• Money is not necessary or appropriate at CA unless the teacher requests it for some special
project. In that case, the student should deliver it at 8:05 a.m. in a sealed envelope with the
teacher’s name, child’s name, the amount of money, and the project for which it is intended.
• The school has no tolerance for drugs of any kind or for fireworks, knives, or guns (even squirt
guns), alcohol, or tobacco. These objects are not allowed in the Lower School or on the bus.
• Skateboards, bikes, scooters, roller skates, roller blades, “skate shoes” etc., are not appropriate for
school and should be left at home.
• Please do not allow students to bring valuable objects, electronic devices, or expensive toys to
school. Electronic devices of all sorts can prove to be a great distraction to children and should be
left at home.
• Cell phones are inappropriate for children at the Lower School level; aside from obvious
concerns about the possibilities of misuse, distraction or loss, it is important that the school be in
the loop as changes are made to a child’s schedule or end-of-day supervision. All telephone
communication should take place through the office, and we will deliver appropriate messages at a
suitable time.
• PARTY INVITATIONS SHOULD NOT BE DELIVERED OR DISCUSSED AT SCHOOL UNLESS
ALL CLASSMATES ARE INCLUDED. The misuse of party invitations in a school setting can be
very hurtful to children. The invitations themselves can offer all parents an important teaching
opportunity with children on dealing with the feelings of others. No one likes to be excluded, and
often parties create these feelings in children who are not a part of the celebration.
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DRESS CODE
The guiding standards for dress in all three divisions at Colorado Academy are neatness and good
grooming. The few specific regulations that apply to the Lower School are noted below:
• Shoes must be worn at all times, both in the school buildings and on the school grounds. Wellfitting
shoes and sturdy athletic footwear are recommended and, of course, warm waterproof boots
during the winter months. Flip-flops and clogs will not be allowed in the Lower School. Only
properly fitting sandals with heel or ankle straps in place are permissible. Parents, please look at
your child’s shoes with an eye to active playground use and keep shoes at home that might create
safety issues. Cleated shoes may not be worn anywhere.
• Torn clothing is not appropriate; neatly patched clothing will be allowed in the Lower division.
• No bare midriffs. Girls are not allowed to wear halter-tops or spaghetti straps.
• No provocative attire (parental assistance here is crucial).
• Hats and caps will not be worn in school buildings. This includes all school buildings, such as the
dining hall and theatre.
• Shorts and t-shirts are allowed in the Lower School if they are in good repair. No cut-offs.
• Blue jeans in good condition will be allowed in the Lower School.
• Shirts with logos or slogans that are disrespectful or in poor taste will not be allowed.
If a student's dress is deemed inappropriate or distracting, the school will call parents to bring an alternate
outfit.
We strongly recommend that all sweatshirts, coats, jackets, hats, mittens, and boots be labeled. This
applies to swimsuits, towels, and gym clothing also. At the end of each trimester we donate a large
selection of good children’s clothing from our lost and found to local relief work because we cannot find
the owners. If clothing is lost at school, there are three lost and found collection points: one at the gym,
one in the dining hall, and one in the Lower School.
The dress code is sometimes suspended on special occasions (e.g., some field trips, thematic dress-down
days, etc.) but on all such occasions, students and parents will be notified beforehand that departure from
regular expectations is permissible.
As students grow older, we are mindful that we want them to have some independence but we still need to
maintain a safe physical environment. During winter months, warm outerwear is essential for recess
periods. Parents need to provide the proper clothing for children for the varied Colorado climate. Students
are required from Thanksgiving to Spring Break to wear long pants at all times and to wear a jacket,
heavy sweatshirt (easily kept in the locker) or heavy sweater as appropriate, when going outside. On
snowy days when there is sledding or outdoor recess, boots and gloves/mittens are also required. For
younger students, your classroom teacher may request additional snow gear. We appreciate the support of
parents in making certain that your child has the appropriate clothing during this time.
Please pay attention to morning weather reports – and err on the side of caution – so your child will not be
caught at school unprepared for sudden changes. Except under the most extreme weather conditions,
children play outdoors every day, unless excused for medical reasons.
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HARASSMENT
Harassment of any kind, including, but not limited to, that based on gender, is against the principles for
which Colorado Academy stands, and will not be tolerated. Specifically, students who engage in sexual or
other harassment on the school premises or off the school premises at a school-sponsored activity will be
subject to disciplinary action, including, without limitation, the possibility of suspension or expulsion.
Harassment occurs when an individual is subjected to treatment that is hostile or intimidating because of
the individual's race, creed, color, national origin, disability, religion, sexual orientation or gender. It
includes, but is not limited to, any or all of the following:
• Verbal Harassment: Derogatory comments and jokes with intent to harass, or threatening or
obscene words spoken to another person.
• Physical Harassment: Unwanted physical touching, pinching, patting, assault, deliberate impeding
or blocking movements or any intimidating interference with normal work or movement.
• Visual Harassment: Publicly displaying or making obscene gestures with the intent to harass, or
derogatory, demeaning or inflammatory photos, cartoons, written words or drawings.
• Cyber Harassment: Verbal, visual, or sexual harassment directed toward any student, family
member, staff member or member of the school administration through the use of a computer,
including, without limitation, the posting or transmittal of harassing material via the Internet.
Students should avoid any activity that may be considered discriminatory, intimidating, bullying or
harassing. Any student who feels he or she is the victim of such activity should, if he or she is comfortable
doing so, immediately inform the perpetrator that the behavior is offensive and unwelcome, and the
student should also immediately report the incident to a member of the school’s administration or staff.
Every complaint of harassment will be investigated and corrective action will be taken where appropriate.
While efforts will be made to maintain the confidentiality of such complaints and the identities of the
individuals involved, it may not be possible to maintain complete confidentiality while conducting a full
investigation.
It is the policy of CA to prohibit any form of retaliation against individuals who report unwelcome conduct
or harassment to any member of the school administration or staff, or who cooperate in the investigation
of such reports. However, students found to have made false or frivolous charges of sexual or other
harassment will be subject to disciplinary action, including, without limitation, the possibility of
suspension or expulsion.
