Agenda of Ordinary Council Meeting - 15 April 2013 - Moira Shire ...

44 Station Street 

Cobram Vic 3644 

www.moira.vic.gov.au 

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AGENDA 

ORDINARY MEETING OF COUNCIL 

FOR 

MONDAY 15 APRIL 2013 

TO BE HELD AT BARMAH 

COMMENCING AT 6:00 PM 

1. CALLING TO ORDER - CEO 

2. PRAYER 

Almighty God we humbly ask you to guide our deliberations for the welfare and benefit of the 

Moira Shire and its people whom we serve. 

Amen 

3. ACKNOWLEDGEMENT OF COUNTRY 

We, the Moira Shire Council, would like to acknowledge the traditional owners of the land upon 

which we meet and pay our respects to their Elders both past and present. 

4. APOLOGIES & REQUESTS FOR LEAVE OF ABSENCE 

5. DECLARATION UNDER ACTS, REGULATIONS, CODES OR LOCAL LAWS 

6. DECLARATION OF ANY INTEREST OR CONFLICT OF INTEREST 

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 

Motion: “That the minutes of the Ordinary Council Meeting held on Monday, 18 March 2013, 

as prepared and circulated, be confirmed.” 

Moira Shire Council Page 1 of 220

8. COUNCILLOR REPORTS 

ORDINARY COUNCIL MEETING 


NIL 

9. OFFICER REPORTS FOR DETERMINATION 

9.1 CORPORATE GOVERNANCE 

9.1.1 COUNCILLOR CODE OF CONDUCT 4 

9.1.2 MAYORAL AND COUNCILLOR ALLOWANCES 14 

9.1.3 FINANCIAL POSITION REPORT AS AT 31 MARCH 2013 17 

9.2 COMMUNITY 

9.2.1 SMALL GRANTS SCHEME - JANUARY ROUND 2012/13 30 

9.2.2 SECTION 86 COMMITTEE OF MANAGEMENT REPRESENTATIVE 

APPOINTMENTS - AMENDMENTS 33 

9.2.3 EVENT SPONSORSHIP PROGRAM 36 

9.2.4 MARCH TORNADO - DECLARATION OF EMERGENCY 39 

9.3 SHIRE DEVELOPMENT AND LIVEABILITY 

9.3.1 HEARING OF ROAD-RENAMING SUBMISSIONS FOR PURDIES ROAD 

KAARIMBA AND KINNAIRDS ROAD (SOUTH OF BROKEN CREEK), 

NUMURKAH 42 

9.3.2 ROAD CLOSURES POLICY REVIEW 45 

9.3.3 ADOPTION OF THE SMALL TOWNS AND SETTLEMENTS OF THE 

MOIRA SHIRE SETTLEMENT STRATEGY 49 

10. OFFICER REPORTS FOR INFORMATION AND DECISION 

10.1 CORPORATE GOVERNANCE 

10.1.1 ASSEMBLIES OF COUNCILLORS 187 

10.2 COMMUNITY 

NIL 

10.3 SHIRE DEVELOPMENT AND LIVEABILITY 

10.3.1 BUILDING AND PLANNING PERMIT ACTIVITY REPORTS 199 

11. ACTION OFFICERS LIST 

11.1 ACTION OFFICERS LIST 206 

12. NOTICES OF MOTION 

12.1 NOTICE OF MOTION - LAKE MULWALA 217 

13. PETITIONS AND JOINT LETTERS 


NIL 



14. COUNCIL SEAL 

NIL 

15. GENERAL BUSINESS 218 

16. QUESTIONS FROM PUBLIC GALLERY 219 

17. STANDING ORDERS 220 

18. CONFIDENTIAL ACTION OFFICERS LIST 

19. URGENT OR GENERAL CONFIDENTIAL BUSINESS 

20. CLOSE OF MEETING 

GARY ARNOLD 

CHIEF EXECUTIVE OFFICER 


CORPORATE GOVERNANCE 

OFFICER REPORTS FOR DETERMINATION 

FILE NO: 0 

4. OUR PEOPLE 


MONDAY, 15 APRIL 2013 

ITEM NO: 9.1.1 

(CORPORATE GOVERNANCE OFFICER, 

LISA DEAYTON) 

(DIRECTOR CORPORATE GOVERNANCE, 

ALISON COE) 

COUNCILLOR CODE OF CONDUCT 

RECOMMENDATION 

That Council adopt the attached Councillor Code of Conduct, having conducted a review under 

section 76C(2) of the Local Government Act 1989. 

1. Executive Summary 

A review of the Councillor Code of Conduct has shown that its content remains relevant and 

should now be formally adopted by Council. The review considered feedback from the MAV on 

the model code upon which it is based, input from Councillors and a check against current 

legislation. Once adopted, the code will be signed by the Mayor and Councillors and be made 

available for inspection at Council offices and on Council’s website. The timing of the review 

meets the statutory timeframe of completion within 12 months of the October 2012 Council 

election. 

2. Discussion 

Purpose of Code 

The Councillor Code of Conduct sets out the principles underpinning good behaviour and good 

relationships. All councils are required to adopt a code of conduct, which includes prescribed 

principles of councillor conduct, dispute resolutions processes, any prescribed matters and any 

other matters which Council considers appropriate. A Councillor Code of Conduct must not be 

inconsistent with any Act or regulation and is inoperative to the extent that it is inconsistent. 

The Good Governance Guide produced by the Municipal Association of Victoria (MAV), 

Victorian Local Governance Association, Local Government Victoria and Local Government 

Professionals to promote good governance in local government includes the following relevant 

summary: 

Why is a councillor code of conduct important? 

The code of conduct is an opportunity for local government to articulate what it means by 

good conduct and good governance. It also creates the standards to which councillors 

must adhere. Alleged breaches of the code of conduct can result in councillors having to 

appear before a Councillor Conduct Panel or the Victorian Civil Administration Tribunal. 

Background 

The Councillor Code of Conduct was adopted at the 19 October 2009 Council meeting and is 

based on the MAV model code which was developed through consultation with Councillors, and 

advice from within the local government sector. 

Review 

Section 76C(2) of the Local Government Act 1989 (the Act) requires Council to review the 

Councillor Code of Conduct within 12 months of the October 2012 Council election. The current 

code was last adopted by Council on 19 October 2009 and is based on the MAV model code. 

The MAV recently sought feedback from councils on the model code, whether there was 

general interest in an updated Code, and if so, what issues have caused difficulties. No issues 

were identified and the general consensus is that the model code continues to provide 

appropriate guidance. 




FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 

COUNCILLOR CODE OF CONDUCT (cont’d) 

Councillors have considered the content of their Councillor Code of Conduct and have not 

identified any changes. Minor amendment has been made to the terminology used in clause 

2.2(c), to replace “council officers” with “Council staff” to match an amendment made to section 

76BA(c) of the Act. 

3. Financial Implications 

There are no financial implications associated with this report. 

4. Community Consultation 

The signed Councillor Code of Conduct will be available to inspection at Council offices and be 

made available on Council’s website. 

5. Internal Consultation 

Internal consultation has been undertaken with the Chief Executive Officer and the Director 

Corporate Governance. 

6. Legislative / Policy Implications 

The content of the Councillor Code of Conduct and the timing of its review complies with section 

76C of the Local Government Act 1989. 

7. Environmental Sustainability 

There are no specific environmental sustainability implications associated with this report. 

8. Conflict of Interest Considerations 

There are no officer conflict of interest considerations associated with this report. 

9. Conclusion 

Council is required to review and adopt the Councillor Code of Conduct within 12 months of the 

October 2012 Council Election. A review has been conducted which considered feedback 

sought by the MAV on the model code, input from Councillors, and one minor change to 

incorporate changed terminology used in the Act. 

The content of the attached Councillor Code of Conduct meets statutory requirements in both 

content and the timeframe for review. The MAV model code has been developed with a range 

of knowledge and expertise and is considered to remain a sound basis for Council’s Councillor 

Code of Conduct. 

The Councillor Code of Conduct includes provision for all Councillors to show their commitment 

by signing the code once adopted. 

Attachments 

1 Councillor Code of Conduct 




FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 


ATTACHMENT No [1] - Councillor Code of Conduct 




FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 






FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 






FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 






FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 






FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 






FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 






FILE NO: 0 

4. OUR PEOPLE 





LISA DEAYTON) 


ALISON COE) 






FILE NO: F13/2561 

3. OUR COMMUNICATIONS AND PROCESSES 





LISA DEAYTON) 


ALISON COE) 

MAYORAL AND COUNCILLOR ALLOWANCES 


That Council retain the annual allowances for the Mayor and Councillors at the maximum limit 

set for a Category 2 Council, being: 

Mayoral Allowance – $69,325 

Councillor Allowance – $22,405 


At its meeting on 18 February 2013 Council proposed to retain the level of annual allowances 

for the Mayor and Councillors at the maximum limit set for a Category 2 Council. Submissions 

were sought on the proposal through advertising in local papers with information also being 

provided on Council’s website. 

Council had intended to consider submissions and hear submitters wishing to be heard on 

Monday 15 April 2012. As no submissions were received when submissions closed at 5pm on 

Thursday 28 March 2013 Council should now finalise setting Mayoral and Councillor 

allowances. The allowances set will remain in place until the next review following the 2016 

Council election. 

2. Discussion 

Under section 74 of the Local Government Act 1989 (the Act) the Council must determine the 

level of the Mayoral and Councillor allowances by no later than 30 June 2013. At its 18 

February 2013 meeting Council resolved that it: 

1. proposes to retain the annual allowances for the Mayor and Councillors at the maximum 

limit set for a Category 2 Council, being: 



2. seek community comment on the proposed level of Mayoral and Councillor allowances 

under the right to make a submission process in accordance with section 223 of the Act. 

3. authorise the Chief Executive Officer to administer the section 223 process. 

Advertising 

The proposed allowances were advertised as follows in the Cobram Courier, Numurkah Leader 

and Yarrawonga Chronicle on Wednesday 27 February and 13 March 2013. 

