LYALL BAY SCHOOL BOARD OF TRUSTEES (BOT) Minutes of the ...

Monitoring:
Principal’s Report
Item Discussion/Decision Action Responsibility Timeframe
Discussion regarding the expense of the Gifted Kids Programme.
Should the school cease the funding subsidy, or only fund alternate
terms, in partnership with the attending children’s parents?
Take a ‘grid idea’ to the G&T Committee for
them to write up some extension learning
options.
Kieran
ASAP
Report on National
Standards Data
It was agreed the money may be better invested into the “in-school”
Gifted and Talented programme, rather than kids going off-site.
Completed and sent to the Ministry of Education.
Write to affected parents to advise that the
school funding subsidy is under review.
Dennis
ASAP
Property Build Update
On track and within budget. Stage 1 is due to finish mid-April and
Junior Block will be demolished during the holidays.
Finance Report
Risk Management:
Disaster Planning
Administration:
Annual BOT Conflict of
Interest Declarations
Motion: I propose the Board adopts the 2013 budget with
the suggested amendments. Kevin/Chris. Carried.
Motion: I move that for 2013, all relievers will be coded “TS”
(Teachers’ Salaries). Any consequential overuse above our total
Roll-Based Staffing Entitlement will be funded later in the year
from our school Operating Grant (2013 reliever budget) and/or
during Pay Periods 23-26 of the 2014 school year. This charge
will be against the cheapest teacher salary on the staff at that
time.
Dennis/Liz. Carried.
Discussion regarding community expectations for disaster planning.
Possibly people aren’t aware that Lyall Bay School is not a Civil
Defence Centre.
Chris asked if any Board members have any other interests that may
be perceived to be a conflict of interest or influence their decisions.
Kevin, Gail, Chris and Liz stated that they have no conflict of interest.
Paul has no conflict, but does work for the BNZ.
Increase Depreciation to $90,000.
Double Management Discretionary to
$20,000.
Chris and Dennis will write up a document to
circulate to families advising them of what we
will and won’t do in an emergency.
Carry forward to ask Joe if he has any
conflicts of interest.
Dennis
Chris/Dennis
ASAP
Next Meeting
Next Meeting
Webpage Disclosure Update
Chris would like the Board minutes on the school website as soon as
possible after meetings. Liz suggested also having the calendar of
meetings and the workplan on the web. Topics of strategic
discussion for each meeting could be added to the school newsletter.
Email minutes to Board for approval excommittee.
Add Board Workplan to website. Change tab
to read Board of Trustees, rather than BOT.
Kathy
Clint
ASAP after
meetings
ASAP
Add Key Strategic Topic to meeting notice in
school newsletter.
Dennis
1 week prior to
each meeting