REPORTING PROCEDURES
Colorado Academy has provides progress reports at the end of each trimester. A progress report, in the
form of a comment/check-off sheet, will be made available to parents at the end of each trimester. In
addition, the Lower School schedules two parent conference dates (see calendar). Conversations about
children and their progress are not limited to these times, and we encourage an open dialogue with all
parents during the school year.
COMMUNICATION
Communication between Home and School
In addition to potlucks, back-to-school nights, parent seminars, and the monthly CA newsletter, parents also
receive a weekly update by email, “CA Today.” This publication promotes highlights of important news and
activities at the school, and should serve as a reminder to check the website, including the Lower School Portal,
on a regular basis. The Lower School Portal contains news items, announcements and important links to
inform parents of happenings in the Lower School community and upcoming calendar events. Our website,
featuring individualized student information, should prove invaluable to families. Parents should make a point
of consulting the CA website and the online newsletter on a weekly basis, and whenever there is a question
about upcoming events or activities.
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Lyric McKnight, Lower School Administrative Assistant, is the communications hub for the Lower School.
If there are any questions about procedure, those questions should be addressed to Mrs. McKnight, who
has immediate access to all teachers* in the Lower School as well as to the Lower School Principal. The
direct line to Mrs. McKnight’s office is 303-914-2555; email (lyric.mcknight@coloradoacademy.org) is
recommended for non-urgent communication. While there are telephones in all our Lower School
classrooms and you are welcome to call to leave messages there, teachers cannot stop to answer a call
while teaching and may have the ringer turned off during the classroom day. To be connected to a
teacher's classroom extension, call the CA main switchboard at 303-986-1501.
* Pre-Kindergarten parents should call the Pre-Kindergarten directly at 303-914-2578.
Communication Between Parents and Teachers
There are times when you as a parent will want to talk to your child’s teacher about any number of things,
ranging from the curious to the serious. Your child’s teacher may want to speak with you, as well, at other
times besides the regularly scheduled conference times. This communication may be a quick five-minute
conversation at the end of school. If it needs to be longer, call ahead and schedule an appointment.
Important communication should not be given the disservice of being rushed while a carpool waits. No
one’s needs are met in this fashion.
Faculty is diligent about returning phone calls to parents during the school day or in the early evening. If
you have a need to talk to a teacher in the evening, please try and call before 8:00 p.m. Please consider
thoughtfully whether a situation merits contacting a teacher at home during personal time.
All communication is directed at the well being of a child, and it is hoped that this communication will be
constructive and satisfying and based on active listening and mutual respect. If a situation arises where
either the parent or the teacher feels there is an impasse in communication, the following guidelines will
be helpful in finding a mutually satisfying solution.
1) Involve the child in subsequent conversations. This can be done in a non-threatening way for the
child and can be helpful in clarifying conversations parents and teachers may be hearing from the
child.
2) Invite third-party help. Having a third party present to listen to the problem can be very helpful in
clarifying the real difficulties, facilitating conversations, and reinforcing the philosophies of the
school. Both Dr. Ulsh and the school counselor, Kate O’Donnell, are available to parents, teachers,
and students. Conferencing at this level should not be viewed as inappropriate or threatening.
Discussions may remain at this level for more than one meeting; resolution takes time, and change
is not always rapid.
3) If, after all of this, one of the parties is still not satisfied, it is appropriate to discuss the situation
with the Headmaster, Dr. Davis. He is very open in assisting in any way that he can when there is
an impasse in communication and understanding.
4) Disciplinary matters or student issues are handled directly by teachers, administrators, and
appropriate staff. If your child is having an issue with another student, parents should not attempt
to deal with the other student directly about that matter. It can put a student in an intimidating
situation and is best resolved, when appropriate, through a school official. If you have a question
about contacting another student or parent regarding a school related matter connected to your
child, please speak to the appropriate school administrator for guidance.
9

All of us, parents and teachers alike, need to remind ourselves that “being listened to” and “getting our
way” are not at all the same thing. Although someone can listen very thoughtfully to a request, it may be
determined that the request is unrealistic, not feasible within the context of the classroom, or not
compatible with the philosophy of the school. If such a situation arises, we hope as a school that the chain
of communication will help clarify why this is so and that parents and teachers feel listened to, even
though the end result may not be what the party had hoped it would be.
In almost all instances at CA, parents and teachers find mutual satisfaction in their communication with
each other. We pride ourselves on this and feel there is a strong bond between the home and the school
and that this consistency plays an important part in the successful growth and development of a child.
EXPECTATIONS AND RESPONSIBILITIES OF PARENTS AT CA
At Colorado Academy, we believe that a positive relationship between the school and a student's parents or
guardians is essential to the fulfillment of CA’s mission. We recognize that effective relationships are
characterized by clearly defined responsibilities, a shared commitment to collaboration, and open lines of
communication, mutual respect, and a common vision of the goals to be achieved. To assist in creating
the most effective relationship, Colorado Academy expects that parents will:
1. Share in the school's vision.
• Support the mission of the school.
• Understand and support the school's philosophy, policies, and procedures.
• Support the school’s disciplinary process, and understand that the school’s authority in such
matters is final.
• Be supportive of the school's commitment to a diverse and inclusive community.
• Acknowledge that the payment of tuition is an investment in the education of the child, not an
investment of ownership in the school.
• Support the school's emphasis on sustainable practices.
CA understands and appreciates that parents and guardians may employ different means to meet the
expectations and responsibilities expressed in this policy. Nevertheless, CA at all times reserves the right
to dismiss a student whose parent or guardian, in the sole judgment of the school, fails to comply with this
or any other policy or procedure of the school, engages in conduct either on or off the school’s property
that could undermine the authority of the school’s administration, and/or otherwise behaves in a manner
that is unbecoming of a member of the school community. The school also reserves the right to refuse reenrollment
of a student if the school, in its sole discretion, believes the actions of a parent or guardian on
or off the school’s property make a positive, constructive relationship impossible, or otherwise may
interfere with the school's accomplishment of its mission and/or educational goals.