Setting of Allowances for the Mayor and Councillors 

The Local Government Act 1989 requires that a Council must undertake a review of 

Mayoral and Councillor allowances following a Council election. The Minister for Local 

Government has determined that Moira Shire Council is a Category 2 Council and has set 

a range and limit for allowances. 

At its meeting of 18 February 2013 Moira Shire Council proposed to retain the annual 

allowances at the maximum limit set for a Category 2 Council, being: 






FILE NO: F13/2561 






LISA DEAYTON) 


ALISON COE) 

MAYORAL AND COUNCILLOR ALLOWANCES (cont’d) 

This proposal is made under section 74 of the Local Government Act 1989 (the Act). 

A person may make a submission to this proposal under section 223 of the Act. 

Submissions are to be received by no later than 5pm on Thursday 28 March 2012 and 

should be addressed to the Chief Executive Officer, Moira Shire Council, PO Box 578, 

Cobram 3643; or delivered to 44 Station Street, Cobram. 

Any person making a submission is entitled to state in their submission that he or she 

wishes to appear in person, or to be represented by a person specified in the submission. 

Council will hear any person wishing to be heard in support of their submission at the 

ordinary meeting of Council to be held at Barmah at 6pm on Monday 15 April 2012. 

Please note that copies of submissions (including submitters’ names and addresses) will 

be made available at the Council meeting at which the above proposal will be considered. 

The Council is also required to make submissions available for public inspection for a 

period of twelve months. 

For further enquiries contact Lisa Deayton, Corporate Governance Officer on 5871 9222. 

Gary Arnold 

CHIEF EXECUTIVE OFFICER 

Submissions 

No submissions were received following advertising which commenced on Wednesday 27 

February, with submissions closing at 5pm on Thursday 28 March 2013. A period of 30 days 

was provided for submissions to be made on the proposal. Council should now proceed to 

finalise setting Mayoral and Councillor allowances. The allowances set will remain in place until 

the next review following the 2016 Council election. 


Council’s current budget includes provision for retaining the current level of Mayoral and 

Councillor allowances. 


Council has undertaken community consultation as required under section 74(4) of the Local 

Government Act 1989 (the Act), with the right to make a submission process set out under 

section 223 of the Act being followed. Public notices were placed in local papers on 

Wednesday 27 February and 13 March 2013. 


Internal consultation has been undertaken with the Corporate Management Team. 


Council has a statutory obligation under section 74 of the Local Government Act 1989 to review 

and determine the level of the Councillor allowance and the Mayoral allowance within the period 

of 6 months after a general election or by the next 30 June, whichever is later. Council last 

reviewed and adopted a related policy on Reimbursement of Expenses and Support (for 

Councillors) on 20 August 2012. 

Moira Shire Council Page 15 of 220



FILE NO: F13/2561 






LISA DEAYTON) 


ALISON COE) 

MAYORAL AND COUNCILLOR ALLOWANCES (cont’d) 


There are no environmental sustainability implications associated with this report. 


There are no council officer conflict of interest issues to consider within this report. Section 

79C(c) of the Local Government Act 1989 states that Councillors do not have a conflict of 

interest when voting on the payment of allowances to the Mayor or Councillors. 

9. Conclusion 

Setting Mayoral and Councillor allowances is a statutory requirement for Council to undertake 

following the October 2012 Council elections. The review has been carried out within the 

timeframe set under the Act (by no later than 30 June 2013) and in the prescribed manner. 

Public notice of Council’s intention to set allowances was provided in local papers on 

Wednesday 27 February and 13 March 2013, in addition to being included on Council’s website. 

As no submissions were received within the specified timeframe Council should now finalise 

setting Mayoral and Councillor allowances, which will remain in place until the next review 

following the 2016 Council election. 

Attachments 

Nil 




FILE NO: 180.11.0002 





(ASSISTANT FINANCIAL ACCOUNTANT, 

KAY MORGAN) 


ALISON COE) 

FINANCIAL POSITION REPORT AS AT 31 MARCH 2013 


That Council receives and notes the Financial Position Report as at 31 March 2013. 

Financial Statement: 

Highlights: 

 

Financial position as at 31 March 2013 is healthy with underlying surpluses reinforced by the 

Grant funding of $1.36m from Department of Transport and Infrastructure for Road to 

Recovery coupled with $9 million received for Flood Recovery Works in Feb 2013. 

 

Sundry debtors and infringement balances are well managed with $0.98 million outstanding 

($0.84 million is current). 

 

Diligent collection processes ensured up to 76% of rates collected. 

 

Renewal Gap (Capital Renewal Projects as a % of depreciation) has been maintained at 

VAGO recommended levels. 

 

Working capital (Current assets as a % of Current Liabilities) is at healthy levels ensuring 

council will continue to operate at a viable level. 

Lowlights: 

 

 

Reduction in Victorian Grants Commission funding continues to impose challenges to the 

financial position. 

Flood recovery deficit of $3m approx. offset by investment taken out in July 2012 of $6.2m. 

 

 

 

Capital expenditure less than forecast, however projects have commenced with payment at 

staggered intervals till June 2013. 

Slow progress in transferring Special Rates & Charges Scheme data from legacy systems 

into Authority to enhance revenue generation. Estimate completion May 2013. 

Slow progress with completing Supplementary Valuations. Estimated completion by May 

2013. 




FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 

FINANCIAL POSITION REPORT AS AT 31 MARCH 2013 (cont’d) 

Notes to Executive Summary Dashboard (Per attachment): 

Self-Financing (Underlying surplus as a % of underlying revenue. An increasing trend 

indicates Councils ability to finance its planned capital investments). 

Renewal Gap (Capital expenditure on renewal assets as a % of total depreciation. A 

downward trend indicates Council is not sustaining its asset base). 

 

 

 

Liquidity (Current assets/current liabilities. A decreasing trend will indicate Council cannot 

meet its current obligations). 

Investment Gap (Amount of depreciation charged on total capital expenditure. A downward 

trend indicates Council’s depreciation rates are low and assumes assets have a long useful 

life. A higher trend indicates Council is over-depreciating and useful asset lives are too 

short. 

Indebtedness (This ratio shows the level of indebtedness compared to the rate base that 

supports it. An increasing trend indicates over-reliance on loan funding for capital works. A 

decreasing trend indicates redemption of loans) 




FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 


Moira Shire Income Statement 

Apr-13 

Income & Exp. As of Mar 2013 

$60,000,000 

$50,000,000 

$40,000,000 

$30,000,000 

$20,000,000 

$10,000,000 

FORECAST 

ACTUAL 

$0 

Total Revenue (excl. 

capital grants) 

Flood Recovery 

funding 

Total Revenue 

Total Overheads 

(e xcl.c apital exp.) 

Flood Recovery 

Expenditure 

Total Expenditure 

Underlying 

Surplus/(Deficit) 

STATUS REVENUE FORECAST ACTUAL DIFFERENCE ($) DIFFERENCE (%) 

Total Revenue (excl. capital grants) 

$35,832,465 $35,666,599 ($165,866) 0% 

Flood Recovery funding 

$27,000 $14,033,964 $14,006,964 51878% 

Total Revenue $35,859,465 $49,700,562 $13,841,097 39% 

Total Overheads (excl.capital exp.) 

$28,814,270 $26,954,390 ($1,859,880) -6% 

Flood Recovery Expenditure 

$22,500 $17,344,213 $17,321,713 76985% 

Total Expenditure 

$28,836,770 $44,298,604 $15,461,834 54% 

Underlying Surplus/(Deficit) $7,022,695 $5,401,959 ($1,620,736) -23% 

Capital Exp. As of Mar 2013 

$60,000,000 

$50,000,000 

$40,000,000 

$30,000,000 

$20,000,000 

$10,000,000 

$0 

Total Revenue (incl. capital+flood) Total Expenditure (excl. accnting. adjust) Net Cash Flow position 

FORECAST 

ACTUAL 

STATUS EXPENDITURE FORECAST ACTUAL DIFFERENCE ($) DIFFERENCE (%) 

Income Grants Capital $3,926,631 $4,268,886 $342,255 9% 

Capital expenditure (Uncapitalised WIP) $7,639,613 $4,323,446 ($3,316,167) -43% 

Net Cash Flow Position As of Mar 2013 

$60,000,000 

$50,000,000 

$40,000,000 

$30,000,000 

$20,000,000 

$10,000,000 

$0 

Total Revenue (incl. capital+flood) Total Expenditure (excl. accnting. adjust) Net Cash Flow position 

FORECAST 

ACTUAL 

STATUS EXPENDITURE FORECAST ACTUAL DIFFERENCE ($) DIFFERENCE (%) 

Total Revenue (incl. capital+flood) $39,786,096 $53,969,448 $14,183,352 36% 

Total Expenditure (excl. accnting. adjust) $36,476,383 $48,622,050 $12,145,667 33% 

Net Cash Flow position $3,309,713 $5,347,398 $2,037,685 62% 




FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 





FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 





FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 


The cash at bank position as at 31 March 2013 is $17.69 million (including $17.21 m 

investment). 

Capital Expenditure 

YTD 

actuals 

2012/13 

YTD Actuals 

2012/13 

+Commitments 

Forecast 

Project completion 

2012/13 

Completed Projects 1,213,360 1,037,876 1,143,974 

Projects to be completed in 2012/13 8,888,621 3,282,204 4,939,525 

Grand Total 10,101,981 4,320,079 6,083,500 

Please see attachment for details. 




FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 


Detailed Financial Analysis 

Income Statement 2012-2013 

2012-2013 Actuals 2012/2013 Analysis 

Adopted Budget Approved Forecast Actuals 

AS % OF TOTAL 

REVENUE 

% CHANGE FROM 

ADOPTED BUDGET 

% CHANGE 

FROM FORECAST 

Operating Revenue 

Rates 20,653,524.00 27,626,798.00 27,603,803.08 51% 34% -0% 

Reimbursements 29,340.00 33,212.00 63,840.55 0% 118% 92% 

Statutory fees & fines 644,067.00 548,781.00 543,379.74 1% -16% -1% 

User charges 1,991,502.00 1,904,556.00 1,701,559.90 3% -15% -11% 

Interest income 530,415.00 564,375.00 508,709.52 1% -4% -10% 

Operating contributions 74,223.00 105,484.00 132,763.61 0% 79% 26% 

Operating grant 4,525,596.00 4,401,212.00 4,252,031.93 8% -6% -3% 

Flood recovery - 27,000.00 14,033,963.65 26% 51878% 

Other Revenue 187,434.00 254,606.00 669,641.98 1% 257% 163% 

Proceeds from sale of assets 124,074.00 124,074.00 100,868.32 0% -19% -19% 

Sub Total 28,760,175.00 35,590,098.00 49,610,562.28 92% 72% 39% 

Capital Revenue 

Capital Contributions 169,434.00 269,367.00 90,000.00 0% -47% -67% 

Contributions - Non Monetary Assets 149,940.00 - - -100% 

Income Grants Capital 4,156,776.00 3,926,631.00 4,268,885.54 8% 3% 9% 

Sub Total 4,476,150.00 4,195,998.00 4,358,885.54 8% -3% 4% 

Total Revenue 33,236,325.00 39,786,096.00 53,969,447.82 100% 62% 36% 




FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 


Income Statement 2012-2013 

Operating Expense: Top 3 costs 

2012-2013 Actuals 2012/2013 Analysis 

Adopted Budget Approved Forecast Actuals 

AS % OF TOTAL 

REVENUE 

% CHANGE FROM 

ADOPTED BUDGET 

% CHANGE 

FROM FORECAST 

Employee costs 12,880,026.00 12,909,804.00 12,179,629.04 23% -5% -6% 

Employee costs - Flood recovery - - 303,357.99 1% 

Contractors 3,990,654.00 4,261,040.00 3,618,674.94 7% -9% -15% 

Contractors - Flood recovery - - 1,376,710.60 3% 

Material & Services 7,459,506.00 6,993,197.00 6,809,036.30 13% -9% -3% 

Material & Services - Flood recovery - 22,500.00 15,660,974.91 29% 69504% 

Sub Total 24,330,186.00 24,186,541.00 39,948,383.78 74% 64% 65% 

Operating Expense: General and Administrative 

Cost of sales - Land held for resale 67,473.00 67,473.00 - -100.0% -100.0% 

Interest on borrowing 493,947.00 494,145.00 444,455.17 1% -10.0% -10.1% 

Utilities 917,883.00 929,818.00 716,260.92 1% -22.0% -23.0% 

Utilities - Flood recovery - - 3,169.83 0% 

WDV of disposal of assets 44,199.00 47,835.00 - -100.0% -100.0% 

WDV of infrastructure replaced 149,940.00 - - -100.0% 

Suspense - - - 

Other expenses - Flood recovery - - 15,054.28 0% 

Other expenses (specify) 2,920,392.00 3,110,958.00 3,171,280.01 6% 8.6% 1.9% 

Total 4,593,834.00 4,650,229.00 4,350,220.21 8% -5.3% -6.5% 

Operating Expense: Accounting adjustments 

Bad and doubtful debts 3,753.00 - - -100.0% 

Depreciation amortisation & impairment 5,984,541.00 5,981,472.00 5,986,929.69 11% 0.0% 0.1% 

Landfill - Interest unwind discount 387,018.00 - - -100.0% 

Share net profit associated entity 14,994.00 - - -100.0% 

Total 6,390,306.00 5,981,472.00 5,986,929.69 11% -6.3% 0.1% 

Total Operating Expenses without adjustments 28,924,020.00 28,836,770.00 44,298,603.99 82% 53.2% 53.6% 

Surplus/Deficit from Operations 155,529.00 7,022,695.00 5,401,958.29 

Capital Expenses - (WIP) 

Renewal 8,741,952.00 7,639,613.00 4,323,446.25 8% -50.5% -43.4% 

Total 8,741,952.00 7,639,613.00 4,323,446.25 8% -50.5% -43.4% 




FILE NO: 180.11.0002 






KAY MORGAN) 


ALISON COE) 


Financial Implications 

There are no financial implications outside of the normal quarterly review. 


The following members of staff were consulted: 

Director, Corporate Governance; 

Chief Financial Officer; 

Executive Engineer; 

Financial Accountant; 

Assistant Financial Accountant; and 

Team Leader Revenue, Property and Valuation Services 


Council’s Financial Position Report is provided on a monthly basis for public viewing in 

accordance with Council’s open and transparent governance policy. 


The report complies with: 

 

 

the Local Government Act S.136; and 

Council’s Budget and Financial Reporting Policy. 


Council’s sound financial position continues to allow Council to implement and maintain its 

environmental projects. 


There are no officer conflict of interest issues to consider within this report. 

6. Conclusion 

Council is in a good underlying financial position as at 31 March 2013 and will continue to be, 

provided capital income, capital expenditure and operational growth are managed prudently. 

Attachments 

1 Moira Shire Financial Dashboard Scorecard 

2 Capital Projects Status Report March 2013 




FILE NO: 180.11.0002 

3. OUR COMMUNICATIONS AND 

PROCESSES 





KAY MORGAN) 


ALISON COE) 


ATTACHMENT No [1] - Moira Shire Financial Dashboard Scorecard 




FILE NO: 180.11.0002 


PROCESSES 





KAY MORGAN) 


ALISON COE) 


ATTACHMENT No [2] - Capital Projects Status Report March 2013 




FILE NO: 180.11.0002 


PROCESSES 





KAY MORGAN) 


ALISON COE) 






FILE NO: 180.11.0002 


PROCESSES 





KAY MORGAN) 


ALISON COE) 




COMMUNITY 


FILE NO: F13/00082 

1. OUR COMMUNITIES 




(BUSINESS SUPPORT OFFICER, SHARON 

NYE) 

(DIRECTOR, COMMUNITY, PETER 

BERTOLUS) 

SMALL GRANTS SCHEME - JANUARY ROUND 2012/13 


That Council: 

1. approve for funding, 19 projects under the Small Grants Scheme January Round 2012/13 

as detailed in this report; 

2. notify all successful and unsuccessful applicants of the outcome of their application; and 

3. with the monies unallocated to community projects run governance workshops for 

Councils Section 86 Committees, Pre-schools, Community Houses and Senior Citizens. 


Council received 21 applications totalling $46,360.31 in requested funding for the Small Grants 

Scheme January 2012/13 Round. 

The Grant Review Panel carefully reviewed all applications according to the selection criteria. 

The panel consisted of the following Council officers: 

Director Community Sustainability 

Acting Manager Community Development 

Team Leader Community Development 

Grants Executive Officer 

Business Support Officer – Community Development 

The review panel has recommended the funding of 19 projects under the Small Grants Scheme 

January Round 2012/13. 

2. Discussion 

The following 19 community projects are recommended for Small Grants funded by the Grants 

Review Panel: 

Organisation Project Amount 

Carriage Horse Driving Trials 

Club 

Extension of yards for horses $ 2,500.00 

Cobram Agricultural Society Replace Bank Street Fence $ 2,500.00 

Cobram Community House Purchase large screen television 

Inc 

(includes electrical, power point & aerial) 

$ 2,500.00 

Cobram community House Purchase equipment - Supply of mitre 

Mens Shed 

saw, router table and belt sander 

$ 570.00 

Cobram Lawn Tennis Club & Day / Night Off Cooking (Install new 

Croquet Club 

electric oven) 

$ 2,000.00 

Cobram Lions Club Purchase generator for barbeque trailer $ 1,500.00 

Cobram Uniting Church Purchase of new dishwasher $ 2,500.00 

Numurkah Agricultural & Provision of a lockable area in the Findlay 

Pastoral Society Inc 

Pavilion 

$ 2,500.00 

Numurkah Town Band Inc Renew, revitalise and replenish Town $ 1,200.00 


COMMUNITY 


FILE NO: F13/00082 






NYE) 


BERTOLUS) 

SMALL GRANTS SCHEME - JANUARY ROUND 2012/13 (cont’d) 

Band Equipment 

Numurkah Youth Club Cricket Repair / replacement of turf cricket wicket 

Club 

heavy duty motorised roller 

$ 2,500.00 

Picola & District Improvement 

Group 

Community Notice Board for Picola $ 1,000.00 

Picola Bowling Club Inc Upgrade water cooling drinking system $ 1,775.00 

Rotary Club of Nathalia Inc Purchase partioning for annual art show $ 2,470.00 

Strathmerton Bowling Club Water Infrastructure Improvement $ 2,200.00 

Strathmerton Public Hall Replacement of current flag pole $ 1,542.00 

Tungamah Primary School Community Active Play Space Upgrade $ 2,500.00 

Waaia Tennis Club Waaia Tennis Club Nets & Post upgrade $ 2,250.00 

Yarrawonga & Border Branch 

of Country Women's 

Replacement of Refrigerator $ 400.00 

Association Vic. Inc. 

Yarroweyah Memorial hall 

CoM 

Yarroweyah Information Board $ 2,451.00 

TOTAL $36,858.00 


Council has allocated $100,000.00 to the Small Grants Scheme in 2012/13 which comprises of 

two rounds of $50,000.00. This is the second round with $36,858.00 being allocated. 

$40,680.00 was allocated in the first round in August 2012. Therefore a total of $77,538.00 has 

been allocated for the 2012/13 financial year. 

It is recommended that with the monies unallocated to community projects ($22,462.00) 

governance workshops be run for Councils Section 86 Committees, Pre-schools, Community 

Houses and Senior Citizens. 


Throughout the application advertising period, Council officers assisted potential applicants with 

their applications as requested. 

Following Council’s adoption of this report, all applicants will be notified by letter of the outcome 

of their application and those unsuccessful are encouraged to contact the Manager Community 

Development or Grants Officer for feedback on their application. 


