Sector New York Operations Supplement to the Auxiliary - US Coast ...

D. CLAIM FOR REIMBURSEMENT PROCEDURES:
1. Itinerary - This portion of the form must be thoroughly completed using the
below information. Ensure the trailering costs and mileage are entered each way and
appropriate receipts are attached if total is over $74.99
a. Trailered Boats:
DEPARTED: Date/Time you departed from your residence or the place
where your boat and trailer are stored.
ARRIVED: Date/Time and location when you arrive at the boat ramp.
COMMENCED: Date/Time and location you begin patrol.
TERMINATED: Date/Time and location you terminate/leave patrol area.
DEPARTED: Date/Time and location you leave the ramp/launch site.
RETURNED: Date/Time and location you arrived at home or storage area.
b. Non-Trailered Boats:
COMMENCED: Date/Time and location you arrive and begin patrol.
TERMINATED: Date/Time and location you terminated patrol.
c. Shore Side MDA Patrols:
COMMENCED: Date/Time and location you start patrol.
TERMINATED: Date/Time and location you end patrol.
2. Reimbursable Expenses
a. If a meal was "Received in Kind", i.e. from a Coast Guard Dining Facility without
direct payment from you mark "Yes". If not, mark "No" and FINCEN will
compute the meal allowance based on current BAS rates.
b. If fuel, oil and/or ice were "Received in Kind", i.e. from a Coast Guard unit
without direct payment from you, mark "Yes". If not, mark "No" list the costs
and attach your receipts. For trailering data include Auto Fuel Cost and Mileage.
c. Gallons of fuel and actual underway hours must be completed on CG-5132. This
data will be used to determine the Standard Auxiliary Maintenance Allowance
(SAMA).
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