welcome to the adult softball league! - City of College Station

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The College Station Parks and Recreation Department reserves all concession rights and will have the concession stand in operation during all tournaments. Vendor permits must be obtained for $50.00 should the tournament director desire to have souvenir or approved beverage/concession sales available throughout the duration of the tournament. Approval of sales and purchase of vendor permits must be obtained from the Parks & Recreation Office through the Athletic Supervisor. To use the facility after midnight, a written request must be submitted to the Director of the Parks and Recreation Department. The Parks and Recreation Department reserves the right to cancel tournaments for any of the following reasons: 1. Weather Conditions 2. Scheduling Conflicts 3. Field Conditions A group shall have the opportunity to move their date if they meet the following guidelines: 1. Cancellation must be made in writing seven days prior to the tournament date. Failure to notify the Department within the seven-day period will result in the loss of the security deposit and field rental. 2. Unplayable field conditions as determined by the Parks & Recreation Staff Representative. Tournament Reservations - Renters who have either $400 or the $800 package can make reservations as early as the beginning of the year. Hourly Reservations - Renters who reserve the facility and are charged per hour can only reserve the facility within 10 working days of rental. III. RESTRICTIONS: USE OF SOFTBALL OR BASEBALL FIELDS FOR PURPOSES OTHER THAN FOR SOFTBALL OR BASEBALL ACTIVITIES: Field Reservations are restricted to rentals for softball or baseball activities only. Any desired use of softball or baseball fields other than for the sport of baseball or softball will require special approval from the Athletic Supervisor. This restriction is to preserve the integrity of these competition playing fields for the purposes for which the complexes were built. IV. SANCTIONING/INSURANCE REQUIREMENTS: An official governing body (i.e. ASA) must sanction all Tournaments and copies of certificates of insurance/proof of insurance will be required
V. REQUIRED INFORMATION: Official Name of Tournament: Estimated Number of Teams: Estimated Number of Spectators: Tournament Entry Fee: Contact Name: Contact Telephone Number: Name/Mailing Address for Refund Check: Month/Day(s): Field(s): Date Deposit Paid: Account Deposited: Date Rental Paid: Account Deposited: Amount: Project No: Amount: Project No.: As the Renter of the College Station Fields(s) and the responsible party for the Tournament, I fully understand and agree to adhere to all of the above guidelines, policies, procedures and restrictions throughout the time of my rental/Tournament. Signature of Authorized Representative/Renter Date Signature of Approval Athletic Supervisor/PARD Representative Date In keeping with our customer service, we want to meet your needs. We realize not all tournaments are alike in format or structure. If you require further assistance outside the guidelines set fourth in this agreement, please do not hesitate to contact our office. We appreciate your support. In case of an emergency please call: College Station P.A.R.D. 764-3486. After hours emergencies contact Utilities Dispatch at 764-3638 and ask for the "on call" Parks Representative. Revised 11-1-00 O/81/641/Softball Field Rental & Policies & Procedures
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welcome to the adult softball league! - City of College Station

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