Internal consultation has taken place with the grant review panel meetings. Separate to these 

meetings, officers who have regular contact with applicants or those who can provide relevant 

technical advice regarding projects were contacted for feedback. 


The small grants applications have been assessed in accordance with the Moira Shire 

community grants policy and guidelines. 


COMMUNITY 


FILE NO: F13/00082 






NYE) 


BERTOLUS) 

SMALL GRANTS SCHEME - JANUARY ROUND 2012/13 (cont’d) 


Moira Shire’s community grants program aims to support wide range of diverse projects. Where 

appropriate, the grant review panel ensure that projects consider environmentally sustainable 

options when scoping projects. 


There are no council officer conflict of interest issues relating to the projects recommended for 

funding. 

9. Conclusion 

The review panel has recommended the funding of 19 projects from the Small Grants Scheme 

January Round 2012/13. 

Attachments 

Nil 


COMMUNITY 


FILE NO: F13/00025 

2. OUR ENVIRONMENT AND LIFESTYLE 




(ADMINISTRATION SUPPORT OFFICER - 

S86 COMMITTEES (HOME BASE), FIONA 

MULQUINEY) 


BERTOLUS) 

SECTION 86 COMMITTEE OF MANAGEMENT REPRESENTATIVE APPOINTMENTS 

- AMENDMENTS 


That Council 

1. Rescind the appointments of the following persons representing Community and/or User 

Groups on the Special Committee of Management, as indicated, for the three (3) year term 

which commenced 1 October 2010 and concludes on 30 September 2013. 

Committee of 

Management 

User Group 

First 

Name 

Last 

Name 

Cobram Scott Reserve Cobram Football Netball Club Jacquie Ryan 

Cobram Scott Reserve Cobram Football Netball Club Carlie Ross-Soden 

Koonoomoo Recreation 

Reserve 

Cobram Rugby Club John Baker 

Yarrawonga JC Lowe Oval 

Yarrawonga Cricket Association Don Cooper 

Reserve 


Reserve 


Reserve 


Reserve 

Yarrawonga Mulwala Swimming 

Club 

Kevin 

White 

Yarrawonga Lawn Tennis Club John Arnold 

Community Michael Price 

2. Approve the appointments of the following persons representing Community and/or User 

Groups, on the Special Committee of Management, as indicated, for the remaining period of 

the three (3) year term which commenced on 1 October 2010 and concludes on 30 

September 2013. 

Committee of 

Management 

User Group 

First 

Name 

Last 

Name 

Cobram Scott Reserve Cobram Football Netball Club Marlo Zito 

Cobram Scott Reserve Cobram Football Netball Club Carolyn Brunskill 


Reserve 

Yarrawonga Lawn Tennis Club Ross Mulquiney 


Reserve 

Community Mal Grant 

3. Amend the composition of the Koonoomoo Recreation Reserve and Yarrawonga JC Lowe 

Oval Reserve Committees of Management. 

4. Waive the requirement to advertise in respect to the nominated Community Representatives. 

5. Write and thank outgoing Committee of Management members. 


COMMUNITY 


FILE NO: F13/00025 







MULQUINEY) 


BERTOLUS) 


- AMENDMENTS (cont’d) 


At Council’s meeting held 20 September 2010, Council, in exercise of the powers conferred by 

sections 86 of the Local Government Act 1989 (the Act), resolved to appoint persons as 

Community or User Group representatives on various Special Committees, for the three (3) year 

period which commenced on 1 October 2010 and concludes on 30 September 2013. 

Even though representatives are initially appointed for a period of three years, should they wish 

to relinquish their position, they are not obliged to remain on the Committee for the entire 

period, and a replacement representative would be appointed. 

2. Discussion 

It is expected that, during the three (3) year period, individuals who represent the Community 

and/or User Groups on the Committee of Management will change. 

Some User Groups feel it is more appropriate to change their representative on a regular basis, 

annually for example. Also the situations of individuals may change, requiring their appointment 

to be rescinded, thus requiring another individual to be appointed as a replacement. 

Also, it is important to have representation on the Committee of Management from those user 

groups who utilise the facility. The basis of the representation would only change if Council or 

the Committee of Management feels it is necessary to include any more user groups, or if any 

changes occur to existing user groups. 

Detailed below are any amendments to the current composition and/or Community or User 

Group representation for those Committees of Management specified. 

Cobram Scott Reserve 

Marlo Zito and Carolyn Brunskill have been nominated to replace Jacquie Ryan and Carlie 

Ross-Soden as the Cobram Football Netball Club representatives on the Cobram Scott Reserve 

Committee of Management. 

Koonoomoo Recreation Reserve 

The Cobram Rugby Club are no longer a user of the Koonoomoo Recreation Reserve facility, it 

is appropriate to remove them as a User Group on the committee and rescind the appointment 

of John Baker. 

Yarrawonga JC Lowe Oval Reserve 

The Yarrawonga Cricket Association, now known as the Yarrawonga Mulwala Cricket Club Inc 

is no longer a user of the Yarrawonga JC Lowe Oval Reserve Committee of Management, it is 

appropriate to remove them as a User Group on the committee and rescind the appointment of 

Don Cooper. 

Yarrawonga Mulwala Swimming Club no longer require representation on the committee, it is 

appropriate to remove them as a User Group and rescind the appointment of Kevin White. 

Ross Mulquiney has been nominated to replace John Arnold as the Yarrawonga Lawn Tennis 

Club representative. Mal Grant has been nominated as a community representative to replace 

Michael Price, it is proposed to waive the requirement to advertise. 


COMMUNITY 


FILE NO: F13/00025 







MULQUINEY) 


BERTOLUS) 


- AMENDMENTS (cont’d) 


There are no financial implications to consider within this report. 


As the Section 86 Committees are in essence an extension of Council and are managing the 

facilities on behalf of Council, it is important for Council to maintain an appropriate balance of 

representation from user groups and the community and also maintain an accurate and up to 

date database of representatives on each of the Committees of Management. 

To ensure the accuracy of the database, it is essential that each Committee advise Council 

when changes are required to individual representatives and also to user group representation. 

When changes do occur, a Council resolution is required. 


Council Officers are aware of the amendments. 


There are no legislative / policy implications to consider within this report. 


There are no environmental implications to consider within this report. 



9. Conclusion 

As part of Councils efforts to ensure that interested and appropriate person(s) and user groups 

be appointed to the Section 86 Committees, it is recommended that the proposed amendments 

to the current composition and/or Community or User Group representation for those 

Committees of Management specified, be approved. 

Attachments 

Nil 


COMMUNITY 


FILE NO: 100.18.0062 





(EVENTS DEVELOPMENT OFFICER, PENNE 

TREGENZA) 

(ACTING DIRECTOR COMMUNITY, SALLY 

RICE) 

EVENT SPONSORSHIP PROGRAM 


That Council approve funding for the following events through Moira Shire Council’s Event 

Sponsorship Scheme Round Two: 

 

Rotary Club of Cobram Inc.; 7th Cobram Swap Meet, All Wheels Show and Garden, 

Travel and Outdoor District Promotion; $1500 

Yarrawonga Mulwala Tourism Inc.; Yarrawonga Mulwala Multi Sport Festival; $5000 

 

Cobram Barooga Business, Tourism and Development Inc.; River Beaches Festival; 

$3000 


The purpose of the Event Sponsorship Scheme is to support the development of new and 

existing events and promotional activities that primarily provide economic benefits, longer term 

tourism visitation, together with social and cultural benefits to the Moira Community. Two 

rounds are conducted annually with the opportunity for “one off” events at the discretion of the 

Council. 

Funding is available for events or promotional activities held by community groups based within 

the municipal district. Events that are held outside Moira, but can demonstrate an economic 

benefit to the Moira Shire may also be considered. 

Three applications were received for funding in Round Two. One application is recommended 

for funding under the Community Event stream and two applications are recommended for 

funding under the Major Event stream. 

2. Discussion 

Council sponsors events that: 

have the potential to be self-funding, are held regularly and expand; 

are innovative and unique; 

have the potential to attract visitors from outside the Shire, with consideration to the 

number attending, visitors staying overnight, length of stay and any local shopping 

opportunities; 

make allowance for disability access and promote “Access for All”; 

promote cultural diversity and awareness; 

demonstrate a commitment to a waste wise/recycling program; and 

generate media exposure for the region. 

The three applications were assessed in accordance with the event sponsorship guidelines by a 

panel comprising: 

 

 

 

 

Executive Officer, Tourism; 

Team Leader, Community Building; 

Flood Recovery Officer, Economic Development; and 

Events Development Officer, Tourism. 


COMMUNITY 


FILE NO: 100.18.0062 






TREGENZA) 


RICE) 

EVENT SPONSORSHIP PROGRAM (cont’d) 

After assessing the applications received and considering expected future applications, the 

panel recommend that events which apply in funding rounds repeatedly are advised: 

future applications will need to provide a more accurate evidence based 

measurement of attendance from both inside and outside Moira Shire not just an 

estimate; and 

that whilst all events are encouraged and supported by Council they do need to plan 

for sustainability as funding through this program is not ongoing, to allow support for 

new events. Event organisers will also be encouraged to consider the levels of funding 

they donate to community organisations after their event, to ensure adequate start up 

funds for their next event and not relying on Council funding. 

3. Recommendations for Funding 

3.1 Community Events Recommended for Funding: 

Rotary Club of Cobram Inc. – 7 th Cobram Swap Meet, All Wheels Show and Garden, 

Travel and Outdoor District Promotion (Requested $1500, recommended 

sponsorship $1500) 

This annual event is one of Cobram’s largest events attracting visitation from outside the 

region in excess of 3000 over one day. The introduction of the Garden, Travel and 

Outdoor District Promotion is providing an opportunity for local businesses to become 

involved and promote their business and products to a new audience. Community groups 

and the local schools also enjoy an opportunity for fund raising. The event is run by a 

committed team with good planning and a definite view to improve and expand. Council’s 

Events Development Officer has been encouraging the organising committee to measure 

attendance on the day, not only the numbers, but where they have originated from and 

how they became aware of the event. 

