RFQ/RFP - City of Xenia

REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSAL (RFQ/RFP)
FOR GATEWAY AND WAYFINDING SIGNAGE
DESIGN/BUILD SERVICES
The Xenia GWS Plan provided specifications for sign structures and design should be considered
minimum suggestions and not be considered fully engineered specifications.
The cost for the signs should include all design work, administration, the base of the sign, landscaping,
sign face, extras, sign installation and warranty.
It will be the responsibility of the successful bidder to completely design and engineer the structure
required for each sign type. This includes incorporating safety features and ensuring all signs meet local
and state codes. The selected consultant will be required to incorporate requirements from the
Americans with Disabilities Act, and American Association of State Highway and Transportation
Officials (AASHTO) standards and guidelines and David Bacon/Prevailing Wage standards for CDBG.
SELECTION PROCESS
Final selection of the design build firm/team will follow a two step process. First, the qualifications and
costs provided under this RFQ/RFP will be thoroughly reviewed with the top candidate(s) selected by a
Review Team. Second, the top candidate(s) will be interviewed by the Review Team and the finalist
selected. The price is of importance to the City of Xenia, but may or may not be considered in the final
award of the GWS Plan contract based upon other criteria. The cost provided is to be a “not to exceed”
lump sum cost. Responses received after the close of business on the specified due date will not be
considered. The City reserves the right to short-list (up to 2) firms for more detailed technical proposals
or schedule interviews with the short-listed firms. The City reserves the right to select the second
ranked consultant if negotiations with the first consultant are unsuccessful.
The City of Xenia Community Development Department will administer the project. The project design
procedures shall be in conformance with the City of Xenia Planning and Engineering Departments
specifications and guidelines and signage ordinance guidelines for set-backs, right of ways, landscaping
of the signage and construction.
RFQ/RFP SUBMISSION DEADLINE AND INSTRUCTIONS
Firms interested in being considered for selection should respond by submitting six (6) copies of the
RFQ/RFP proposal response for the Design/Build project and submitting a cost estimate in a
separate sealed envelope by 4:00 p.m. on Friday October 22, 2010. The bidding form must be
plainly marked and must bear the name of the bidder both on the form and the sealed envelope. The six
proposals must be provided separately from the sealed bid. The package shall be clearly labeled with the
name of the firm and the title: WAYFINDING SIGNAGE DESIGN/BUILD SERVICES.
If mailed (Must be postmarked by submission deadline):
Mary Crockett
Community Development Director
City of Xenia
101 N. Detroit Street
Xenia, OH 45385
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