EANCOM 2002 S4 ORDRSP Purchase order response ... - GS1

EANCOM ® 2002 S4 Part II The Messages
ORDRSP
Purchase order response message
1. Introduction
Status
MESSAGE TYPE
REFERENCE DIRECTORY
: ORDRSP
: D.01B
EANCOM® SUBSET VERSION : 008
Definition
A message responding to a Purchase Order message or a PurchaseOrder Change Request message under
conditions agreed between the supplier and the buyer.
Principles
A supplier may respond for one or more goods items or services.
The response may be:
• an acknowledgement of receipt and understanding of data content of the Purchase Order,
• a confirmation of acceptance of the Purchase Order,
• a proposal of amendment to the Purchase Order,
• a notification of non-acceptance for all or part of the Purchase Order.
A Purchase Order Response may refer to goods items or services related to one or more delivery schedules, calloffs,
etc.
A Purchase Order Response for cross-border transactions may contain additional information for customs and/or
statistical purposes.
A Purchase Order Response may contain details for transport and destination as well as delivery patterns.
A buyer's Purchase Order may be responded to by one or more response messages, according to business
practice.
Description of the message
For guidance, the following principles serve to remove ambiguity in the application of an EDI Purchase Order
Response.
1. Under accepted commercial practice in many industries, a Purchase Order, subsequent to being
received by the supplier, is acknowledged by a response document indicating the supplier's
acceptance of all, or part, or none of the buyer's order, and indicating where appropriate any changes
requested to be made to the Purchase Order by the supplier to fulfil that order.
Any change requested by the supplier to a Purchase Order may be acknowledged by the buyer by
transmitting a new Purchase Order or a Purchase Order Change Request. Agreement on exact
procedures should be reached between trading partners and this agreement may be included in the
interchange agreement.
When acknowledging a Purchase Order Response, the new Purchase Order or the Purchase Order
Change Request will refer to the original Purchase Order. The new Purchase Order or Purchase
Order Change Request will modify the original Purchase Order data when relevant, taking into
account the supplier's reply in the Purchase Order Response.
2. Acknowledgement, confirmation and proposed amendments may be mixed within the message by
using the appropriate identifier in the BGM and LIN segments.
3. The only segments and data elements required in the Purchase Order Response are those:
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