3.2 Major Events Recommended for Funding: 

Yarrawonga Mulwala Tourism Inc. - Yarrawonga Multi Sport Festival (Requested 

$5000, recommended sponsorship $5000) 

This is the second year for this event which is expected to become an iconic event for 

Yarrawonga. It is run in conjunction with Triathlon Vic, coordinated by an experienced 

race director and run over two days. Entrants this year are expected to reach 600, a 

100% increase from the 2012 event, with each of them bringing an average support crew 

of two, staying at least three to four nights. These figures and a further 1200 spectators, 

were run through economic modelling program Remplan, resulting in an overall economic 

impact of $766,000 to the region. President of Triathlon Vic is quoted as saying “that this 

event has the capacity to compare closely to triathlons held in Noosa QLD and Busselton 

WA with current competitors in excess of 5000.” 

Cobram Barooga Business, Tourism and Development Inc. – River Beaches 

Festival (Requested $3000, recommended sponsorship $3000) 

This is an iconic event for Cobram and includes the very popular duck race. The festival 

attracts in excess of 1500 and provides quality entertainment for same day and holiday 

weekend visitors with the potential to grow and encourage extended length of stay. Also 

encourages good community group and local school engagement. This is presently the 

only event held in Cobram during this holiday period. 


COMMUNITY 


FILE NO: 100.18.0062 






TREGENZA) 


RICE) 

EVENT SPONSORSHIP PROGRAM (cont’d) 


Council allocated $30,000 funding for event sponsorship in the 2012/13 budget over two 

rounds. Applications in Round One were granted a total of $9,250. This report recommends an 

allocation of $9,500 be granted in Round Two leaving a balance of $11,250 in the budget. It 

should be noted that six events directly affected by the March 2012 flood event, have not 

applied this year as they are supported through the Flood Recovery Program. The remaining 

balance is still required for opportunities to support events before the end of the financial year. 

To assist existing events grow, Sun Country on the Murray are seeking to hold workshops in 

event management including risk management, marketing and promotion, attendance 

measurement and grant writing and sponsorship (outside sources) for their future growth and 

development. The balance could also be directed into this type of program. 


The Event Sponsorship Program was advertised in the Moira Shire Community Update page in 

local newspapers and on the Moira Shire Council website. 


Internal consultation has occurred with the following officers; Executive Officer, Tourism, Team 

Leader, Community Building, Events Development Officer, Tourism and Flood Recovery Officer 

from the Economic Development Unit. 


There are no legislative implications to consider within this report. Applications were considered 

in accordance with Council’s Event Sponsorship policy. 


The Moira Shire Council Event Management Guidelines ensure environmental implications 

including waste. Recycling, noise and protections of parks and gardens and other Council 

assets are considered and addressed by event organisers. Council’s Event Development 

Officer and Coordinator Waste Management Services assist event management committees to 

achieve positive environmental outcomes. 



10. Conclusion 

The Event Sponsorship Program supports the development of new and existing events and 

promotional activities that primarily provide economic, social and cultural benefits to the Moira 

Community. 

Attachments 

Nil 


COMMUNITY 


FILE NO: F13/2551 





(MANAGER FLOOD RECOVERY, DAVID 

BOOTH) 


BERTOLUS) 

MARCH TORNADO - DECLARATION OF EMERGENCY 


That: 

1. Council declare an emergency following the 21 March 2013 Tornado event in Bundalong 

and Koonoomoo; 

2. Resolve that procurement of material and services for the purposes of emergency 

response to the Koonoomoo Tornado was and is required to restore and maintain public 

safety, utilising the provisions in section 186 (5) (a) of the Local Government Act 198 and; 

3. That this provision be in place for a period of 28 days effective until 18 April 2013. 


The Tornado that devastated the communities of Koonoomoo and Bundalong on 21 March 

2013 required immediate response from emergency agencies notably Vic SES. 

Moira Shire Council was required, as the responsible recovery authority, to mobilise significant 

resources to attend to the needs of both Koonoomoo and Bundalong. 

Transition from emergency response to recovery commenced on the passing of the Tornado 

and involved a wide range of activities. 

Given the nature of the event, procurement of services during this time was not able to be 

carried out in accordance with Council policy and so this report requests that Council formally 

declare an emergency both for the purpose of acknowledgement and record as well as to 

maintain compliance with the Local Government Act 1989 (the “Act”). 

This report seeks approval of the engagement of contractors for works already carried out to 

assist Council’s operations staff with recovery works on the basis of necessity to protect public 

safety. 

The report also seeks a declaration of emergency which is appropriate in these circumstances. 

This action will provide Council with protection under the Act. 

2. Discussion 

Moira Shire participated, as part of the emergency management response, to the Tornado 

which impacted on Koonoomoo, Bundalong and surrounding districts on 21 March 2013. 

Immediately following and to this time, Council are undertaking emergency works to maintain 

public safety; achieving this through the engagement of suitably qualified contractors from the 

Council’s trades list. 

Council normally engages services in accordance with its procurement policy which in turn is 

guided by the Local Government Act (1989), the nature of emergencies is such that this is not 

always possible. 

Section 186 of the Local Government refers to the process of procuring goods and services and 

in part states; 


COMMUNITY 


FILE NO: F13/2551 






BOOTH) 


BERTOLUS) 

MARCH TORNADO - DECLARATION OF EMERGENCY (cont’d) 

“186 Restriction on power to enter into contracts 

(1) Before a Council enters into a contract for the purchase of goods or services, or for the 

carrying out of works, to the value of $100 000 (or such higher amount as may be fixed by 

Order in Council) or more, it must— 

(a) give public notice of the purpose of the contract and invite tenders from any person wishing 

to undertake the contract; or 

(b) give public notice of the purpose of the contract or the project to which the contract relates 

and invite expressions of interest from any person interested in undertaking the contract or all, 

or any part of, the project. “ 

As an extension to the Act, Council maintains a procurement policy which sets limits at which 

quotations need to be sought in an effort to achieve best value for the procurement of goods 

and services. 

The Act makes provision for exemption from 186 (1) in cases of emergency as stated below; 

“(5) This section does not apply if— 

(a) the Council resolves that the contract must be entered into because of an 

emergency;” 

With this provision in mind, Council is requested to formally declare the 21 March 2013 Tornado 

event an emergency and nominate a 28 day period (21 March 2013 – 18 April 2013 inclusive) 

as a period of emergency for the purposes of enabling efficient response to managing 

dangerous and or hazardous elements of the clean up. 

Examples of these hazards include hanging limbs, dangerous trees and removal of asbestos. 

Where possible, compliance with Council’s procurement policy is sought however given the 

immediacy and scale of the event, this has not been possible in many instances. 


The 21 March 20913 Tornado event has been declared a natural disaster by the Australian 

government and as such emergency clean up costs and costs associated with “making safe” 

are eligible for reimbursement under Natural Disaster Relief and Recovery Arrangements 

(NDRRA). 


No community consultation was required for this report. 


Consultation with the contracts and governance department was undertaken in the development 

of this report. 


Compliance with the Local Government Act (1989) is central to the operations of Moira Shire 

Council, its Councillors and staff. 


COMMUNITY 


FILE NO: F13/2551 






BOOTH) 


BERTOLUS) 

MARCH TORNADO - DECLARATION OF EMERGENCY (cont’d) 

Whilst an emergency places enormous strain on systems, the Act makes provision for 

procurement to be undertaken in emergency situations. 

Section 186 (5) (a) makes provision for Council to, declare an emergency and allow the 

procurement of services to be undertaken as required. 

For the purpose of this emergency event, a 28 day period is nominated as the time required to 

respond to the emergency as well as making the environment safe. 


Whilst there are no direct environmental considerations associated with this report, the 

enormous clean up involved post event has considered diverting as much from the waste 

stream as possible. 

Organic material (trees, branches etc), metal and concrete products have all been recovered. 

Asbestos removal during the emergency period is being managed in accordance with the 

appropriate codes of conduct. 


There are no officer conflicts of interest considerations associated with this report. 

9. Conclusion 

Moira Shire was impacted by the Tornado which struck the communities of Koonoomoo, 

Bundalong and surrounds. 

Given the scale and speed of the event, in the immediate aftermath of the emergency and the 

days since, procurement of services have not been in full accordance with section 186 of the 

Local Government nor Council’s procurement policy. 

Section 186 (1) (a) makes provision for a declaration of emergency to be made and allow local 

government to procure services as necessary without fully complying with normal requirements. 

A period of 28 days has been nominated for this period to accommodate the ongoing make safe 

efforts post disaster. This period is nominated as ending as at 18 April 2013. 

Attachments 

Nil 


SHIRE DEVELOPMENT AND LIVEABILITY 


FILE NO: 280.03.0001 





(ADMIN SUPPORT OFFICER, ANGELA 

WALDNER) 

(ACTING DIRECTOR SHIRE DEVELOPMENT 

AND LIVEABILITY, PAUL SQUIRES) 

HEARING OF ROAD-RENAMING SUBMISSIONS FOR PURDIES ROAD KAARIMBA 

AND KINNAIRDS ROAD (SOUTH OF BROKEN CREEK), NUMURKAH 



1. Appoint a Committee of the Council, (whole of Council) to consider submissions and hear 

any person who wishes to be heard in support of their submission on the renaming of 

either Purdies Road, Kaarimba or Kinnairds Road (south of Broken Creek), Numurkah; 

and 

2. Will hear submissions on Monday 13 May at 4pm at the Cobram Civic Centre, or if 

required on an alternative date, time and place as set by the Chief Executive Officer. 


Council recently considered two reports on proposals to re-name Purdies Road, Kaarimba and 

Kinnairds Road (south of the Broken Creek), Numurkah. 

Submissions for the re-naming of Purdies Road, Kaarimba have closed and one submitter has 

indicated they wish to be heard in support of their submission. The proposed re-naming of 

Kinnairds Road (south of the Broken Creek), Numurkah does not close until 9 May. 

