Annual Contract for the procurement of Computer printer/Fax ...

No. 15011/1/2012-Genl.
Government of India
Ministry of Textiles
….
Udyog Bhawan, New Delhi
Dated 18 th June, 2012
To,
(As per List enclosed)
Sub:- Annual Contract for the procurement of Computer printer/Fax
consumables.
Sir,
The Ministry of Textiles proposes to procure
consumables for official use on a regular basis.
Computer printer/Fax
2. Interested parties who are authorized suppliers/resellers of HP make
consumables items or authorized business partner of HP India Ltd.(copy of
authorization letter should be enclosed) having PAN/TIN numbers in r/o their firms,
may send their quotations, for Computer printer/Fax consumables as mentioned in
the lists enclosed.
3. Sealed quotations, duly subscribed “ Quotation for Computer printer/Fax
consumables” for office use on a regular basis and addressed to the Section Officer
(G.A.), Ministry of Textiles, Room No. 29-B, Udyog Bhawan, New Delhi by 3.00 PM.
on 10 th July, 2012. Quotation received after stipulated date/time shall not be entertained.
The quotations will be opened on 10 th July, 2012 at 3.15 P.M. in Room No. 29-B,
Udyog Bhawan, New Delhi in the presence of the bidders or their representatives who
may like to be present.
4. The following terms and conditions may be kept in view while submitting the
bids:-
(a) An earnest money of Rs. 15,000/- has to be deposited in the form of Bank Draft in
favour of DDO(Cash), Ministry of Textiles, New Delhi along with the quotation. The
earnest money will be refunded to the unsuccessful bidders on finalization of the bids.
The successful bidder(s) will have to deposit security money of Rs. 50,000/- in the
shape of Fixed Deposit receipt /Bank Guarantee valid for fifteen months w.e.f. July,
2012, before any supply order is placed. The security money will be forfeited if the
firm fails to perform any of the terms or conditions of the instant tender.
(b) The firm should be in a position to supply consumables items mentioned in the
lists enclosed at very short notices as and when requisitioned by this office.

(c ) The toner consumable items etc. shall be delivered in the Stationery Cell of this
Ministry near Gate No. 11, Basement(Stationery cell), Udyog Bhawan, New Delhi.
(d) The owner /partner/manager of the firm should be available on his own direct
telephone(office as well as residence) and also on mobile phone. The firm should be
able to provide Photostat paper/consumables on holidays also.
(e) No request of escalation of rates would be entertained after approval of the rates,
which shall be valid for one year from the date of opening of the bids. In case of
reduction in the prices of any of the item(s) during this period of one year, i.e., prices
falling below the approved quotations for that item(s) , then the reduced i.e., the lower
price shall be admissible for payment.
(f) The items should be of standard and reputed make especially the printer ink
cartridges, toner cartridges etc. In case , it is found that the items supplied are found to
be sub-standard or of unacceptable nature, it would be open for the Ministry to return
the supplies and even forfeit the security money.
(g) Bidders may please quote their unconditional rates strictly as per list of items
enclosed . The quotations may be submitted group-wise i.e., for items listed under the
two different groups. The bidders are to submit their quotations for all items in all of
the two individual groups. The bidders should be able to supply all the items . There
should be no cutting/overwriting in the quotations.
(h) The Ministry reserves the right to accept or reject any tender in full or in part
without assigning any reason thereof.
(i) The tender will be awarded for initial period of one year which may be
curtailed/extended subject to satisfactory performance of the suppliers/bidders.
(j) In case the firm is not able to supply the required items to this Departments in
time after placing the supply order during the continuity of the contract the security
deposit will be forfeited in full as penalty.
(k) The above particulars are also available on the Ministry of Textiles’
website i.e., texmin.nic.in
Yours faithfully,
Enclosed list of items.
Copy to NIC Section for upload in the website
(S.K.Mahto)
Section Officer
Tel No. 23063544

Computer consumables (Toner/ink cartridges )
S.No. Details of the items Rate
1 HP Toner cartridge CC 388 A
2 HP Toner cartridge 2612 A
3. HP Toner cartridge 5949A
4. HP Toner cartridge 7115 A
5. HP toner cartridge 2613 A
6. HP Toner cartridge 6000A
7. HP Toner cartridge 6001A
8. HP Toner cartridge 6002A
9. HP Toner cartridge 6003A
10. HP Toner cartridge CB 436A
11. HP Toner cartridge CB540A
12. HP Toner cartridge CB541A
13. HP Toner cartridge CB542A
14. HP toner cartridge CB543A
15. HP toner cartridge 2050Dn.
16. HP ink cartridge CC653AA
17. HP Toner cartridge 7553 A
18. Samsung SCX 4521
19. Samsung SCX4720
20. Samsung 4216D
21. Canon FX-9
22 CD(RW)