2. Provide a home environment that supports the intellectual, physical and emotional growth of a child.
• Create a schedule and structure that supports a child’s study and completion of homework
requirements.
• Be aware of your child’s online activities and use of computers, television, and video games.
• Encourage integrity and civility in your child.
• Be a role model, especially when it comes to behavior at school or at athletic events. (Please see the
Athletics Handbook online)
• Encourage a child’s participation in events that promote high standards; actively discourage
participation in events that can lead to illegal or unwise behavior.
10

• Become informed about the facts surrounding alcohol and drug abuse and abide by the following:
o Do not serve alcohol to others’ children or allow young people to bring alcohol and/or
drugs into your home.
o Do not sponsor or condone student activities outside school with limited or no adult
supervision.
o Do support the educational drug and alcohol abuse prevention programs that are part of
CA’s extensive health and wellness program.
3. Participate in the establishment of a home/school and school community relationship built on
communication, collaboration, and mutual respect.
• Provide a home environment that supports positive attitudes toward the school.
• Treat each member of the community with respect, assume good will, and maintain a collaborative
approach when conflicts and challenges arise.
• Help build and maintain a positive school environment by not participating in or tolera ting gossip.
• Maintain tact and discretion with regard to confidential information. In cases when students or
others are in imminent danger of harm, when there is a compelling reason for doing so, or when
legal requirements demand that confidential information must be revealed, information may be
disclosed to the Head of School, Division Principals, School Counselors, Deans or administrators,
outside professionals, or law enforcement officers.
• Respect the school's responsibility to do what is best for the entire community, while recognizing
the need of an individual student.
• Seek to resolve problems and secure information through appropriate channels (i.e.,
teacher/advisor/counselor, Division Principal, Head of School-in that order).
• Acknowledge the value of the educational experience at CA by making regular and timely school
attendance a priority, scheduling non-emergency appointments outside the classroom day.
• Support the school through volunteerism and attendance at school events.
• Financially support the school to the best of one’s ability.
• Share with the school any religious, cultural, medical, or personal information that the school may
need to best serve their child and the school community.
• Understand and support the school's technology policies. (See technology section)
TRANSCRIPTS
It is the policy of the Academy to withhold transcripts or other official representations of a student’s work
until the student’s family has met all financial obligations, or until satisfactory arrangements have been
made with the school’s Business Office.
VISITORS TO THE LOWER SCHOOL
When grandparents or friends of the family wish to visit the Lower School, the school should be notified in
advance. In addition, we ask that they sign in at the Lower School Office before visiting classrooms or
other student spaces. When possible, they should be introduced to school faculty or staff by a parent or
another adult whom we know. Current parents wearing their nametags are exempt from this policy.
Parents are invited to spend time on occasion in their children’s classrooms. Field trips may be nice
opportunities to participate, but any time is appropriate. It is important for students to see that you as
parents value their school experience. As a courtesy, please notify teachers at least 24 hours in advance for
such a visit.
11

A GUIDE FOR PARENTS WHO HELP OUT ON FIELD TRIPS
Parent help on field trips can be very important, and the following guidelines talk about ways you can help
on an outing, when requested.
The Lower School makes great use of the Denver area as a resource in their teaching. No other division in
the school explores the museums, local business, flora and fauna, or historical sites like Lower Schoolers.
Seldom does a week go by in the school year without a field trip or educational adventure for students,
and are a resource for teachers to draw upon to help on many of these outings. Without your help and
support, we could not offer this experience to children. Your presence on the field trip allows a number of
things to happen.
• Small group instruction can occur.
• Children can feel “safe” in new environments.
• Parents can help in the instruction by calling a child’s attention to things that might have been
overlooked.
All of these things can and do happen. Yet, as parents, we sometimes forget our roles in helping the above
get accomplished. Some reminders for you that can help you in the support of our education goals would
include the following:
1. Come early to the class before the field trip, so you can hear the general instructions to the
children. Knowing what is expected of children at different places will help you carry out teacher
expectations.
2. Remember, you are working, and we depend on your help. As tempting as it might be to catch up
with friends who are also helping out, you may need to do that before or after the trip and not during the
presentation. Remember, your task is to help keep children safe and attentive on a field trip. It is not a
time for your own personal educational growth. Being responsible is hard work. If you are not doing what
the teacher expects, the teacher has the prerogative to tell you what you need to be doing.
3. For a host of educational and pedagogical reasons, a teacher may limit the number of adults who
will help out on a field trip. Field trips are for the children, and not for the education of adults. Please
resist the temptation of asking if you could just “come along” or meet your child wherever because you
would like to know more about what they are seeing.
4. When you are in charge of a group, please make sure that all the children you have in your care are
in front of you. Never let children get out of your line of vision.
5. Frequently, children want to be grouped with a parent. Since correcting children’s behavior may be
the task of a helper, it may be best to oversee a group that does not include your child; grouping children
will be left up to the discretion of the teacher.
6. We ask that younger siblings not be included in field trips unless specifically invited to do so.
7. All groups need to be treated equally, so keep in check your enthusiasm to treat your group to
something special, be it food or a souvenir. It is not appropriate to do so.
We hope you find all of the above helpful in understanding how you can continue to help us in our field
trip activities here at the school. If you are asked to assist on a field trip, your child’s teacher may have
additional requests or instructions for you.
LOWER SCHOOL HOMEWORK PLAN
Homework is an important part of the educational experience. Tasks of independent study as well as those
of collaboration and appropriate use of parental input and assistance are important for student growth.
Homework in the Lower School is assigned in age-appropriate ways. A complete overview is available in
the Lower School office.
12

COLORADO ACADEMY TUTORING POLICY
Questions are often raised about Colorado Academy policies in regard to tutoring assistance for children
who find themselves in need of specific skill remediation. Often learning difficulties are encountered in
the classroom that cause student, teacher, and parent concern. The teacher is always the first line of
identification and remediation, and it is the teacher who offers suggestions to parents about home
assistance or teacher help sessions for students at appropriate times during the school day. The teacher
knows the student’s history from his or her permanent file and has the kind of daily learning encounters
that can best identify problems and suggest skill-building extra help. Should problems persist, more
diagnostic testing may be recommended, in consultation with the school counselor.
