RFQ/RFP - City of Xenia

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REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSAL (RFQ/RFP) FOR GATEWAY AND WAYFINDING SIGNAGE DESIGN/BUILD SERVICES • The qualified sign company will work closely with the City of Xenia to insure prevailing wage requirements are met for installation of the signs, and all other City/CDBG-required procurement requirements • Finalize and negotiate siting of the signs • Work with the City and if necessary, downtown owner(s) to site the signs • Obtain required permits from the City, County and/or State • Coordinate sign approvals through ODOT and the City • Develop and deliver a project manual including maintenance instructions, service contact information, as-built drawings for each sign type, as-built copy schedule for each sign, and installation photos of each sign • Deliver a five-year warranty from defective materials and workmanship. SIGNS/KIOSKS TO BE DESIGNED/INSTALLED Bid should include all of the signs identified for the Tier Two Downtown Area of the WSG Plan. See pages 6.1,7.1,7.2,7.3,7.4,and 7.5 in particular of the Brownstone Design/KKG Final Package of the Xenia Gateway and Wayfinding Signage plan at: http://www.ci.xenia.oh.us/uploads/CD%20Forms/Wayfinding/FINAL%20WAYFINDING%20PLAN% 20IN%20PDF%203-2-10.pdf on the City of Xenia website. In addition to the identified signs in the GWS Plan, the successful bidder will be required to design and develop complete detailed drawings and specifications for a downtown kiosk located in the target area, and the design and installation of one park sign to be installed in Springhill Park, outside of the Tier Two area. A map of the Tier Two area downtown may be found on the city website at http://www.ci.xenia.oh.us/uploads/Tier%20Two%20Grant/All%20Quadrants.pdf. SUBMISSION REQUIREMENTS Proposal: 6 copies of the proposal and proposals should be limited to fifteen single-sided, 8 ½” x 11” pages, stapled in the upper left-hand corner. Do not provide tabbed inserts or other marketing materials outside of the allowed fifteen pages. Submissions should be easily reproducible (or an original provided) in the event the City needs to make additional copies for review. Written proposals should be concise and clearly outlined and include: a. The successful bidding firm’s ability to conduct the scope of work within the desired time frame b. The successful bidder must show the qualifications and related past experience of each team member, with specific expertise in signage design, planning/code review, landscape design and landscaping, signage fabrication, and lighting c. The successful bidder/firm’s approach to the project d. Firm’s proposed management and staffing; individuals who would be allocated to the project components, and the name of the designated contact or point person for the firm to the City. 2
REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSAL (RFQ/RFP) FOR GATEWAY AND WAYFINDING SIGNAGE DESIGN/BUILD SERVICES e. A brief description of the firm’s related experience and individuals’ experience in developing downtown graphic wayfinding plans and fabrication/installation of signage f. Firms’ experience with developing construction cost estimates, working with ODOT and municipal signage requirements, firm’s creative design abilities, and firms’ successful implementation of other wayfinding signage plans g. A listing of any other firms/consultants that may assist the principle, as well as a brief statement of experience from the subordinate firms. 2. A sample of a physical prototype sign demonstrating the quality and workmanship that will be provided in this project. The prototype should include a sample of the detailed drawing specifications that will be provided for all signs, samples of the colors to be used (Vinyl, Paint, Powder Coat, samples of masonry material likely to be used.) The successful applicant will show compliance with the design intent of the signs, structural soundness and design, integrity, ease of installation, ease of maintenance, overall performance of the signage including vandalism resistance, quality of the structural design and materials. 3. A timeline outlining the firm’s ability to complete all required tasks by the deadline of August 31, 2011. 4. Bidders’ estimate of costs: The successful bidder will provide separate detail for the design work, the contract administration work, the cost of the sign fabrication and final installation on the attached bid estimate form and will submit this estimate in a sealed envelope separate from the written proposal. EVALUATION CRITERIA WILL INCLUDE: • Bidder’s understanding of project as demonstrated in the proposal including conciseness and thoroughness and identification of issues and approaches/solutions • Bidder’s ability to provide design/build services in at “at risk” position with a final lump-sum total price • Primary management experience of firm and specific staff • Strength of team qualifications/experience • Extent of experience on similar projects including developing GWS Signage Plans and completion of comparable projects • Bidder’s proposed design/implementation schedule and availability to immediately begin project • Bidder’s references evidencing record of performance and ability to successfully complete projects on time and within budget • Bidder’s quality of sample prototype sign • Bidder’s identified conflicts of interest and/or resolution of same. OTHER EXPECTATIONS That there will be a high quality of materials, equipment, processes, and performance provided by the successful bidder. 3
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RFQ/RFP - City of Xenia

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