Annual Contract for the procurement of Computer printer/Fax ...
Annual Contract for the procurement of Computer printer/Fax ...
Annual Contract for the procurement of Computer printer/Fax ...
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No. 15011/1/2012-Genl.<br />
Government <strong>of</strong> India<br />
Ministry <strong>of</strong> Textiles<br />
….<br />
Udyog Bhawan, New Delhi<br />
Dated 18 th June, 2012<br />
To,<br />
(As per List enclosed)<br />
Sub:- <strong>Annual</strong> <strong>Contract</strong> <strong>for</strong> <strong>the</strong> <strong>procurement</strong> <strong>of</strong> <strong>Computer</strong> <strong>printer</strong>/<strong>Fax</strong><br />
consumables.<br />
Sir,<br />
The Ministry <strong>of</strong> Textiles proposes to procure<br />
consumables <strong>for</strong> <strong>of</strong>ficial use on a regular basis.<br />
<strong>Computer</strong> <strong>printer</strong>/<strong>Fax</strong><br />
2. Interested parties who are authorized suppliers/resellers <strong>of</strong> HP make<br />
consumables items or authorized business partner <strong>of</strong> HP India Ltd.(copy <strong>of</strong><br />
authorization letter should be enclosed) having PAN/TIN numbers in r/o <strong>the</strong>ir firms,<br />
may send <strong>the</strong>ir quotations, <strong>for</strong> <strong>Computer</strong> <strong>printer</strong>/<strong>Fax</strong> consumables as mentioned in<br />
<strong>the</strong> lists enclosed.<br />
3. Sealed quotations, duly subscribed “ Quotation <strong>for</strong> <strong>Computer</strong> <strong>printer</strong>/<strong>Fax</strong><br />
consumables” <strong>for</strong> <strong>of</strong>fice use on a regular basis and addressed to <strong>the</strong> Section Officer<br />
(G.A.), Ministry <strong>of</strong> Textiles, Room No. 29-B, Udyog Bhawan, New Delhi by 3.00 PM.<br />
on 10 th July, 2012. Quotation received after stipulated date/time shall not be entertained.<br />
The quotations will be opened on 10 th July, 2012 at 3.15 P.M. in Room No. 29-B,<br />
Udyog Bhawan, New Delhi in <strong>the</strong> presence <strong>of</strong> <strong>the</strong> bidders or <strong>the</strong>ir representatives who<br />
may like to be present.<br />
4. The following terms and conditions may be kept in view while submitting <strong>the</strong><br />
bids:-<br />
(a) An earnest money <strong>of</strong> Rs. 15,000/- has to be deposited in <strong>the</strong> <strong>for</strong>m <strong>of</strong> Bank Draft in<br />
favour <strong>of</strong> DDO(Cash), Ministry <strong>of</strong> Textiles, New Delhi along with <strong>the</strong> quotation. The<br />
earnest money will be refunded to <strong>the</strong> unsuccessful bidders on finalization <strong>of</strong> <strong>the</strong> bids.<br />
The successful bidder(s) will have to deposit security money <strong>of</strong> Rs. 50,000/- in <strong>the</strong><br />
shape <strong>of</strong> Fixed Deposit receipt /Bank Guarantee valid <strong>for</strong> fifteen months w.e.f. July,<br />
2012, be<strong>for</strong>e any supply order is placed. The security money will be <strong>for</strong>feited if <strong>the</strong><br />
firm fails to per<strong>for</strong>m any <strong>of</strong> <strong>the</strong> terms or conditions <strong>of</strong> <strong>the</strong> instant tender.<br />
(b) The firm should be in a position to supply consumables items mentioned in <strong>the</strong><br />
lists enclosed at very short notices as and when requisitioned by this <strong>of</strong>fice.