If extra content or skill work is advisable after these steps, the Lower School Principal, in conversation
with parents and teacher, might suggest tutoring. Tutoring is recommended for a defined period of time
and until a student can return to working comfortably without assistance. The Lower School counselor has
an approved list of tutors that can be provided to parents in such cases.
Tutoring arrangements are best made off campus at times convenient for families and not in conflict with
regular school obligations. Exceptions to this policy are made only in those unusual circumstances where
tutor and teacher need to be in consultation simultaneously. The Lower School Principal shall determine
if such exceptional circumstances exist.
Any questions about tutors and their recommended use should be directed to the division principals.
LEARNING CHALLENGES
All children learn differently and it is our aim to address the unique learning styles of each child. When
learning progress seems limited and professional strategies seem not to work effectively, parents will be
asked to seek additional outside assessment and provide academic support for continuing enrollment at
CA. If that does not elicit continuing and sufficient progress in which a child can comfortably perform
within the parameters of the class, alternatives will be sought.
COUNSELING SERVICES DEPARTMENT
Philosophy of the School Counseling Program at Colorado Academy
The School Counseling Program at Colorado Academy considers the development of the whole child:
physically, cognitively, psychosocially and ethically. School Counselors employ a developmental approach
that addresses the general stages and tasks that most individuals experience as they mature from childhood
to adulthood. It centers on the development of positive self-concepts formed through experience and
education. It further recognizes that feelings, ideas and behaviors are closely linked and are learned. The
developmental model is systemic: it recognizes the interrelationships among the student, family, school
and community and the ramifications of changes in any one of those systems.
The general objectives of the School Counseling Program are to aid students to meet the challenges of
modern life armed with knowledge of their physical, social, intellectual and emotional development;
become knowledgeable about educational, occupational and social opportunities; learn decision-making
skills and combine these insights into personal plans of action.
Overview of the School Counseling Program at Colorado Academy
The School Counseling Department at Colorado Academy is responsible for the development and
administration of a developmentally based counseling program which supports the mission of the school
and considers the physical, cognitive and psychosocial changes in children which shape behavior. The
School Counseling Department provides a comprehensive counseling program which assists our students
in meeting the challenges of modern life, particularly through individual and group counseling, as well as
through consultation and collaboration with parents, teachers, administrators, and community resources.
13

The School Counseling Department is comprised of three school-based mental health professionals
available to serve students in all three divisions. School Counselors work directly with administrators,
faculty, parents and professional community resources in order to meet the specific academic,
developmental, social and emotional needs of students. Students and/or parents can schedule
appointments with the School Counselor in their division to discuss any range of emotional, behavioral,
social, or learning concerns. In cases where the needs of the child warrant the involvement of an outside
professional (e.g., psychologist, psychiatrist, occupational therapist, speech and language therapist, or
tutoring), an appropriate referral will be made.
The School Counseling Department takes a proactive and preventative approach to supporting student
mental health and learning. School Counselors strive to help all students meet their needs by providing a
wide-range of support, intervention and response services. While most meetings with the school counselor
are self-initiated, meetings with students are also arranged in response to requests from parents, faculty
and/or other students who report concerns. All students may meet with the School Counselor on an “as
needed” basis as various issues arise over the course of their schooling; however, ongoing counseling is
rarely provided in the school setting. School-based mental health services are intended to be brief and
oriented towards immediate problem solving or crisis intervention. If initial meetings with a student
indicate that more intensive, ongoing counseling is needed, the student will be referred to an outside
professional. Although parents may not be advised of every student-counselor interaction, they will always
be notified when there is any question of student safety.
Confidentiality
Members of the school community commit themselves to maintaining professional tact and discretion
with regard to any confidential information they receive. However, confidential information may be
disclosed to the Head of School, Division Principals, Deans, outside professionals, law enforcements
officers, parent/guardians or others when there is a compelling reason for doing so, including, without
limitation, in cases of health and safety emergencies (when students or others are in imminent danger of
harm); when there is concern about an individual’s ability to function academically, emotionally,
physically, and/or mentally within the school environment; or when legal requirements demand that
confidential information be revealed.
The School Counseling Department also provides the CA community with a wide-range of health and
wellness programming consisting of the following topics:
• Substance Abuse Prevention
• Human Sexuality
• Mental Health
• Safety
• Life Skills
• Healthy Living
• Learning Differences
• Study Skills, Time Management and Career Exploration
School Counselor Assignments:
Liza Skipwith, Director of Counseling Department
Upper School Counselor
Liza.skipwith@coloradoacademy.org
Dawn Meyer, Middle School Counselor
Dawn.meyer@coloradoacademy.org
Kate O’Donnell, Lower School Counselor
Kate.odonnell@coloradoacademy.org
14

MENTAL HEALTH & WELLNESS POLICY AND PROCEDURES FOR INDIVIDUALS AT RISK
Colorado Academy is invested in the well-being and safety of the entire school community. Whenever
the school is made aware of any student, faculty member, or staff member who is at risk, if their safety
or health is in jeopardy or threatened, the school will respond accordingly to protect the safety and
welfare of the individual(s) at risk, as well as the school community. If a member of the CA community
is aware of any student who may be a danger or threat to themselves or others, they are required to
immediately notify the student’s division School Counselor who will respond, as appropriate, to the atrisk
student in order to preserve their safety and well-being. In the event that an emergency situation
occurs on campus, all faculty and staff will adhere to the safety guidelines and procedures provided in
the “CA Emergency Procedures Handbook”.
Members of the school community commit themselves to maintaining professional tact and
discretion with regard to any confidential information they receive. However, confidential
information may be disclosed to the Head of School, Division Principals, Deans, School Counselors,
outside professionals, law enforcements officers, parent/guardians or others when there is a
compelling reason for doing so, including, without limitation, in cases of health and safety
emergencies; when students or others are in imminent danger of harm; when there is concern about
an individual’s ability to function academically, emotionally, physically, and/or mentally within the
school environment; or when legal requirements demand that confidential information be revealed.