It is proposed that a Committee of Council (whole of Council) be convened to hear submitters 

wishing to be heard and consider submissions for both of the road re-naming proposals. 

2. Discussion 

Background 

At its 10 December 2012 meeting, Council resolved as follows: 


1. adopt the interim name of “Curlew Road” for the road located off the Barmah-Shepparton 

Road, approximately 370m south of Kaarimba Road in Kaarimba for the purpose of 

community consultation; 

2. place advertisements in local papers seeking comments within 30 days regarding the 

adoption of this name under Section 223 of the Local Government Act 1989; 

3. write to owners of properties adjoining the road seeking comments within 30 days; 

4. authorise the CEO to administer the Section 223 process; and 

5. if during the community consultation process, no objections are received, adopt the name 

“Curlew Road” for submission to the Office of Geographic Names. 




FILE NO: 280.03.0001 






WALDNER) 




AND KINNAIRDS ROAD (SOUTH OF BROKEN CREEK), NUMURKAH (cont’d) 

At its 18 March 2013 meeting, Council resolved the following: 


1. adopt the interim name of Warbler Road for the section of Kinnairds Road which is located 

south of Broken Creek in Numurkah for the purpose of community consultation; 

2. place advertisements in local papers seeking comments within 30 days regarding the 

adoption of this name under Section 223 of the Local Government Act 1989; 

3. write to owners of properties adjoining the road seeking comments within 30 days; 

4. authorise the CEO to administer the Section 223 process; and 

5. if during the community consultation process, no objections are received, adopt the name 

“Warbler Road” for submission to the Office of Geographic Names. 

Statutory Requirements 

The Local Government Act 1989 (the Act) does not specifically require Council to undertake the 

section 223 right to make a submission process for road re-naming. However, clause 14 of 

Council’s Streets and Roads Local Law 2003 (No. 1 of 2003) states: 

Before considering a change of name of a road, the Council must give public notice and a 

person may make a submission in accordance with section 223 of the Act. 

In 2010 the Guidelines for Geographic Names 2010 were introduced and are mandatory for 

naming authorities in Victoria. This is now the primary source of guidance in road naming. It 

provides Council with the authority and the responsibility to develop names for roads which are 

then submitted to the Office of Geographic Names (Vic Names) for formal approval. Precise 

naming provides accurate locations, which leads to better service to the community, especially 

during emergencies. 

If Council received a request for a submitter to be heard in support of their submission, section 

223(1)(b)(ii) of the Act requires Council to fix the day, time and place of the meeting. 

Re-naming Purdies Road as Curlew Road proposal 

Council considered this proposal at its 10 December 2012 meeting and the resolution is 

included earlier in this report. The proposal been advertised and letters sent to adjoining landowners. 

Submissions closed on 14 February 2013, with four submissions being received and 

one submitter has indicated they wish to be heard in support of their submission. 

Re-naming Kinnairds Road (south of the Broken Creek) as Warbler Road proposal 

Council considered this proposal at its 18 March 2013 meeting and the resolution is included 

earlier in this report. The proposal will be advertised 3 April 2013 and submissions will close on 

9 May 2013. 




FILE NO: 280.03.0001 






WALDNER) 




AND KINNAIRDS ROAD (SOUTH OF BROKEN CREEK), NUMURKAH (cont’d) 


There are no financial implications of this report. 


Community consultation has been sought on the proposal to rename Purdies Road through the 

right to make a submission process. This has included advertising through public notices, 

written advice being provided to adjoining landowners and being advertised on Council’s 

website. The same process is currently being followed for the proposal to rename Kinnairds 

Road (South of Broken Creek). 


Advice on the section 223 process has been informed by Governance Practice Note No. 4 

Submissions from the Public issued by Local Government Victoria, with additional guidance 

being provided by Council’s Corporate Governance Officer. 


Section 223 of the Local Government Act 1989 sets the framework which applies when a 

person is given a right to make a submission to a Council proposal. Council is also guided by 

the Guidelines for Geographic Names 2010. 

Under Section 1.5 of the Guidelines for Geographic Names 2010, Council is a naming authority, 

responsible for developing road and feature names for submission to Vic Names. Council is 

carrying out its duty in naming these roads, so that ready directions to locations can be given. 

This report has been prepared based on Council Plan Strategy 3.2.1: 

Ensure that all community assets are clearly identified. 


There are no environmental implications associated with this report. 



9. Conclusion 

Council recently considered two reports on proposals to re-name Purdies Road, Kaarimba and 

Kinnairds Road (south of the Broken Creek), Numurkah. The reports did not determine how 

and when submitters would be heard and did not specifically provide authority to the Chief 

Executive Officer to determine when submissions would be heard. 

Submissions for the re-naming of Purdies Road, Kaarimba have closed and one submitter has 

indicated they wish to be heard in support of their submission. The proposed re-naming of 

Kinnairds Road (south of the Broken Creek), Numurkah will close on 9 May 2013. 

It is proposed that a Committee of Council (whole of Council) be convened to hear submitters 

wishing to be heard and consider submissions for both of the road re-naming proposals. 

Attachments 

Nil 




FILE NO: 120.26.0001 






WALDNER) 



ROAD CLOSURES POLICY REVIEW 


That Council adopt the attached reviewed Road Closure policy and revoke the version 

previously adopted. 


Council policies provide guidance as to Council’s intent on the many functions, activities or 

services it provides. All policies previously adopted are regularly reviewed for relevancy to the 

corporate direction of Council. 

The Road Closure policy provides a framework containing criteria on which Council will base its 

deliberations on whether a road should be permanently closed. A review of the Road Closure 

policy has found that its content remains relevant with only minor change required to apply the 

new policy template style. 

2. Discussion 

The Road Closure policy was initially adopted by Council on 16 June 2003 and was last 

reviewed and adopted on 18 April 2011. The policy provides guidance for consistently 

determining whether to permanently close a road. In practice proposals to close a road are 

considered by Council on an individual basis, taking into consideration policy guidance and any 

submissions received following community consultation. 

A review of the Road Closure policy has found that its content and criteria remain relevant with 

minor change being made to apply the new policy template style, including the Director Shire 

Development and Liveability as “responsible director” and the Executive Manager Infrastructure 

as “responsible officer”. 

The timeframe for review has been changed to a five year period in accordance with Council’s 

Policy Guideline as the guidance provided by this policy is expected to remain relevant in the 

long term. 


There are no direct financial implications associated with adopting the reviewed Road Closure 

policy. 


The policy review has resulted in the content of the policy remaining unchanged. Proposals to 

close individual roads are assessed on a case-by-case basis and are subject to community 

consultation under section 207A of the Local Government Act 1989 or section 12 of the Road 

Management Act 2004. 


Internal input into the policy review has been provided by the Infrastructure department and 

Corporate Governance Officer. Other departments, including Planning and Environmental 

Sustainability, can become involved in deliberations on individual road closure proposals. 




FILE NO: 120.26.0001 






WALDNER) 



ROAD CLOSURES POLICY REVIEW (cont’d) 


The process of permanently closing a road is a statutory one, with powers being provided under 

the Local Government Act 1989 (the Act) as follows: 

Schedule 10, Clause 3 – Power to discontinue roads 

A council may, in addition to any power given to it by sections 43 and 44 of the Planning 

and Environment Act 1987 – 

(a) Discontinue a road, or part of a road, by a notice published in the Government 

Gazette; and 

(b) Sell the land from that road (if it not Crown land), transfer the land to the Crown or 

itself or retain the land. 

Under section 207A of the Act the Council must consult with the community and provide a 

person with the right to make a submission under section 223, before coming to a decision. 

Similar provisions and consultation requirements are provided under section 12 of the Road 

Management Act 2004. 


The Road Closure policy includes criteria for environmental values of a road to be taken into 

consideration. Where high environmental values are present, protection may best be provided 

by not closing the road. 


There are no council officer conflict of interest issues to consider within this report. 

9. Conclusion 

The reviewed Road Closure policy remains relevant and should be adopted without change to 

its content. Minor change has been made to present the policy in Council’s updated policy 

template. The five year review period set by Council’s Policy Guideline is considered 

appropriate as no change is expected to take place during this time. 

Attachments 

1 Road Closures Policy 




FILE NO: 120.26.0001 


PROCESSES 





WALDNER) 

(ACTING DIRECTOR SHIRE 

DEVELOPMENT AND LIVEABILITY, PAUL 

SQUIRES) 


ATTACHMENT No [1] - Road Closures Policy 




FILE NO: 120.26.0001 


PROCESSES 





WALDNER) 



SQUIRES) 


ATTACHMENT No [1] - Road Closures Policy 




FILE NO: Q065/09 





(STATUTORY PLANNING COORDINATOR, 

PETER STENHOUSE) 



ADOPTION OF THE SMALL TOWNS AND SETTLEMENTS OF THE MOIRA SHIRE 

SETTLEMENT STRATEGY 


That: 

1. Council note the Small Towns and Settlements of the Moira Shire – Settlement Strategy 

(March 2013); 

2. A review of the Yarroweyah Strategy be conducted by Council Officers due to a declared 

conflict of interest by an author of the Small Towns and Settlement Strategy; and 

3. Following the review, Council consider the adoption of the Small Towns and Settlement 

Strategy at a future Council meeting. 


The Small Towns and Settlements of the Moira Shire – Settlement Strategy has been placed on 

public display for a period of at least one month and submissions received. The submissions 

have been reviewed by the consultants and relevant changes made to the strategy. 

This report recommends the adoption of the Small Towns and Settlements of the Moira Shire – 

Settlement Strategy. 

2. Discussion 

The Strategy is presented in two parts, a Context Report, which provides background 

information and data used to establish principles for the final Strategy; and the Strategy Report, 

which details the recommended strategy for managing the small towns and settlements of the 

Moira Shire. The strategy is presented as a series of overarching principles and as social, 

economic and environmental objectives. It includes recommendations for amendment to the 

Planning Scheme and a strategy plan for each settlement. 

