MBE WBE Report Q2 2013 - Chicago Park District

- Measurement: Utilization is measured against the amount purchased by the CPD from each contract for
that month.
Participation for management services contracts is established at project award and is tracked on either a monthly or
quarterly basis.
- Project Award: The numbers contained in the MBE/WBE Schedules that are submitted with a bid or
proposal and accepted by the Department of Purchasing are reflected in the “Awards” field throughout this
report. These numbers represent the commitment of the contractor to the utilization of its MBE and WBE
subcontractors during the contract term.
- Tracking: Some of these contracts are primarily seasonal in nature (e.g. golf course management, harbors)
so the contractors may report their MBE/WBE utilization on a quarterly rather than a monthly basis.
Regardless of the frequency of reporting, the contractors must submit the MBE/WBE Utilization Report that
identifies the subcontractors, the dollar amount, and percentage of participation. Along with this report each
contractor must also submit copies of cancelled checks and/or waivers of liens that evidence payment to the
MBE/WBE subcontractors identified in the report.
- Measurement: Participation for these contracts is measured one of three ways:
o
o
o
Against the management fee alone;
Against the operating expenses (“OE”) because the OE can be a significantly larger amount
than the management fee and this allows for much more participation; or
Against the management fee and/or the OE.
Participation for small purchases is established prior to the time quotes are sought.
- Pursuant to Chapter XI, Section D, 1, a, of the Code of the Chicago Park District the Department of
Purchasing seeks quotes for purchases between $5,000 and $10,000. Additionally, pursuant to Chapter XI,
Section F, 4, the Department of Purchasing works with the appropriate department to determine which
Request for Quote will be restricted to MBE and WBE firms.
- Pursuant to Chapter XI of the Code of the Chicago Park District, the Department of Purchasing is not
involved in purchases under $5,000. Departments and the regions may get quotes on their own and the
Department of Purchasing encourages them to get quotes from MBE and WBE firms.
Participation for concessions is established by the concessions manager of the Park District.
- Pursuant to the Code of the Chicago Park District the Department of Purchasing is not involved in the
concessions program. The concession manager is encouraged to undertake outreach efforts to announce
the annual concession Notice of Availability and hold workshops regarding the CPD’s concession program.
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