If a student’s, faculty and/or staff member’s health or safety is at risk, or if they jeopardize the health or
safety of others in the community, or if their behavior or presence poses an immediate or continuing
threat or disruption to the educational process of the school, the division Principal and Head of School
shall be notified so that appropriate action may be taken. After consulting with the division School
Counselor and Principal, the Head of School shall have the authority and discretion to impose
disciplinary and/or therapeutic measures of the individual at risk, in order to preserve the welfare and
safety of the school community not limited to the following, singularly or in combination with others:
1) a clinical assessment/evaluation or written letter/documentation provided to the School
Counselor by an outside professional mental health clinician referred by CA, confirming that
the individual at risk is no longer a threat or danger to themselves or others, is able to return to
school without threatening or disrupting the daily educational process at CA, and is able to
appropriately manage and maintain their own daily functioning and learning in the school
environment;
2) a parent/guardian and student signed CA release/exchange of information form, authorizing
communication between the outside mental health professional treating the individual and the
division’s School Counselor;
3) recommended or mandated on-going counseling/therapy, treatment plan, and/or prescribed
medication, determined by the outside mental health professional treating the individual in
consultation with the division’s School Counselor; and,
4) a mandated drug test and/or substance abuse counseling/treatment plan.
Nothing herein, including the at-risk individual’s adherence to the above-referenced guidelines or other
measures imposed by the Head of School pursuant to this Policy, shall limit the rights of CA and the
Head of School to exercise and resort to other disciplinary measures, including dismissal from CA.
15

PARENT ASSOCIATION
All CA parents are members of the CA Parent Association. There are no dues. The Parent Association
supports the school’s educational programs and promotes a sense of community through monthly
meetings as well as informative, social, and fundraising events. Parent Association President for the
current year is Maribeth Younger, and President-Elect is Sharlene Funk; the Parent Association Vice
Presidents responsible for Lower School activities are Justine Needham and Kristin McKissick. If you are
interested in being a room parent for your child’s classroom, or helping with parties and other special
activities, please contact one of the Vice Presidents. In addition to Parent Association meetings, Lower
School parents have an opportunity to meet with the Lower School Principal on a monthly basis.
COLORADO ACADEMY BUS
Parents will be notified of bus pickup times and locations by the Transportation Office or the route driver.
If you are not contacted by Monday, August 20, 2012, please call the transportation office, 303-914-2540.
Please be certain to notify the transportation office of any changes to a child’s daily bus routine. Lower
School students do not have access to late buses. This policy is designed to protect your children.
The school expects good conduct from students riding on our buses. Serious or repeated behavior
problems are generally reported to the Lower School principal, and the parents of the child may be
contacted. Chronic bus misconduct may result in suspension or termination of bus privileges.
Buses arrive at school between 7:50 and 8:05, and depart in the afternoons at 3:40. The first day will be no
exception. On this day, faculty members will be at the buses to direct new students to the Lower School.
SWIMMING POOL REGULATIONS
Students at Colorado Academy do not have free access to the CA swimming pool. Lower School children
may use the swimming pool only if their classroom teacher of the PE staff supervises them. Because the
pool is an outdoor pool, it is only open for swimming during part of the fall and spring seasons. Classroom
teachers will notify parents if their classes are going to use the pool so that students can bring swimsuits
and towels to school.
LIBRARY
Colorado Academy maintains a library in each of its divisions. The Lower School library has over ten
thousand volumes and Lower School students of all ages may check out books.
The library is an integrated part of the total Lower School program; children visit the library both
independently and with their classes. There are no fines for overdue books; however, lending privileges
may be suspended until materials are returned. Books that are damaged or lost will be billed home at the
end of the school year. Lost books will be charged at the replacement cost.
LOST AND FOUND
The Lower School Lost and Found is maintained in the Lower School common area. Students and parents
are encouraged to look through the Lost and Found at any time. The P.E. department also maintains their
own Lost and Found, and other buildings on campus may have collection spots as well. Labeled clothing
makes returning things to their rightful owner an easier task. Unlabeled and unclaimed items are donated
to local relief agencies several times a year.
16

PARKING/CARPOOL AT THE LOWER SCHOOL
Third through fifth graders who do not have younger siblings in school at CA will be dropped off/picked up
along the north side of the Lower School playground. Then cars will move into the center lane, follow
around the curve, staying in the middle lane and move to the rotary to exit the campus.
At no time can a U-turn be made.
The carpool circle on the east side of the Lower School is reserved for dropping off/picking up
kindergarteners, first and second graders and their older siblings. Parents needing to drop off or pick up a
K-2 student (or a K-2 and an older sibling) will stay in the middle lane, turn the corner and move over to
the carpool circle. Once those children are safely on the sidewalk or in your car, move out and around the
rotary to exit the campus.
PreK parents stay in the middle lane, around the rotary, and proceed to parking spaces in front of the PreK
cottage.
If you want to go inside the lower school building, please park in guest spaces that are east of the rotary.
After 2:30 p.m. only, parents may park in vacant spaces in the student parking area on the north side of the
road. Parallel parking will be allowed in the pickup lane along the north side of the Lower School ONLY
between 9:00 a.m. and 2:30 p.m.
PETS
Family pets need to be left at home at all times for health and safety reasons. They should not be in
attendance during the school day, or at special occasions such as Homecoming or Giant Relay Day. If a
child wishes to bring a family pet for Show and Tell, a brief visit can generally be accommodated. Parents
need to discuss the visit ahead of time with the teacher and, if approved, remain with the animal at all
times. The pet will need to enter and leave the classroom through the outside door. No matter how gentle
and beloved, we do not want a dog, cat, ferret, bird, or ??? introduced into a classroom, hallway, or play
area where a child may have severe allergies or fears that can be triggered by the presence of animals.
17

PRE-KINDERGARTEN PARENT INFORMATION
Faculty
Our Pre-K team consists of the following teachers: Debra Hemmings Pritchard, Royden Mills and Sheila Olson.
As required by Human Services regulations, one of us is listed as the director and one as the assistant director,
although we work in the classroom as a team. Our class size can vary in number year to year from 25 to 31.