The Strategy and Context Report are attached as appendices to this report. 

The towns and settlements for which a strategy plan has been prepared include: 

Barmah Bearii Bundalong 

Burramine Invergordon Kaarimba 

Katamatite Katunga Koonoomoo 

Kotupna Lake Rowan Lower Moira 

Naring Muckatah Picola 

St James Strathmerton Tungamah 

Waaia Wilby Wunghnu 

Yalca North Yarroweyah 














SETTLEMENT STRATEGY (cont’d) 

It is recognised that there are many more small settlements and localities within the Shire, 

however the places listed above have been identified as ones most likely to change, or are in 

need of some strategic direction. 

The settlements of Bathumi, Marungi and Youanmite have been identified for restructure and 

have not been included in this Strategy. 

The need for sustainability has underpinned the vision for the small towns and settlements of 

Moira Shire. The following vision for settlements has been developed via a consultative process 

during the early stages of the project: 

 

 

 

 

The small settlements of Moira will be cohesive, inclusive communities with individual 

identities. These proud communities will work pro-actively and collaboratively to plan for 

a viable and sustainable future. 

They will be welcoming communities, integrating new residents, encouraging the 

participation of youth and embracing cultural diversity. 

The environment and local history are recognised as community assets which should be 

protected and promoted for the future benefit of the communities and visitors. 

The Moira Shire will have connected communities with the skills and resources to 

recognise, maintain and build upon their individual strengths and opportunities. 

Each of the settlements has been appraised against a consistent framework of considerations: 

 

 

 

 

 

 

 

 

 

Role: how the settlement fits within the hierarchy of Small Town, Village, Hamlet or 

Settlement 

Main Features: population, distance to larger centre/s, natural features/constraints, 

tourist attractions 

Existing Infrastructure: utility services, community buildings, service providers, education 

facilities, accommodation availability 

Policy/Strategy References: inclusion in other strategic work, local planning policy or 

Municipal Strategic Statement 

Residential Demand/Supply: number of dwelling approvals in recent years, number of 

available lots for development, potential for subdivision, use and development 

Development Constraints: issues that may limit growth or direction of growth in the 

settlement 

Growth Capacity: likelihood of change based on assessment of the above issues 

Expected Outcomes: likely change, where/how change will occur 

Recommendations: recommended changes to the planning scheme 















 

Justification: strategic basis for recommended changes to the planning scheme 

The draft Strategy was placed on public display from 1 June 2012 to 20 July 2012 and a total of 

8 submissions were received from the public. These submissions were reviewed by the 

planning consultants and appropriate changes have been made, where possible. 

Submitter Key Issue(s) Response 

Land between Bundalong and Bathumi 

on the north side of the Murray Valley 

Highway be included in the Strategy 

and rezone the land to the Rural Living 

Zone 

SJB Planning for John 

MacPherson 

Don Harrison for 

Katunga Development 

Committee 

Leon Van Ieperen 

Yarroweyah 

Community 

Coordinator Group 

GVIS Onleys for 

Karen McClintock 

Shelley Lissingham 

Geoff Sutton 

Les Chandler 

Strategy should provide for additional 

land for growth as there is a large 

employment base in Katunga with 

potential to increase 

Recent floods in 2012 saw large 

volumes of water in the Bundalong 

lagoon which need to be taken into 

account for future planning 

Yarroweyah settlement boundary 

should be extended to the north to Hill 

Road for life style properties. 

Recognition of existing lots east of 

Amos Street. 

Restructure Overlay should be 

removed for existing lot west of Kenny 

Road. 

Investigate possible development 

south of Highway to McArthur Road. 

In general, the Strategy needed to be 

more detailed in its data collection, 

analysis and recommendations. 

Settlement pattern suggests 

opportunities for rural enterprises and 

lifestyle properties south side of the 

highway. 

Potential to rezone land, currently used 

as a dairy, to township, rural living or 

light industrial/commercial 

Yarroweyah should provide more 

opportunities for subdivision and 

choice of lot sizes. 

Rezone his land, south of highway, to 

rural residential 

Yarroweyah and surrounds should 

provide more opportunities for 

subdivision and choice of lot sizes. 

The submission site cannot be 

included in the Strategy as it does not 

form part of a small town or 

settlement. A separate study is 

required. Reference in the Strategy 

that a review to the Rural Living 

Strategy (2004) will be undertaken 

Amend Strategy to include directional 

arrows for future town expansion. 

Acknowledge Katunga Fresh & other 

services in the Strategy table for 

Katunga 

Potential Environmental Significance 

Overlay to be applied over the lagoon 

including recognition of the 2012 

floods 

Opportunities for rural residential 

development should be included in the 

review to the Rural Living Strategy 

(2004). 

Strategy recognises existing lots, no 

change proposed. 

Restructure Overlay to be removed. 

Include area for investigation as part 

of Rural Living Strategy Review. 

More detail provided to the 

fundamentals of the Strategy (ie. 

Objectives). 

Include area south of the highway for 

investigation as part of Rural Living 

Strategy Review. 

No change to the Strategy to rezone 

the dairy farm from the Farming Zone. 

The town of Yarroweyah is proposed 

to be rezoned to Township which 

provides more opportunities than the 

Farming Zone. 

Include area for investigation as part 

of Rural Living Strategy Review. 

Include the area around the town for 

investigation as part of Rural Living 

Strategy Review. 















Planning Scheme documentation is currently being prepared to implement the 

recommendations of the Strategy Plan. The Planning Scheme Amendment documentation is 

extensive and will need to capture all affected parcels of land. It is expected that such 

documentation will be completed for possibly the May Council meeting in order to seek 

authorisation from the Minister. 


Council has already committed to the cost of preparing this Small Towns and Settlement 

Strategy. These costs are being met from the budget allocation for this project. 

The subsequent Planning Scheme Amendment will also be met from the current budget 

allocation. 


The Draft Small Towns and Settlements of the Moira Shire – Settlement Strategy has been 

prepared following extensive engagement via workshops involving community members, 

stakeholders and Council staff. 

As previously indicated the draft Strategy was placed on public display from 1 June 2012 to 20 

July 2012 and included two drop-in sessions held in Yarroweyah and Bundalong on 28 June 

and 2 July, 2012 to provide opportunity for the community to discuss future planning for the 

towns with the planning consultant and Council planning officers. Unfortunately there were low 

attendances at both these sessions. 

The public and government agencies were invited to provide written comments on the draft 

Strategy. Three responses were received from Goulburn Broken Catchment Management 

Authority (GBCMA), North East Catchment Management Authority (NECMA) and Department of 

Sustainability and Environment (DSE). Both the CMA’s made comments in relation to flooding 

and biodiversity, while DSE had no issues with the strategy. No changes to the strategies of 

each of the towns were suggested. 

A total of 8 submissions were received from the public and each submitter was given an 

invitation to individually discuss their submission with the planning consultants (Spiire) and 

Council planning officers. 

Upon the adoption of the Strategy, a Planning Scheme Amendment will be prepared and public 

notice will be given to at least: 

Affected land owners; 

Individual submitters; 

Prescribed Ministers; and 

Public Authorities. 

Publication of a notice will occur in the Cobram Courier, Yarrawonga Chronicle, Numurkah 

Leader, Red Gum Courier, and the Government Gazette. 
















The adoption of the Small Towns and Settlements of the Moira Shire – Settlement Strategy will 

provide the opportunity to commence an amendment to the Moira Planning Scheme to 

implement the recommendations of the Strategy which includes rezonings to provide for growth, 

recognise existing use and development, apply overlays and in some cases back zone areas 

that appear to be inappropriately zoned. 

Once the Amendment is prepared, it will be undertaken in accordance with the requirements of 

the Planning and Environment Act 1987. The Amendment must be exhibited for a minimum of 

one month (30 days), however a 60 day period is preferred for this Amendment. 


The broad directions for land use and development in each of the towns and settlements have 

been derived through investigation and identification of existing conditions and have taken into 

consideration environmental matters including the need to retain productive agricultural land 

and flooding constraints. 


There are no officer conflict of interest issues to consider with this report. 

We note that the consultant who prepared the bulk of the Strategy resides in Yarroweyah. To 

avoid the perception of a possible conflict of interest another consultant at the firm prepared the 

assessment, information and strategy for that settlement. 

8. Conclusion 

The purpose of the Small Towns and Settlements of the Moira Shire – Settlement Strategy is to 

manage future growth and development of small towns and settlements with the Shire. 

Following an extensive community consultation program which has included, community 

workshops, drop-in sessions, public notices and individual meetings with submitters, a final 

Strategy has been prepared with recommendations that include rezoning land, applying 

overlays, and in some cases back zoning. 

It is recommended that the Small Towns and Settlements of the Moira Shire – Settlement 

Strategy be adopted. A further report will be presented to Council to seek Authorisation from the 

Minister to prepare a Planning Scheme Amendment to implement the recommendations of the 

Strategy once the documentation has been prepared. 

Attachments 

1 Context Report 

2 Strategy Report 

3 Maps 









(STATUTORY PLANNING 

COORDINATOR, PETER STENHOUSE) 



SQUIRES) 

ADOPTION OF THE SMALL TOWNS AND SETTLEMENTS OF THE MOIRA 

SHIRE SETTLEMENT STRATEGY (cont’d) 

ATTACHMENT No [1] - Context Report 













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OFFICER REPORTS FOR INFORMATION AND DECISION 

FILE NO: 120.16.0001 




ITEM NO: 10.1.1 

(GOVERNANCE RECORDS OFFICER, 

MARGARET HINCK) 


ALISON COE) 

ASSEMBLIES OF COUNCILLORS 


That Council receive and note the attached Records of Assembly of Councillors. 


The records of the Assembly of Councillors reported during the month of March 2013 are 

attached to this report. 

Inclusion of the attached records of Assembly of Councillors in the Council agenda, and 

incorporation into the Minutes ensures Council meets its statutory obligations under section 80A 

of the Local Government Act 1989 (the Act). 