(c ) The toner consumable items etc. shall be delivered in <strong>the</strong> Stationery Cell <strong>of</strong> this<br />
Ministry near Gate No. 11, Basement(Stationery cell), Udyog Bhawan, New Delhi.<br />
(d) The owner /partner/manager <strong>of</strong> <strong>the</strong> firm should be available on his own direct<br />
telephone(<strong>of</strong>fice as well as residence) and also on mobile phone. The firm should be<br />
able to provide Photostat paper/consumables on holidays also.<br />
(e) No request <strong>of</strong> escalation <strong>of</strong> rates would be entertained after approval <strong>of</strong> <strong>the</strong> rates,<br />
which shall be valid <strong>for</strong> one year from <strong>the</strong> date <strong>of</strong> opening <strong>of</strong> <strong>the</strong> bids. In case <strong>of</strong><br />
reduction in <strong>the</strong> prices <strong>of</strong> any <strong>of</strong> <strong>the</strong> item(s) during this period <strong>of</strong> one year, i.e., prices<br />
falling below <strong>the</strong> approved quotations <strong>for</strong> that item(s) , <strong>the</strong>n <strong>the</strong> reduced i.e., <strong>the</strong> lower<br />
price shall be admissible <strong>for</strong> payment.<br />
(f) The items should be <strong>of</strong> standard and reputed make especially <strong>the</strong> <strong>printer</strong> ink<br />
cartridges, toner cartridges etc. In case , it is found that <strong>the</strong> items supplied are found to<br />
be sub-standard or <strong>of</strong> unacceptable nature, it would be open <strong>for</strong> <strong>the</strong> Ministry to return<br />
<strong>the</strong> supplies and even <strong>for</strong>feit <strong>the</strong> security money.<br />
(g) Bidders may please quote <strong>the</strong>ir unconditional rates strictly as per list <strong>of</strong> items<br />
enclosed . The quotations may be submitted group-wise i.e., <strong>for</strong> items listed under <strong>the</strong><br />
two different groups. The bidders are to submit <strong>the</strong>ir quotations <strong>for</strong> all items in all <strong>of</strong><br />
<strong>the</strong> two individual groups. The bidders should be able to supply all <strong>the</strong> items . There<br />
should be no cutting/overwriting in <strong>the</strong> quotations.<br />
(h) The Ministry reserves <strong>the</strong> right to accept or reject any tender in full or in part<br />
without assigning any reason <strong>the</strong>re<strong>of</strong>.<br />
(i) The tender will be awarded <strong>for</strong> initial period <strong>of</strong> one year which may be<br />
curtailed/extended subject to satisfactory per<strong>for</strong>mance <strong>of</strong> <strong>the</strong> suppliers/bidders.<br />
(j) In case <strong>the</strong> firm is not able to supply <strong>the</strong> required items to this Departments in<br />
time after placing <strong>the</strong> supply order during <strong>the</strong> continuity <strong>of</strong> <strong>the</strong> contract <strong>the</strong> security<br />
deposit will be <strong>for</strong>feited in full as penalty.<br />
(k) The above particulars are also available on <strong>the</strong> Ministry <strong>of</strong> Textiles’<br />
website i.e., texmin.nic.in<br />
Yours faithfully,<br />
Enclosed list <strong>of</strong> items.<br />
Copy to NIC Section <strong>for</strong> upload in <strong>the</strong> website<br />
(S.K.Mahto)<br />
Section Officer<br />
Tel No. 23063544
<strong>Computer</strong> consumables (Toner/ink cartridges )<br />
S.No. Details <strong>of</strong> <strong>the</strong> items Rate<br />
1 HP Toner cartridge CC 388 A<br />
2 HP Toner cartridge 2612 A<br />
3. HP Toner cartridge 5949A<br />
4. HP Toner cartridge 7115 A<br />
5. HP toner cartridge 2613 A<br />
6. HP Toner cartridge 6000A<br />
7. HP Toner cartridge 6001A<br />
8. HP Toner cartridge 6002A<br />
9. HP Toner cartridge 6003A<br />
10. HP Toner cartridge CB 436A<br />
11. HP Toner cartridge CB540A<br />
12. HP Toner cartridge CB541A<br />
13. HP Toner cartridge CB542A<br />
14. HP toner cartridge CB543A<br />
15. HP toner cartridge 2050Dn.<br />
16. HP ink cartridge CC653AA<br />
17. HP Toner cartridge 7553 A<br />
18. Samsung SCX 4521<br />
19. Samsung SCX4720<br />
20. Samsung 4216D<br />
21. Canon FX-9<br />
22 CD(RW)