Human Services and the State of Colorado allow us to have a ratio of 1 teacher to 12 students. However, during
small group instruction times, we work with 1 teacher to 10 students or fewer.
Philosophy
We believe in the joy of acquiring knowledge, the importance of social interactions, the value of human
diversity and the merit of being in the best environment to insure that all of the above naturally occur. It is our
goal to provide the kind of environment and the type of influences that encourage all children to become
knowledgeable, creative, independent, responsible, fully functioning, self-directed individuals who can make
good decisions for themselves on a regular basis. Our values and beliefs about children are deeply rooted in the
history of Early Childhood Education and incorporate the following:
We believe..........all children have the right to the best education possible.
We believe..........each person is a unique individual with his or her own needs and each person has a right to
meet those needs in his own way and in her own time. However, one of the responsibilities of having
rights is recognizing and respecting the rights of others.
We believe..........everyone is entitled to feelings, “good and bad,” as well as the trial and error process that
goes with expressing those feelings in a social setting.
We believe..........in appreciating and supporting the close ties between the child and the family and that all
children are best understood in the context of their family, culture, and society.
We believe..........creativity, self-expression, and curiosity are expressions of individuality and should be
encouraged to develop in all children and adults.
We believe..........in helping children and adults achieve their full potential in the contexts of relationships
that are based on trust, respect and positive regard.
We believe..........that all of our educational and guidance decisions for children must be based on our
collective knowledge of child development.
We believe..........each child and family is due the respect for personal privacy demanded by professional
ethics.
Daily Schedule
The following is a general schedule for your information. However, each day is unique and various special
events are scheduled, such as music instruction, physical education in the gym, all school assembly, or other
activities. A detailed daily schedule will be available by September 1st and is posted on the Pre-K Parent
Bulletin Board.
7:50 Arrival and Sign In
8:15 Morning Meeting
8:45 Morning Snack
9:00 Academic Groups
9:30 Outdoor Play
10:00 Work & Play
11:10 Lunch
12:00 Outdoor Play
1:00 Rest Time
2:00 Afternoon Snack
2:15 Science/Social Studies
2:45 Outdoor Play
3:30 Dismissal
18

Curriculum Statement
The Colorado Academy Pre-Kindergarten offers children an introduction to a balanced program consisting of
social interactions with both peers and adults and academic enrichment at an appropriate developmental level.
Our program is child-centered and based upon the belief that play is one of the best ways for children to learn.
Our approach is individualized to meet each child’s needs. The classroom is organized and the environment is
planned to stimulate imagination and creativity and to encourage socialization and exploration. Our goal is to
challenge the mind and body in order to aid in the development of the whole child.
Our professional faculty encourages exploration and growth in a well-equipped environment that is stimulating,
safe, consistent, and nurturing. We strive to enhance each child’s natural curiosity and love of learning. We are
committed to working closely with parents toward the welfare of the child, the family and the community.
For more detailed descriptions of our Language Arts, Math, Science, Social Studies, Art, Music, Computer
Education and Physical Education curriculums please consult the Colorado Academy website.
Classroom Management Approach
We view classroom management as an integral part of our curriculum. Being part of a larger group of peers
offers a young child the opportunity to learn some of life’s most valuable skills in a nurturing and supportive
environment. Discipline is viewed as a positive way to help children gain an awareness of where the limits are
set, how to maintain self-control, how to use language to express feelings, and how to problem-solve with
others. Discipline is most effective when it follows natural consequences.
The following offers an overview of the way we incorporate classroom management into the daily school life of
your child:
• Environment - A place designed for children with thought given to create a cheerful atmosphere with
child-sized furniture and materials using “hands on” experiences.
• Logical Rules - Such as using words to communicate disappointment and taking care of the learning
environment. Children are encouraged to help develop these classroom rules themselves.
• Curriculum - Is developmentally appropriate, based on the children’s level of readiness and natural
interests.
• Redirection - Often a teacher can interest a child in another activity which will eliminate a potential
difficulty. We might ask a child to help us or send a child to another area to play.
• Positive Reminder - Telling children what we expect of them or want them to do, rather than using the
terms “no” or “don’t” excessively. (Example: “We walk indoors.”)
Snack and Lunch
The CA Kitchen will provide morning and afternoon snack. We will celebrate your child’s birthday at 3:00 p.m.
on your child’s birthday. The CA Dining Hall provides supplies milk and napkins. If your child would like a
change of pace, 100% pure fruit juice is a nice alternative and you may bring it if you would like. Please
provide bowls and spoons if needed. Be aware that some children have food allergies, some of which may
be life threatening. Please consult with your child’s teacher.
Lunches are provided in the CA Dining Hall. The cost is covered by your CA tuition. The children are
encouraged but not required to sample foods from the hot lunch, salad and beverage bars. Sack lunches are
provided for both children and parent volunteers on field trip days.
Personal Storage for Each Child
Our classroom has an entry hall that contains built-in wooden cubbies for each child. This is the area where
your child will store his or her belongings, including the change of clothing requested at the beginning of the
year and all projects or artwork to take home.
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Policies and Procedures
Statement of Non-discrimination Policy
Colorado Academy admits students of any sex, race, color, religion, and national or ethnic origin to all
rights, privileges, programs, and activities generally made available to students at the Academy. Colorado
Academy does not discriminate on the basis of sex, race, color, religion, or national origin in the
administration of its educational policies, financial aid programs, or athletic and other school-administered
programs and activities.
Signing Children In and Out of the Pre-K; Procedures for Teachers to Identify Where Children Are
at All Times
Each day we require that the parent or authorized person sign their child in on the printed sign-in sheet
posted in the entry hall of the Pre-K. (Teachers sign in bus children.) A count of children in attendance is
made early in the regular school day. All teachers are aware of that number and make certain that each child
present is accounted for at all times during the school day. When a child leaves Pre-K, the parent or
authorized person is required to sign the child out using the sign-in/out sheet. This is done regardless of the
time of day the child leaves. The Pre-K sign-in sheet is an important document used to keep track of each
child and we appreciate parents or authorized persons routinely filling out each space concerning times in
and out, and initialing in the appropriate spaces. This practice assists us as we ensure the safety of each
child. Prior to the beginning of the school year, parents are asked to complete a Child Release form, listing
any person(s) authorized to pick up their child from our school. Only the parent and/or the authorized
person(s) listed on that form may pick up a child. Please update your information as necessary. In the event
that someone other than parents, guardians or other authorized persons attempts to pick up a child, we will
immediately notify you and school administration.