2. Discussion 

An Assembly of Councillors is defined under Division 1A – Conduct and interests in section 

76AA of the Act: 

assembly of Councillors (however titled) means a meeting of an advisory committee of 

the Council, if at least one Councillor is present, or a planned or scheduled meeting of at 

least half of the Councillors and one member of Council staff which considers matters that 

are intended or likely to be - 

(a) 

(b) 

the subject of a decision of the Council; or 

subject to the exercise of a function, duty or power of the Council that has been 

delegated to a person or committee— 

but does not include a meeting of the Council, a special committee of the Council, an audit 

committee established under section 139, a club, association, peak body, political party or 

other organisation. 

Section 80A of the Act requires the Chief Executive Officer to ensure that a written record of an 

assembly of Councillors is reported to an ordinary meeting of the Council as soon as 

practicable. The written record must include whether a Councillor who has disclosed a conflict of 

interest leaves the assembly. 

Section 80A(1) requires that a record is kept of: 

(a) 

(b) 

the names of all Councillors and members of Council staff attending; 

the matters considered; 

(c) any conflict of interest disclosures made by a Councillor attending under subsection (3); 

and 

(d) whether a Councillor who has disclosed a conflict of interest as required by subsection (3) 

leaves the assembly. 


There are no financial implications with this report. 


The community are able to access written records of assemblies of Councillors via the Council. 




FILE NO: 120.16.0001 




ITEM NO: 10.1.1 




ALISON COE) 

ASSEMBLIES OF COUNCILLORS (cont’d) 


There are no internal consultations associated with this report. 


This report complies with the requirements under the Local Government Act 1989. 

7. Environmental Implications 

There are no environmental implications with this report. 


There are no council officer conflict of interest issues to consider within this report. 

9. Conclusion 

The Assembly of Councillors records attached to this report are a true and accurate record of all 

assemblies of Councillors reported during March 2013. Their recording into the Council Minutes 

ensures Council meets its statutory obligations under section 80A of the Act. 

Attachments 

1 Attachment 11 February 

2 Attachment 4 March 












FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 


ATTACHMENT No [1] - Attachment 11 February 




FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 


ATTACHMENT No [2] - Attachment 4 March 




FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 120.16.0001 


PROCESSES 



ITEM NO: 10.1.1 




ALISON COE) 






FILE NO: 250.08.0004 




ITEM NO: 10.3.1 

(ADMINISTRATION SUPPORT OFFICER, 

AMANDA MATHERS) 



BUILDING AND PLANNING PERMIT ACTIVITY REPORTS 


That Council receive and note the combined Building and Planning Permit Activity Reports for 

the month of March 2013. 

For the period of 1 to 28 March 2013, Thirty two (32) building permits were issued to the value 

of $2,446,007.00. 

One building permit was issued outside Moira Shire during the month. Applications for building 

permits outside Shire boundaries vary. 




FILE NO: 250.08.0004 




ITEM NO: 10.3.1 





BUILDING AND PLANNING PERMIT ACTIVITY REPORTS (cont’d) 




FILE NO: 250.08.0004 




ITEM NO: 10.3.1 






In March 2013, twenty-six (26) planning permits were issued and applications received for the 

month totalled thirty-seven (37). 

300 

Applications Received - Progressive Comparison 

250 

200 

150 

100 

2010/11 

2011/12 

2012/13 

50 

0 




FILE NO: 250.08.0004 




ITEM NO: 10.3.1 






70 

Subdivision Applications Received - Progressive Comparison 

60 

50 

40 

30 

20 

2010/11 

2011/12 

2012/13 

10 

0 

300 

Permits Issued - Progressive Total Comparison 

200 

100 

2010/11 

2011/12 

2012/13 

0 




FILE NO: 250.08.0004 




ITEM NO: 10.3.1 






40 

Applications Received / Decided 

35 

30 

25 

20 

15 

10 

Received 11/12 

Decided 11/12 

Received 12/13 

Decided 12/13 

5 

0 

Attachments 

1 Permits Issued 




FILE NO: 250.08.0004 


PROCESSES 



ITEM NO: 10.3.1 





SQUIRES) 


ATTACHMENT No [1] - Permits Issued 




FILE NO: 250.08.0004 


PROCESSES 



ITEM NO: 10.3.1 





SQUIRES) 


ATTACHMENT No [1] - Permits Issued 


ACTION OFFICERS LIST 

FILE NO: VARIOUS 




ITEM NO: 11.1 

(BUSINESS SUPPORT OFFICER, SHELLEY 

SFETCOPOULOS) 


ALISON COE) 



That Council receive and note the Action Officers List. 

Attachments 

1 Action Officers List 





PROCESSES 



ITEM NO: 11.1 

(BUSINESS SUPPORT OFFICER, 

SHELLEY SFETCOPOULOS) 


ALISON COE) 

ACTION OFFICERS LIST (cont’d) 

ATTACHMENT No [1] - Action Officers List 





PROCESSES 



ITEM NO: 11.1 




ALISON COE) 







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ALISON COE) 







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ALISON COE) 







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ALISON COE) 







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ALISON COE) 







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ALISON COE) 







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ALISON COE) 







PROCESSES 



ITEM NO: 11.1 




ALISON COE) 



Moira Shire Council Page 215 of 220




PROCESSES 



ITEM NO: 11.1 




ALISON COE) 




NOTICES OF MOTION 





ITEM NO: 12.1 

(BUSINESS SUPPORT OFFICER, SHELLEY 

SFETCOPOULOS) 


ALISON COE) 

NOTICE OF MOTION - LAKE MULWALA 

TAKE NOTICE that at the Council Meeting to be held on 15 April 2013, it is my intention to 

move the following motion: 


1. request Goulburn-Murray Water to lower Lake Mulwala by five (5) metres below full supply 

level this winter (2013). This will allow the removal of debris from the lake as a result of the 

storm event on 21 march 2013 

2. contact corowa shire and user groups and ask for their support of our recommendation. 

COUNCILLOR PETER MANSFIELD 

Date: 15 April 2013 


GENERAL BUSINESS 



FILE NO: VARIOUS ITEM NO: 15 

GENERAL BUSINESS 

Clause 62 of Council’s “Meeting Procedures Local Law 2007 (No 1 of 2007) states: 

62. Urgent or general business 

1. Business which has not been listed on a meeting agenda may only be raised as urgent or 

general business if the majority of Councillors are present and it is agreed to by a resolution of 

the Council. 

2. Notwithstanding sub-clause (1), if all Councillors are not present, the Chairperson may rule 

the matter is of urgency and accept an urgency motion to deal with the business which has not 

been listed on the meeting agenda. 

3. An urgency motion can be moved without notice. 

4. Only the mover of an urgency motion may speak to the motion before it is put 


QUESTIONS FROM THE PUBLIC GALLERY 



FILE NO: VARIOUS ITEM NO: 16 

QUESTIONS FROM THE PUBLIC GALLERY 

Clause 63 of Council’s “Meeting Procedures Local Law 2007 (No. 1 of 2007) states: 

63. Question Time 

1. At every ordinary meeting of the Council a maximum of 30 minutes may be allocated 

to enable members of the public to submit questions to Council. 

2. The time allocated may be extended by unanimous resolution of Council. 

3. Sub-clause (1) does not apply during any period when the Council has resolved to 

close a meeting in respect of a matter under section 89 (2) of the Act. 

4. To assist the accurate recording of minutes and addressing any questions that may 

require written response or follow up, the Chief Executive Officer may require 

questions to be submitted in writing on a form approved or permitted by Council. 

No person may submit more than two (2) questions at any one (1) meeting. 

The Chairperson or member of Council staff nominated by the Chairperson may 

read a question to those present. 

No question must be so read unless: 

(a) the person asking the same is in the gallery at the time it is due to be read; 

and 

(b) the person asking the question reads the same when called upon by the 

Chairperson to do so. 

A question may be disallowed by the Chairperson if it: 

(a) relates to a matter outside the duties, functions and powers of Council; 

(b) is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in 

language or substance; 

(c) deals with a subject matter already answered; 

(d) is aimed at embarrassing a Councillor or a member of Council staff; 

(e) relates to personnel matters; 

(f) relates to the personal hardship of any resident or ratepayer; 

(g) relates to industrial matters; 

(h) relates to contractual matters; 

(i) relates to proposed developments; 

(j) relates to legal advice; 

(k) 

(l) 

relates to matters affecting the security of Council property; or 

relates to any other matter which Council considers would prejudice Council or any 

person. 

All questions and answers must be as brief as possible, and no discussion may be allowed 

other than for the purposes of clarification. 

The Chairperson may request a Councillor or member of Council staff to respond, if possible, to 

the question. 

A Councillor or member of Council staff may require a question to be put on notice until the next 

Ordinary meeting, at which time the question must be answered, or elect to submit a written 

answer to the person asking the question. 

A Councillor or member of Council staff may advise Council that it is his or her opinion that the 

reply to a question should be given in a meeting closed to members of the public . The 

Councillor or member of Council staff must state briefly the reason why to reply should be so 

given and, unless Council resolves to the contrary the reply to such question must be so given. 


STANDING ORDERS 



FILE NO: VARIOUS ITEM NO: 17 

STANDING ORDERS 


That standing orders be suspended for 10 minutes. 


That standing orders be resumed. 


That pursuant to Section 89(2) of the Local Government Act, 1989, this meeting of Council be 

closed to members of the public in order for Council to discuss contractual, industrial and any 

other matters which the Council or Special Committee considers would prejudice the Council or 

any person. 


That pursuant to Section 89(2) of the Local Government Act 1989, Council resolve to resume 

the Ordinary meeting. 


That the recommendations of the "Closed" Meeting of Council with regard to contractual, 

industrial and any other matters which the Council or Special Committee considers would 

prejudice the Council or any person be adopted.

Agenda of Ordinary Council Meeting - 15 April 2013 - Moira Shire ...

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