Responding to Emergencies
The Colorado Academy faculty will respond to any emergency, such as fire, tornado, lost child or other
event, with care and concern for individuals and the welfare of the group. We have regular drills and talk
with the children about safety rules during any unusual event. The children are taught to listen to teachers’
directions and are given opportunities to practice listening and evacuating the building during fire drills.
Our basement is designated as a shelter during a tornado, and we would go there in that event. During either
of these situations, we would assemble and count everyone, then give aid and comfort as needed. The
teachers are all trained in first aid and have CPR certification as well. Mrs. Pritchard is also certified as an
Emergency Medical Technician. In the event of a lost child, we would immediately notify the Lower School
office and the child’s parents, search for the child and call authorities if needed. Obviously, every
precaution will be taken to ensure that a child is never lost while in the care of our Pre-K Team.
Handling Children’s Illness, Medications, Accidents, Injuries, Immunization
The Pre-Kindergarten believes that you are the best judge of your child’s health and we trust that you will
not bring a sick child to school. Please call the Pre-K to report an absent child by 9:00 AM. If in the opinion
of the teaching staff your child is sick or has become sick, we will call you to come and pick up your child.
Until that time, your child will be kept in isolation in our classroom or taken to the Health Room at the
Lower School office. The following criteria will be considered in determining if your child should be at
home:
• fever (a child must be free of fever for 24 hours prior to being at school)
• inflammation of the eyes
• vomiting (We have observed that a child who throws up in the morning generally does not make it
through the day and has been set back in his or her recovery.)
• diarrhea
• unknown rash
• any communicable disease, including the common cold (Nasal discharge should be clear to return to
school after a cold.)
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Please note that if your child was sent home from Pre-K, he or she cannot return until being free of
symptoms for 24 hours.
Non-immunized Children
Colorado Academy occasionally accepts children who have not been immunized in accordance with
Colorado law. In the event of an outbreak, exempted children who have not been vaccinated may be subject
to exclusion from school and to quarantine.
Injuries
If a child is injured at school or is in any type of accident, we will follow basic first aid procedures and
notify parents in the event the injury indicates immediate attention. We will wash any minor scrape or
scratch with soap and water and apply a band-aid. Every effort will be made to communicate information to
parents concerning all injuries.
Contagious Illnesses at School
It is your responsibility to notify the Pre-K if your child has a communicable disease, at the earliest
opportunity. Some examples of communicable diseases are strep, chicken pox, mumps, head lice, pink eye
(conjunctivitis), etc. The Pre-K will post a notice of the occurrence of any of these highly communicable
diseases by the sign in sheet and contact parents of any bus children as soon as we have the information.
Again, we cannot over-emphasize the importance of keeping a sick child home, not only for the health and
safety of your child and family, but for the health and safety of the entire school community. Thank you in
advance for your consideration of this vital issue.
Field Trips: Transportation, Supervision, and Emergency Procedures
Our Pre-K class will enjoy field trips throughout the school year. We announce these trips in advance. A
parent sign-up sheet is provided for each trip and we encourage you to take turns in volunteering to join us.
Please note that when you sign up, we count on your attendance and supervision in order to ensure the
safety and enjoyment for each child in our care. We maintain a ratio of never more than 1 adult to 10
children on field trips. We encourage you to carefully read the Lower School Handbook prior to signing up
for our trips. No younger or older siblings are allowed on our field trips.
Colorado Academy buses will do all transportation of children. The buses we use have seat belts and
children are expected to stay seated and belted. The bus drivers have a cell phone to communicate with the
Colorado Academy campus or to call 911, if necessary. We also carry with us a copy of your child’s
Student Emergency and Medical Procedure card and a backpack containing first aid supplies. We will call
parents in case of emergency.
Television and DVD/Video Viewing
Occasionally the children may watch a video, DVD or educational television program as a part of our ongoing
curriculum or as a special treat in the afternoon. During those times, only programs with content
suitable for young children will be shown.
Sunscreen Usage
We request that you, as a parent, apply sunscreen to your child if you deem it necessary, prior to sending
your child to Pre-K. Please use your judgment as to the days you feel it will be necessary to do so. Be
advised that we will be going outside each day to play on the playground, to walk to the lunchroom, gym,
etc. In the event that your child has very sensitive skin, please talk to one of the teachers.
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Late Pick-up/Procedure to Ensure All Children Have Been Picked Up Prior to End of Day Lock-up
In the rare event that a child’s parents or authorized person has not picked up the child by the end of our
day and has not called to notify us of the reason for the delay, we will take the child to our Lower School
After School Program. We will continue to attempt to notify the parents, authorized person(s) or the
emergency contact person(s) until someone picks up the child. Teachers will check the sign-in/out sheet at
the end of the school day to ensure that each child has been picked up, escorted to the bus or taken to the
After School Program. That person will initial the bottom of the sign-in/out sheet and also put the time this
check was made.
Caring for Children Who Arrive Late When Class Is on a Field Trip
Any parent arriving at the Pre-K when the class is not present should check with the Lower School
administrative assistant as to where the class is and, if the class is off campus, please take the child back
home or you may transport your child to the field trip destination and deliver him/her directly to one of the
teachers.
Toileting and Toilet Training
Children attending our Pre-K should to be toilet trained. We have four bathrooms in our classroom and
encourage each child to use them at regular intervals during the school day. No special permission is
required to use the rest rooms. We simply ask the child tell one of the teachers where he or she is going
prior to doing so. We encourage all children to wash hands thoroughly after using the toilet.
We do understand that occasional accidents happen. That is one of the reasons we request a change of
clothing from you for your child. If an accident occurs, your child will be assisted privately and without
embarrassment. Please replenish the missing extra clothing the next day!
Visitors to the Pre-Kindergarten or Campus
We expect and encourage parents, grandparents, and other close family members to visit our Pre-K once the
initial adjustments to the beginning of the school year are in place. We would love to have you accompany
us on a field trip, assist with special projects, etc. We look forward to occasionally having you join us for
lunch. It is helpful if you let us know in advance of your visit in case we already have several visitors that
day or some other special event scheduled. Relatives and friends must sign in as they enter the Pre-
Kindergarten.
Services for Special Needs Children
Colorado Academy Pre-Kindergarten does not discriminate against any child under any circumstances,
specifically any child with special needs. As is the case with all admissions, each child’s application will be
processed to ensure that the child is placed in a school setting most appropriate for that child, as deemed by
the Admission Office.
Filing a Complaint about Child Care
State licensing requires us to notify parents of the procedures for filing a complaint about child care, policy
on reporting child abuse, and the unlikely event that our services to you would be discontinued and your
child not be invited back to our school.
In the event you find it necessary to complain about the quality of our care, please do so first to us,
addressing the complaint to any of the teachers. If that does not rectify the situation, please notify our
Lower School Principal. If that still does not rectify the situation, please notify the Head of School. In the
event that you need to formally complain, you would contact the Colorado Department of Human Services,
Division of Child Care, at 1575 Sherman Street, Denver, CO 80203.
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Reporting Suspected Child Abuse
With regard to child abuse or neglect, all faculty members are required by Colorado law to report any
suspected case.
Notification When Child Care Services Are Withdrawn
In the event that a child currently enrolled at Colorado Academy is not invited to return the following year
or is asked to leave mid-year because it is deemed that this school is not the best placement for that child,
parents will be notified of that in writing by the Lower School Principal. Prior to the time that written
notification is in place, the parents will have been involved in efforts to resolve the issues or counseled
about other options by the teachers, Lower School Principal and/or school counselor.
Walking Children from Pre-Kindergarten to Other Buildings on Campus
and Appropriate Clothing for Those Walks
Every day the Pre-Kindergarten class walks from our classroom to various parts of campus, such as the
dining hall, the gymnasium, the theater, or the music building. Teachers or parents always accompany
children on these walks. Please be sure that your child has appropriate outer clothing for these walks as well
as our outdoor play times. Tennis shoes are required for gym days. It is best to always dress your child in
comfortable play clothing, and during cold weather outer clothing should include a hat, mittens, coat, snow
pants and boots. A raincoat with a hood is recommended for rainy weather. Children are not allowed to
carry umbrellas when walking with their classmates.
Parking Area Safety Guidelines
Colorado Academy campus speed limit is set at 10 MPH maximum, and often it will be necessary to
maintain an even lower speed due to high traffic volume or children walking to and from various school
buildings. You have probably noticed four parking spaces directly in front of the Pre-K designated as “Pre-
Kindergarten Drop-Off Only,” which means short-term parking while you accompany your child into the
Pre-K building. An adult must accompany all Pre-K children to and from the parking lot and our classroom.
When driving, enter and leave the parking area with extreme caution. Please be alert for children and
adults walking toward other buildings (or exercising athletes in the afternoon).
NOTE: PreKindergarten Parents, please print, sign and return the PreK Parent Handbook Receipt
indicating that you have read this handbook, as required by the State of Colorado.
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PRELIMINARY CALENDAR FOR LOWER SCHOOL, 2012-2013
Friday, August 24
All-School Family Picnic
Monday, August 27 Faculty Flex Day
Tuesday, August 28 Opening Day (full day, except Pre-Kindergarten a.m. only)
Monday, September 3 SCHOOL CLOSED – Labor Day
Tuesday, September 4 Parent Association SPLASH
Thursday, September 13 Lower School Back-to-School Night
Monday, September 17 NO CLASSES
Tuesday, September 18 Lower School Picture Day
September 18-21
3 rd Grade Overnight Trips to Plains Conservation Center Field Experience
Saturday, September 29 CA Homecoming and Carnival
Wednesday, October 17 Parent Conferences for Pre-Kindergarten ONLY
Thursday, October 18 NO CLASSES – Parent Conferences
Friday, October 19
NO CLASSES – Parent Conferences
Monday, October 22 SCHOOL CLOSED – October Holiday
Wednesday, October 24 Lower School Picture Retakes
Friday, November 9 NO CLASSES - Faculty Professional Day
Tuesday, November 20 Grandparents’ Day
November 21-26
NO SCHOOL – Thanksgiving Break
Thursday, December 20 Lower School Winter Program
December 22-January 6 NO SCHOOL – Winter Break
Monday, January 21 NO SCHOOL – Martin Luther King, Jr. Day
February 4-8
CA Used Book Sale
February 6-8, 11-13 LS Standardized Testing (grades 3-5)
Thursday, Feb 14
NO CLASSES - Faculty Professional Day
Friday, February 15 NO CLASSES - February Break
Monday, February 20 SCHOOL CLOSED – Presidents’ Day
Thursday, March 7 Multi-Cultural Night & Dinner
Wednesday, March 13 Parent Conferences for Pre-Kindergarten ONLY
Thursday, March 14 NO CLASSES – Parent Conferences
Friday, March 15
NO CLASSES – Parent Conferences
March 25-April 1
NO SCHOOL – Spring Break
April 15-19
5th Grade Class Trip to Crow Canyon Archaeological Center
Monday, April 22
NO CLASSES – Faculty Professional Day
Saturday, April 27
CA Auction
Friday, May 24
Lower School Field Day/Giant Relay Day
Monday, May 27
NO SCHOOL – Memorial Day
Monday, June 3
Lower School Final Assembly/5th Grade Continuation
Last HALF Day of Classes for Lower School (noon dismissal)
Please remember that many of these dates are subject to change over the course of the school year, and
that this is not a complete listing of events which pertain to Lower School Students and their families;
watch your monthly CA Newsletter, the weekly CA Today updates, the CA website, and Lower School
online announcements for updates and additional events.